Fair Wear Foundation - Work Plan [month year till month year.]
Company name
Company logo
Logos of brands
Contact person
Name
Phone
E-mail
Start date membership
Month, year
Financial year (scope of this work plan)
start: …….. end: ……
Annual Turnover
Euro (please attach consolidated annual financial report, accompanied by an
accountant’s assurance)
Organizational chart
Please insert an organisational chart of the company
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Fair Wear Foundation - Work Plan [month year till month year.]
Contents
Summary: goals for this work plan period ........................................................................... 3
1.
Sourcing strategy ........................................................................................................ 4
2.
Coherent system for monitoring and remediation ....................................................... 4
3.
Complaints Handling ................................................................................................... 6
4.
Training and Capacity Building .................................................................................... 6
5.
Information Management ............................................................................................ 7
6.
Transparency & communication .................................................................................. 7
7.
Management system evaluation and improvement..................................................... 8
8.
Corporate Social Responsibility .................................................................................. 8
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Fair Wear Foundation - Work Plan [month year till month year.]
Summary: goals for this work plan period
Describe what you want to achieve in the new work plan period in terms of implementing
the FWF Code of Labour Practices along your supply chain.
Responsibilities
Policy formulation & work plan
Name, position
Sourcing policy
Name, position
Monitoring & execution of corrective action plans
Name, position
Complaints procedure
Name, position
Training & capacity building
Name, position
External communication
Name, position
Factories register & information management
Name, position
Evaluation & social report
Name, position
Budget
The budget that is reserved for the execution of the work plan, including audits, staff
time and investments in the internal management system
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Fair Wear Foundation - Work Plan [month year till month year.]
1. Sourcing strategy
Sourcing strategy & pricing
Describe the sourcing strategy of your company.
E.g.:

Intro paragraph with a description of your company’s products and order
volumes per country.

Key characteristics and/or major changes in sourcing strategy and new
production countries

Persons involved in sourcing decisions.

Pricing strategy.

Relations with suppliers: average duration of your business relations with your
suppliers; how often do you visit them, etc.
Organization of the sourcing department
Describe the sourcing department.
You could insert an org chart or simply describe how many people are involved and
what their responsibilities are.
Production cycle
Describe the production cycle and the project planning.
E.g.:

How many collections does your company produce per year & the share of e.g.
winter and summer collection in total turnover?

Describe the forecasting & buying process.

Production planning on the supplier side.

Lead times.
Selection of new factories
Describe the selection process of new factories.
E.g.:

Which criteria do you use when choosing a supplier & (how) do you evaluate
each supplier’s performance?

Who makes the final decision regarding the selection of new suppliers?
2. Coherent system for monitoring and remediation
Informing manufacturers about the Code of Labour Practices
Describe how and by whom manufacturers are informed about the Code of Labour
Practices.
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Fair Wear Foundation - Work Plan [month year till month year.]
E.g.:

The FWF Code will be posted in the factories in the local languages.

The factory management will be informed about FWF membership through the
questionnaire.

CSR is a standard topic during all factory visits by the sourcing staff.
Audit and WEP planning:

How does your company ensure suppliers are included in the monitoring system
and ensures the threshold is met? (depending on the length of membership 40,
60, 90 %)

List the factories that you wish to audit in this coming financial year and if
possible, which month you prefer for the audit.

List the factories where you wish to conduct a training as part of FWF’s
Workplace Education Programme.
Coherence of the monitoring system
Describe the coherence between different monitoring activities.
E.g.:

Describe the way in which (the outcomes of) your monitoring activities influence
your sourcing decisions.

If a manufacturer does not accept the FWF standards, major issues are found
during an audit or major issues are reported within the complaint procedure,
how do you respond?
Role of staff and agents/intermediaries/contractors
In case you source through agents/intermediaries/contractors: what is the role of staff
members and agents in the execution of monitoring activities?
Execution of Corrective Action Plans
Describe how you support manufacturers in the execution of corrective action plans.
E.g.:

The CAP is used as a controlling instrument between your company and the
manufacturer. Your company implemented a system (e.g. a database or a
simple Excel spread sheet) to track improvements.

How will previously raised issues (from former audits or complaints) be
addressed with suppliers?

