Club Coach Webinar
December 9, 2014
Doris Henn, CGA, DTM
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The first 6 months……………
 Introduce yourself:
 Your name
 One success that you
have experienced to date
in the club you are
coaching
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Club Trouble Shooting Guide
 Have you used the Club
Trouble Shooting Guide?
 Available at
www.toastmasters.org
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Moments of Truth
 Part of The Successful Club Series
 How to recognize and deal with situations
critical to club success.
 A club self-evaluation tool.
 Includes a club evaluation chart, outline and
PowerPoint presentation.
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Successful Clubs - What’s the difference?
Why do some clubs attract all the members?
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Members can make or break a club
 What are some of the
characteristics that you would
like to encourage in the Club’s
Members?
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Effective Members are:
 Sincere and want their club to be successful
 Willing to work together to solve the club’s problems
 Enthusiastic about Toastmasters and their club
 Expected to speak from manuals
 Supportive of one another and take pride in each other’s
accomplishments
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Don’t Forget to Look at the Meeting Location!
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Club meeting time
Location
Is the parking lot well lit
Does the club meet in the evening at a
downtown location?
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Public Relations
 Website:
 Free Toast Host
 Easy Speak
 Facebook
 Meet up
 www.meetup.com
 Guest Packages
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Effective Meetings
 What are some of the
characteristics of a good
Meeting?
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Effective Meetings are:
•Held in a convenient place and have a good environment
•Begin and end on time
•Fun and club programs are varied and dynamic
•Speakers are well prepared & deliver each speech to the best of
their ability
•Evaluations build self esteem & offer positive direction for
improvement
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Develop an Effective Club Executive
What are some of the important steps to
developing a good Executive?
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Effective Club Executive
 The key to effective
leadership in your
Toastmasters group
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Effective Club Executive Officers:
Perform their tasks diligently
Thoroughly understand their roles & responsibilities
Use the Distinguished Club Program/Club Success Plan
as a tool for planning & goal setting
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7/7 Club Officers Trained
– 2 times per year
Properly trained officers:
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Efficient & effective club meetings
Promote & advertise the club
Welcome guests & initiate new
members
Keep the club records up to date
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Marketing the Club –
From Guest to Member
 Important factors you can
implement to help guests
become members?
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Recipe for Success:
• Guests are warmly received and made to feel
welcome
• Guests receive a follow up invitation to attend the
next meeting
• Most guests who attend meetings eventually join the
Club
• New members are enthusiastically welcomed and
given special attention & support
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Theme Meetings
What are some of the ideas that have worked well in your
club?
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Invite a Friend – Theme Meetings
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Favorite treats
Sub meetings
Scary Stories
Tall Tale Contest
Backwards Meeting
Impromptu Speeches
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Plan for Fun……
 Have a Blast with the
past – invite Einstein to
a meeting
 Judge & Jury – mock
trial
 Backwards meeting
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A Fun Group is a Thriving Group
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Attract New Members by
Holding an Open House/Demo Meeting
Posters and resources available on
Toastmasters International
 http://www.toastmasters.org/logos
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Open House Showcase
 Advertising
 Guest List
 Demo Meeting
 Open House Agenda
 Report Results to
District
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Speechcraft
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Benefits of Speechcraft
•Participants learn basic Toastmasters skills
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Table Topics
Speeches (5 to 6 speeches)
How to Introduce a Speaker
How to Evaluate a Speech
Speechcraft Advisors mentor the Participant
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Benefits of Speechcraft
Builds strong clubs
Develops Mentor/Mentee relationships
Gives opportunities to present Educational speeches
Coordinator earns credit toward ACG
Membership building tool
