DHS Strategic Sourcing
Program Overview
Jaclyn Smyth, Director
Strategic Sourcing Program Office
Office of the Chief Procurement Officer
Updated 10/08/2015
SSPO Mission and Goals
Mission
The DHS Strategic Sourcing Program Office (SSPO) collaborates with
stakeholders to develop, deploy, and maintain sourcing strategies that
enhance mission performance and optimize
acquisition excellence.
Goals
• Enhance mission performance through
department-wide/multi-component
acquisitions
• Provide increased efficiency in acquisition
and mission support
• Develop repeatable processes for
implementing effective department-wide
acquisitions
• Improve fulfillment of socioeconomic
acquisition goals through strategic sourcing
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Strategic Sourcing Program Office
Stakeholder
Engagement
Capture
Benefits of
DHS-wide
Purchasing
Small
Business
Participation
Strategic
Sourcing
Commodity
Management
Pricing
Strategies
Vendor
Reporting
DHS Strategic Sourcing Highlights
SPEND

Strategically sourced $2.9 billion in FY15

This represents approximately 21% of the
total FY15 obligated dollars

Small businesses received 50% of the
spend through strategic sourcing
contracts
SAVINGS




DHS achieved a 43% utilization rate of
strategic sourcing contracts in FY15
Savings methodologies independently
validated (March 2011)

FY16 goal = $425 million
FEDERAL PARTICIPATION

DHS is an active participant on the
Category Management Leadership
Council (CMLC) and numerous Federal
strategic sourcing initiatives (FSSI)

DHS is a recognized leader in Federal
strategic sourcing by organizations such
as OMB, GAO, and Congress
 i.e., DHS purchased 43% of its needs
through strategic sourcing for the areas
covered by the vehicles we had in place
during FY15.

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FY16 goal = 42%
Strategic Sourcing Program Office
FY15 = $466 million
FY14 = $471 million
FY13 = $336 million

