CENTRAL COAST ADVENTIST SCHOOL
Secondary Student Handbook
Years 7 - 9
Contents
This handbook is a work in progress and is subject to change as required. If you require further
information, please contact Mr Wrankmore or Mr Robinson.
SECONDARY ADMIN STAFF AND HEADS OF DEPARTMENTS ....................................................................................... 4
ROLL MARKERS AND YEAR COORDINATORS FOR 2016 ............................................................................................... 4
GENERAL POLICIES AND GUIDELINES .......................................................................................................................... 5
ACCIDENT AND SICKNESS ........................................................................................................................................... 5
ADVOCACY ................................................................................................................................................................. 5
ATTENDANCE IN CLASS AND AT SCHOOL .................................................................................................................... 5
BELLS .......................................................................................................................................................................... 6
BICYCLES ..................................................................................................................................................................... 6
BULLYING ................................................................................................................................................................... 6
CAMPUS LEAVE .......................................................................................................................................................... 6
YEARS 7-9 STUDENTS CAMPUS LEAVE PROTOCOL. .................................................................................................. 6
CANTEEN .................................................................................................................................................................... 6
CAPTAINS AND PREFECTS ........................................................................................................................................... 6
CAPTAINS FOR 2016 .......................................................................................................................................... 7
PREFECTS FOR 2016 .......................................................................................................................................... 7
CARE OF SCHOOL PROPERTY ...................................................................................................................................... 7
CARE OF STUDENT PROPERTY ..................................................................................................................................... 7
COUNSELLING/CHAPLAINCY ....................................................................................................................................... 7
CLASS LEAVE POLICY ................................................................................................................................................... 7
COMPUTER ROOM ACCESS ......................................................................................................................................... 7
CONTRABAND ............................................................................................................................................................ 8
COURSE CHANGES ...................................................................................................................................................... 8
DIARIES ....................................................................................................................................................................... 8
EXAM PROCESSES ....................................................................................................................................................... 8
EXCURSIONS ............................................................................................................................................................... 9
EXTRA CURRICULAR ACTIVITIES .................................................................................................................................. 9
EMERGENCY RESPONSE PROCESS ............................................................................................................................... 9
EVACUATION ................................................................................................................................................. 9
LOCKDOWN ................................................................................................................................................... 9
SEVERE WEATHER EVACUATIONS ................................................................................................................. 9
MEDICAL EMERGENCY ................................................................................................................................ 10
GRIEVANCE POLICY ....................................................................................................................................................10
HALL ..........................................................................................................................................................................10
HOMEWORK ..............................................................................................................................................................11
HOMEWORK HELP. ....................................................................................................................................................11
JEWELLERY & MAKEUP ..............................................................................................................................................11
LATE STUDENTS .........................................................................................................................................................11
LATE TO CLASSES.............................................................................................................................................. 11
LATE TO SCHOOL ............................................................................................................................................. 11
PROCESS FOR LATE STUDENTS BETWEEN 8:40 & 8:50AM ...................................................................................... 11
PROCESS FOR LATE STUDENTS AFTER 8:50AM ....................................................................................................... 11
LIBRARY RESOURCE CENTRE ......................................................................................................................................11
LOCKERS ....................................................................................................................................................................11
