MELTON CITY COUNCIL
Minutes of the Ordinary Meeting of the
Melton City Council
23 July 2013
THESE MINUTES CONTAIN REPORTS DEALT WITH AT A
CLOSED MEETING OF COUNCIL
MINUTES OF THE ORDINARY MEETING OF COUNCIL
23 JULY 2013
TABLE OF CONTENTS
1.
OPENING PRAYER AND RECONCILIATION STATEMENT
5
2.
APOLOGIES AND LEAVE OF ABSENCE
5
3.
DECLARATION OF ANY PECUNIARY INTEREST, OTHER INTEREST
CONFLICT OF INTEREST OF ANY COUNCILLOR
OR
5
4.
ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
6
5.
PETITIONS AND JOINT LETTERS
6
6.
RESUMPTION OF DEBATE OR OTHER BUSINESS CARRIED OVER FROM A
PREVIOUS MEETING
6
7.
PUBLIC QUESTION TIME
6
8.
PRESENTATION OF STAFF REPORTS
7
8.1 AUTHORISING OF AFFIXING THE COMMON SEAL OF COUNCIL
7
For Council to adopt the schedule of documents (Appendix 1) requiring the
Common Seal of Council.
8.2 DJERRIWARRH FESTIVAL COMMITTEE MINUTES 1 JULY 2013
9
To present the unconfirmed minutes of Djerriwarrh Festival Advisory
Committee meeting held on 1 July 2013.
8.3 COMMUNITY LEARNING BOARD MINUTES 27 JUNE 2013
11
This report advises Council of the minutes of the Community Learning Board
meeting held on 27 June 2013 and recommends actions emanating from the
minutes.
8.4 SUBURB NAMING ADVISORY COMMITTEE MINUTES 4 JULY 2013
13
To inform Council of the minutes of the Suburb Naming Advisory Committee
meeting held on 4 July 2013.
8.5 POLICY REVIEW PANEL MINUTES
15
This report presents to Council Minutes of the Policy Review Panel meeting
held on 4 July 2013 for adoption of the Committees recommendations.
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23 JULY 2013
8.6 RECONCILIATION ACTION PLAN 2010-2014
17
To inform Council on the progress of implementation of the Reconciliation
Action Plan 2010 – 2014 and opportunities to enhance the Reconciliation
process.
8.7 COMMUNITY FUNDING OUTCOMES 2012/13
21
To provide an overview of outcomes of Council’s 2012/13 Community Funding
Program.
8.8 MELTON CITY COUNCIL FUNDING ADVOCACY OUTCOMES 2012/2013
26
To present a summary of external funding received by Council during the
2012/2013 financial year as an outcome of Council’s strong advocacy role in
successfully applying for grants.
8.9 PLANNING APPLICATION PA2013/3910 - TWO LOT SUBDIVISION AT 13
SPRINGBANK WAY, BROOKFIELD
29
To consider a planning application for two lot subdivision at 13 Springbank
Way, Brookfield.
8.10 PLANNING APPLICATION PA2013/3945 - SUBDIVISION
LOTS AT 8 BUCKLE ROAD, KURUNJANG
OF LAND INTO TWO
35
To consider a planning application for subdivision of land into two lots at 8
Buckle Road, Kurunjang.
8.11 CONSIDERATION OF THE DRAFT MELBOURNE AIRPORT MASTER PLAN 2013
46
To consider the draft Melbourne Airport Master Plan 2013, and provide
feedback to Melbourne Airport on the content of the draft Master Plan.
8.12 MELTON HIGHWAY ADVISORY COMMITTEE MEETING - 4 JULY 2013
51
To consider the minutes of the Melton Highway Advisory Committee Meeting
of 4 July 2013.
8.13 ANNUAL ACCELERATED SEALING PROGRAM
53
To seek Council endorsement for the works proposed in the Annual
Accelerated Sealing Program.