UTILIZATION

Cumulative savings = $3.0 billion (since FY05)
Small Business Achievements
 FY15 strategic sourcing vehicle results:
Strategic Sourcing Spend
Total
$2,870,490,620
Small Business
$1,442,041,175
% to Small Business
50%
# of Strategic Sourcing Vendors
Total
614
Small Business
410
% Small Business
67%
# of Strategic Sourcing Vehicles
Total
77
Full Set-Asides
15
Partial Set-Asides
16
% Full/Partial Set-Asides
40%
 SSPO partners with OSDBU on all Department-wide vehicles to ensure
small businesses receive primary consideration
 In FY15, more than 34% of the overall DHS spend went to small
businesses. Of this amount, nearly 1/3 were through the use of a
strategic sourcing vehicle
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Strategic Sourcing Program Office
The Strategic Sourcing Process
Opportunity Identification
Phase I: Preliminary Assessment
• Analyze historical
spend data
• Identify mission
priorities
• Review external
recommendations
• Identify historical
requirements
• Review existing
contracts and
expirations
• Develop a high
level spend profile
• Identify possible
opportunity areas
Phase II: Business Case Analysis
• Identify future
customer needs
• Analyze the market
• Develop sourcing
strategy
• Define costs and
benefits of sourcing
strategy
 OCPO approves
business case
analysis for
enterprise-wide
initiative
Phase III: Acquisition Strategy
• Establish working
group
• Develop
procurement
documents
• Identify standard
reporting
requirements
• Develop
implementation
plan
Stakeholder
Engagement
SSPO
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Components
Program Office
Procurement
Strategic Sourcing Program Office
Phase IV: Procurement
• Issue RFP/RFQ
and follow
standard
acquisition
practices
• Respond to
questions
• Evaluate vendor
responses
• Award contract
Phase V: Award
• Communicate
award,
availability
and benefits
• Monitor and
report post
award
performance
• Evaluate
opportunities
for
improvement
Available Department-wide Vehicles
IT & Telecom
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Academy Class Management System
Cellular Wireless Managed Services
Content Delivery Network II (CDN2)
Data Center 2 (DC2)
EAGLE II (IT Services)
Enterprise PRISM Instance Support Services
FirstSource II - IT Hardware and Software
Geospatial Tech Support Services (GTSS)
Microsoft Enterprise Services
Remote Sensing
Tactical Comm. (TacCom) Equipment & Services
Technical Investigative Surveillance Equipment
(TechOps)a
13. Wireless Devices & Services (FSSI)a
Professional & Office Support Services
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
Facilities & Construction
14. Design/Build Construction –
National and Regional
40.
41.
Industrial Products & Services
42.
43.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
Bulk Fuel
Janitorial & Sanitation Supplies (FSSI)a
Maintenance, Repair & Operations (MRO) (FSSI)a
Medical Countermeasures II (MCM2)
Medical Supplies
Nitrile Gloves
Personal Protective Equipment – Garments
Personal Protective Equipment – Goggles
Personal Protective Equipment – Hand Sanitizers
Personal Protective Equipment – Surgical Masks
Personal Protective Equipment – N95 Respirators
Logistics Ops & Package Delivery Services
26. Domestic Delivery Services III (FSSI)a
27. Relocation Services
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Architecture & Engineering Services
Centers of Excellence
Contract Auditing & Review Services
Credit Monitoring Services
Credit Reporting
DHS MarketPlace
Employee Shuttle Services
Intelligence/Counterintelligence Analysis, Training, &
Tradecraft (ICATTS)
OASIS
OCFO: Assessment of Internal Controls Support
Services
OCFO: Compliance, Performance, and Statistical
Sampling of Internal Controls Support Services
OCFO: Financial Management & Reporting Support
Services (FMRSS)
Regulatory Support Services
Technical, Acquisition and Business Support
Services (TABSS)
Third Party Intern Providers Support Services
Workers Compensation Medical Case Management
Services
56.
57.
58.
59.
Explosives Trace Detection (ETD) Consumables
Handheld Radiation Detectors
Human Portable Tripwire
Less than Lethal Specialty Munitions (LLSM)
IT Software
60. Adobe Enterprise License Agreement
61. Continuous Diagnostic & Mitigation (CDM)a
62. Enterprise PRISM Instance Perpetual Licenses
& Maintenance
63. Enterprise Software Solutions – F5 Networks
64. Enterprise Software Solutions – IBM
65. Enterprise Software Solutions – McAfee
66. Enterprise Software Solutions – NetApp
67. Enterprise Software Solutions – Quantum
68. Enterprise Software Solutions – Symantec
69. Enterprise Software Solutions – VMWare
70. Enterprise Talent Management System (ETMS)
71. Environmental System Research Institute II
72. Microsoft Enterprise Licensing Agreement
73. Oracle Enterprise License Agreement
Office Mgmt. and Misc. Products
Security
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
Strategic Sourcing Program Office
.223 Caliber Ammunition (Standard and Enhanced)
.223 Readily Identifiable Training Ammunition
.357 Sig Caliber Duty and Training Ammunition
.38 Special +P Caliber Ammunition 135 Grain
.40 Caliber Ammunition 180 Grain
.40 Caliber Readily Identifiable Training Ammunition
9mm Luger +P Caliber Ammunition 124 Grain
12 Gauge Shotgun Ammunition (3 Types)
Body Armor II
Canines
Detection Equipment Integrated Logistics Support
Explosive Trace Detection – Next Generation
74.
75.
76.
77.
Furniture
Office Supply III (FSSI)a
Print Management (FSSI)a
Uniforms
a
Federal Initiatives DHS is supporting or leading
Red text denotes FY 2015 Award(s)
In-Process Initiatives
IT & Telecom
1.
2.
3.
4.
5.
6.
Cisco SMARTnet
Enterprise Computing Services
Enterprise Desktop Productivity Suite
Reverse Auction
Tactical Communications (TacCom) Equip & Svcs II
Technical Investigative Surveillance Equip (TechOps) II
Professional & Office Support Services
7. Architecture and Engineering Services
8. Background Investigation Services
9. Centers of Excellence (re-compete)
10. Federally Funded Research and Development Centers
11. Language Services
12. National Academy of Sciences (re-compete)
13. Offsite Storage of Physical Records
14. PACTS II (re-compete)
Facilities & Construction
15. Building Maintenance Operations (FSSI)
16. Design/Build & Construction Services – Regional & National
Office Mgmt. and Misc. Products
17. Furniture (Nationwide)
FY16 Goal = Award 15 New Initiatives
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Strategic Sourcing Program Office
Security
18. Ammunition – 9 mm Luger +P Caliber Ammunition
19. Ammunition – Reduced Hazard Training
20. Body Armor III
21. Canines II
22. Detection Equipment – Backpack Radiation Detector
23. Detection Equipment – CCTV
24. Detection Equipment – Checked Baggage X-Ray
25. Detection Equipment – Checkpoint X-Ray (single view)
26. Detection Equipment – Checkpoint X-Ray (multi-view)
27. Detection Equipment – Enhanced Metal Detectors
28. Detection Equipment – Explosive Trace Detection - Bench
29. Detection Equipment – Explosive Trace Detection – Handheld
30. Detection Equipment – Personal Radiation Detectors
DHSConnect Strategic Sourcing Website
http://dhsconnect.dhs.gov/org/comp/mgmt/cpo/oss/Pages/StrategicSourcing.aspx
Step 1: Go to DHSConnect Homepage
Step 3: Strategic Sourcing Homepage
Step 2: Select “Strategic Sourcing
Contracts” from Drop-down Menu
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Strategic Sourcing Program Office
Strategic Sourcing Vehicle Webpages
http://dhsconnect.dhs.gov/org/comp/mgmt/cpo/oss/Pages/StrategicSourcing.aspx

