INTRAMURAL SPORTS POLICY
PROCEDURE MANUAL
2014/2015
Student Developed-Student Lead-Student Ran-Student Owned
INTRAMURAL
SPORTS
PHILOSOPHY: IN
the Department of
University
Recreation,
Intramural Sports
plays an intricate
part in the overall
experience of a
student’s college
life, allowing for a
well-rounded and
multi-faceted
education. Every
person should have
available to them a
comprehensive, high
quality recreational
program which
helps develop
physical, mental
and emotional
attributes. We offer
the opportunity for
structured,
organized
recreational
activities, which are
to be enjoyed by
students, staff and
faculty of the UWG
community!
TABLE OF CONTENTS
MISSION STATEMENT
CODE OF CONDUCT
CONTACT INFORMATION
1
STAFF INFORMATION
2
PROGRAM OVERVIEW
PLAYER AND TEAM REGISTRATION
3
ELIGIBILITY
4
UNIVERSITY RECREATION WAIVER-RELEASE
5
CAPTAIN’S RESPONSIBILITIES
5
PARTICIPANT SAFETY
DEFAULTS
6
FORFEITS
GAME CANCELLATIONS AND POSTPONEMENTS
SPORTSMANSHIP
PROTESTS
EQUIPMENT AND UNIFORM
PLAYOFF INFORMATION
PARKING
PLAYER AND TEAM AWARDS
INTRAMURAL SPORTS EMPLOYMENT
REQUIREMENTS
1
7
8
11
12
13
14
UNIVERSITY RECREATION
MISSION STATEMENT
University Recreation inspires, empowers, and educates the University community by providing comprehensive, high-quality, studentfocused programs, facilities, and services that create community, connectivity, and develop exceptional leaders who value and embody
healthy lifestyles.
INTRAMURAL SPORTS
PHILOSOPHY
In the Department of University Recreation, Intramural Sports plays an intricate part in the overall experience of a student’s college
life, allowing for a well-rounded and multi-faceted education. Every person should have available to them a comprehensive, high
quality recreational program which helps develop physical, mental and emotional attributes. We offer the opportunity for structured,
organized recreational activities, which are to be enjoyed by students, staff and faculty of the UWG community.
HONOR CODE
At the University of West Georgia we believe that academic and personal integrity are based upon honesty, trust, fairness, respect and
responsibility.
Students at the University of West Georgia assume responsibility for upholding the honor code. UWG students pledge to refrain from
engaging in acts that do not maintain academic and personal integrity. These include, but are not limited to, plagiarism, cheating,
fabrication, aid of academic dishonesty, lying, bribery or threats, and stealing .
CODE OF CONDUCT
The University Recreation Code of Conduct is an agreement between the Department of University Recreation and each individual
who participates in Intramural Sports (student participants and employees, faculty/staff participants, etc.) by which the participant
vows to not conduct him/herself in any manner that will bring a negative light to him/herself, his/her team, the Department of
University Recreation, or the University of West Georgia.
Each individual who registers an account on IMLeagues.com is prompted to read through the Code of Conduct and cannot complete
the account registration until he/she agrees to abide by it while participating in any Intramural Sports activity. Failure to abide by the
provisions of this code could result in disciplinary action by the Department of University Recreation and/or the Office of Judicial
Affairs, which may include loss of participation privileges, employment, or suspension from team activities, depending on the nature
and severity of the violations. This can also include the loss of reimbursement for covered expenses.
The Code of Conduct itself is available upon request, and it can be found at any time on the Intramural Sports web page (see below).
OFFICE HOURS & CONTACT INFORMATION
OFFICE HOURS: Monday – Friday 8:00AM - 5:00PM
OFFICE PHONE: 678-839-5500
1
WEB PAGE: www.westga.edu/urec
FACEBOOK: UWG University Recreation (UREC)
TWITTER: @Intramurals_UWG
EMAIL: uwgintramurals@gmail.com
INTRAMURAL SPORTS STAFF
PROFESSIONAL STAFF
Assistant Director: Ed Croy
Office: Campus Center 203
E-Mail: ecroy@westga.edu
Phone: 678-839-0658
Graduate Assistant: Jon Corum
Office: Campus Center 211
E-Mail: jcorum@westga.edu
Phone: 678-839-5377
STUDENT DIRECTORS
Joey Garrison (Officials)
Jeremiah Marsh (Marketing)
David Martin (Facilities)
Chase Wilson (Office Operations)
MONITORS
Meshach Bollers
Austin Cross
Stefan Delva
Jalen Hughes
Chris Jacks
UNIVERSITY OF WEST GEORGIA ALL-AMERICAN OFFICIALS
2012- Jon Corum (Football)
UNIVERSITY OF WEST GEORGIA ALL-TOURNAMENT OFFICIALS
2013- Joey Garrison (Football- TIRSA Shootout, Middle Tennessee State University)
2014- Jon Corum (Basketball- NCS Regional Basketball Championships, University of Georgia)
UNIVERSITY OF WEST GEORGIA EXTRAMURAL OFFICIALS
Corum, Jon
Hughes, Jalen

 2012







2012 ACIS Battle of the Bluegrass Regional Flag Football Championships, Western
Kentucky University
2012 NCCS Regional Flag Football Tournament, University of Southern Mississippi
2012 NCCS National Flag Football Championships, University of Central Florida
2013 NCCS Regional Basketball Championships, Georgia Southern University
2013 NCCS Swamp Shootout Regional Basketball Tournament, University of Florida
2014 NCS Swamp Shootout Regional Basketball Tournament, University of Florida
2014 NCS Regional Basketball Championships, University of Georgia
2014 NCS National Basketball Tournament, North Carolina State University
Garrison, Joey








2011 ACIS TIRSA Shootout Flag Football Tournament, University of Alabama
2011 NCCS Regional Flag Football Tournament, University of Central Florida
2011 Georgia Collegiate Flag Football Championships, Georgia Southern University
2011 NCCS National Flag Football Championships, University of Southern
Mississippi
2012 NCCS Regional Flag Football Tournament, University of Maryland
2012 NCCS Regional Flag Football Tournament, University of Southern Mississippi
2013 TIRSA Shootout Flag Football Tournament, Middle Tennessee State University
2013 NCS Regional Flag Football Tournament, University of Southern Mississippi
Harris, TJ

