Division of Student Affairs
Presenters:
Dr. Jen Day Shaw, Associate Vice President and Dean of
Students
Dr. Ernesto Escoto, Director, Counseling and Wellness Center
Contact Information:
 Dr. Jen Day Shaw, Associate Vice President and
Dean of Students
• jends@dso.ufl.edu; umatter@ufl.edu
• 352-392-1261
 Dr. Ernesto Escoto, Director, Counseling and
Wellness Center
• eescoto@ufl.edu
• 352-392-1575
Student Affairs at UF
 UF Student Affairs has 13 departments and over
600 employees who provide a wide range of
services, educational opportunities, learning,
support, outreach, activities, and engagement in
multiple facilities
Student Affairs Today
UF Student Affairs is the
lead contact for:
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Career resources
Student organizations including
sororities and fraternities
Orientation for new students
Parents and families of
students
Students in distress including
emergencies and deaths
Multicultural and diversity
affairs
Counseling
Student conduct and Honor
Code
Healthy behavior, including
alcohol policies
• Student Government
• Student leadership and
community service
• Housing
• Intramurals, fitness, and
sport clubs
 Career Resource Center
www.crc.ufl.edu
(352) 392-1601
• Ranked the #1 Career Center
by the Princeton Review
(2010 & 2012)
• From career planning to major
exploration, the CRC has you
covered!
 Center for Leadership and Service
www.leadershipandservice.ufl.edu
(352) 392-1215
• Students performed 108,115 hours of community
service at a value of approximately $2.3 million
• Leadership Model = Self-Awareness, Integrity,
Commitment, Collaboration, Civil Discourse,
Inclusiveness & Social Responsibility
• About 67% of our students report performing some sort
of service during the academic year
 Counseling and Wellness
Center
www.counseling.ufl.edu/cwc
(352) 392-1575
• FREE for registered students
• Services include: individual
counseling, psychiatric services, testing, group
therapy, and biofeedback
 Florida Opportunity Scholars Program
http://fos.ufsa.ufl.edu
(352) 392-1265
• 64% four-year graduation rate which is
comparable to UF rate (64-65%)
• 96% retention rate which is comparable to UF
rate (95%)
 GatorWell Health Promotion
Services
www.gatorwell.ufsa.ufl.edu
(352) 273-4450
• Services include: wellness coaching
for academic success and appointments
with health promotion specialists on
topics such as relaxation, time
management, and alcohol and
other drugs
 Housing and Residence Education
www.housing.ufl.edu
(352) 392-3261
• 10,000 students live on campus in UF’s residence halls
• Living in a residence hall adds a 12% net advantage to an
undergraduate student’s chance of persisting in college &
graduating
 J. Wayne Reitz Union
www.union.ufl.edu
(352) 392-1649
• The Union provides services and
programs to UF students including
GatorNights!, the Game Room, the
Arts and Crafts Center, as well as
a food court, bookstore, and event
spaces
 Multicultural and Diversity
Affairs
www.multicultural.ufl.edu
(352) 392-1217
• 86% of all available days throughout the
year has a program or event planned by
Multicultural & Diversity Affairs
• Campus Multi-Faith Cooperative (CMC)
is a network of 17 faith communities
 Off Campus Life
www.offcampus.ufl.edu
(352) 392-1207
• Helps find off-campus housing
for students
 Recreational Sports
www.recsports.ufl.edu
(352) 846-1081
• 87% of students use Rec Sports
• 150 group fitness classes per week &
45 club sports teams
• Largest employer of students on
campus
 Student Activities and
Involvement
www.studentinvolvement.ufl.edu
(352) 392-1671
• UF has over 1000 registered
student organizations
• 22% of undergraduates
are Greek
 Student Legal Services
www.studentlegalservices.ufl.edu
(352) 392-5297
• FREE legal services for full-time
University of Florida students
Dean of Students Office
 Care Team
www.dso.ufl.edu/care
(352) 392-1261
• Support for students in distress
• Medical Withdrawal Process
• Crisis Management
• U Matter, We Care – umatter@ufl.edu
 Collegiate Veterans Success Center
www.dso.ufl.edu/veteran
(352) 294-7233
• Located in Yon Hall 418
• Serves student veterans at UF by
providing a designated location on
campus to study, meet with on and
off campus resources, and to spend
time with and support each other in a fun
and relaxing space
Dean of Students Office
 Disability Resource Center
www.dso.ufl.edu/drc
(352) 392-8568
• Over 7000 tests are proctored each
year
• Over 1700 students are registered
• Accommodations for registered
students
• Proctored testing and assistive
technology provided
Dean of Students Office
 New Student and Family Programs
www.dso.ufl.edu/nsfp
(352) 392-1261
• Convocation, Preview, Weeks
of Welcome, First Year Florida
& Family Weekend
• Over 20,000 students and
family members attend
Preview each year
 Student Conduct and Conflict Resolution
http://www.dso.ufl.edu/sccr
(352) 392-1261
• Ranked the #1 Student Conduct office in the country
• Student Code of Conduct & Honor Code
• Mediation and other alternate dispute
resolution provided
 Conduct over
Oncampus interviews annually
 Have a database of
active employers recruiting
at UF
 Average
job postings
each month for new jobs
 Secure nearly
new
employers recruiting at UF
 Host approximately
student interviews on campus
after Career Showcase
 CRC ranked #1 for best
career resources by The
Princeton Review for 2010
and 2012; in the top five
since the inception of the
ranking system.