8.14 ROAD 2 ZERO ACTION PLAN 2013-2016
55
To seek Council endorsement of Melton City Council’s Community Road
Safety Strategy Action Plan for a further 4-year period 2013-2016 ‘Road 2
Zero Action Plan 2013-2016’.
8.15 CALDER HIGHWAY
57
To seek Council endorsement for the works priorities outlined by the Calder
Highway Improvement Committee, and to update Council on the current
speed restrictions on the Calder Highway in the vicinity of the City of Melton.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.16 DELEGATIONS
2013
OF
AUTHORITY
EXERCISED
23 JULY 2013
- 1 JANUARY 2013
TO
31 JULY
60
To advise Council of Delegations of Authority exercised for the period 1
January 2013 to 30 June 2013.
8.17 MEETING PROCEDURE LOCAL LAW (2013)
62
To make Meeting Procedure Local Law (2013) as set out and contained in
Appendix 1.
8.18 VICTORIAN LOCAL GOVERNMENT WOMEN'S CHARTER
65
For Council to reaffirm its commitment to the Victorian Local Government
Women’s Charter and endorse a Charter Champion and Women’s Charter
Action Plan.
9.
REPORTS OF COMMITTEES
10. REPORTS
BODIES
FROM
DELEGATES APPOINTED
68
BY
COUNCIL
TO
OTHER
69
10.1 PRESENTATION OF WRITTEN AND VERBAL REPORTS
THEIR ROLE AS DELEGATES TO OTHER BODIES
FROM
COUNCILLORS
IN
69
10.2 PARLIAMENTARIAN AND DEPARTMENTAL LETTERS RECEIVED BY THE MAYOR

70
Mr Ian Dobbs, Chief Executive, Public Transport Victoria – Melton Rail
Duplication
10.3 RECORD OF ASSEMBLY OF COUNCILLORS ATTACHED TO THIS AGENDA IN
ACCORDANCE WITH SECTION 80A(1) OF THE LOCAL GOVERNMENT ACT
1989

2 July 2013 Record of Assembly of Councillors

9 July 2013 Record of Assembly of Councillors

16 July 2013 Record of Assembly of Councillors
11. NOTICES OF MOTION
11.1 NOTICE
AWARD
OF
71
72
MOTION 364 (CR MAJDLIK) LOCAL WOMEN'S RECOGNITION
11.2 NOTICE OF MOTION 365 (CR MAJDLIK) SISTER CITY PROGRAM
72
73
12. COUNCILLOR’S QUESTIONS WITHOUT NOTICE
74
13. MOTIONS WITHOUT NOTICE
74
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23 JULY 2013
14. URGENT BUSINESS
74
15. CONFIDENTIAL BUSINESS
75
15.1 PROPERTY DEVELOPMENT ADVISORY COMMITTEE (PDAC) MEETING 29
76
To consider the minutes of the Property Development Advisory Committee
from 2 July 2013 (meeting number 29).
15.2 2013/2015 CULTURALLY
COMMITTEE
AND
LINGUISTICALLY
DIVERSE
ADVISORY
77
To present Council recommendation on the appointment of committee
membership for Council’s Cultural and Linguistically Diverse Advisory
Committee (CALDAC).
15.3 TENDER OF MUNICIPAL LOAN 174
78
For Council to consider the tender process related to Municipal Loan 174.
15.4 CEO'S PERIODICAL ASSESSMENT REPORT
79
To inform the Council of the Review Panels periodical assessment for the
Chief Executive Officer.
16. CLOSE OF BUSINESS
80
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
23 JULY 2013
MELTON CITY COUNCIL
MINUTES OF THE ORDINARY MEETING OF THE MELTON CITY
COUNCIL HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, 232
HIGH STREET, MELTON ON 23 JULY 2013 AT 7.05PM
Present:
Cr K.Majdlik (Mayor)
Cr B.Turner (Deputy Mayor)
Cr R.Cugliari
Cr N.Dunn
Cr S.Ramsey
Mr K.Tori, Chief Executive Officer
Mr P.Bean, General Manager Corporate Services
Mr M.Heaney, General Manager Community Services
Mr L.Shannon, General Manager Planning and Development
Mr B.Baggio, Manager Planning
Mr D.Hogan, Manager Customer Engagement
Ms A.Raijer, Communications Coordinator
1.