2013 NCS Regional Flag Football Tournament, University of Southern Mississippi
Hill, Rashawn

2011 Georgia Collegiate Flag Football Championships, Georgia Southern University
NCCS Regional Flag Football Tournament, University of Maryland
NCCS Regional Flag Football Tournament, University of Southern Mississippi
 2013 ACIS Magnolia Madness Regional Basketball Tournament, Mississippi State
University
 2013 NCS Swamp Bowl Regional Flag Football Tournament, University of Florida
 2013 NCS Regional Flag Football Tournament, University of Southern Mississippi
 2014 NCS Regional Basketball Championships, University of Georgia
 2012
Marsh, Jeremiah
 2012
NCCS Regional Basketball Championships, Georgia Southern University
NCCS Regional Flag Football Tournament, University of Maryland
 2013 ACIS Regional Basketball Tournament, Middle Tennessee State University
 2013 NCS Swamp Bowl Regional Flag Football Tournament, University of Florida
 2013 NCS Regional Flag Football Tournament, University of Southern Mississippi
 2014 NCS Swamp Shootout Regional Basketball Tournament, University of Florida
 2012
Martin, David
 2013
 2013
Georgia Collegiate Flag Football Championships, University of Georgia
NCS Regional Flag Football Tournament, University of Southern Mississippi
Montgomery, Michael
 2011
ACIS TIRSA Shootout Flag Football Tournament, University of Alabama
Spayde, Kyle
 2013
Georgia Collegiate Flag Football Championships, University of Georgia
Wilson, Chase
 2013
NCS Regional Flag Football Tournament, University of Southern Mississippi
2013-2014 UNIVERSITY RECERATION STAFF AWARDS
Supervisor of the Year: Joey Garrison
Rookie of the Year: Matthew Baldwin
Official of the Year: David Martin
Most Improved: Meshach Bollers
2
INTRAMURAL SPORTS OFFERED 2014-2015
Fall Semester
Flag Football
Sand Volleyball
Soccer
Ultimate Frisbee
Spring Semester
Basketball
Indoor Volleyball
Softball
4-on-4 Flag Football
Player and Team Registration
How to Register
All intramural participants will be required to create an account on IMLeagues.com.
To create an IMLeagues account: (**Note** IMLeagues offers a live support button in the top right corner of all pages,
please use this button if you encounter any difficulties).
1. Go to the Registration page at www.IMLeagues.com/UWG/Registration
2. Enter your information, and use your School email (@my.westga.edu) and submit.
3. You will be sent an activation email, click the link in the email to login and activate your IMLeagues account.
4. You should be automatically joined to your school – If not you can search schools by clicking the “Schools” link
How to sign up for an intramural sport:
1. Log in to your IMLeagues.com account.
2. Click the Create/Join Team button at the top right of your User Homepage page OR Click on the “University
of West Georgia” link to go to your school’s homepage on IMLeagues.
3. The current sports will be displayed, click on the sport you wish to join.
4. Choose the league you wish to play in (Men’s, Women’s, Co-Rec, etc.)
5. Choose the division you wish to play in (Monday 6PM, Tuesday 8PM, etc.)
6. You can join the sport one of three ways:
 Create a team (For team captains)
i. Captains can invite members to their team by clicking the “Invite Members” link on the team page.
Any invited members must accept the invitation to be joined to your team.
ii. If they’ve already registered on IMLeagues: search for their name, and invite them.
iii. If they haven’t yet registered on IMLeagues: scroll down to the “Invite by Email Address” box,
and input their email address.
 Join a team
i. Use the Create/Join Team Button at top right of every page
ii. Accepting a request from the captain to join his team
iii. Finding the team and captain name on division/league page and requesting to join
iv. Going to the captain’s player card page, viewing his team, and requesting to join
 Listed as a Free Agent
i. You can list yourself as a free agent in as many divisions within a league as you’d like. You will
be visible to all members of the site and can request to join teams or information about yourself so
teams can request to add you to their team.
*The participant creating the team will be noted as the team’s captain. If that player does not wish to be the captain, that
status can be switched by the team’s creator.
Absolutely no team can be created after the deadline. However, players may continue to join teams during the season, as long
as they are eligible to do so. Once registration is complete, a schedule will be posted within 48 hours. A team cannot be
confirmed until the registration fee has been paid and the team has a full roster. Teams can continue to add to its roster until
posted dates.
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UNIVERSITY OF WEST GEORGIA
INTRAMURAL SPORTS
POLICIES AND PROCEDURES
Any changes for 2014-2015 will be noted by a grey highlight.
SECTION 1: ELIGIBILTY
Article 1: Student Participants
Participation is limited to currently-enrolled, fee-paying University of West Georgia students, faculty members, and full-time
staff.
Article 2: Varsity Athletes & Coaches
Any student or coach who is a candidate for a varsity sport, who practices with the team, or is on the reserve squad (including
redshirts and transfer students) is not allowed to participate in the same or similar intramural sport (see chart below for
similar sports) until 1 semester (full) has elapsed from his/her removal from the team roster.
VARSITY/PROFESSIONAL SPORTS
Football
Soccer
Basketball
Volleyball
Baseball and Softball
INTRAMURAL SPORTS
Flag Football
Soccer
Basketball
Sand Volleyball and Indoor Volleyball
Softball
Article 3: Club Sports Athletes
No more than two club sports players/members may play on any one intramural team of the same or similar sport.
Article 4: Number of Teams
Participants may play for more than one team in one sport, as long as those teams are not in the same division. Also, players
will only be eligible for one team during the playoffs. Any player who participates on more than one team must notify the
Intramural Sports Staff by 5:00pm on the day following the final game of the regular season for which team he/she will
participate in the playoffs.
Article 5: Multiple Teams
1. A captain may register multiple teams within one sport. However, those teams cannot be in the same division; and if the
rosters of those teams match one another on at least 50% of its members, the captain is responsible for:


Applying the same Team Name to each of those teams
Notifying the Intramural Sports Staff as to which of those teams will collect their Campus Cup points for the season
by 5pm on the first day of the season
NOTE: Failure to do so will result in the designation of the team that was first registered by the captain as that which will
collect Campus Cup points
2. If one team is registered in multiple divisions and advances to the playoffs out of two or more of those divisions, the
captain is responsible for:

Notifying the Intramural Sports Staff through which division he/she would like that team to advance by 5:00pm on
the day following their final regular season game
NOTE: Failure to do so will result in the designation of the team and division that was first registered by that captain as that
which will advance to the playoffs
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Article 6: Checking In
In order to be eligible for an intramural contest, participants must check in with their field/court monitor. To check in, a
participant must have a government issued ID with a clear picture. If the print on the ID is illegible, the participant will not be
allowed to play until another form of ID is used. The use of someone else’s ID is a violation of the Code of Conduct and will
result in punishment from UWG Intramural Sports and from the Office of Judicial Affairs.
Article 7: Roster Deadline
Each sport will have a posted deadline to fill a roster. Rosters will lock at game time of a team’s scheduled game. If you are
not on the roster by game time, you will not be eligible to participate.
Article 8: Coaches
Teams will be permitted one coach, after approval by the IM Staff. Teams wishing to add a coach to their roster must e-mail
the coach’s name and UWG ID number to the Intramural Sports Graduate Assistant at least 24 hours prior to game time. Any
non-students or students with previous ejections and/or unsportsmanlike conduct will not be eligible to serve as coaches.
Article 9: Ineligible Participants
If a team uses an ineligible player in league play, all games or contests in which the ineligible individual participated will be
forfeited to the opponents, regardless of the outcome. The illegal player may be suspended for the remainder of the activity
season and/or the academic year. In elimination tournament play, the team will be disqualified from the respective position in
the bracket at the time the legal protest is honored.
NOTE: Random roster checks will be conducted by the UWG Intramural Sports Staff.
University Recreation Intramural Sports Waiver Document 2014-2015
The following document is a University of West Georgia RELEASE OF LIABILITY. Please read the entire release and
indicate your agreement by checking the box below it. (If you don't agree, don't continue).
Current Waiver
PLAYER WAIVER NOTICE TO ALL PERSONS PARTICIPATING IN ATHLETIC, RECREATIONAL
PROGRAMS AND ACTIVITIES: READ ENTIRE DOCUMENT AND ACCEPT AGREEMENT
Many programs and activities involve substantial risks of injury, property damage and other dangers associated with
participation in such activities. Dangers peculiar to such activities include, but are not limited to: Hypothermia, broken bones,
strains, sprains, bruises, drowning, concussion, heart attack and heat exhaustion. Each participant in a University Recreation
program or activity for the 2013-2014 academic year should realize that there are inherent risks, hazards and dangers
involved including the training, preparation for, and participation in to such activities. It is the responsibility of each
participant to engage only in those activities and programs for which he/she has the prerequisite skills, qualifications,
preparation and training.
ACKNOWLEDGMENT AND ASSUMPTION OF RISK (READ IN IT'S ENTIRETY AND CLICK TO ACCEPT)
I have read the above notice carefully and acknowledge the availability of a copy upon my request. In consideration of the
benefits received, I hereby assume all risks of damages or injury, including death, that I may sustain while participating in or
as a result of, or in any way growing out of any aforementioned activity or program, or in travel to and from such activity.
Further I hereby certify that I am covered by an accident and health insurance policy that will be in effect at any time I am
participating in a university related activities, games and or programs.
RELEASE AND WAIVER OF LIABILITY AND COVENANT NOT TO SUE (READ CAREFULLY BEFORE
SIGNING)
The undersigned hereby acknowledges that participation in risk oriented programs and activities involves an inherent risk of
physical injury and assumes all risks. The undersigned hereby agrees that for the sole consideration of the University of West
Georgia allowing the undersigned to participate in these programs and activities for which or in connection with which the
institution has made available any facilities, equipment, grounds, or personnel for such programs or activities or to the
undersigned while participating in any such programs or activities, the undersigned does hereby release and forever discharge
the University of West Georgia and the Board of Regents of the University System of Georgia, its members individually, and
its officers, agents and employees of any and from all claims, demands, rights and causes of action of whatever kind or
nature, arising from and by reason of any and all known and unknown, foreseen and unforeseen bodily and personal injuries,
damage to property, and the consequences thereof, resulting from any participation in any way connected with such programs
5
and activities. I further covenant and agree that for the consideration stated above I will not sue the institution, the Board of
Regents of the University System of Georgia, its members individually, its officers, agents, or employees for any claim for
damages arising or growing out of my voluntary participation in above said activities. I understand that the acceptance of this
release and covenant not to sue the University of West Georgia or the Board of Regents of the University System of Georgia
shall not constitute a waiver in whole or in part, of sovereign or official immunity by said Board, its members, officers,
agents, and employees. I understand that a copy of this document is available at my request. In any event the State of Georgia
has jurisdiction over all disputes. I certify that I am at least 18 years of age or a parent will sign in my stead, and suffering
under no legal disability that would prevent me from making this decision in good faith. I have read the above carefully
before signing.
SECTION 2: CAPTAIN’S RESPONSIBILITIES
Article 1: Team Captain
Students, faculty and staff form their own teams and register during the appropriate dates and times as indicated in the
semester calendar. One team member must be designated as Captain. Teams must be created on the IMLeagues.com website
before the registration deadline.
Article 2: Responsibilities
The team captain is a key link between the participants (team members) and the Intramural Sports Staff, and is expected to
assume the following responsibilities:


