Introduction to the eportfolio and the nMRCGP

General Practice
Introduction to the eportfolio and
HEKSS 2015
Dr Susan Bodgener
Associate Dean for Assessment , HEKSS
General Practice
• You MUST register with the RCGP in order to
obtain an eportfolio
• Without an eportfolio you will not be able to
comply with the requirements of learning and
assessment for your membership exam
MRCGP – A competency based
General Practice
• There are 12 competencies which you need to
demonstrate to a competent level by the end of
your training
• A competency is the possession and
development of knowledge, skills, attitude and
experience for one to be able to effectively
perform their role
General Practice
The 12 competencies are demonstrated through
the eportfolio via:
• Workplace based assessments
• Completing the learning requirements within the
• College led assessments
• Having demonstrated Out of Hours
Competencies and
• Completed your CPR, and child safe guarding to
level 3
1.Workplace based assessments
General Practice
Case Based Discussions – CbD
Consultation exercises – miniCEX
Multisource feedbacks – MSF
Patient Satisfaction questionnaires – PSQ
Clinical Examinatio and Procedural Skills
• Clinical Supervisor reviews - CSR
• Educational Supervisor reviews - ESR
2.Learning requirements
within the eportfolio
General Practice
• To record your learning and reflect on your
learning within the learning log
• To develop a Personal Development Plan
• Upload your selection centre mark for your
ES (correlates with CSA marks)
3.College led assessments
General Practice
• Clinical Skills assessment - CSA
• Applied Knowledge test (AKT)- MCQ
• It is recommended these are taken in your
final year of training (but a lot of trainees
do AKT in ST2 which is a good idea)
Workplace based assessments MINIMUM requirement in ST1 -1
General Practice
• 6 CbD - 2 per 4 month training post
• 6miniCEX -2 per 4 month training post
• 2 MSF – Each MSF must have at a minimum of 5
replies from clinical staff– so ask more than 5 people to
complete this for you each time and you should get 5
• An MSF needs to be completed each time over a 6 week
time frame or it wont count – keep an eye on how many
people have replied
• (LTFT trainees- assessments are pro-rata, so the same
number will be done over the whole training period)
How to complete assessments
General Practice
• Refer to the college guide on the eportfolio
• This will involve you downloading forms
and ticket codes for your assessors to
complete each assessment– sounds
complicated but isnt too difficult
• It is your responsibility to ensure the
assessments are complete not for your
supervisor to chase you!
Learning log requirements within the
eportfolio -1
General Practice
• The learning log contains your record of
your experiences, thoughts feelings and
• Includes clinical encounters, professional
conversations, teaching etc
• Used as additional evidence to support
your understanding of the GP curriculum
and to demonstrate your competency
Learning log requirements –CEPS
General Practice
• Clinical Examination and Procedural Skills
• To include in learning log
• At the end of each training year your
supervisor has to comment on your ability
to examine and perform procedural skills
• Must include intimate examinations, these
can also be observed and completed as
an assessment
Minimum requirement for the learning
log - 3
General Practice
• One significant event analysis per 4mnth post
• Pre-placement planning meeting with your
• Reflection on key learning points from each
4mnth post
• Active involvement in audit during training and
you own audit /project during ST3 year
• Attendance record at teaching
Minimum requirement for learning log 4
General Practice
• Must include safeguarding children to level 3
• For this to be updated annually
• Found RCGP / BMJ website – elearning module
• Must complete GMC survey annually and log
this as complete
• CPR certificate in date
• In ST3 –document evidence of your leadership
-see learning log guide for further information on
the log
General Practice
• RCGP guidance: a minimum of one PDP item for every six month
period of review.
• In ST1 and ST2 aim to generate a PDP for each placement following
a review of the learning objectives and discussion with your Clinical
• In a four month placement it is unlikely you will cover all the
possible learning outcomes so:
– Prioritize based on your previous experience (lack of
experience), your personal interests and your awareness of your
future role as a GP
– Make them SMART Specific Measurable, Attainable Realistic
and Time sensitive
– Consider also the unique opportunities your placement may offer
you and learning opportunities that might be difficult to access
once the placement is complete.
General Practice
• Tick off the PDP entries when learning
• Your PDP is looked at by the faculty at
6mnths into each year and by the GP
School at the end of each training year
Educational Supervisor (ES) reviews (2
per year)
General Practice
• Before every ES review you MUST complete a self
assessment, (rating and comments) of each of the 12
competency areas documented in your eportfolio
• Your ES will then with you present, make his/her ratings
and comments on each competency area
• Your curriculum coverage, skills log, PDP and learning
log are also commented on by your ES in the review
• A judgement is then made on your competency
progression (the aim is to show progression throughout
the 3y scheme)
Annual Review of Competency
Progression – Information only
General Practice
• Annually, following the submission of your
Educational Supervisors review your eportfolio is
looked at by the Deanery.
• If your assessments, reviews, learning logs,
PDP are all satisfactory you are automatically
moved to the next year of training or signed off
at the end of ST3
• If your eportfolio is found to be unsatisfactory
you will be expected to come to the Deanery and
this may affect your training progression
Annual Requirements – form R
General Practice
• You will have already completed form R prior to
joing the training scheme
• Prior to every ARCP you have to resubmit part B
of the form R, declaring any untoward events,
complaints, days of absence.
• You must refer to trainee guidance for
completion of form R – part B on the KSS HEE
In conclusion
General Practice
• Enjoy your training programme
• Remember to keep your eportfolio up to
date, to complete your assessments and
reviews on time.
• Your chances of getting your nMRCGP
exam are then hugely increased
• Good Luck