MAP ..........................................................................................................................................................................12
NEWSLETTER .............................................................................................................................................................12
OUT OF BOUNDS AREAS ............................................................................................................................................12
PARENT-TEACHER EVENINGS .....................................................................................................................................12
PHONES & ELECTRONIC DEVICES ...............................................................................................................................12
REPORTS ....................................................................................................................................................................12
YEAR 7-9 ....................................................................................................................................................... 12
ROLL MARKING ..........................................................................................................................................................12
ROLL CLASS - REQUEST FOR CHANGE .........................................................................................................................13
SAFE ..........................................................................................................................................................................13
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SICK BAY ....................................................................................................................................................................13
SMOKING AND ALCOHOL CONSUMPTION .................................................................................................................13
SCHOOL SPORT ..........................................................................................................................................................13
SPORT EQUIPMENT ...................................................................................................................................................13
SPORTING HOUSES ....................................................................................................................................................13
STUDENT REPRESENTATIVE COUNCIL (SRC) ...............................................................................................................13
STAFF OFFICES ...........................................................................................................................................................13
STUDENT MANAGEMENT SYSTEM .............................................................................................................................13
DETENTIONS AND WARNINGS ............................................................................................................................ 14
CCAS DISCIPLINE SYSTEM FLOWCHART ............................................................................................................... 14
DISCIPLINE COMMITTEE .................................................................................................................................... 14
GREEN CARD................................................................................................................................................... 15
YELLOW CARD ................................................................................................................................................. 15
RED CARD ...................................................................................................................................................... 15
SUSPENSION ................................................................................................................................................... 15
SERIOUS OFFENCES .......................................................................................................................................... 15
MERIT SYSTEM ................................................................................................................................................ 15
THE CONNECTION ....................................................................................................................................... 15
STUDENT RELATIONSHIPS ..........................................................................................................................................15
SUN SMART POLICY ...................................................................................................................................................15
TIMETABLE ................................................................................................................................................................16
TOILETS......................................................................................................................................................................16
UNIFORM ..................................................................................................................................................................16
OVERALL GUIDE: ............................................................................................................................................. 16
SHOES: .......................................................................................................................................................... 16
SOCKS: ........................................................................................................................................................... 17
SPORT SHOES: ................................................................................................................................................. 17
W.O.S.E. ....................................................................................................................................................................18
APPENDICES. .............................................................................................................................................................19
APPENDIX A SCHOOL MAP. ............................................................................................................................... 19
APPENDIX B – ATTENDANCE POLICY ................................................................................................................... 21
Roles and Responsibilities – General Attendance ................................................................................... 21
Attendance Stages - Years 7 -9 ............................................................................................................... 22
APPENDIX C ASSESSMENT PROCEDURES ............................................................................................................. 23