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


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Attend the mandatory Preseason Captain’s Meeting and Playoff Captain’s Meeting, or designate another person to
attend in their stead. DOORS WILL BE LOCKED AT THE TIME OF THE MEETING. If a team does not
have a representative present at the mandatory Preseason Captain’s Meeting, the team captain will be suspended
from all intramural activities and the team’s sportsmanship rating for the season will be affected (see Section 7).
Become familiar with all rules, policies & procedures, schedules and any additional information covered in the
captain’s meeting(s).
Check eligibility of all team members according to Intramural Sports Policies & Procedures (see Section 1).
Continually encourage players to be at the game site 15 minutes prior to game time with a valid government-issued
photo ID in order to warm up and sign in on the score sheet.
REMEMBER: GAME TIME IS FORFEIT TIME! Inform your team members of this rule. The location of the
official clock will be indicated at the Preseason Captain’s Meeting for your respective sports.
Familiarize your team members and spectators with the Sportsmanship Policy (see Section 7). Educate them as to
the ramifications of poor sportsmanship both for the individual and the team. This includes proper web etiquette on
the IMLeagues.com website.
Verify your team’s roster, record, and sportsmanship rating and contact the Intramural Sports Office by 3:00PM the
day of that sport’s Playoff Captain’s Meeting if there are any discrepancies.


Maintain communication with the Intramural Sports Office throughout the season in regard to schedules, entries,
playoffs, sportsmanship and constructive feedback.
Respectfully speak with the staff in reference to any team related issue.
SECTION 3: PARTICIPANT SAFETY
Article 1: Assumption of Risk




The possibility of injury exists in all sports. University Recreation and the UWG Intramural Sports Program assume
no responsibility for injuries. However, basic first aid will be available at game sites.
All participants acknowledge an assumption of risk by their voluntary participation in the Intramural Sports
Program.
All participants in the University of West Georgia Intramural Program must create an account through the
IMLeagues.com website, which includes accepting the terms and conditions, before they participate in any
supervised activity. There will be NO EXCEPTIONS to this rule.
Any participant who has sustained a head, neck, or back injury will be ineligible to play in ALL Intramural Sports
until they provide the Intramural Sports Office with a certified medical personnel’s (M.D., D.O. or A.T.) release.
Article 2: Blood Policy
If and when an Intramural Sports Staff member observes that a player is bleeding, has an open wound, or has blood on his or
her uniform, the player will be directed to leave the game. The injured player is not to return until the bleeding has stopped,
the open wound is covered, and the bloody uniform is changed or cleaned. The game may resume without the injured player
at the discretion of the Intramural Sports Staff.
Article 3: Bicycles/Pets/Service Animal Policy
No bicycles are allowed on or within close proximity to the playing surfaces. This will be addressed at the discretion of the
Intramural Sports Staff. Pets will NOT be allowed on or near the Intramural Facilities. We strongly encourage not brining
pets, as you will be asked to leave the premises. EXCEPTION: Service animals will be allowed near the playing surfaces.
Article 4: Tobacco/Alcohol Policy
In accordance with university policy, the use of alcohol and tobacco is prohibited on any university grounds. Consequences
for this violation of the rules may include, but are not limited to: removal from the intramural sports contest, involvement of
University Police, and/or referral to Office of Judicial Affairs.
SECTION 4: DEFAULTS
Article 1: Default Policy
Any team knowing in advance that they will be unable to play a regularly scheduled contest is provided the opportunity to
default (not play this contest). In order for the contest to be considered a default, a team member must complete a default
form and submit it to the Intramural Sports Office, or send an e-mail to the Intramural Sports Graduate Assistant from your
UWG student email account notifying him/her that your team has elected to default by 5:00PM the day of the contest.
Weekend requests must be made by 4:00PM the preceding Friday. If a team captain/member chooses to submit the Default
Form in person, a valid government-issued photo ID must be presented to verify the team member’s presence on the official
roster.


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Defaults during the regular season will not count as a loss if the contest would have been canceled due to inclement
weather or unsafe playing conditions
Defaults during the playoffs will not count as a loss if the contest would have been canceled due to inclement
weather or unsafe playing conditions and rescheduled. If either team cannot make the rescheduled contest, they will
need to submit a new default form.
Defaults vs. Forfeits: What’s the Difference?
My team cannot play a scheduled game and I submitted the Default Form to the Intramural
Sports Office by 5:00pm the day of the contest. I will receive a…
My team simply does not show up for a scheduled game and the officials and the other team are
waiting to play. I will receive a…
My team will be required to pay a Reinstatement Fee if we…
DEFAULT
FORFEIT
YES
NO
NO
YES
NO
YES
If I do not have enough players to start a game at game time, my team will receive a…
If my team cannot make a game, it is a common courtesy to the Intramural Sports Staff and the
opposing team if we…
NO
YES
YES
NO
SECTION 5: FORFEITS
Article 1: Types of Forfeits





Incomplete Roster: Team does not have the required minimum number of players on its roster to participate by
5:00PM on the day of the team’s first contest. If the game would have been canceled due to inclement weather or
unsafe playing conditions, the forfeit will be nullified.
No-show: Team does not have the required number of players to participate as of the scheduled game time.
Eligibility: Game results in forfeit due the ineligibility of one or more players. Ineligibility may be due to player
previously ejected or ruled ineligible for sportsmanship-related issue, player deemed ineligible due to varsity
and/club sports, etc. at time of game.
Sportsmanship: Game is ended by staff for sportsmanship-related reasons.
Web Etiquette: A team posts material to an IMLeagues.com that is deemed to be in violation of the University of
West Georgia Code of Conduct.
Article 2: Game Time Forfeit
GAME TIME IS FORFEIT TIME. The location of the official clock will be indicated at the respective sports Preseason
Captain’s Meeting. Please note that forfeit time also applies to the mandatory Preseason Captain’s Meeting. Any team failing
to report to participate at the scheduled starting time may forfeit to their opponent. If both teams fail to report to participate,
each team shall be credited with a no-show forfeit and the game shall not be rescheduled.
Article 3: Captain’s Choice and Winning by Forfeit
If only one team has the minimum number of players ready to participate at the scheduled game time, the following will
occur:

