Northwest Interlibrary Loan and Resource Sharing Conference
September 13, 2012
ESP
Employee Satisfaction Program
Designing an Employee Onboarding Program at the UO
Presentation by
Shirien Chappell and David Ketchum
ILL: Projects & Goals
Also see: Resource Sharing Libn. orientation
Not in Priority Order. This list should be discussed with the AcS Head. We'll try to wrestle this into goals
for the next year and beyond. We'll consider whether the project supports our strategic directions, is cost
beneficial, its priority order, its timeline, and who should work on it.
1. Electronic Delivery problems - delivering incoming articles from other libraries to our patrons.
– Explanation: When Ariel when from XP to Windows 7 and ILLiad when to 8.1, we started
having terrible troubles with our electronic sending. Lots of schools have been having these
same problems. Dotti's been the contact with UO Lib Systems, and we all seem unable to
figure out the problem. Needs an ILL manager to spearhead and fix. All in Knight ILL agree
that this problem is Number One to get fixed.
– High impact on productivity & frustration. Need: Immediate . Work slowdowns and stoppages,
frustration levels high.
– Update Feb 14, 2012: From David: Because staff cannot import DocDel files onto their
individual machines and process these with their local ILLiad clients, I can’t pinpoint right now
where the problem is, but it is either the DocDel feature or the Ariel computer. I intend to allow
all staff the ability to import and process Ariel files on their local machines, and am not sure
why this has not been allowed in the past. Allowing someone to import the files to their local
machine and process them locally does not require more licenses, which would be the case if
we wanted multiple Ariel servers in the Libraries, so there is no cost at all for this allowance—
and in fact, it would be more convenient if the staff ever have need to process incoming Ariel
themselves. I have just printed off the installation instructions for ILLiad’s DocDel feature and
will allow my computer to import and process Ariel files first. Once I’ve done this, I should be
able to see if it is the local machine or the DocDel feature itself that is causing ILLiad to crash
when processing incoming DocDel files. Once the problem is worked out, I intend to allow
everyone related to Borrowing the ability to import and process Ariel files on their local
machines, unless you have any objections or can explain why this was not allowed in the past.
• Update March 3: Systems indicated that when Ariel was set up, it was not
correctly connected to the database that makes it works correctly; Systems
manually connected Ariel to the database and it worked perfectly for a
week; after that week, David asked Systems to create a path from each staff
ILLiad client to Ariel for ElecDel processing at individual stations, but for
some reason the problem of ILLiad crashing when processing
Ariel/ElecDel files resurfaced; Systems said they could teach us how to
manually connect the database to Ariel as a workaround since they could
not make this setting "stick" ; rather than implementing a new work around
or uninstalling and reinstalling Ariel correctly, David recommended
moving away from Ariel Receives to Article Exchange; David investigated
AE and worked with staff from other libraries to determine a workflow for
receiving articles via Article Exchange; The workflow was agreed upon by
UOR ILL staff; David updated process documentation in Iris to reflect the
new workflow; David also sent a notification to UOR ILL, Systems, Branch
Libraries and Sacred Heart letting them know about this change; Stephen
and Dotti will be training the students in processing incoming AE/Email
Attachment files (since this will likely be how articles will arrive that were
being sent via Ariel); David will begin investigating using AE to deliver
articles as well, and by the end of the quarter or into the Summer session,
ILL will use AE to both send and receive electronic files to and from nonOdyssey libraries, with email as a back up and fax as a last resort.
2. Emailing paging slips to branches (rather than faxing them)
– Explanation: Math doesn't have a fax machine. Emailing paging slips rather than faxing them
would be more environmentally conscientious. We know that we could route the ILL requests
to ILLiad queues, but right now you can't just print a paging slip from an individual queue.
When you print paging slips you do all the slips that are ready to be printed and you cannot
separate them out by shelving location or branch. To resolve this problem OCLC needs either to
allow a sort-and-print by location feature so each branch can print only their own, or we need to
figure out how to morph the output from a specific queue into a paging slip.
– Medium impact on productivity and green factors Need: Medium. Would improve productivity
especially for Sci/Math staff, but also reduce the extra work of faxing.