OPENING PRAYER AND RECONCILIATION STATEMENT
The Mayor, Cr Majdlik read the opening prayer and reconciliation statement.
2.
APOLOGIES AND LEAVE OF ABSENCE
Apologies were received from Crs Borg and Carli.
3.
DECLARATION OF ANY PECUNIARY INTEREST, OTHER INTEREST
OR CONFLICT OF INTEREST OF ANY COUNCILLOR
Cr Cugliari declared a conflict of interest in item 8.16 of the agenda and in accordance with
Section 79(3) of the Local Government Act 1989, had advised the Chief Executive Officer in
writing of her interest prior to the commencement of the meeting.
The meeting was interrupted by continuing interjections from members of the gallery. The
Mayor called the gallery to order on several occasions to no avail. The Mayor directed
interjecting members of the gallery to leave, which they refused to do, therefore the Mayor
adjourned the meeting and directed that police be called to assist in restoring order.
The Mayor adjourned the meeting at 7.08pm.
The Mayor resumed the meeting at 7.38pm.
Cr Turner, as a Board member of ‘The Gap on Graham’ who have received funding from
Council, declared a conflict of interest in item 8.7 of the agenda.
Mr Tori declared a conflict of interest in item 15.4 of the agenda as the report relates to the
outcome of the Chief Executive Review Panel.
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4.
23 JULY 2013
ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS
MEETINGS
Crs Cugliari/Turner.
That the Minutes of the Ordinary Meeting of Council held on 25 June 2013 and Special
Meeting of Council held on 9 July 2013 be confirmed as a true and correct record.
CARRIED
5.
PETITIONS AND JOINT LETTERS
Nil.
6.
RESUMPTION OF DEBATE OR OTHER BUSINESS CARRIED
OVER FROM A PREVIOUS MEETING
Nil.
The Mayor made the following statement to the meeting:Being respectful of due process and the role of the Local Government Inspectorate, I have
thus far refrained from making public comment in respect of the allegations made against me
in relation to the 2012 Council election. However given the now broad public reporting of the
allegations I believe I need to clearly place on record my position in this matter. The
allegations, made by another candidate, are strenuously denied by myself. There is no
substance to the allegations, and I have fully co-operated with the Inspectorate during their
investigation, however I anticipate that it will be some weeks before the Inspectorate will
formally advise whether the matter will be proceeded with.
I will not be making any further comment in relation to this matter until after that time, and I
will not be standing down from my position as an Elected Councillor and Mayor of Melton
City Council.
7.
PUBLIC QUESTION TIME
Procedural Motion
Crs Ramsey/Turner.
That agenda item 7 be considered after item 8 in this agenda, presentation of staff reports.
CARRIED
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8.
23 JULY 2013
PRESENTATION OF STAFF REPORTS
Procedural Motion
Crs Ramsey/Turner.
That recommendations as printed in items 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.8, 8.9, 8.10, 8.11, 8.12,
8.14, 8.15, 8.17 and 8.18 be adopted in block.
CARRIED
8.1
AUTHORISING OF AFFIXING THE COMMON SEAL OF COUNCIL
Author: Christie Shields- Governance Officer
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
For Council to adopt the schedule of documents (Appendix 1) requiring the Common Seal of
Council.
RECOMMENDATION:
That the Council Seal be affixed to the documentation as detailed in the Schedule for Authorising
of Affixing of the Common Seal of Melton City Council dated 23 July 2013 and appended to this
report. (Appendix 1)
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
Documents requiring the Common Seal of Council to be affixed are detailed in (Appendix 1).
2.
Background/Issues
Use of the Council Seal is required where Council as a body corporate is required to acquit a
document or agreement for the purpose of performing its functions and exercising its powers.