ASSESSMENT PROCEDURES .......................................................................................................................................24
YEARS 7-9 ..................................................................................................................................................................24
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Secondary Admin Staff and Heads of Departments
Mr Kent
Mr Wrankmore
Mr Robinson
Mrs Paton
Mr McLean
Mr Harris
Mr Stewart
Mr Myers
Mrs Ferris
Mrs Bazley
Miss Page
Mrs Bennetts
Mr Kranz
Principal
Head Of Secondary School
Assistant To Head Of Secondary School
Director Of Studies
Assistant Principal - Compliance
Head of KLA: Mathematics
Head of KLA: English
Head of KLA: Creative Arts & Languages
Head of KLA: Human Society & Its Environment
Head of KLA: Technological & Applied Sciences
Head of KLA: Personal Development, Health & Physical Education
Head of KLA: Science
Head of KLA: Religious Studies
Roll Markers and Year Coordinators for 2016
Year
7
Coordinator
Marilyn Grange
7G
7H
7S
Roll Teachers
Graeme Harris
Chelsea Heyde
Sam Sirilo
Room
2
D4
23
8
Narece Thapa
8B
8R
8S
Carmen Booyens
Andrew Robartson
Josh Stewart
56
D3
8
9
Julie Ann Allum
9B
9K
9M
Mel Bazley
Adam Kranz
Renee Van Heerden
13
60
54
10
Erin Lovell
10A
10L
10R
Craig Allum
Nathan Luchow
Zac Rappell
5
1
4
11
Vladka Henley
11F
11S
11M
Hayley Ferris
Ashley Slade
Kaylah Moodie
50
53
51
12
Chris Tedds
12R
12W
12M
Mark Robinson
Daniella Walton
Chad Myers
83
81
38
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General Policies and Guidelines
Accident and Sickness
In the event of a student having an accident at school or whilst in the care of a teacher off the
grounds:
a. The student must immediately notify the teacher in charge (or if incapacitated get word to
the teacher via another student).
b. If the accident is of a minor nature the student will be kept safe and comfortable until the
parents are notified and given the opportunity to either collect the child or allow the school
to act on their behalf by taking them to the doctor.
c. If the accident is serious by nature the student will be taken to hospital immediately by
ambulance. (The school has Ambulance cover from school to the nearest hospital). The
parents will then be notified.
d. All medical costs are the responsibility of the parents.
e. Parents need to inform the school of any serious physical or medical condition e.g.
anaphylaxis, epilepsy or asthma, their child has and any action the school should follow in
the event should a problem arise immediately upon enrolment in the school. This involves
providing the school with an action plan, medication and a photo of their child.
f. Medicines will be administered where we have instructions to do so following a medication
form being filled out which can be obtained at the admin office.
g. Paracetamol is distributed through the main office after appropriate paperwork is completed
by students.
Advocacy
The student advocacy program is designed to provide support for students in targeted and/or
measured areas of need. Students are selected for this program by a combination of staff and parent
consultation through the Principal.
Attendance in Class and at School
It is a legal requirement that students attend school and as such attend all timetabled classes.
Absences from classes or school should be minimal and for valid reasons. These absences are to be
validated with notes from staff or parents.
Please note that absence from school may impact a student’s ability to complete schooling
successfully at any level.
Please note Attendance Policy – Appendix B
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Bells
Bells are used to indicate the beginning and end of classes and break times.
ROLL
PERIOD 1
PERIOD 2
RECESS
PERIOD 3
PERIOD 4
LUNCH
PERIOD 5
PERIOD 6
M, Tu, Th, Fr
8:40 – 8:50
8:54 – 9:42
9:46 – 10:34
10:34 – 10:56
11:00 – 11:48
11:52 – 12:40
12:40 - 1:16
1:20 – 2:08
2:12 – 3:00
ROLL
PERIOD 1
PERIOD 2
RECESS
PERIOD 3
PERIOD 4
LUNCH
PERIOD 5
PERIOD 6
M, Tu, Th, Fr
8:40 – 8:50
8:54 – 9:42
9:46 – 10:34
10:34 – 10:56
11:00 – 11:48
11:52 – 12:40
12:40 - 1:16
1:20 – 2:08
2:12 – 3:00
Bicycles
Student’s bicycles are to be secured while at school. No student is permitted to ‘borrow’ another
student’s bicycle. Bicycle racks are located on the outside of the eastern end of the hall. Students
are required to comply with any legal requirements when using bicycles.
Bullying
Students who experience bullying are able to report the incidents via the following process:
Report the incident to the most available staff member.
- Staff member as available
- Year Coordinator
- School Administration.
All incidents will be dealt with in a confidential manner and be acted on only in consultation
with the child who reported the incident. Continued bullying will, through natural process, work
through to school administration.
Suggested actions to be taken in consultation with the student who reported the incident:
- Observation of continued student interaction.
- Direct intervention.
- Report to parents.
- Administrative disciplinary action.
Campus Leave
Years 7-9 Students Campus Leave Protocol.
a.
b.
c.
d.
Provide a note of authorisation from parents/guardians
Sign out at the High School reception desk.
Sign back in on return.
Students who do not have written permission will not be permitted to leave the campus.
NOTE: Purchasing lunch outside the school is not permitted.
Canteen
The school operates a canteen every day. It has a vegetarian menu and students who wish to order
can do so at the canteen before school or during recess. The Canteen is open before school, at recess
and at lunchtime. The canteen menu is on the school’s website.
Captains and Prefects
The school has up to 8 prefects selected from Year 12 from which 2 captains are chosen.
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The election process is as follows:
- Students nominate by submitting their name to Leadership Coordinator.
- Names are presented to staff for endorsement.
- Endorsed candidates make a presentation to the student body near the end of term 3.
- Voting occurs after presentations.
The leadership team is announced at the beginning of term 4 and captains are announced at Speech
night. Captains are voted on by Year 11 and 12 students and staff only.
Captains for 2016
Isabella Jackson and Callan Bolst
Prefects for 2016
Ashlee Bennetts, Etienne De Kock, Naomi Henson, Ratu Naividi, Jamis Sawell, Zac Tkoicina
Care of School Property
All students are to exercise care for the property of the school.
Specifically, this means students should not;
a. write on desks and wall
b. damage fixtures and fittings in the classrooms
c. damage or misuse equipment provided for students.
d. damage trees, gardens and plants.
e. break windows
Students who cause damage must report this to the office immediately. If damage has been caused
by inappropriate behaviour, the student/family will be charged the full cost of repairs/replacement.
Any case of serious, wilful damage will require that the matter go before the school Discipline
Committee where suspension or expulsion may result.
Care of Student Property
Students are advised not to bring valuable items to school. If such items must be brought to school