Sourcing staff of your company discuss the CAP together with the person in
charge when visiting the factory.
Enhanced monitoring for Bangladesh and Myanmar
If applicable, explain your additional activities regarding your sourcing and monitoring in
Bangladesh. Please refer to the Myanmar Position paper and the Enhanced Monitoring
Program for Bangladesh to see what additional actions are needed.
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Fair Wear Foundation - Work Plan [month year till month year.]
Sandblasting
In case your design requires the use of sandblasting of denim, please explicitly list those
production locations and describe the process.
If applicable, explain your policy regarding the use of abrasive blasting methods in textile
finishing techniques.
Answer the following questions (see FWF’s sandblasting policy for more information):
1. What production locations are used for abrasive blasting (including all
subcontractors)?
2. How do you assure that sandblasting occurs in a safe working environment?
3. How do you assure that no unapproved subcontracting occurs?
4. What is the company plan for phasing out sandblasting (including a time frame)?
Co-operation with other clients
Do you plan to cooperate with other clients of manufacturers with regard to monitoring
and execution of corrective action plans?
External production
If applicable, describe which monitoring activities are conducted at suppliers of "external
production".
External production = finished goods which are bought by affiliate from other brands for
resale in a retail or wholesale (web) shop owned by the affiliate. FWF encourages
affiliates to resell goods from another FWF affiliate or a member of Lair Labour
Association.
3. Complaints Handling
State the name and position of the staff member who is responsible for dealing with
complaints.
Describe how you will ensure workers are aware of FWF’s complaints procedure.
Describe the internal procedure/strategy for dealing with potential complaints.
4. Training and Capacity Building
Activities to inform staff members
Describe in what way and by what means staff in your company is informed about FWF
membership.
Describe what training is provided to staff members who are involved in the execution of
monitoring activities.
Please describe your ways of communicating internally (e.g. monthly newsletter;
international sales meeting; staff meetings; etc.).
FWF organises a seminar for affiliates twice a year. We recommend company staff
(CSR, buyers, sourcing department, communication) to take part in the seminar. Please
indicate if you are planning to do so.
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Fair Wear Foundation - Work Plan [month year till month year.]
Activities to inform agents/intermediaries
Describe what training is provided to agents/intermediaries/contractors who are involved
in the execution of monitoring activities.
N.B. This is not applicable if you do not have any agents or intermediaries.
Activities to inform manufacturers and workers
Describe in what way manufacturers and workers are informed about the Code of
Labour Practices.
Which suppliers will participate in the FWF Workplace Education Programme (China,
India, Bangladesh, and Turkey)? In 2015, FWF will also be able to provide trainings in
Tunisia, Romania and Vietnam.
What other training activities will be conducted?
Describe strategy for strengthening capacity of management and workers in countries
where FWF is not active/does not provide training.
5. Information Management
Please describe the procedure to keep the supplier information updated in FWFs online
information system.
Together with this work plan, affiliates are required to add supplier information of the
coming financial year in the online information management system. The list should
include all the suppliers that the affiliate expects to work with. Exact FOB percentages
are not required at this point of time. Please see the performance benchmarking guide
for more information and the manual with user instructions of the information
management system.
Please describe the system for keeping track of progress on the implementation of the
Code of Labour practices.
What efforts do you take to identify all production locations, including subcontractors?
What kind of tool is your company using to keep track of the implementation of the CAP?
Who is responsible for keeping the information up-to-date? How do CSR and purchasing
share information about working conditions at suppliers?
6. Transparency & communication
Describe how the general public will be informed about FWF membership and the
outcomes of the activities in the work plan.
N.B. According to FWF procedures, affiliates must at least keep information on FWF
membership on their websites and write an annual social report, to be published on the
company’s website. You could describe any other communications and reporting
activities, which your company intends to carry out.
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Fair Wear Foundation - Work Plan [month year till month year.]
7. Management system evaluation and improvement
Describe by whom and when the effectiveness of the work plan and the available
resources are evaluated.
How are the views and feedback of manufacturers and agents taken into account?
If applicable, describe how you will implement the requirements from your last
performance check.
N.B. Member companies should make an evaluation at least once per year, but it could
also happen more often.
8. Corporate Social Responsibility
If applicable, describe other activities in the field of corporate social responsibility.
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