The Local Government Act 1989 prescribes that a Council must have a common seal, and
that the common seal must –
(a) Bear the name of the Council (which name may refer to the inhabitants of the
municipal district) and any other word, letter, sign or device the Council
determines should be included; and
(b) Be kept at the Council office; and
(c) Be used in accordance with the local laws of the Council.
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23 JULY 2013
Council’s Meeting Procedure Local Law 2004 prescribes the use of Council’s Common Seal
and the authorized officers who have the authority to sign every document to which the
common seal is affixed.
3.
Council Plan Reference and Policy Reference
The Melton City 2013-2017 Council Plan refers to the need to:
2. A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability
2.6 Ensure timely compliance with statutory and regulatory obligations.
4.
Financial Considerations
There are no financial considerations relating to the use of the Council Seal.
5.
Consultation/Public Submissions
Not applicable.
6.
Risk Analysis
Ensuring that the Council Seal is only affixed in accordance with a resolution of Council
controls the potential risk of the seal being incorrectly affixed to a document.
7.
Options
Not applicable.
LIST OF APPENDICES
1. Schedule for Authorising of Affixing The Common Seal
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.2
23 JULY 2013
DJERRIWARRH FESTIVAL COMMITTEE MINUTES 1 JULY 2013
Author: Madeleine Millson- Events Support Officer
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
To present the unconfirmed minutes of Djerriwarrh Festival Advisory Committee meeting held on 1
July 2013.
RECOMMENDATION:
That:1. The unconfirmed minutes of Djerriwarrh Festival Advisory Committee Meeting of 1 July
2013 be noted.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
The Djerriwarrh Festival Advisory Committee met on 1 July 2013 and discussed a range of
planning and logistical issues in relation to the annual Djerriwarrh Festival. There are no
recommendations for Councils approval within the unconfirmed minutes attached as
Appendix 1.
2.
Background/Issues
The Djerriwarrh Festival Advisory Committee is a key community committee dedicated to the
planning and delivery of the annual Djerriwarrh Festival.
The appointment of the committee supports the ongoing planning and preparation of this
signature event and encourages a diverse program of opportunities that will achieve
maximum community participation.
The Terms of Reference includes membership of the Djerriwarrh Festival Advisory
Committee at a maximum of fourteen community members plus one Councillor
Representative and one Council staff member.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan references:
3. Diverse, Confident and Inclusive Communities:
connected City
A culturally rich, active, safe and
3.2. Build resilient people and communities through opportunities to participate in
community life.
3.3. Develop an environment that supports imagination, creative expression and
engagement in cultural experiences.
3.5. Build an inclusive community that embraces and values cultural diversity and
celebrates our collective heritage.
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23 JULY 2013
3.6. Create a safer community through building a sense of belonging and community
pride.
4.
Financial Considerations
Operational costs for the Djerriwarrh Festival are contained within Council’s recurrent
operational budget.
5.
Consultation/Public Submissions
Nil.
6.
Risk Analysis
Not applicable.
7.
Options
Council may choose to endorse, amend or reject the recommendation as put.
LIST OF ATTACHMENTS
1. Djerriwarrh Festival 2013 - July Meeting Minutes
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.3
23 JULY 2013
COMMUNITY LEARNING BOARD MINUTES 27 JUNE 2013
Author: Peter Blunden- Life Long Learning Officer
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
This report advises Council of the minutes of the Community Learning Board meeting held on 27
June 2013 and recommends actions emanating from the minutes.
RECOMMENDATION:
1.
That the unconfirmed minutes of the Community Learning Board meeting held on 27 June
2013 be noted; and
2.
Council endorse the recommended actions as detailed in the minutes of the Community
Learning Board meeting held on 27 June 2013. (Appendix 1); and
3.
The draft Community Learning Plan Action Plan for 2013-14 appended to this report be
noted. (Appendix 2)
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Background/Issues
The Community Learning Board meets bi-monthly and considers matters relating to
employment, education and learning within the City.