Career
Resource Center
Featured on The Today Show during
2012 as one of the preeminent career
resource centers in the nation.
 Greek Life
• The all-Greek GPA
continues to be higher
than the overall UF
GPA 3.31 vs. 3.29
• 65% of 2014-2015 Hall
of Fame inductees are
Greek
• At Dance Marathon,
Greek students raised
$995,301.20 for the
Children’s Miracle
Network
• At All Greek Service
Day, Greeks
contributed 852 hours
of service (in one day!)
across Gainesville and
Alachua County
Involvement!
 Travel and
Recreation
Program (TRiP)
• TRiP is an outdoor
recreation and
education program
that specializes in
student-led
wilderness
excursions
 Student
Organizations:
• 1000 active
registered student
organizations
• 3553 students hold
leadership positions
within these
organizations
Involvement!
 Student
Organizations:
• The average student
organization
president's GPA is
3.44, higher than the
overall UF GPA
• SAI Involvement Team
did 511 individual
involvement
consultations during
2014 Preview. This
resulted in 464 student
organization
memberships within
their first year at UF.
84.61% of these
students say they
found a UF community
with which they felt
they belonged within
one month of starting
classes
Involvement!
 700 student
employees
 2,600 teams
participate in the
intramural sports
leagues
 150 group fitness
classes each week
 2000 Midnight Fun
Run participants
 45 sport clubs
***87% of the entire
student body
participates with
Campus Recreation
Campus
Recreation
Housing & Residence Education
 During the 2014-15
academic year, campus
residents were engaged
in over 2,413 programs.
Attendance at all
programs was over
27,075.
 Occupancy: Over 10,000
students are housed in
UF residence halls.
 Staffing: 350 full-time
staff and 435 part-time
staff including students
work for UF Housing.
Housing & Residence Education
 Why Live On Campus?
Current research indicates
that students who live in
residence halls—even just
for one year—have higher
levels of satisfaction with
their collegiate experience,
have higher GPAs and
higher levels of
engagement and learning
outside of the classroom.
 Facilities: UF Housing staff
maintain 158 buildings
totally 2,848,807 square
feet.
Multicultural & Diversity Affairs
 Ambassador Program –
120 students work and/or
volunteer as part of the
MCDA Ambassador
 Program across 5 areas:
Asian Pacific Islander
American Affairs, Institute
of Black Culture, Institute
of Hispanic-Latino
Cultures, Intercultural
Engagement, and
Lesbian, Gay, Bisexual,
Transgender Affairs.
 Great leadership and skill
development opportunity!
Multicultural & Diversity Affairs
 Physical Spaces - Three
Locations: Peabody Hall,
Institute of Black Culture,
Institute of Hispanic-Latino
Cultures; Reitz Union!
• Two Institutes located
on University Ave
(near Chipotle) provide
free meeting space,
lounge space,
programming, and SGfinanced free printing
for all students.
• The 4th floor of
Peabody Hall houses
the Rainbow Room
and APIA Resource
Room
Multicultural & Diversity Affairs
 Gatorship - An intense and
thought-provoking
weekend retreat during
which over 60 participants
and student staff have the
opportunity to engage with
a diverse group of peers
across issues of
difference. Has impacted
2000+ students over its 10
years at UF. Great way to
get involved!
Multicultural & Diversity Affairs
 University Minority Mentor
Program (UMMP) – Open to
any first-year incoming
student who identifies as
non-white or first generation
or low income of any
race/ethnicity.