3. Explore whether we should continue using Ariel
– Explanation: Ariel continues to cause us problems. There's also a national trend of Ariel
abandonment. Maybe UO should join that trend.
– OCLC's Article Exchange. Note on ILL-l listserv here. and another.
– Update March 5, 2012: Due to ongoing problems with Ariel Receives, ILL has decided to
abandon Ariel as a method of receiving articles; David has researched Article Exchange and
worked with other libraries in determining a workflow for receiving articles through this
method rather than Ariel; Receiving via AE or Email attachment is not more efficient than Ariel
(or less, especially with the Ariel work around), but letting go of Ariel and moving to a webbased technology will eliminate the ongoing and irresolvable issues with Ariel, and will not
require any assistance or support from Library Systems; as a result, ILL has decided to turn off
Ariel Receives and begin receiving documents through other channels: preferably Odyssey, but
also AE, Email and as a last resort Fax; by the end of the quarter, or into summer session,
David and ILL staff will iron out a process for delivering files via AE; once branch libraries
have been trained, ORU ILL will no longer use Ariel for sending or receiving articles.
4. ILL Guidelines / Policies, undocumented
– Explanation: ILL staff have knowledge of policies and guidelines which guide
their decisions about who gets which privileges or what we do in certain
circumstances. Some of these policies may be undocumented. We need to
review each as it comes up and decide whether it is still in line with current
library goals and needs. Started a page
here: https://iris.uoregon.edu/cms/node/2014 and have asked ILL staff to add to
it.
– Medium impact on decisions we make regarding levels of service. Need:
Medium-range Reason it's not needed instantly: we seem to be doing relatively
well with our undocumented urban legend guidelines; we haven't written down
all of them. Other issues have greater impact on us, but this needs to be
resolved within your second year. As new guidelines are created (memos from
Admin or decisions made in concert with Dept Head, they need to be
documented at that time.
5. Rushes: charging Alliance Libs
– Explanation: PSU asked for a rush on a returnable. We normally charge $25 for
rushes, they said they'd never charge us and would be willing to pay only $20.
We did it gratis, then Shirien queried Alliance Libs for their practices re: rush
charges for Alliance libs. See results.
– Low impact, unless we get another request. Longer range need to get our policy
decided on.
6. GWLA's RSDD cost study tool
– Explanation: Lars Leon asked GWLA sites to participate in a cost study and provided a specific
tool for doing so. Given work loads I elected not to participate at that time, but to retain the
tools so we could discover our own cost per transaction for ILL. Near the end of the study
(actually, just after it closed) Deans were sent letters asking for participation, and Deb asked
that we do so as a good faith part of our GWLA membership. After talking with Lars I learned
that it was too late to submit UJO information for their published study, but doing this study
would be of benefit to the UO for our own information. And although we cannot be included in
the published study, we could compare our own results with those of the published study and
glean comparison information.
– Medium impact. Need: Long range. While this doesn't need to be done within the immediate or
medium future, it would be a good way to get to know our ILL and document delivery
processes, and would give us valuable information. If not done the first year, I'd like to see it
done in David's second year.
7. Kindle and ILL
– Explanation: explore ILL's use of Kindle or other reader for ILL articles. It may be that this
project should be explored in concert with a general program to circulate e-readers, with a
possible trial being for ILL articles. Or it may be that this is not needed at the UO: everybody
can get their own articles with their own hardware. The UNO says this: "Looking forward,
–
UNO will not purchase additional e-readers. It is less about hardware now, and more about content.
Our efforts are with negotiating and acquiring e-content, which allows convenient access to our
patrons when they want it and on a device of their choice.“
Impact: unknown. Need: Not immediate unless another initiative to circulate e-readers arises outside
of ILL. Then we'd need to get involved. Shirien's feeling: the more people own their own e-readers,
the less importance this has. Time may resolve this issue.
8. Implement GIST
– Explanation: UO very interested and motivated to explore/implement GIST.
Note: OSU was slated to go live with GIST in October, 2011, so Kerri
Goergen-Doll might be very helpful to us. This will be an initiative level so we
need to make a formal proposal to the Admin and Council to re-start an earlier
initiative which was dropped due to staffing changes.