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Speechcraft Award Ribbon
Conduct a Speechcraft Program in Your Club
and send the details to the District:
 Date
 # of Attendees
 # of New Members gained
Note: Kits available for clubs with 15 or
less members
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Club Mentorship Program
“The Mentoring Guide"
Series
 Available at www.d42tm.org
Magic of Mentoring Available at:
 http://www.toastmasters.org/ToastmastersM
agazine/ToastmasterArchive/2010/February/
Mentoring.aspx
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Mentoring Modules
Module 1 - Promoting the Vision of a Club
Mentoring Program
Module 2 - Implementing the Program
Module 3 - Training the mentors and mentees
Module 4 - Building the B.E.S.T. mentoring
relationships
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Build Strong Clubs by Presenting
 Successful Club Series Educational Talks
• http://www.toastmasters.org/289DCD
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Successful Club Series
 The series includes:
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Moments Of Truth (Item 290)
Finding New Members For Your Club (Item 291)
Evaluate To Motivate (Item 292)
Closing The Sale (Item 293)
Creating The Best Club Climate (Item 294)
Meeting Roles And Responsibilities (Item 295)
Mentoring (Item 296)
Keeping The Commitment (Item 297)
Going Beyond Our Club (Item 298)
How To Be A Distinguished Club (Item 299)
The Toastmasters Educational Program (Item 300)
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Develop Better Speakers
By presenting Educational Talks from the Better
Speaker Series
 http://www.toastmasters.org/269DCD
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Better Speaker Series
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Beginning Your Speech (Item 270)
Concluding Your Speech (Item 271)
Controlling Your Fear (Item 272)
Impromptu Speaking (Item 273)
Selecting Your Topic (Item 274)
Know Your Audience (Item 275)
Organizing Your Speech (Item 276)
Creating An Introduction (Item 277)
Preparation And Practice (Item 278)
Using Body Language (Item 279)
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Your Club Coach Goal
Your goal is to help your assigned club to become a
Distinguished Club before June 30 of the Toastmaster
Year.
Membership Requirement:
Net gain of 5 new members
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Distinguished
Club Program
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1. Two CCs
2. Two more CCs
3. One ACB, ACS, or ACG
4. One more ACB, ACS, or ACG
5. One CL, ALB, ALS, or DTM
6. One more CL, ALB, ALS, or DTM
7. Four new members
8. Four more new members
9. Minimum of four club officers trained
during each of two training periods
10. One membership renewal report and
one club officer list submitted on time
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In addition, your club must meet a membership
requirement. At year-end (June 30) it must have:
at least 20 members OR
* a net growth of at least five new members
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Develop a Club Success Plan
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Distinguished Club Wall Chart
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Recognize Member Achievement
Awards to help recognize
Member Achievement:
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CC/CL
CL/ALB
Triple Crown
Members Making a Difference
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Triple Crown Award
 Sponsor 3 New
Members
Or
 Earn 3 Educational
Awards
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Members Making A Difference
One award per club given to a person
who has made a difference in their club by:
 Promoting the club
 Developing a Membership Building Contest
 Befriending guests & encouraging them to
become members
 Sponsoring/Mentoring new members
 Planning an Open House
 Being friendly & supportive
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Successful Club Coach
 Successfully Coach a Struggling
Club to rebuild and become
Distinguished before June 30,
2015
 Earn your ALS Credit
 Earn “Where Leaders Are Made”
pin
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Remember you are not alone
 Develop a team of experienced
Toastmasters that you can meet with
to discuss an Action Plan
 Consider completing your HPL as part
of your Club Coach experience
 Your Area Governor and Division
Governor are good resource people
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Recruit Experienced Toastmasters
• In Calgary we have at least 2 examples of
experienced Toastmasters Clubs/Members
helping clubs that are rebuilding.
• Benefits:
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Guests see a club that has experienced
Toastmasters performing the roles
The Club Coaches are encouraged & the
members are encouraged to have exciting
meetings
Club Rescue Resources
How To Rebuild a Toastmasters Club
 http://www.toastmasters.org/HowtoRebuildaToastmastersClub.aspx
Membership Growth
 http://www.toastmasters.org/1159_MembershipGrowth
Club Coach Weekly
 http://www.tmcoach.org/
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Share your thoughts
Questions?
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