• The previous year
included 172
Faculty/Staff Mentors
and 228 Mentees (first
year students).
Expansion of the Reitz Union
 J. Wayne Reitz Union:
The Future
• Infrastructure of 1967
portion of building
• Reduce carbon footprint of
building with use of solar
cell and variable refrigerant
technology
• Addition for today’s
students: leadership and
service, major student
organization space
• $75 million renovation and
expansion
• January 2016
Total Resources for Student
Affairs ($95.5 million)
Federal
Grants
Gifts
$27,815
$810,219
$600,000 0.03%
0.86%
E&G
$6,38,3920
$6.6
6.8%
million
Fees
$21,488,745
$19.4
22.9%
million
Auxillaries
$65,213,190
$68.9
69.4%
million
Note: Student Affairs contributes $7.9 million annually to
UF through the Administrative Overhead Fee charged to
auxiliaries while receiving just $6.6 million in state funding.
Benchmark:
Percentage of State Funds Dedicated to Student Services
7%
6%
5%
4%
3%
2%
1%
0%
 Each UF community member should notice signs of distress and
either reach out to the person in distress or get the person or
information about the person to a helping resource.
umatter@ufl.edu 352-392-1261
 Faculty may contact umatter@ufl.edu seven days a week for
assistance with a student about whom you are concerned
 Signs you may notice:
• Excessive absences
• Strange or worrisome writings
• Distinct change in behavior
Disability Resource Center
 Over 1700 students
with:
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Physical
Visual
Hearing
Psychiatric & Learning
Disabilities
 DRC provides:
• Accommodated testing –
over 7000 exams
administered annually
• One to one counseling
• Technology training
• Sign language
interpreters
• Learning Specialists
• Textbooks in alternative
formats
• Note-takers
• Educational Assistants
• Large print / CCTV /
Braille presentation for
students with visual
disabilities
• Support to faculty in
providing academic
accommodations
Student Population Overview
 1700 students with disabilities registered with
the DRC
 Categories of disability, by primary disability:
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31%
23%
21%
13%
7%
4%
Students with AD/HD
Learning Disabilities
Psychiatric Impairments
Medical/Chronic Health Conditions
Physical/Mobility Impairments
Other: Hearing, Vision, TBI, Asperger’s
Common Accommodations
 Note-Taking Services
 Accommodated Testing (e.g. access to extended
time, low distraction location, use of assistive
technology, access to a reader and/or a scribe)
 Access to course materials in an alternative format
 Reduced Course Load
 Services for students with Hearing Impairments
 Educational/Lab Assistants
The Accommodation Process
 A student self-identifies to the DRC and provides
documentation of disability
 The DRC reviews a student’s documentation
 The DRC conducts a collaborative interview with the
student regarding accommodations
 The DRC prepares accommodation letters for the
student to provide to his/her instructor(s)
Documentation Requirements
 Statement of diagnosis
 Summary of information gathered from clinical
interview, rating scales, and/or test instruments
 Description of symptoms
 Description of current severity
 Medications or other treatments
 Description of accommodations
 Signed by license professional
 Documentation Guidelines can be found at
http://dso.ufl.edu/drc/getstarted.php
Faculty Responsibilities
 Inform students of procedures for accessing
accommodations (e.g. syllabus statement)
 Provide and arrange for accommodations specified
in the accommodation letter
 Consult with the student to ensure there is a clear
understanding of requested accommodations
 Ensure all disability-related information regarding a
student is kept confidential
 Ensure instructional materials (e.g. syllabus,
handouts) are available in alternative format, if
required
Common Concerns
 Instructors are not obligated to provide
accommodations until they receive an
accommodation letter from the DRC
 The DRC will not provide copies of classroom notes
to students who are not registered with the DRC
 Only DRC registered students can take tests at the
DRC Testing Center
Student Conduct and Conflict
Resolution
 Student Conduct and Conflict Resolution (SCCR) is
ranked #1 in the country by their national
association.
 SCCR coordinates the Student Code of Conduct
and Honor Code adjudication processes
 Provides mediation, restorative justice and other
conflict resolution
 Provides outreach to faculty, staff, students
regarding
 Student Conduct Cases
•
Approximately 2400 Student Conduct Code cases per year
•
500 Honor Code cases per year
Honor Code - The Faculty Role
 Gather detailed documentation of academic
dishonesty
 Call SCCR (2-1261) re: whether prior violation; if so,
forward to SCCR; if not, meet with the student
 Schedule a meeting with the student to discuss
allegations. You may choose to have your
supervisor in the room with you when meeting with
the student
 You may consult with SCCR at any time!