they may be handed in at the office for safekeeping or locked in student lockers. The school will not
be held responsible for any breakages or loss of such items not handed in at the office.
Counselling/Chaplaincy
The school provides counselling and chaplaincy opportunities for students. Mr Elia Crevar, Mr
Colin Raethel and Mrs Angela Hamilton are available for counselling sessions by way of booking
prior to the student attending the session. Students are required to make arrangement with teachers
if they are to be absent from class. A note from the counsellor to the class teacher confirming the
appointment is required.
Class Leave Policy
Students may leave class for specific, teacher approved reasons. Teachers will exercise professional
discretion when permitting students to leave the classroom.
Computer Room Access
The main computer room, Room 77, is available during some lunchtimes for students. Access to
this room at other times is only under the supervision of teachers.
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Contraband
Illegal items such as weapons, alcohol, tobacco and non-prescription drugs are not permitted on
campus.
Course Changes
Students wishing to change subject choices need to have completed a Change of Academic Course
form. Students should obtain one from the Careers Advisor (Mr Robartson) and must have all the
correct signatures in order for the change to take effect. The completed document is to be handed to
High School Administration for processing.
Confirmation of the change is evidenced when the student receives a new timetable.
NOTE: Changes to courses are to be done as soon as possible – within the first 5 weeks of term 1.
Applications for change outside of that time require written application from the student and parents
/ guardians to the High School Academic Committee. Such requests are to be addressed to the
Director of Studies (Mrs Ula Paton)
Diaries
Diaries are mandatory for students in Years 7 &8, and are to be carried to all classes. Diaries are an
official school document to be used as a homework/study record and communication between home
and school. Please note that diaries are not permitted to be used like a scrapbook or a journal.
Exam Processes
The following points need to be observed during exams:
a. If a student brings a mobile phone with them to an exam it must be given to the supervisor
for the exam and will be stored at the front of the exam room. Students who are discovered
with a mobile phone in an exam will have the phone confiscated and will received zero for
the exam.
b. It is the student’s responsibility to be on time for the exam.
c. On entering the exam venue students are to find their seat quietly.
d. Students are not permitted to communicate with each other from the time they enter the
exam room.
e. If a student has a question then he/she must raise their hand and wait for the supervising
teacher to come to them before they speak.
f. Students are to have all of their own equipment.
g. They should ensure they have spare pens or pencils.
h. Students need to be informed by their teacher exactly what is allowed in the exam, for
example, items such as dictionaries or calculators.
i. Students are not permitted to borrow equipment during an exam.
j. Any student found communicating or cheating during the exam will have their exam placed
under review. Communicating may include both verbal and non-verbal communication.
Cheating is any means by which a student tries to gain an unethical advantage.
k. Students may only leave the exam room for extremely urgent reasons. Students are to ask
the exam supervisor for permission. PLEASE NOTE: A toilet stop PRIOR to the exam is
suggested.
l. Students may bring water into the exam room if they so wish. Food is not permitted unless
needed for medical reasons.
m. Full school uniform is to be worn.
n. On completing the exam students are to remain silent and wait for the conclusion of the
exam. Students should use this opportunity to check their answers.
o. Students arriving late may enter only after the invitation from the supervisor. No extension
to nominated exam time will be given due to lateness.
p. Students are to remain in the exam room until the exam concludes.
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Exam Attendance:
Students are to remain in the exam venue for the entire exam period.
Excursions
All students participating in day excursions are to be in full uniform unless otherwise specified by
the school. Written confirmation of student attendance or non-attendance is required.
Extra Curricular Activities
A number of extra curricular activities are available to students including debating, a wide range of
sports, music, and Wilderness Based Adventure Learning.
EMERGENCY RESPONSE PROCESS
1.
2.
3.
4.
Evacuation to Oval or, if raining, the Sports Centre e.g. for Fire
Lockdown e.g. for an armed person on campus
Severe Weather evacuations e.g. winds in excess of 100 km/hr
Medical emergency i.e. a large number of people becoming sick at the same time
The Emergency Management Plan is included as an appendix.
EVACUATION
Persons evacuating this room in the event of a fire or for a fire drill, need to move to the
Oval. Students are to WALK not run. If it is raining, move to the basketball court area in the
Sports Centre. Move as directed by teachers or staff.
Students are to assemble in their roll marking groups. The roll marking teacher or their replacement
will then mark a roll.
LOCKDOWN
The following steps need to be followed in a lockdown:
1. The classroom or office door is to be locked
2. Staff and students are to remain inside their offices / classrooms for the duration of the event and
take cover.
3. If a lockdown occurs during recess or lunchtime, then staff and students are to return to their
homeroom.
4. If it is possible for staff and students to move into an area where they are not visible from the
outside of the room, and that area will not be overcrowded, then they should do so.
5. An announcement will be made over the PA system when the event is over.
SEVERE WEATHER EVACUATIONS
High School
Classes will stop and students return to their roll marking rooms where they will be supervised by
their roll marking teachers. The PA system will then instruct staff and students to move to their
severe weather evacuation room:
Roll class teachers are to collect their roll from High School Administration when the alarm
sounds. Teachers then move to their roll marking room. If the room is on the top floor, the teacher
then supervises the students as they move downstairs.
Room 50 to Room 1
Room 51 to Room 2
HSIE office to Maths Office
Room 53 to Room 4
Room 54 to Room 5
9
Room 56 to Photocopy room and Room 8
Room 57 to Photocopy room and Room 8
Room 59 to Kitchen
Room 60 to Room 13
Chaplaincy staff to Food Tech prep room / Melissa Bazley's office
High School Admin to Science Prep Room
Lab 4 to Lab 2
Science Office to Science Prep Room
Lab 3 to Lab 1
Room 77 to Room 23
Room 81 (Drama) to Room 30
Room 83 (Music Theory) to Room 32
Drama and Music staff to Table Saw room
TAS and Art staff to Table Saw room (the TAS and Art staffroom is in a single-storey section of the
building).