– See this page
– Impact: high. Need: Immediate. Start it this summer. Atlas Systems to Offer
ILLiad Users GIST Planning and Implementation
9. Explore MyiLibrary from OCLC
– Explanation
– Impact: I don't know. Need: I don't know. Need a proposal from ILL manager
about whether we should pursue this.
10. Get It Now from CCC
– Explanation
– Impact: I don't know. Need: I don't know. We need to explore this service to see
if it enhances access for our patrons (access to more information, quicker
access) and /or improves our efficiency, decreases our workload. Need a
proposal from ILL manager about whether we should pursue this.
11. IFM lending discrepancies
– Explanation: We may not be getting credited for all the IFM that we should be. See this page
– Impact: Could be large, if we find there're large discrepancies. Need: Depends on how much we're
under-credited. A small exploration should let us know if we have a problem and if it seems to be big
or not.
12. PPV
– Explanation: Several of our databases require patrons to log in and go through unhappy gyrations in
order to get access to UO-paid-for articles. At one point we thought of having ILL staff be the loggersin and then harvest the article and send it to the patron. That need has dropped by the wayside for
now, but it may come up again. Maybe Sara knows of databases that remain problematic for our
patrons.
– Impact: Low Need: Low, I think, for now.
13. ILL Stats
– Explanation: There's much more ILL-related data that we could harvest for accountability, data-driven
planning, and annual report/ Laura W (Assessment Team) comments: I feel like we should add some
detail the library a-team annual report from these reports. So much data not reported anywhere else.
Also see: this email. (staff / generic Janus password).
– Impact: medium. Need: not as high as others, but would be good have. If this is easy to do (if David
already is a stat-whiz, then let's get 'er done. Otherwise, it can wait a bit.
14. Explore lending audio files: (files, not the people!)
– Explanation:
– Impact: Low, since I don't think we have that many, but I could be wrong. Need: Long term, not
immediate.
15. Systems (Sara): can we make two templates for incoming item requests?
– Explanation: when requests for our materials come in through ILLiad, can ILLiad use two
different templates based on document type? Right now there's only one and we have to mark
up the paging slip for the short loans so borrowing libs. know this is a special loan.
– Impact: Low, since I don't think we have that many, but I could be wrong. Need: Long term, not
immediate. But if it's an easy fix (low hanging fruit) let's just get 'er done.
16. GWLA's e-reader program for sharing e-books via ILL: Occam's Reader
– Explanation
– Impact: medium to low Need: low priority, for now. Since it's just being developed and we have
more pressing needs for our time, we should wait to explore this until it's fluffed out. It may
end up as a GIST add-on.
17. Rapid's Reciprocal List
– Explanation
– Impact: Need: Need a proposal from ILL manager about whether we should pursue this.
18. Routing of direct borrowing
– Explanation: When we generate a request for a patron that we want to route into "Awaiting
Request Processing" it automatically goes direct & we can't catch it before a lending string is
automatically generated. Tried routing to our queues, can't always work around. We need to
explore how Direct is working and possibly revise some of our settings or some way to balance
between our control and efficiency. (FedEx schools, etc. are charging us a lot for shipping.)
– Impact: don't know. ILL staff can answer this. Need: don't know.
19. RAPID X
–
–
Explanation: Rapid X and
Impact: don't know. Need: don't know. Need a proposal from ILL manager about whether we should pursue
this.
20. Explore new scanners for ILL
–
–
Explanation: Need to review current scanners for hi-res color capacity, efficiency, software compatibility, and
whether we have enough. Should include all branches in this review.
Impact: high. Color scanning is desired by our patrons (both from other Libs and through Doc Del. We are
better playmates in ILL-land if we provide services at least at the level that we request them. Need: not higher
than dealing with the Ariel issues, but pretty darn high. Science says that 10% of the things they scan would
be more legible if they were done in color.
21. Communication/Training for system-wide ILL processors:
–
–
Institute regular ILL+ meetings and training sessions. Discuss the definition of and need for core ILL
competencies, and if it is needed, propose a program for achieving them. (ILL buddies, ILL 101s, regular
group training. Supports the Strategic Direction "Become a Learning Organization" .