Honor Code - The Faculty Role
 Meet with the student: explain suspicions, listen to
student’s explanation
 If instructor believes student is responsible of a
violation, recommend sanction (may include grade
penalty and educational seminar)
 If the student accepts the grade penalty and
sanction, then he/she will admit responsibility and
complete the Faculty/Student Resolution Form as
appropriate. After discussion, have student sign
form. Student has 24 hours to decide whether or not
to accept responsibility and your proposed outcome
Honor Code - The Faculty Role
 If the student does not accept responsibility or your
sanction, the student may choose to have the case
heard by the Student Conduct Committee
 Instructor will be called as a witness to the Student
Conduct Committee Hearing. Staff from SCCR will
be in contact to schedule the hearing
 Follow up letters will be sent to the student and
faculty member referencing the outcome
 Student should be given an "I" until the matter is
resolved. Once the matter is resolved, faculty
will be directed to submit the appropriate grade
Any Questions?
Helping Students in Distress
Presenter:
Dr. Ernesto Escoto, Director, Counseling
and Wellness Center
A Profile of Student Well-Being
 Association of University and College
Counseling Center Directors (AUCCCD)
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14.79% significant history of prior treatment
25.24% taking psychotropic medications
39.77% reported depression
47.42% reported anxiety
33.65% relationship issues
12.12% engaged in self injury
18.23% suicidal thoughts and behaviors
10.67% alcohol abuse/dependence
A Profile of Student Well-Being
 American College Health Association (ACHA)
– National College Health Assessment: In the
last 12 months
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Felt things were hopeless: 20.8%
Felt very lonely: 21.7%
Felt so depressed it was difficult to function: 15.6%
Seriously considered suicide: 5.2%
Attempted suicide: 0.9%
NSSI: 3.2%
Did something they later regretted due to drinking
alcohol: 36.5%
A Profile of Student Well-Being
 ACHA – Top 8 Impacts on Academic
Performance within the last 12 months:
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Stress: 30.3%
Sleep Difficulties: 21.0%
Anxiety: 21.8%
Cold/Flu/Sore throat: 15.1%
Work: 13.8%
Internet use/computer games: 11.6%
Depression: 13.5%
Concern for a troubled friend or family member:
10.9%
Signs of Mild to Moderate
Distress
 Marked changes in academic performance
 Tardiness and excessive absences inconsistent with their prior history
 Withdrawal and/or avoidance from participation, increased anxiety
around exams or deadlines, difficulty working in teams
 Changes in emotional states, e.g., sadness, crying, lethargy, irritability,
rapid speech, preoccupied, increased and more intense disagreement
with peers and instructor, sense of confusion
 Changes in physical well-being, swollen eyes from crying, increased
sicknesses, poor self-hygiene, rapid weight loss/gain, sleeping in class
 Repeated requests for special consideration, e.g., deadline extensions,
changes in requirements, grade changes
 Behaviors which may interfere with effective management of the
learning environment, e.g., outbursts of anger, domination of
discussion, derailing the focus of discourse
 Communication in either oral or written formats that may suggest a
threat to one’s self or others
Helping this Student
 Address the situation on an individual level; consider having
someone meet with you and the student
 Consult with the Counseling and Wellness Center at (352) 3921575 and/or the Dean of Students Office at (352) 392-1261 for
assistance
 Talk with your supervisor to develop a response
 Avoid offering confidentiality to the student should s/he wish to talk
 Deal directly with the behavior according to classroom protocol;
provide corrective feedback and offer to help
 Encourage the student to use campus and community helping
resources; offer to walk the student to assistance or call and make
an appointment (Counseling and Wellness Center Radio Road at
(352) 392-1575 or the Crisis and Emergency Resource Center in
Peabody Hall at (352) 392-1576
 Follow up with the student and update your supervisor and notify
the Dean of Students Office through umatter@ufl.edu
Signs of Severe Distress
 Highly disruptive behavior (e.g. verbal hostility, aggression,
subversion of team work, disregard for classroom decorum and
respectful conduct, etc.)