Webpages are posted for each contract
vehicle that provide the following info:

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
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





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Mandatory for Use Designation
Scope
Benefits
Period of Performance
Number of Awardees
Ceiling Value
Product Service Codes
Purchase Card Authorized
Points of Contact
Award Information
Price Lists
Ordering Guides
Also available on SSPO webpage




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In-Process Initiatives
Directive 060-01 Guidance
Waiver Request Form
FAQs
Strategic Sourcing Program Office
Public-Facing Strategic Sourcing Website
http://www.dhs.gov/dhs-strategic-sourcing

First of its kind within the federal strategic
sourcing community

Provides industry with information on
possible opportunities to do business with
DHS on existing and future vehicles
 Demonstrates the value of strategic
sourcing to external stakeholders
 Ensures transparency to the American
taxpayer
 Improves communication between industry
and the Department
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Strategic Sourcing Program Office
Strategic Sourcing POCs
Jaclyn Smyth, Director
E-Mail: Jaclyn.Smyth@hq.dhs.gov/(202) 447-0507
Mission Support & Enterprise Reporting
Information Technology & Security
Peter Ko, Associate Director
E-Mail: Peter.Ko@hq.dhs.gov/(202) 447-5823
York Whitaker, Associate Director (Acting)
E-Mail: Vacant
Chi Yu, Sr. Strategic Sourcing Analyst
E-Mail: Chia-Chi.Yu@hq.dhs.gov/(202) 447-0694
Christopher Vuxton, Sr. Strategic Sourcing Analyst
E-Mail: Christopher.Vuxton@hq.dhs.gov/(202) 447-0526
Gary Porter, Sr. Strategic Sourcing Analyst
E-Mail: Gary.Porter@hq.dhs.gov/(202) 447-0173
Erik Hrin, Sr. Strategic Sourcing Analyst
E-Mail: Erik.Hrin@hq.dhs.gov/(202) 447-5988
La Tanya Taylor, Sr. Strategic Sourcing Analyst
E-Mail: LaTanya.Taylor@hq.dhs.gov/(202) 447-5658
Iris “Lee” Thompson, Sr. Strategic Sourcing Analyst
E-Mail: Iris.Thompson@hq.dhs.gov/(202) 447-5293
Ricardo Harrison, Sr. Strategic Sourcing Analyst
E-Mail: Ricardo.Harrison@hq.dhs.gov/(202) 447-0344
Sharon Aiken, Sr. Strategic Sourcing Analyst
E-Mail: Sharon.Aiken@hq.dhs.gov/(202) 447-5627
York Whitaker, Sr. Strategic Sourcing Analyst
E-Mail: York.Whitaker@hq.dhs.gov/(202) 447-5521
Stephanie Hrin, Sr. Strategic Sourcing Analyst
E-Mail: Stephanie.Rohrer@hq.dhs.gov/(202) 447-5668
Strategic Sourcing Program Office Email: SSPO@hq.dhs.gov
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Strategic Sourcing Program Office
QUESTIONS AND ANSWERS