Demountables / Library / Canteen / Maintenance / PDHPE / Sports / Oval
D2 to OOSH room
D3 to OOSH room
D4 to OOSH room
Classroom SC5 (under Sports Centre), will function as a base for school administration during a
severe weather event. Any reports of missing persons need to be sent to SC5 as soon as it is safe to
do so.
MEDICAL EMERGENCY
If a large number of persons become ill at or around the same time, then the Fitness Studio, which is
below the basketball courts in the Sports Centre will function as the triage area. The sick need to be
brought to the Fitness Studio for assessment by staff members with senior First Aid qualifications.
Ambulances will be called and will be directed to the car park beside the Sports Centre. If
helicopter evacuation is required, the helicopter can land on the Oval.
If a section of the campus needs to be evacuated because of a chemical or biological agent, then
staff and students will move to either the Oval or, if raining, the basketball court area in the Sports
Centre.
Grievance Policy
Students who feel they have been unfairly treated by a staff member have the right to make a verbal
or written complaint to the Head of Secondary School. The complaint will be investigated with
feedback to the students and parents. Allegations of a more serious nature will be submitted to the
Principal.
Hall
The school hall is shared with the primary school and is a valuable resource that needs to be cared
for. Students should not be in the hall without teacher supervision.
As such, the school asks students to:
a. stay off the stage area.
b. use the piano only when permission has been given.
c. use audio/visual equipment as directed by staff.
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d. stay out of ante rooms unless supervised.
e. refrain from eating or drinking in the hall.
Homework
Students are expected to complete homework that is set by teachers. The amount of Homework a
student receives is proportional to their Year level.
Homework Help.
The school offers homework help support sessions for all students to access if required.
Tuesdays 3:00 – 4:00pm English, History, Geography, and Snr HSIE subject
Thursdays 3:00 – 4:00pm Science and Maths
Jewellery & Makeup
The Central Coast Adventist School Uniform Policy states that female students only are allowed to
wear one gold stud in the lobe of each ear. Piercings of any kind are not permitted. Students will
be asked to remove jewellery/piercings and store it on their person or in their locker. Repeat
offences will be referred to the Assist Head of Secondary. Items may be confiscated and managed
at the discretion of the Assist Head of Secondary.
Makeup is to be minimal, discrete, natural in coloration and appropriate for school students. The
best guide is that make up should not be overtly noticeable.
Late Students
Late to classes
Students are encouraged to be on time for all classes. Unexcused lateness will be monitored and
processed by class teachers through the demerit system. Students are to provide a note explaining
their lateness.
Late to School
Students arriving late to school are required to provide a late note from parents regardless of the
reason. The only exception is for students who are required to catch the late bus from Gosford
station.
Process for Late students between 8:40 & 8:50am
Students arriving during roll mark time are to attend roll marking.
Process for late students after 8:50am
- Parents to sign them in at High School Admin office, or
- Student signs in and gives a note at the High School Admin office , or
- Student signs in and gives a note to the roll teacher the next day.
- Parents will be contacted regarding unexcused lateness.
Library Resource Centre
The library is a quiet area for study and research. All students should familiarise themselves with
the library usage policy as displayed in the library.
Lockers
Each student is allocated a locker in which to store books and school related items. Students are
asked to consult with their Year Coordinator if they wish to change lockers. Students are
encouraged to keep their locker locked at all times.
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Map
A map of the secondary area can be found at Appendix A.
Newsletter
Each Thursday a newsletter is sent home electronically and is available on the school’s web site.
Out of Bounds Areas
There are a number of areas that are out of bounds for secondary students. These include: Primary
school toilets, Primary school play and classroom areas, in front of the Primary rooms, staff car
parks, in front of Main Admin, Front of the school and behind main buildings top of campus.
Parent-Teacher Evenings
Parent-Teacher Evenings give opportunity for dialogue between staff and parents for all students.
See the school calendar for dates. Parents will be able to book appointment times via an online
booking schedule. Letters will be sent home reminding parents of these evenings.
Phones & Electronic Devices
Students are permitted to bring mobile phones and electronic devices to school, but they may not be
used during any formal class activity such as:
- All classes, including practical based subjects
- Roll marking, including combined year meetings
- Chapel and WOSE
- Assemblies and sport meetings
- Excursions (excluding travel and free time)
- Special events at school
- Library – any time.
If a phone or device is used or makes any noise in any of the above situations, the teacher or
supervisor may confiscate the device and give it to the Assistant Head of Secondary School.
NOTE: Laptops or tablets are an exception to the above rules provided students use them as
directed and permitted by teachers and staff.
Security of electronic devices brought to school are the responsibility of the students.
Reports
Central Coast Adventist School uses two report formats: interim reports and semester based reports.
Interim reports provide general feedback on achievement, behaviour and work habits. Semester
reports provide a detailed description of outcomes achieved, marks and a teacher comment.
Year 7-9
An interim report is issued two-thirds of the way through Term 1.
The Half-Yearly report is issued early in Term 3 and the Yearly report is issued at Speech Night at
the end of the year.
Roll Marking
Rolls are marked each morning and in each class. Roll Class also serves an important pastoral care
function and all students are required to attend.
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Roll Class - Request for Change
Requests in writing are to be submitted to the relevant Year Coordinator outlining reasons for the
request. Please keep in mind, requests are not always possible but will be given ample
consideration.
Safe
The school has a safe in the front administration office for items that need to be kept secure.
Sick Bay
Unwell students may be sent to the sick bay in the school office area to be cared for until parents are
able to collect the student.
Smoking and Alcohol Consumption
Students are representatives of the school while in uniform and in attendance at school sponsored
events. As such, students are not permitted to smoke or consume alcohol while under the
jurisdiction of the school. Disciplinary action will be taken if students contravene this directive.