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
The game clock will start (if applicable).
The captain of that team will be asked if he/she wishes to take an immediate win by forfeit or wait 10 minutes for
the other team.
o If he/she elects to take an immediate win by forfeit his/her team is declared the winner by the score of 1-0,
and sportsmanship ratings are assigned as per Section 7, Article 6.
o If he/she elects to wait, his/her team will be awarded a maximum score as per the rules of the sport (i.e., 1
point in volleyball, 6 points in men’s/women’s flag football, 4 points in coed basketball, etc.) for each
minute or part of a minute that elapses.
If the other team’s players arrive within the 10 minute period, the game clock will continue to run, but points will
no longer be accumulated against them. The game will then begin with the accumulated score. The late arriving
team will also automatically lose the coin toss and any first option accorded by the playing rules.
If the other team’s players do not arrive by the time 10 minutes have elapsed, the game will be declared a forfeit,
and the offended team will win by the accumulated score (i.e., 10-0 in softball, 90-0 in coed flag football, 30-0 in
men’s/women’s basketball, etc.), and sportsmanship ratings will be assigned as per Section 7, Article 6.
In the event Captain’s Choice occurs during the makeup time for a postponed game, time and points will
accumulate from the point of interruption and no half time will occur.
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NOTE: If a team decides to wait, they must wait the full 10 minutes and neither team may use a timeout to stop the
game clock from running, thus extending the length of Captain’s Choice.
Article 4: Limit of Forfeits
A team/individual is declared disqualified from participation in that league after two forfeits.
Article 5: Reinstatement Fee
Teams which forfeit a regular season or postseason game will be assessed a $25 reinstatement fee. This fee must be paid by
5:00PM of the team’s next game in order to be reinstated. To pay this fee, teams may either pay online at IMLeagues.com, or
come to the UREC Office in Campus Center 202. Failure to pay this fee will result in an indefinite suspension from
intramural activites until the fee has been paid.
SECTION 6: GAME CANCELLATIONS AND POSTPONEMENTS
Article 1: Cancellation of Activities
Intramural Sports activities are subject to cancellation due to unsafe facility conditions. This may include inclement weather
(rain, snow, etc.) and subsequent poor field conditions, or unforeseen circumstances which may occur in both indoor and
outdoor facilities that create unsafe playing conditions (i.e. roof leaking on basketball floor or a major injury). The Intramural
Sports Staff will make all decisions regarding playability and safety of facilities. There will be an announcement on the
IMLeagues.com website indicating whether any events for that day have been canceled. Also, an email will be sent to the
captains of teams scheduled to play. It is the responsibility of each team/participant to check the IMLeagues.com website.
Article 2: Cancellation Time
In the event of inclement weather, the Intramural Sports office will make an official decision regarding the night’s games by
4:00PM. After 4:00PM, playability of field/court conditions will be at the discretion of the Intramural Sports Staff on site.
Article 3: Cancellation of Activities in Progress
1. In cases when weather forces the halt of a contest in progress, the specific rules of that sport will determine if the game is
considered official. Please refer to the individual rules governing each sport to determine at what point the contest becomes
official.
2. In the event of lightning or thunder, the following will occur:



Games in progress are stopped and canceled (unless they have reached the official game point) if the Intramural
Sports Staff sees lightning or hears thunder, or if the lightning prediction system produces an alarm.
If the lightning prediction system has not cleared play by the start of the next game, or if the required 30 minute wait
time following the last sighting of lightning or from hearing of thunder in order to clear play is not completed prior
to the start of the next game, then ALL games will be canceled for the night, unless otherwise noted on the
IMLeagues.com.
Check the IMLeagues.com website if you are unsure if games have been canceled.
Article 4: Rescheduling of Cancelled Games
In the case of cancelled activities, the Intramural Sports Staff will reschedule each contest for the next available date/time.
Rescheduled game times will post on IMLeagues.com by 2:00PM the next business day.
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SECTION 7: SPORTSMANSHIP
Article 1: Team Names
The University of West Georgia Intramural Sports Program reserves the right to change duplicate team names to avoid
confusion. Also, the Intramural Sports Program reserves the right to change any team name that is deemed inappropriate or
offensive to participants (including names involving profanity or of a sexually implicit nature). Please use the proper
judgment when selecting team names. Our goal is a pleasant, fun atmosphere for everyone competing. If you are unsure if a
team name will be acceptable, please contact the Intramural Sports Office and ask.
Article 2: Web Etiquette
The University of West Georgia Intramural Sports Program will be monitoring content on the IMLeagues.com website. Any
comments, pictures, postings or anything thereto deemed inappropriate by the administration of the University of West
Georgia Intramural Sports Program are subject to the following:
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Deletion of posted materials
Removal from the league of the offending player or team
Deletion of the offending individual’s IMLeagues.com account
Referral of the offending individual and/or team captain to the Office of Judicial Affairs
There will be a zero-tolerance policy for anything that is demeaning, degrading, derogatory or sexually explicit in nature.
This includes, but is not limited to, posted materials referring to topics such as race, gender, religion, age, sexual orientation,
ethnicity or socioeconomic status, and social or political beliefs.
Article 3: Captains and Captain’s Meetings
The team captain is responsible for the actions of his/her team. Additionally, the captain will ensure that his/her team is
familiar with the rules of play and Intramural Policies and Procedures contained in this document. Copies of the rules are
available in the Intramural Sports Office, on the University of West Georgia Intramural Sports web page, and on the
IMLeagues.com website.
1.
Preseason Captain’s Meeting: Each Preseason Captain’s Meeting will carry a Sportsmanship Rating that will be
included in a team’s overall Sportsmanship Rating Average for the season.
 A captain or team representative present at (and on-time to) meeting will result in a Sportsmanship Rating
of “5”
 No captain or team representative present at (or on-time to) the meeting will result in a Sportsmanship
Rating of “1”
 If the team captain contacts the Intramural Sports Office by 5:00pm on the day of his/her team’s
second regular season game and schedules a time to make-up the missed meeting with an
Intramural Staff Member, his/her team’s Sportsmanship Rating for the Preseason Captain’s
Meeting can be raised to “2”.
Article 4: Unsportsmanlike Conduct Levels
Players shall not commit acts of unsportsmanlike conduct. This includes, but is not limited to, arguments with staff by any
player, team, or spectator (flagrant fouling, fighting, etc. before, during or after a contest). Each level of unsportsmanlike
conduct is defined as follows:
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Unsportsmanlike Conduct Levels
Level 1: Threats, verbal abuse or use of inappropriate language toward other participants or other Staff, disrespect to
or mistreatment of University of West Georgia Intramural Sports employee’s facilities, equipment, or supplies. If
considered extreme in nature this would escalate this level 1 to a level (3).
Level 2: Intentionally pushing, tripping, spitting on another individual
Level 3: Any physical altercation with another individual (striking, kicking, biting) initiated with malicious intent.
Level (3) will always initiate a call to UWG Police, and will always be referred to UWG/CARES, with an
automatic email response to your superiors.
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Article 5: Disqualified Players
A player disqualified from the game for unsportsmanlike conduct must see the Intramural Sports Supervisor. The Intramural
Sports staff reserves the right to require an ejected participant to leave the field/complex. He/she will be declared ineligible
for play in ANY Intramural Sports activity until he/she has submitted a letter requesting reinstatement and has met with the
appropriate Intramural Sports Professional Staff member. Failure to leave the area/complex may result in forfeiture of the
game. Any second occurrence of unsportsmanlike conduct by a team may result in that team being eliminated for the
remainder of the season. Failure of a participant to complete the above requirements within 10 business days of his/her
ejection may result in a judicial referral.
Article 6: Sportsmanship Rating System
The Sportsmanship Rating System is intended to be an objective scale by which teams’ attitude and behavior can be assessed
throughout the regular season and the playoffs. Behavior before, during, and after an Intramural Sports contest is included in
the rating. The team captain is responsible for educating and informing all players and spectators affiliated with his/her team
about the system. Furthermore, the team is responsible for the actions of the individual team members and spectators related
to it.
At the conclusion of each contest, the Intramural Sports Staff present will assign each team a Sportsmanship rating based on
a grading scale of “1-5”.
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Outstanding sportsmanship will earn a team a “5” rating for that contest.
Poor sportsmanship will result in a rating of “3”, “2” or “1” depending on the level of sportsmanship.
Teams losing by no-show or incomplete roster forfeit will receive no higher than a “2” rating for sportsmanship.
A game that is defaulted will result in both teams receiving sportsmanship ratings of a “4.”
Any team that is assessed a sportsmanship-related technical foul/unsportsmanlike conduct penalty/yellow card
during a game cannot receive a Sportsmanship Rating higher than “3” for that contest.
Each grade along the Sportsmanship Rating scale is defined as follows:
5. Outstanding Sportsmanship & Conduct: All players cooperate fully with staff and the opposing team throughout the
course of competition. The captain respectfully converses with staff when needed and has full control of his/her team and
spectators.
4. Good Sportsmanship & Conduct: Team members are in control throughout the contest. Sportsmanship and actions of
team members are at acceptable levels. Team does not show any aggressive dissent towards staff or opposing team. No
sportsmanship related disciplinary action is taken against any team member.
3. Average Sportsmanship & Conduct: Minor dissent towards staff and/or opponents that may or may not result in a
yellow card. Teams that receive a sportsmanship-related technical foul/unsportsmanlike conduct penalty/yellow card will
earn no higher than a “3” rating for that contest. Teams with an ineligible participant (registrar ineligibility will be handled on
a case by case basis) will receive no higher than a “3”.
2. Below Average Sportsmanship & Conduct: Team members continually exhibit dissent towards staff and/or opponents
(“trash-talking”) either on or off the playing field/court and/or sidelines. The team captain shows little control over the
actions of his/her teammates, spectators, or him/herself. Teams that consist of a player who receives two or more
sportsmanship-related technical fouls/unsportsmanlike conduct penalties/yellow cards (resulting in an ejection) would earn