Council established the Community Learning Board in 1998 to promote the importance of
lifelong learning to the social and economic development of Melton. The Community
Learning Board connects those involved within the City in these endeavours in a forum to
improve opportunities for the community to learn. Membership is drawn from all learning
sectors, industry and community organisations and also comprises a number of ex officio
members from Council and other formal education service providers.
The Board has two working parties that concentrate on various elements of lifelong learning
and implement the Community Learning Plan 2011-2014. They are the Economic
Development and Lifelong Learning Working Party and the Social Inclusion and Lifelong
Learning Working Party. There is also a Kindergarten Working Party that is a joint activity of
the City’s Early Years Partnership and the Community Learning Board and a School
Provisioning Working Group supported by the Community Learning Board.
The 27 June 2013 meeting of the Community Learning Board was presented with reports
from each of the working parties and projects of the Board, including one outlining the
completion of the second phase of the Building Melton Together project. A draft 2013-14
Action Plan for the final year of the Community Learning Plan was also presented.
A delegation of parents from Springside College, located in Melton’s Eastern corridor, was
received at this meeting. The parents raised their concerns about inadequate provision of
Government senior secondary schooling in the Eastern corridor. They brought to the Board’s
attention a petition that they are circulating in the community and sought the Learning
Board’s support.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
23 JULY 2013
The Community Learning Board recommended a letter be written to the Hon. Martin Dixon,
Minister for Education, to support the urgent establishment of additional senior secondary
school places in the municipality’s Eastern area.
A copy of the Minutes of the meeting held on 27 June 2013 is attached to this report as
Appendix 1. A copy of the draft Community Learning Plan, Action Plan for 2013 - 2014 is
attached as Appendix 2.
2.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to:
1.3: Generate an innovative local economy that stimulates opportunities for investment,
business and training.
3.4: Provide lifelong learning opportunities to build social connections and self development.
3.
Financial Considerations
There are no financial implications for Council associated with the recommendations of the
Community Learning Board as contained in the Minutes.
4.
Consultation/Public Submissions
The Community Learning Board is an Advisory Committee of Council and where public
consultation and or submissions are identified as being appropriate the Board would
recommend an appropriate consultation process to Council for endorsement.
5.
Risk Analysis
Being regularly informed on Community Learning Board activities assists Council in
controlling possible risk.
6.
Options
The Community Learning Board is an Advisory Committee of Council and Council therefore
has the discretion to accept, reject or amend its recommendations as Council deems
appropriate.
LIST OF APPENDICES
1. Community Learning Board Minutes 27 June 2013
2. Commuity Learning Plan Draft Action Plan 2013-14
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8.4
23 JULY 2013
SUBURB NAMING ADVISORY COMMITTEE MINUTES 4 JULY 2013
Author: Tracy Spiteri- Governance Coordinator
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
To inform Council of the minutes of the Suburb Naming Advisory Committee meeting held on 4
July 2013.
RECOMMENDATION:
1.
That the unconfirmed minutes of the Suburb Naming Advisory Committee meeting of 4 July
2013 be noted (refer Appendix 1).
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
The Suburb Naming Advisory Committee has been established to assist Council develop a
list of suburb names to apply to the formation of eleven new localities within the Melton
municipality.
This report presents the minutes arising from the meeting, attached at Appendix 1.
2.
Background/Issues
At the Ordinary Meeting of Council held on 20 September 2012 Council endorsed the
community engagement framework for the proposed creation of eleven new suburbs in the
City of Melton.
The establishment of a Suburb Naming Advisory Committee is a key community
engagement strategy to meet the requirements of the guidelines of the Office of Geographic
Names (OGN), who have the authority to approve, defer or reject naming proposals and
boundary alterations for new and existing localities.
The committee will be responsible for ensuring compliance with the principles of OGN
Guidelines and offering specialist advice and recommendations for the development of a
suburb name shortlist for consideration by Council.
