Centre for Doctoral Training in Healthcare Innovation
Department of Engineering Science
University of Oxford
Academic, Clinical or Industrial Short Research Visits - Application for Financial Support
The CDT in Healthcare Innovation will provide financial support for CDT students who have an
official supervisor* based outside Oxford, to visit that supervisor and his/her research group, at their
place of work (expected to be a university or hospital or firm), for short periods during years 2-4 of
their CDT DPhil research. Visits can be up to 30 days’ duration per year, although two periods of 2 x
2 weeks, or 1 period of 30 days, is preferred by the CDT. This funding is for cases where support for
such visits cannot be found from another source – e.g. industry / an award held by the student’s
academic supervisor / the student’s college. Any student applying for these funds is required to fill in
this application form and will need to justify:
- the value of the visit;
- what s/he will do;
- why the CDT needs to support this visit financially.
The returning student must submit receipts for all pre-approved expenses and a 1 page report on
the activities.
*The definition of ‘official supervisor’ for these purposes is an academic/clinician/industrial
partner registered as a co-supervisor on OSS and GSS.
Name of Student:…………………………………………………………………………………...................
Name of Academic Supervisor based outside Oxford:……………………………………………………..
Institution Name & Address:……………………………………………………………………………..........
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OSS Number of Academic Supervisor based outside Oxford:……………………………………............
Please explain the value of this visit:.....................................................................................................
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Please explain what you will do during the visit:………………………………………..............................
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Why the CDT needs to support this visit financially:..............................................................................
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Contribution/Amount requested from CDT (please note there will be a finite amount of money
available):
£………………………………………………………………………………………………………….............
Your
Signature:……………………................……………………….......................Date:…………...................
Oxford Supervisor’s Comments:............................................................................................................
...............................................................................................................................................................
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Oxford Supervisor’s Signature:…………………………………………………Date:……..………………..
CDT Director’s Signature:............................................................................Date:................................
Notes:
This application will only be authorised once the CDT Director has signed this form.
- Please return this form to the CDT Administrator once your supervisor has signed it. It will then
be given to the CDT Director.
- An itemised estimate of costs must be provided by the student.
- Only itemised expenses which are pre-approved and then accompanied by a receipt at time of
claim will be refunded.
- All expenses should normally fall within the conditions of Oxford's 'Value for Money' policy.
- Note that students are expected to take the most economical method of transport. Where they
choose to take an alternative method of transport, they will be reimbursed at the equivalent cost
of the cheapest method. Costs will be reimbursed as follows:
o Rail and bus: Use the equivalent of 2nd class or economy rate. You must book in
advance to avoid elevated fares on the day.
o Car: mileage will be paid, at the rate of 45p per mile via the shortest route, only where
public transport is not feasible or travel is more expensive via public transport.
o Economy airfares will be covered if this is the most economical means of transport (must
show quotes).
o Taxi fares will only be covered where there is no cheaper method of transport available
(or the timings of public transport are unreasonable, such that there is a long waiting
time in the dark and cold late at night, or by doing so other cheaper transport options are
made possible - such as cheaper flights, trains, buses, etc.).
o Subsistence may not be claimed for, as this is covered by your EPSRC stipend or
whatever means you are financing your living expenses.
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