Impact: medium-high. Need: some branch ILL staff have indicated a strong desire for this.
22. OCRing ILL scanned articles:
–
Explore ways that UO can OCR requests. I believe they did this at Univ. Montana at David's last job, so he
may have some ideas for how to do it cost effectively. Impact: Medium. Need: don't know. Need to think
whether this idea is cost effective and aligns with our strategic directions.
23. Net Lending:
–
–
Explore ways that UO can return to being a net lender - survey of articles that we have lent most and received
payment for most. In conjunction with Acquisitions, acquire more journals that we get payment for. Jenn can
compile data on this for this. GIST / Purchase on Demand.
Impact: don't know. Need: don't know. Need to think whether this idea is cost effective and aligns with our
strategic directions.
So here came
another list…..
1. Listservs:
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–
Lib-Lending, acsmgt
Lib-Lending Supvs
Ariel-L
ILL-L
GWLA (anne@gwla.org)
Rapid-L
tablesetters,
AcS
lib-faculty
knight-staff
subjspec
Sitellite (this will be changing to Drupal one of these days)
CRL
GIST-L (gist-l@geneseo.edu)
UO Families listserv: Join the UO Families email listserv and again access to information about
family-friendly events, programs and resources and a community of fellow family members at
the University of Oregon. To subscribe, simply email jvasey@uoregon.edu and include your
UO email address in the body of the message
2. Passwords/Accounts/User Name changes
– CCC
– OCLC contacts
– Email
– Knight Staff door
– Iris
– credit card "P Card"
3. Outlook Calendar: share with LW and ILL
staff
5. Vocabulary:
–
Banner: Banner is an integrated Internet native suite of administrative applications developed
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–
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–
specifically for higher education.
Classified Staff
Felix: a homegrown intermediary program that massages data before sending it to Banner.
GOLD
Groups, various
Initiatives
Iris: Library's Intranet, uses the Drupal Content Management Software.
Janus
LSA
LT: Library Technician
Millennium: III"s ILS
NRE (Navigator Request Engine)
NTTF: Non tenure track faculty
OA: Officer of Administration
Orbis, Orbis Cascade Alliance, Alliance, Summit
Poison: Library's shared file server (lib info, groups, depts., etc.)
Scorecard
Strategic Directions
Tablesetters
Unclassified staff: NTTF, OA
UO Local Catalog
UO WorldCat
5. Regularly Scheduled Meetings:
– Weekly ILL meetings
– Monthly AcS meetings
– Subject Specialist meetings (2nd & 3rd Thursdays)
– Dean's All staff meetings once or twice per year
– Circ Supv. Conference (quarterly)
– ILL Plus TBD
– Student Supervisors' meeting
– Library Faculty meetings
6. Other Meetings/Training:
– Feb 16: Benefits meeting, 10-noon (BSB will give details)
– March 6, 2012: Preventing and dealing with sexual harassment: (Registered under my
name in case there weren't enough spaces for him.)
– April 3, 2012, 8:15a - 12 noon: New employee orientation (I registered David under my
name in case there weren't enough spaces for him. )
– April 11 - May 16: Supervision for potential supervisors
– October, 2012: Supervision course (since you'll already have attended the course for
potential supervisors which covers much of the same content, let's talk with Chris
Cullinen as it gets closer to Oct. and see if there are specific classes you can take that
have more in-depth content than you got from the other course. Also lets you mingle
with other supvs.
– Hazard Communication (Shirien)
– Confidentiality of Records (Shirien)
– Candidate presentations (and submit comments)
– Library Staff Association gatherings: (optional but encouraged) Gonzo, May Tea,
Holiday Potluck (and the welcome committee will be contacting him). LSA newsletter.
– Shared ILS meetings
– Attend/participate in at least two Diversity events per evaluation year
– OCLC online training as needed
– UO's ethics and conflict of interest policies:
– Visit to OSU and PSU for ILL bonding
7. Conferences: these are strongly recommended but may depend on amount of
financing available through the Library.