School Sport
The school has a varied sport program and as such students are required to attend and participate in
all events. The dates for these events are published in the school calendar. Absence from these
events is to be treated as for a regular school day.
Students will have opportunity to represent the school at organized sporting events.
encouraged keeping in mind that students may need to catch up on missed class work.
This is
Sport Equipment
A small amount of equipment is lent from the Sports Centre store room. Students are to leave as a
deposit an item of value. Equipment is available at break times.
Sporting Houses
Central Coast Adventist School has three sport houses; Bradman, Jackson and Newcombe.
Students will be appointed to one of the sport houses and where applicable in the same house as
older siblings.
Student Representative Council (SRC)
The Student Representative Council is an opportunity for the students to speak their minds on
important matters in the school. The SRC organises charity events including, 'shave for a cure',
'Genes for Jeans day', mufti days and many more. The SRC consists of a representative from each
class with elections early in the year.
Staff Offices
Students are not permitted into offices unless invited by staff. Students should knock and wait for a
staff member to attend to them.
Student Management System
The school operates a student management system designed to monitor student’s behaviour. This
monitoring process allows staff, parents and students to work together to correct or modify any
issues early.
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Detentions and Warnings
The following behaviours warrant the issue of a “warning notice”, which is allocated one or two
demerit points at the teacher’s discretion.
a. Chewing gum or littering
b. Untidy uniform
c. Poor behaviour
d. Misuse of property
e. Failure to complete homework.
The following behaviours warrant the issue of a “detention notice”, which is allocated zero (a no
point detention), one, three, four or five demerit points. The description of events can often be
categorised by one or more of the phrases below, but we aim to provide more than a phrase where
the incident demands.
a. Failing to report to an appointment
b. Unexcused absence from class
c. Out of uniform without a note
d. Offensive language
e. Inappropriate behaviour
f. Defying teacher authority
g. Other (teacher description)
Students are issued with a detention slip by a teacher.
A detention list is published each day and poster near locker areas.
Detentions are run in Room 59 during the lunch break.
Students absent from Detention without a valid reason will receive a further three point detention
for failing to report.
CCAS Discipline System Flowchart
Detentions
1-14 points
15+ points
Lunchtime detention (FTR to detentions = after school detention)
After school detention
Discipline Levels (per term)
9 Points
Parent Communication
12 Points
After School Detention
15 points
Card Monitoring
20 points
Discipline Committee
- Phone and letter home
- Phone and letter home
- Phone and letter home
- Phone and letter home
Discipline Committee
Students brought before discipline committee should expect to be disciplined as follows:
1st time
2nd time
3rd time
1 days out of school suspension
2 days out of school suspension
3 or more days out of school suspension and interview with Principal
for continuing enrolment and a red card for 2 weeks.
th
4 time
Students enrolment brought under review.
This process can be shortened if the student breaches conditions of suspension.
The discipline committee may implement specific conditions outside regular process, allowing for
an individual student’s case to be addressed.
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Demerit points expire at the end of each term. The number of demerit points accumulated each
term is calculated by the Denbigh database and the following penalties apply:
Green, Yellow and Red Cards
Students experiencing a range of problems in their classes may be placed on Management Cards.
Green Card
‘Student Support Card’ which provides an avenue for teachers to give feedback each lesson on
issues such as, behaviour, organisation and time management.
Yellow Card
Issued by school administration in response to students reaching 15 demerit points.
Red Card
Issued by school administration in response to students being suspended.
Specific behaviours that need to be addressed are listed on the reverse side of the card. Failure to
meet these requirements will result in further disciplinary action.
Suspension
All suspensions are out of school as noted above.
Serious Offences
In some instances students may move to higher levels of penalty. These instances include assault
and battery, theft, blatant disrespect to a teacher, or bringing contraband items to school. The Head
of Secondary may suspend a student from classes or from school immediately if a serious matter
occurs.
Merit System
The merit system has been created to give teachers a formal method of recognising and rewarding
students. Teachers may issue Merit Certificates to students for a variety of reasons.
-
Bronze Award
Silver Award
Gold Award
Platinum Award
25 points
50 points
100 points
150 points
Recipients of Gold and Platinum Awards will also receive a monetary award at Speech Night.
The Connection
The merit system and demerit system are connected. A student who has been placed on after school
detention may not advance beyond the Silver Award.
Student Relationships
While relationships occur at school between students it is the position of the school administration
that students not engage in physical contact while at school.
Sun Smart Policy
In keeping with the Sun Smart policy of the school, students need to wear a hat when PDHPE or
sport classes are outside in terms one and four. During break times the same process will apply
unless students are located in the shade. Sunscreen is made available for outdoor class activities.
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Timetable
The school operates 50 min periods, 6 per day on a two-week cycle. Wednesday and Friday have
amended times to accommodate assembly and Bible Study groups.
Toilets
There are student toilets available for use in the secondary and canteen areas. Secondary students
may not use the Jnr Primary School toilets. Students on the oval are to use the upper Primary toilets
or those located in the Hall.
Uniform
Uniform Requirements: Explained
Uniform is an important part of identity for the entire school community pre-K to12. The school is
proud of its uniform appearance and style. The school though understands that in some cases the
teenage years bring a heightened awareness and focus on fashion and ones own appearance
compared to others; however the school reiterates that uniform still matters in these years. The
school seeks and thanks parents for their support in directing their children to wear the uniform as
required.
Overall Guide:
The vast majority of uniform items are required to be sourced from the school uniform shop as they are
specifically branded or colour matched to the school identity. These items include;