 Failure to comply with corrective feedback
 Inability to communicate clearly (garbled, pressured speech;
disorganized, confused, or rambling thoughts)
 Loss of contact with reality (seeing or hearing things which others
cannot see or hear; irrational beliefs or fears that others may be
conspiring against them)
 Stalking behaviors and/or inappropriate communications (including
threatening letters, e-mail messages, harassment)
 Suicidal thoughts and/or threats to harm others (may be
communicated orally or in written formats through
e-mail, assignments, on social network or
academic sites)
Helping this Student
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Rule out the possibility of harm to self or others
When physical safety of student or others is immediate concern or the
student acts in a highly irrational or disruptive way, call:
• University Police Department: (352) 392-1111 if the student is on-campus
• Alachua County Sheriff or Gainesville Police at 911 if student is off-campus
If safety is not a concern, attempt to deescalate the situation; offer to find
someone to assist in problem-solving such as the Counseling and Wellness
Center at (352) 392-1575 and/or the Dean of Students Office at (352) 392-1261
Refer the student to campus emergency counseling or health resources, call:
• CWC at (352) 392-1575 for a student who is on campus
• Alachua County Crisis Center at (352) 264-6789 for a student who is off
campus at the time
Negotiate a time to meet and work on a solution
Talk with your supervisor to develop a response. Consult with the Counseling
and Wellness Center at (352) 392-1575 and/or Dean of Students Office at (352)
392-1261 for assistance
Have someone meet with you and the student
Implement the plan and follow up. Notify umatter@ufl.edu
More Training Available
 At-Risk: Kognito
• 45-minute, online training
• Identify, approach, address common indicators of
psychological distress in students
• Available through the CWC website at www.counseling.ufl.edu
 Question, Persuade, Refer (QPR)
• 90 minute, in-person training
• Learn suicide myths, warning signs, how to inquire about
suicide, and references to resources
• Learn more through the CWC website at
www.counseling.ufl.edu or call (352) 392-1575
UF Resources for Students
in Distress
In your role as faculty or staff, students may
perceive you as someone who can lend a helping
hand or be a good listener. Your expression of
interest and concern may play an important role in
helping a struggling student find appropriate
assistance.
http://www.counseling.ufl.edu/cwc/helpingstudents-in-distress
Thank You!
George A. Smathers Libraries
Presenters:
Judith C. Russell (Judy)
Dean of University Libraries
Michele R. Tennant
Associate Director Health
Science Center Libraries
Services and Resources
Your link to the Libraries: http://cms.uflib.ufl.edu
(or just Google UFLIB)
Records Management
Program
 Provides professional guidance in managing public
records
 Helps ensure proper retention and disposition of
eligible records, whether paper or electronic
 Trains and advises staff in best practices
 Answers or provides resources for specific questions
 For more information see:
http://cms.uflib.ufl.edu/records/Records
Talk to your Subject Specialist
(Liaison Librarian) to:
 Suggest materials for purchase
or license
 Learn about library resources
and services
 Receive assistance with your
research and scholarship
 Obtain advice about copyright
and fair use
 Request research instruction for
your classes
 Set up print or electronic
reserves for your classes
http://apps.uflib.ufl.edu/staffdir/SubjectSpecialist.aspx
Scholarly Communications
 Copyright and fair use consultations and
trainings
 Open access publishing support
 Maximizing research discoverability and impact
 Institutional repository (IR@UF) for faculty
publications and research
Health Science Center
Libraries
 Subject-specific liaison librarians:
• Make “house” calls
• Partner with you to provide instruction
• Provide electronic reserves & interlibrary loan
• Advise and assist with NIH Public Access Policy
• Serve on curriculum committees
• Perform systematic reviews and customized literature
searches (including IACUC & IRB)
• Assist with data management plans
• Provide basic bioinformatics support
 Clinical librarian rounding service available
Research Pods
Teaching Classroom
Conference Rooms
Blue Room (Quiet Zone)
Collaboration Commons
Small group collaborative workspace
HSCL Gainesville Website
Borland Library Website
www.library.health.ufl.edu
www.borland.ufl.edu
Vet Med Education Center
http://library.health.ufl.edu/about-us/other-libraries/vet-med-education-center/
Databases
http://library.health.ufl.edu/find/databases/
University of Florida
Go Gators!
Judith C. Russell (Judy)
Dean of University Libraries
jcrussell@ufl.edu
Cecilia Botero
Associate Dean for Discovery &
Access and Fackler Director,
Health Science Center Libraries
cecbote@ufl.edu
Michele R. Tennant
Associate Director
Health Science Center Libraries
tennantm@ufl.edu
Thank You!