no higher than a “2” rating for that contest.
1. Poor Sportsmanship & Conduct: The team and/or its spectators are completely uncooperative, out of control or show no
respect for staff and/or opponents. The team captain shows no control over the actions of his/her teammates, spectators or
him/herself. Any team that receives sportsmanship-related technical fouls/unsportsmanlike conduct penalties/yellow cards on
two or more players will earn no higher than a “1” rating for that contest, and may face disqualification for the remainder of
the season.
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-1. Forfeiture of Contest: The contest is ended for sportsmanship-related issues (3 technical fouls/unsportsmanlike
penalties/yellow cards on a single team) or any player or spectator is involved with a fight.
-5. Sportsmanship-Related Double Forfeit: The contest is ended for sportsmanship-related issues on the part of both teams
(3 technical fouls/unsportsmanlike conduct penalties/yellow cards on each team, officials determine that both teams have
reached a level that is no longer in their control).
Article 7: Unsportsmanlike Conduct and Forfeiture of Games
Any team that receives 3 technical fouls/unsportsmanlike conduct penalties/yellow cards during a single contest will forfeit
the match to its opponent.
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Repeated display of “poor sportsmanship” (players from the same team repeatedly receiving technical
fouls/unsportsmanlike conduct penalties/yellow cards) may result in the team being ruled ineligible for participation
and possible referral to the Office of Judicial Affairs
Article 8: Review of Sportsmanship Ratings/Appeal Process
1. It is the captain’s right and responsibility to view his/her team’s Sportsmanship Rating after each contest. The game staff
will be able to provide the captain with this information immediately after the contest.
2. A team may appeal a Sportsmanship Rating by writing a letter containing all relevant information to the Program Staff.
This letter must be submitted to the Intramural Sports Office by 3:00PM the day following the game in question. NO
APPEALS will be heard after that time.
Article 9: Discipline/Appeal Process
1. Individuals who have been suspended and who wish to again become eligible to participate in Intramural Sports at the
University of West Georgia must petition in writing, to the Intramural Sports Graduate Assistant for a reinstatement hearing.
Upon receipt of the petition for reinstatement a hearing will be scheduled. Based on the petition and reinstatement hearing a
decision will be rendered generally within one working day. In extreme circumstances (violations of university policy, state
law, or federal law) individuals may be sent directly to Office of Judicial Affairs for discipline process.
2. If a team would like to appeal the decision or punishment after it has been assessed by the Graduate Assistant, a written
appeal must be submitted within 24 hours to the Assistant Director of Intramural Sports for a final review.
SECTION 8: PROTESTS
Article 1: Rule Related Protests
Questions pertaining to interpretation of rules on the part of activity officials must be resolved by the Intramural Sports
Supervisor in charge of that field/court at the time the interpretation occurs and prior to the next live ball. The procedure
shall be:
1. If a team/participant feels the official has made a misinterpretation of a rule, the team captain shall calmly and immediately
request a “time out” and inform the official that he/she wishes to have a ruling on the interpretation by the Intramural Sports
Supervisor in charge.
2. No protest which involves the judgment of the activity official(s) shall be upheld. The judgment of the official(s) is final.
This also includes Intramural Staff when necessary.
Example: One foot in-bounds while in possession of the ball constitutes a legal catch in flag football.
Case 1: An official rules a pass incomplete because the “player did not have two feet in-bounds.” This is a rules
misinterpretation, which IS protestable.
Case 2: An official rules a pass incomplete because the “player’s first foot landed on the sideline.” This is a
judgment call, which is NOT protestable.
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3. If corrections are necessary, the Intramural Sports Supervisor in charge shall rule immediately and the team/participant
shall not be charged with a time out; however, if the official’s interpretation was correct, the team/participant will be charged
with a time out. An error in interpretation by the Intramural Sports Supervisor in charge is subject to written protest.
4. If the participant still does not agree with the decision at the activity area, a Protest Form should be obtained from the
supervisor and completed on site. The game will continue from this point “under protest.”
Article 2: Eligibility Protests
There are two types of Eligibility protests they are known as a “Roster Eligibility Protest” and an “Illegal Player Protest.”
1. Roster Eligibility Protest – This type of protest is for a participant who believes they were signed up on the
IMLeagues.com roster by the time of their game, the day of their competition; however their name is not listed on the game
sheet. In this event the player not on the roster will NOT be permitted to participate the night of the protest. If the protesting
team loses the competition and the protest is approved the result of the original contest will be cancelled and the game will be
replayed. This type of protest must be brought to the attention of Intramural Sports staff prior to the end of the competition
where eligibility is in question. Any protest after the game is complete will not be considered.
2. Illegal Player Protest – This type of protest is for a team that feels a member or members of the opposing team is
participating illegally (ie. A participant played on a NCAA Varsity team within the past year). In the event of this type of
protest the player(s) whose legality is being questioned will be permitted to play, with the understanding that if they are
found to be participating illegally, the game will be forfeited by the team in violation of this rule. This type of protest must be
filed with an Intramural Staff member or at the Intramural Office by 5:00PM the day following the contest. An individual
participating under an assumed name (or identification) in the University of West Georgia Intramural Sports program is ruled
ineligible for Intramural Sports participation for the remainder of the academic semester and his/her team is placed on
probation.
Article 3: Written Protests
A Written Protest Form must be submitted (by the protesting team) to the supervisor on site or the Intramural Sports Office
no later than 5:00PM the next working day following the activity (game).
SECTION 12: EQUIPMENT AND UNIFORM
Article 1: Illegal Equipment
No jewelry may be worn during an Intramural Sports activity. All participants are expected to remove all jewelry prior to the
start of the contest. This is a SAFETY rule, and applies to ANY and ALL JEWLERY! NO EXCEPTIONS will be made for
wedding bands, religious medals, and/or any jewelry that is intended to be permanent or not removable for any reason.
Article 2: Uniforms
All teams that participate in Intramural Sports activities are required to wear team uniforms/jerseys that are similar in color
with numbers (numerals ranging between 00-99) displayed on the front and/or back of the uniform/jersey. Please use the
proper judgment when selecting names and uniform artwork. Our goal is a pleasant, fun atmosphere for everyone competing.
If you are unsure if your t-shirt artwork will be acceptable, please contact the Intramural Sports Office and ask.
NOTE: Numbers taped onto uniforms/jerseys will NOT be considered legal numbers. Any participant who has an illegal
number on his/her jersey will not be allowed to participate until he/she obtains a proper uniform/jersey and legal number.
Article 3: Sanctions/Penalties
Any player that refuses to remove illegal equipment during a contest will be given a technical foul/unsportsmanlike conduct
penalty/yellow card for the violation. All penalties associated with the violation will be assessed (e.g. 10-yard
unsportsmanlike, Technical Foul, etc.). The player to whom the yellow card is given must leave the game, remove the
