Erasmus+ Programme
Key Action 1 – Mobility Projects in the Field
of Youth and KA3 Structured Dialogue
Budget Outline
8th September 2015
Budget
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Travel
Organisational Support
Special Needs Support
Exceptional costs
Individual Support (EVS only)
Linguistic support / Linguistic tool license (EVS only)
Travel
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The distance per participant from the point of origin to the host
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Unit Cost according to the distance
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Distance calculator
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Measures the distance for a one-way journey but the travel costs have been calculated
for a return journey
APV (Advanced Planning Visit) travel should be included in the travel
section (EVS & Youth Exchanges only) and food and lodging requested
as Exceptional Costs
Organisational Support
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Depends on the country where the activity takes place
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A unit cost per participant based on the duration of the activity plus a
days travel either side if necessary
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Costs directly linked to the organisation, management and
implementation of mobility activities
Special Needs Support
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Additional costs directly relating to participants with disability and
accompanying persons that will incur additional expense in support of
their participation (i.e. specialist equipment).
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100% of the actual costs assessed on a case by case basis
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It should be clear what items or services are required
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The cost breakdown of each item or service
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Request should be supported in the narrative text of the application
form
Exceptional Costs
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Actual costs (must be receipted in your final report)
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Must be described and relevant to the narrative section of the
application
– Visa Costs
– Vaccinations
– Costs which support the participation of young people with fewer
opportunities
You should provide a breakdown of the costs and any quotes or
explanations that you feel an evaluator should know
Exceptional Costs
EVS and Youth Exchanges only
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Food and Lodging for APV (EVS & Youth Exchanges)
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Costs in support of reinforced mentorship and specific preparation in
the case of participation of young people with few opportunities (EVS
only)
You should provide a breakdown of the costs and any quotes or
explanations that you feel an evaluator should know
Exceptional Costs
KA3 Structured Dialogue only
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Costs connected to (online) consultations and opinion polls of young
people in so far as necessary
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Costs connected to dissemination and exploitation of results
You should provide a breakdown of the costs and any quotes or
explanations that you feel an evaluator should know
Individual Support
EVS only
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Based on duration of the stay per participant
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A unit cost based on the destination country of the participant
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Pocket money to volunteers for additional personal expenses
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Not intended to cover food and accommodation for the volunteer
Linguistic Support
EVS only
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Online linguistic support is available for German, English, Spanish,
French, Italian and Dutch (2016 new languages will be introduced)
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Only for activities lasting between 2 and 12 months
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€150 per participant for participants needing linguistic support for
languages that are not offered by the Online Linguistic Tool.
Example EVS
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4 EVS volunteers coming to Ireland for 12 months from Spain, Czech
Republic, Moldova, Finland.
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Travel:
Valencia, Spain to Dublin 1604KM = €275
Prague, Czech Republic to Dublin 1468Km = €275
Chisinau, Moldova to Dublin 2571Km = €360
Kokkola, Finland to Dublin 2037Km = €360
Total return flights for volunteers = €1270
APV 4 volunteers over 18
= €1270
Travel total: €2540
Example EVS
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Organisational support
€610 per participant per month (€610 x 4 EVS x 12mths) €29280
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Individual Support
€125 per participant per moth (€125 x 4 EVS x 12mths) €6000
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Linguistic Support
0 provided by the Online Linguistic Service (OLS)
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Exceptional Costs
Visa costs and registration for Moldovan Volunteer €480
Contribution towards APV 4 x €125 = €500
Total possible request: €38,800
Example Youth Exchange
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Youth exchange involving 10 Irish young people and 3 leaders and 10
Dutch young people and 2 leaders. The exchange will take place in
Amsterdam. Total group size 25 for 7 day exchange.
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Travel:
APV Galway to Amsterdam 910Km @ €170 x 1 leader = €170
Exchange Galway to Amsterdam 910Km @ €170 x 13 = €2210
Exchange Alkmaar to Amsterdam 40km @ €20 x 12 = €240
Travel total: €2620
Example Youth Exchange
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Organisational Support
€39 per participant per day (€39 x 25 x 7) €6825
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Exceptional Costs
2 young people passports (2 x €90) €180
APV accommodation (1 x €80) €80
Total Possible Grant Request: €9705
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Example Youth Worker
Mobility
30 participants and 2 trainers for a mobility taking place in Cork,
Ireland. Partners are Spain, Malta, Norway and France.
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Travel:
8 x Dublin 100Km = €180 x 8 €1440
6 x Madrid 1449Km = €275 x 6 €1650
6 x Valetta 2520Km = €350 x 6 €2160
6 x Oslo 1624Km = €275 x 6 €1650
Travel total: €8550 for 32
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Organisational Support
€74 pp/pd ( 32 x €74 x 5 days) €11840 (Max €1100 per participant)
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Exceptional costs 0
Special needs support 0
Total possible grant request: €28390
Example KA3
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Maximum Grant €50,000
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Travel Grant:
National Meeting
50 (40 young people and 10 leaders) x 80km (50 x €20) €1000
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Organisational Support
50 x €39 per participant per day €2950
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Special needs support 0
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Exceptional Costs
Online consultation €200
Total possible grant request €4150
Budget Tips
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The calculated budget is the maximum you will receive – make sure
you input the correct number of participants for each activity
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Make sure you don’t make the mistake of identifying your partners as
a ‘Partner Country’
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Provide a breakdown of any Special Needs Support and Exceptional
Costs
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Make sure the narrative section of the application reflects the need for
exceptional costs and special needs support
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KA3 costs for dissemination and exploitation of results must be evident
in the application form