–
–
–
–
–
–
NWILL
ALA / STARS
GWLA maybe attend GWLA meeting, May 3 & 4, University of Houston
GIST
OLA
Maybe next year: ILLiad International Conference and this year the preconf is on GIST, so
maybe next year there might be a good session
8. Learning about UO Libraries:
– Tour Knight Building
– Meet with each dept. head in the UO Libraries System; try for one per week. Start with Sara
Brownmiller in Systems, then Paul Frantz in Knight Reference, then Margaret Bean in Science,
then Ann Miller for Collections Services and Acquisitions, and we'll plot out the rest after that
(AAA: Ed Teague, CMET: Andrew B and others, Digital Lib. Svc: Karen Estlund, Documents:
Tom Stave, Facilities, Mail, Purchasing, Budget: Nancy Slight-Gibney and others, Law: Mary
Ann Hyatt, Development: Lisa Manotti, Instruction: Barbara Jenkins, Scholarly
Communication: JQ, Special Collections: James Fox, OIMB: Barbara Butler, UO PDX: Karen
Munro). Perhaps attend one of that dept.'s staff meetings in place of meeting only with the
manager/head, as appropriate for each work unit.
– Meet with the Admin: we will find a topic we want to present to them (perhaps dumping Ariel
and using Odyssey and Article Exchange.
– Meet with the SMSP and Circ sections of AcS
– Meet with Lib-Lending group, which includes branch staff who do ILL.
9. Learning about UO's ILL and document delivery services:
–
–
–
–
–
–
–
ILL
Projects and Goals
Branches
Summit
Circ and billing
Mailing
Systems
10. General procedures:
–
–
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–
–
–
–
Purchase Requests
Unusual Incidents and UI reports
Emergencies, evacuations
Time Sheets for Classified staff
FMLA / OLA
OTJ injuries: forms
Reporting Leave for Unclassified staff
11. Make sure to cover all the items in Laine’s page under “supervisors”:
Supervisors and/or Department Heads:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Bring new employee around and introduce to Library Administration!
Inform new employee of the Library's current Strategic Initiatives and Planning Process and Mission Statement
Arrange for departmental and libraries' tours
Introduce new employee at next All-Staff Meeting (typically held once each term)
Make sure new employee attends Campus orientation and benefits sessions
Provide Hazard Communications Training within first week of employment
Make sure new employee attends Campus workshop, "Preventing and Dealing with Sexual Harassment" within first year of
employment (typically offered once per term)
Make sure new employee is aware of Employee Assistance Program
Make sure new employee is aware of the Libraries' focus on Diversity Awareness and the Library Diversity Plan.
Make sure employee knows about Staff and departmental directories
Review emergency procedures and Unusual Incident Report Form
Establish first year's goals
Show new employee where to eat lunch and get coffee
Have employee Departmental Guidelines, if available
Explain any other library-wide policies and show where they may be found [a Central Policy Manual is being compiled as of 8/18/10]
Provide employee with copy of position description (see Poison/Libinfo/Classified Position Descriptions)
Arrange for any job-related training (Millennium, Banner, etc.)
Provide 60-day Performance Appraisal in a timely manner
Make sure employee is aware of Library's policy on authorizing overtime ahead of time!
Make sure Trial Service employees are aware of no vacation leave until after six months
Make sure all employees are aware of Library's policy on Leave of Absence Without Pay. Encourage employees to accrue or "bank"
sufficient leave time to cover emergencies.
Encourage employee to attend candidate presentations and to submit comments [see current interview
schedule:https://iris.uoregon.edu/cms/node/1915]
Encourage employee, whenever possible, to attend other campus or library workshops, GOLD events, and/or Library Staff Association
events. It's a great way to meet coworkers from other departments, units, or libraries!
Make sure employee reads Library Staff Bulletin online each week. Archived issues may be found
here: https://iris.uoregon.edu/cms/node/3
TEAM DAVID
TEAM DAVID
1. Professional Librarian
TEAM DAVID
1. Professional Librarian
2. Former ILL Librarian
TEAM DAVID
1. Professional Librarian
2. Former ILL Librarian
3. Informal communication mentor
1.
2.
3.
4.
TEAM DAVID
Professional Librarian
Former ILL Librarian
Informal communication mentor
ILL librarian from a regional library
1.
2.
3.
4.
5.