Boys and Girls Jumpers, vests and cardigans

School Blazer (non-compulsory)

Hats (all varieties)

Sports Uniform (polo shirts, shorts, tracksuits)

Girls skirts, shirts, pants, dresses and pinafores

Boys shorts, pants, shirts

Ties – both boys and girls

School bags
All these items are on display on the school’s web site, online store or in store at the Uniform Shop.
Shoes:
School shoes are an emerging area of complexity as more and more companies endeavor to gain market
share in the large traditional school shoe market. There are many styles now sold as school shoes that simply
DO NOT comply with Central Coast Adventist School expectations.
Shoes are not for sale from the school, however guidelines are provided to assist with shoe purchase. (actual
examples are given both online and in store)

All shoes come with a 3cm maximum heel height advisory.

K-2 Boys
- Black, heeled, polishable leather pull on boots.

K-2 Girls
- Black, heeled, polishable, leather buckle shoes with enclosed toes.

Yr 3-12 Boys
- Black, heeled, polishable, leather school dress shoe (laces only)
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
Yr 3-12 Girls
- Black, heeled, polishable, leather school dress shoe (laces only)
Please note that street shoes (eg: volleys), skate shoes (eg: DC’s), sand shoes (eg: converse canvas),
surf shoes (eg: Billabongs) and casual dress shoes (eg: slip ons, ballerina shoes) are not part of uniform.
Please ask for advice before purchasing shoes if unsure.
Socks:
Boys wear blue CCAS monogramed socks and girls white CCAS monogramed socks.
Sport Shoes:
The only stipulation for sport shoes is that students are to wear sport shoes (runners, cross trainers etc) that
are designed for sport and fitness wear. Street shoes (eg: volleys), skate shoes (eg: DC’s), sand shoes (eg:
converse canvas), surf shoes (eg: Billabongs) and casual dress shoes (eg: slip ons, ballerina shoes) are not
acceptable. Shoes may be in any colour combination.
General Requirements: Pre-Kindergarten to Year 12

HATS: Pre-Kindy to Year 6 – School broad brim hat all year – no hat no play. Not required as
uniform to or from school.

HATS: Year 7 to 12 - School branded cap, visor or bucket hat for recess, lunch and sport Terms
1 and 4. Not required as uniform to or from school.

Girls’ head bands, pins, scrunchies, hair ties etc: red, grey, navy, white, black

T-shirts and singlets worn under the uniform must be white and not have emblems, slogans, etc
visible through the uniform.

Hem length guide for all girls is at the top of knee cap

Non school branded wet weather gear and beanies may be worn as required to and from school
in winter but are not part of uniform once at school. Beanies are not to be worn in class.

Scarves and gloves may be worn all day in cold weather: red, grey, navy, white, black

Jewelry:
Girls - are permitted to wear small, round, gold or silver stud earrings only.
(One stud only per ear.)
Boys – no jewelry to be worn.

New piercings are to be done over the long Christmas holiday break.

Nail polish, if worn, is to be clear.

Facial make-up, if worn, is to be natural in appearance.

Hair colour, if used, is to be natural in colour.

Boys are to tuck in shirts during Terms 2 and 3 as part of Winter Uniform.

When jumpers are worn in summer, boy’s shirts must be tucked in also.

Boys’ hair is to be neat, tidy, above the collar and must not hang over the face. Extreme styles,
pony tails and buns are not permitted.
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
Boys are to be clean-shaven.
Out of Uniform Process
Students who present to school out of uniform need to follow the process below:
- Present to front of school duty teacher on arrival at school before classes or High School
Admin on arrival at school.
- Provide a note explaining the lack of uniform.
- Issued with a yellow arm band signifying you have seen supervisor.
- Uniform detention issued if no reason offered or verified with a note.
W.O.S.E.
Week Of Spiritual Emphasis (WOSE) runs every year during term one and then again in term 3.
Term one WOSE is the spiritual highpoint for the year and an important contributor to setting the
overall tone of the year. There is a dedicated chapel program every day with a guest presenter. The
program is also a showcase of student talent and teamwork with several months of preparation
going into organisation, drama and music.
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Appendices.
Appendix A School Map.
19
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Appendix B – Attendance Policy
Academic Rationale
“Regular attendance at school is essential if students are to maximise their potential.
Schools, in partnership with parents, are responsible for promoting the regular attendance of
students. While parents are legally responsible for the regular attendance of their children,
school staff, as a part of their duty of care, monitor part or whole day absences.”
School Attendance in Government Schools – Procedures
Student Welfare Directorate, DET, 2010
Course Completion Criteria
The satisfactory completion of a course requires a principal to have sufficient evidence that the
student has:
 followed the course developed or endorsed by the Board of Studies
 applied themselves with diligence and sustained effort to the set tasks and experiences
provided in the course by the school
 achieved some or all of the course outcomes.
Board of Studies – Course Completion Criteria
Aims
1. Clearly outline the School’s procedures and processes for monitoring student
attendance.
2. Clearly define the major responsibilities of all staff involved in the processes.
3. Identify students with poor attendance and provide mechanisms to improve student
attendance.
Core Beliefs
1. All students must be encouraged to attend school as regularly and punctually as possible.
2. Parents and caregivers are involved as fully as possible in maintaining regular and
punctual attendance by ensuring regular communication when problems occur relating to
attendance.
3. Communication with parents/caregivers is vital to the success of these processes and
may be by mail, telephone, e-mail or in person
4. All teachers have responsibilities for attendance monitoring and the encouragement of
regular and punctual attendance.
Roles and Responsibilities – General Attendance
Student
 Arrive at Roll Call room by 8.45 to be ready for roll marking.
 Attend school punctually and regularly.
 Attend all classes to maximise course success.
 Hand in a note from your parents/caregivers to the Roll Teacher to explain any absence on
the first day of your return to school.
 Take a note from your parent/caregivers to the Admin Clerical Staff if an Early Leave is
requested.
 If late, report to the Admin Clerical Staff with a note from your parent/caregiver and sign
the late book. The late note, with date and time of arrival, must be given to your classroom
teacher.
 Early Leave must be pre-arranged and a note provided before leave is approved.
 Early leave for exceptional reasons - are to be approved by the Ass HOSS or HOSS.
- NOTE: Students who have classes may be denied early leave.
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

It is the students responsibility to follow up on worked missed.
Contravention of the above process will result in disciplinary action and may have
implications on the students successful completion of a course.
Attendance Stages - Years 7 -9
The following process comes into effect after reasonable time to allow a pattern of attendance to
develop.
- Yrs 7 - 9 after the interim reports are issued.