jewelry, and may not return until the next opportunity to substitute according to the rules governing the sport.
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Article 4: Medical Bracelets/Medical Medals
Any participants required to wear medical bracelets or medical medals will be permitted to do so. However, they must be
taped to the body with only the medical data visible.
Article 5: Equipment Checkout
Equipment may be checked out from Intramural Sports Staff during Intramural Sports activities with a government-issued
photo ID. Available equipment will be specified in the Preseason Captain’s Meetings. Please contact the Intramural Sports
Office with questions.
SECTION 13: PLAYOFF INFORMATION
Article 1: Playoff Eligibility
Eligible teams wishing to compete in the playoffs for their respective activity must meet all of the following criteria based on
their league structure:
1. Teams must earn and maintain a “2.75” or better Sportsmanship Rating Average to advance to and continue in the
playoffs. A team not meeting this requirement will not advance, regardless of the regular-season format or record. If the
winning team falls below a “2.75” sportsmanship rating after the contest, then no team from that contest will advance in the
playoffs.
* Games that are canceled will not count towards a team’s Sportsmanship Rating Average.
Article 2: Seeding
Eligible teams will be seeded prior to the Playoff Captain’s Meeting based on the following criteria and tiebreakers: 1. WinLoss Record 2. Head-to-Head 3. Sportsmanship Rating Average 4. Points Allowed 5. Point Differential (total points scored –
total points allowed)
Article 3: Verification Responsibility
It is the responsibility of the team captain to verify team record, sportsmanship, and roster after their last regular season game
and contact the Intramural Sports Office with any discrepancies by 3:00PM the day of their Playoff Captain’s Meeting.
Article 4: Playoff Captain’s Meetings
An eligible team MUST have its captain, or team representative present at (and on-time to) the Playoff Meeting in order to
compete in the playoffs. DOORS WILL BE LOCKED AT THE START OF THE MEETING, AND NO LATE
TEAMS WILL BE ACCEPTED INTO THE MEETING OR THE PLAYOFFS. The requirements for participation in
the University of West Georgia Intramural Sports Playoff Tournament (including the date, time and location of the
mandatory Playoff Captain’s Meeting) will be posted on the IMLeagues.com website prior to the last week of the regular
season.
Article 5: Playoff Brackets
All playoff brackets in each division will be posted on the IMLeagues.com website. They should be updated by 2:00PM each
day. Please refer to this schedule if you have questions regarding rainouts or postponements.
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If a defaulted playoff game is canceled due to inclement weather or unsafe playing conditions, the default will be
voided and the game will be rescheduled and played. If either team cannot make the new game time, a new default
form must be submitted.
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SECTION 14: PARKING
Listed below are parking areas where cars may be parked without being towed or ticketed. However, parking is very limited,
and there is no guarantee that there will be spaces available. Utilizing the campus shuttle system or car-pooling is highly
recommended. The University of West Georgia Intramural Sports is NOT responsible for any damage done to a vehicle at
any location.
1. Intramural Fields/Athletic Complex
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Lot G (closest to football practice field)
Lot F (next to softball field)
DO NOT park on any sidewalks
Vehicles are NOT permitted in the grass near the fields under any circumstance
2. Campus Center
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Lot 14 (next to the Bookstore)
Academic Quad Lot (after 7pm)
SECTION 14: PLAYER AND TEAM AWARDS
Article 1: Team Sports
An award will be presented to each member of a team winning the sport’s respective championship who participates in the
championship game or participated in a minimum of three-fourths (3/4) of the team’s games. Any player who has NOT
participated in the required (3/4) of the team’s games (but is listed as having played at least one game & appears on the team
roster) may purchase an award for $10.00 in the Intramural Sports Office the day following the championship game.
Article 2: Individual Awards
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Jay Chapman and Kristy Justus Awards: Presented to the male and female individual athletes of the year who
participate in at least three of the intramural sports offered, demonstrate athletic excellence in each of those sports,
and display commendable sportsmanship, both on and off the field, throughout the academic year.
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Article 3: Campus Cup
The Campus Cup is a perpetual award given to the team in each league (Men’s, Women’s, and Co-Ed) that accrues the most
total points over the course of the academic year based on the following point system:
Major Sports: Flag Football, Outdoor
Soccer, Basketball, Softball
REGULAR SEASON
PLAYOFFS
Wins
4 points
8 points
Sportsmanship Rating of “1” or less
-2 points
-2 points
Sportsmanship Rating of “3”
0 points
0 points
Sportsmanship Rating of “5”
2 points
2 points
Forfeit
-4 points
-8 points
Final Standings: 1st Place – 60 points, 2nd Place – 40 points, 3rd Place – 20 points, 4th Place – 20 points
Minor Sports: Sand Volleyball, Ultimate
Frisbee, Indoor Volleyball,
4-on4 Flag Football + Preseason
Tournaments
REGULAR SEASON
PLAYOFFS
Wins
2 points
4 points
Sportsmanship Rating of “1” or less
-2 points
-2 points
Sportsmanship Rating of “3”
0 points
0 points
Sportsmanship Rating of “5”
2 points
2 points
Forfeit
-2 points
-4 points
Final Standings: 1 Place – 40 points, 2 Place – 20 points, 3 Place –10 points, 4 Place – 10 points
st
nd
rd
th
Campus Cup Winners
Men
Women
Co-Ed
2013-2014
TKE
Sigma Kappa
Ambassadors
2012-2013
Pi Kappa Phi
Alpha Gamma Delta
The Internationals
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Intramural Sports Employment Requirements
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Qualifications:
1.
Status as a currently enrolled student at UWG.
2.
A positive attitude, willingness to learn, and work as part of a team.
3.
Knowledge and/or background in individual and team sport activities.
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Responsibilities of Employment: Student employment in the department of University Recreation is a privilege. As
such, student employment positions should be considered under review on a semester basis.
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The First Priority of all newly hired UREC/Intramural Sports employees is to bring proof of Identification by the
end of the first week of training. This includes driver’s license and UWG student i.d. card and social security card or
birth certificate. Also the method of payment to each employee is direct deposit. Each employee will need to bring
for their direct deposit, a checking or savings account voided check or deposit slip which contains the routing
number and account number.
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The Second Priority of newly hired employees is to complete all H.R. paper-work and complete the annual
mandatory employee training/testing. There will be multiple time frames available to choose from and we will
schedule each person a time before the first week of work is done. No one may work a 2nd week without all required
steps completed.
Note: ADP is the software system that collects hours of work. After all requirements are met you will receive an
email from payroll containing info. On ADP, you will simply follow instructions so that you can be paid.
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20 HOUR RULE
Student employees may not work more than 20 hours per week during fall and spring semesters.
Going over 20 hours:
1.
First Time - Warning letter to student and immediate supervisor.
2.
Second Time - Final warning letter to student and immediate supervisor.
3.
Third Time – Suspension from all on-campus employment for 2 semesters.
WORKING WHILE SCHEDULED TO BE IN CLASS
Under no circumstances should a student employee ever miss or skip class in order to work their job.
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