TEAM DAVID
Professional Librarian
Former ILL Librarian
Informal communication mentor
ILL librarian from a regional library
Me: the direct supervisor
Cohort
Or maybe
exhausting…..
Good:
▪Team David
▪ Asking staff to help decide what needed to
be fixed in ILL
▪A central place to store and find stuff David
would need to know
GOLD
Gateway to Organizational
Learning and Development
Topic: Focus Group with New Hires (within past 13 months)
During your orientation, was there a particular activity or piece of information that you felt was
especially useful?
•
•
•
•
•
•
•
•
•
Learning institutional language (acronyms, things like Janus and Janus Circ) and terminology was
especially helpful. Might be everyday things we take for granted.
Had a tour of other libraries with two coworkers, so had a chance to meet and get to know other
people and library locations on campus.
Knight Library is a huge building. We might stagger various unit tours over the first three weeks or
so. It’s all very confusing.
My supervisor gave me a list of everyone I needed to know. I spent most of my first week getting
acclimated.
Lists of need-to-know things was very helpful. Things like library servers, websites, people.
Goals for the first week.
Finding out about important weekly meetings.
Laine’s mini orientation for new faculty members was very helpful.
I liked that someone took me around campus to get my ID card and keys the first day.
2. When you first started, was there something that someone did that made you feel more
comfortable?
•
I was invited to tea!
•
People said hi.
•
People explained commonly used acronyms.
•
At my first department meeting, they served baked goods.
•
Coworkers were friendly and helpful.
•
I was taken to lunch and shown where places to eat are.
3. Is there something that you wish had been covered during your orientation?
•
I did not know where to park the first day. Had to keep feeding a meter. Perhaps we could have
arranged for a temporary parking permit the first day or used our Library reserved spot. We could
also have provided bicycling maps and information.
•
It would have been helpful to see a complete organization chart so we can see where and how we
fit in.
•
It would also be helpful to have a brief history of the Library and the building.
•
Vocabulary, terminology used here.
•
Would be nice to have a checklist of things to learn and when we need to learn it by.
•
Something to refer back to, like an Employee Handbook or contract renewal procedures, etc.
•
Where are staff work areas? Particularly a problem in huge Technical Services area.
•
Finding the branch libraries, particularly if one is directionally challenged.
•
How to get on committees and start participating.
•
There is so much information to learn, that it’s impossible to learn all at once. It could be phased in
over time, perhaps.
•
Desktop orientation: Outlook, Iris, Poison, map drives using, bookmarking sites, VPN and remote
access.
4. If you were asked to orient a new employee to the UO Libraries (not to their job function, but
to the libraries in general), what two or three things do you feel would be most important for
you to cover?
•
Tour of physical spaces.
•
People you need to know right away to make your job easier.
•
Organization charts and library lists to find people easier.
•
Desktop orientation, as mentioned above.
•
History of the Library system and origin of the first library on campus (particularly for people not
originally from Oregon or Eugene).
•
Building history (Ed Teague might know a lot about that).
•
If you had a problem, do you know where to go or whom to talk to? Could provide a list of contacts
for various scenarios.
.
5. General Questions or Comments about Mentors and/or Making Social Contacts?
•
My mentor covered the department philosophy, which was very important to have.
•
Informal mentorships might be best. They happen organically.
•
Should we ask someone to volunteer to be a mentor vs. assigning someone?
•
Might be good to have an assigned mentor at the beginning. Kind of like our “First Contact” we
currently provide for new faculty members. Then, later, have a mentor from inside the department,
but maybe not call it a mentor (can have negative connotations).
•
Mentor Team is a good idea. Mentor members were selected strategically for new faculty member
(job-specific, library-specific, etc.).
•
Having a Social Mentor the first day could be good. That person could show/tell you things like
where to eat, where to park.
•
Maybe when we send out a new employee packet (we do that for faculty, but do we do that for
classified?), we could include an optional questionnaire that asked things like what are some
things that interest you? It could help us match people with similar interests (new mothers, people
with families, pets, hobbies, etc.) to be specific to that person and generate more excitement and
make him/her feel more welcome (there’s someone here like me!).
ESP
1.
2.
3.
4.