Students with a 15% absence total are to be referred to Year Coordinator
- Parents contacted
- Explanation for absence provided
- Strategies for rectification of absences implemented.

Students with continued absence above 15% referred to HOSS
- Parents contacted
- A formal letter addressing attendance be issued outlining formal expectations for future
attendance.
- Student counselled on attendance and effect on successful completion of course.

Students with continued absence above 15% referred to HOSS
- Formal interview with parents and student
- Discussion re Non completion of course requirements and long term impact.
- Discussion re strategies to correct attendance issues.
- Attention drawn to legal attendance requirements

Students with continued absence above 15% referred to Principal.
- Formal interview with parents and student to determine best course of action.
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Appendix C Assessment Procedures
Years 7 - 9 Assessment Processes
Assessments, which may include examinations, are an important part Course Outcome achievement. The timing of
assessments is in conjunction with curriculum pacing and coordinated via the Director of Studies. Dates are published
primarily via course outlines and Student Assessment Handbooks.
Subject
Assessment
Date
Topic
Marking
Criteria
Minimum 2
weeks notice
initial or
amended date and
time.
Printed material
with detailed
information re
the task
requirements.
Outcomes,
skills to be
shown,
weighting of
assessment.
Penalties
Outlined on
Assessment.
See below.
Absences
Holidays
Illness
Zero grade for
assessments/exam
unless out-of-class
assess’t handed in
before the due date.
N/A awarded if
written request for
absence approved 1
week prior.
Contact the
DOS ASAP.
Parent note
within a week.
Complete the
assessment at a
later date.
School
Related
Special
Family
Long
Term
School rep or
external exams.
The teacher
arrange for
completion of
assessment just
before the due
date.
Accident,
trauma, grief or
illness of family
members, advise
the DOS ASAP.
Complete
assessment at a
later date.
Notify DOS of
extended
absences to
arrange
alternative
assessment /
schooling plans.
Where a task cannot be completed the student will receive an estimate grade, one that preserves their rank in the class cohort.
Penalties
Zero grades are awarded
where malpractice such
as cheating or plagiarism
is proven.
Late assessments incur 20%
penalty of full mark per day
barring extenuating
circumstances. Contact required
with teacher prior to due date.
Late assessments
(serious attempt) are to
be submitted in order to
complete a course.
Appeals relating to Assessments are to be addressed with the Director of Studies. (Invalid tasks, malpractice, appeals)
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Assessment Procedures
Years 7-9
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
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
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Yearly assessment plans will be detailed, and included in teachers’ programs.
Coordination with other teachers in the associated Key Learning Area and Year
level (and consultation with the Head of Department) is expected.
Assessments and Record of School Achievement Task plans (and any changes)
must be recorded in a central calendar. Copies of task designs must be included in
teachers’ programs
Assessmentss should include a title, a list of outcomes to be assessed, a rubric
(where appropriate) to indicate the skills that need to be shown, the task content, an
explanation of the task if required, the date and time the assessment is due and the
weighting of the assessment
The students should have at least two weeks’ notice in writing to prepare for, or
complete Assessments. Notification of subsequent amendments to such an
advertised assessment should also provide for a two-week period of preparation
As far as is suitable, assessments need to use the language that the Board of
Studies has specified they may choose to use in their own examinations.
Care needs to be taken that assessment dates are not crowded, or clashed with
sports days and other school occasions. Students should have no more than one
Assessment due a day and no more than four in one week.
Students should have no more than two assessments due a day and no more than
4 in one week.
Assessments cannot be made due within the week before examinations
Weightings of assessment are made at the discretion of the teacher/s in a Key
Learning Area/Year level in accordance with the requirements of the subject
syllabus. No single Task should be worth more than 40% and almost all will be
worth less. When creating report marks, teachers need to include a significant
number of assessments including class work and the more significant assessment
tasks
A student must submit a late assessment that can be seen as a ‘serious attempt’ in
order to satisfactorily have completed their course
No award will be given to a student where malpractice such as cheating and
plagiarism is proven. All content taken from published works must be
acknowledged. Students should provide a bibliography of source materials where
this is appropriate. Subject teachers need to explain this requirement and its
process, in writing, to their students
Assessment marks must be recorded by subject teachers in print or electronic form
Students in Years 7-9 will sit tests and examinations at the end of Terms 2 and 4.
Following these, reports for parents are to be written by subject teachers.
Practical subjects may be exempted from examinations
Report grades should be transferred to a central digital register twice a year. They
are to be kept permanently
The Board of Studies require that students’ examination papers be kept in the
school for three years.
Late assessments (year 7 – 9) are to be penalised at 20% of the maximum grade
per day. A weekend is counted as one day.
Absences from exams or assessment tasks will incur a zero grade unless reasons
given as per Year 7 – 9 Assessment flow charts and validated by the Director of
Studies.
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