Initial Contact
First month
6 – 12 months
One year
ESP
1. Initial Contact:
--1st day of work info
--1st week of work
--”Interest Survey” (Optional)
--assignment of Social Guide
ESP
2. First Month
--Dept. Head or supv. details job duties
--Meetings to attend
--New Employee orientation website
--Tour of branch libraries and campus
--Social Guide continues
ESP
3. 6 – 12 months
--Professional expectations (introduction to
Professional Guide if that hasn’t happened)
--Explanation of contract renewal and
promotion
--What committees to join
ESP
4. One year
Review with employee about
his/her orientation. It’s not a
checkup on supervisors or guides,
but an evaluation of the ESP plan.
About the
guides……
All Staff:
• Orientation to strategic directions and mission of the
UO Libraries
• UO Human Resources Trainings (watch for quarterly emails
with offerings)
• GOLD and GOLD events
• Library Forums
• Local/regional trainings (OLA, NWILL, Online NW, Orbis
Cascade Alliance events, OLA Support Staff)
• Service on Library Committees:
e.g., CSAC, Diversity, Screening Committees
• UO Committees
• Library All-Staff Meeting (usually held once per quarter during
the academic year)
• Library Policy Index
• Expected to attend, participate in, and share what was
learned in at least two diversity related experiences each
evaluation year
• All professionals attend candidate presentations, submit
comments (see schedule)
Professional Expectations:
Work or experiences which aid employee development, lead toward deeper organization involvement, and for NTTF, are
required for promotion
Classified Staff
Non Tenure Track Faculty
Officers of Administration

Fall & Spring Classified Staff
Meeting with UO President and
Executive Staff


May be required to attend regional
functional responsibility meetings

Must attend Library faculty meetings

All-Classified Staff Meeting with the
Dean of Libraries (typically held
twice per year)

Campus OA council and OA meetings

Highly desirable to volunteer for
campus and library committees

UO Classified Staff Training and
Development Advisory Committee
Must attend / participate / provide
leadership role in departmental
meetings, unit meetings, and
appropriate local and
regional functional responsibility
meetings (faculty meeting, subject
specialists, UO Senate, etc.)

All professionals volunteer for library
and/or campus committees

Build a professional profile by being
active in regional/national/international
librarian organizations and/or by
actively presenting or publishing in
areas of expertise or interest
This is a list of topics the Social Guides
should cover for all staff:
• Libraries-wide staff introductions and tours; intro to
library jargon page
• Brief history of libraries/buildings
• Library Departments / Org chart
• Internal communications: Iris, Iris Directory, Iris
Calendar, Poison (file server with Library forms,
etc.), listservs (lib-staff/lib-faculty/lib-NTTF), Staff
bulletin
• LSA and LSA Participation Policy
• Employee Years of Service Recognition
• LSA Events
If you have any questions
about our ESP please feel
free to talk with Laine
Stambaugh, our Director of
Human Resources
Now for David’s
viewpoint……
University of Oregon Employee Satisfaction Program:
Which aspects were particularly useful and what could be improved
David Ketchum
dketchum@uoregon.edu
Satisfaction
Training
Orientation
hepaticocholangiocholecystenterostomies
pneumonoultramicroscopicsilicovolcanoconiosis
honorificabilitudinitatibus
aequeosalinocalcalinosetaceoaluminosocupreovitriolic
antidisestablishmentarianism
floccinaucinihilipilification
pseudopseudohypoparathyroidism
asseocarnisanguineoviscericartilaginonervomedullary
hippopotomonstrosesquipedalian
What Was Particularly Useful
 Adaptable, Flexible Orientation Program
 Library/Campus Tours
 Colleague Introductions
 Populating Calendars with Regularly-Scheduled Meetings
 Mentorship Program with Strategically-Chosen Mentors
 Vocabulary List
What Could Be Improved
 Comprehensive Orientation & Training Program, Not Separate
 Organize Tours & Colleague Introductions for New Employee
 Offer to Escort New Employee
 Assign a Social Mentor
 Provide Mentors with Expectations & Guidelines
 Create a Group for Newly-Hired Employees
 Provide New Employees With a Comprehensive Organizational Chart