The Suburb Naming Advisory Committee Terms of Reference were adopted at the Ordinary
Meeting of Council on 5 March 2013.
Membership of the Committee is based upon direct invitation to key stakeholder groups and
subject matter experts, and an Expression of Interest process for general community
representation.
The first meeting of the Committee was held on 22 May 2013.
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3.
23 JULY 2013
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan references:
1. Managing our Growth: A clear vision to connect and develop a sustainable City
1.1
Strategically plan for a well designed and built City.
2. A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability
2.3
4.
Facilitate community engagement in planning and decision making.
Financial Considerations
Nil.
5.
Consultation/Public Submissions
Public consultation and engagement are key principles driving the establishment of the
Committee and the development of a suburb name shortlist for Council. Membership of the
Committee is based on direct invitation of key stakeholder groups and relevant subject
matter experts, with an expression of interest process to select general community
representation.
The Committee will partly be responsible for providing insight into community preferences
and feedback, and receiving and assessing submissions received for potential suburb names
during the public consultation phase.
6.
Risk Analysis
If the Committee was not established, there is a high risk that the OGN will determine that a
significant component of the community engagement requirement had not been met,
resulting in refusal of the Council application to establish new suburban boundaries and
names.
There is limited risk in establishing the Committee to advise Council of possible suburb
names, as the ultimate decision of which names are included within the application to the
OGN remains with the naming Authority being Council.
7.
Options
The Suburb Naming Committee is an Advisory Committee and Council therefore has the
discretion to accept/reject or amend the recommendations of the Committee as the Council
deems appropriate.
LIST OF APPENDICES
1. Suburb Naming Advisory Committee Minutes 4 July 2013
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8.5
23 JULY 2013
POLICY REVIEW PANEL MINUTES
Author: Liz Pace- Executive Assistant
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
This report presents to Council Minutes of the Policy Review Panel meeting held on 4 July 2013 for
adoption of the Committees recommendations.
RECOMMENDATION:
That :1. The unconfirmed minutes of the Policy Review Panel Meeting of 4 July 2013 be noted.
2. Council adopt the recommendations of the Committee as detailed in the Minutes appended
to this report.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
The Policy Review Panel considered:
 Community Grants Program Policy
 Donation Fund Policy
 Reconciliation Advisory Committee Terms of Reference
 Arts and Culture Advisory Committee Terms of Reference
 Leisure Advisory Committee Terms of Reference
 Heritage Advisory Committee Terms of Reference
2.
Background/Issues
Council established a “Policy Review Panel” to review existing Council policy and formulate
new policies in new areas identified by Council as requiring appropriate policy consideration.
The panel is an Advisory Committee which meets monthly and presents its
recommendations to the Council for adoption. A copy of the Minutes of the meeting held on
4 July 2013 is attached as Appendix 1 to this report.
The policies as proposed largely reflect what was the pre-existing practice in relation to these
matters and therefore are not viewed as containing any major issues for Council.
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3.
23 JULY 2013
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan references:
2.
A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability.
2.1 Build community trust through socially responsible governance for long term
sustainability.
4.
Financial Considerations
There are no financial implications associated with the recommendations of the Committee
as contained in the Minutes.
5.
Consultation/Public Submissions
The Policy Review Panel is an Advisory Committee of Council and where public consultation
and or submissions are identified as being appropriate the Committee would recommend an
appropriate consultation process to Council for endorsement.
6.
Risk Analysis
Maintaining up to date policies within an organisational framework assists Council in
controlling risk.
7.
Options
Policy Review Panel is an Advisory Committee of Council and Council therefore has the
discretion to accept/reject or amend its recommendations as Council deems appropriate.
LIST OF APPENDICES
1. Policy Review Minutes 4 July 2013
2. Community Grants Policy
3. Donations Policy
4. Reconciliation Advisory Committee Terms of Reference
5. Arts and Culture Advisory Committee Terms of Reference
6. Leisure Advisory Committee Terms of Reference
7. Heritage Advisory Committee
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8.6
23 JULY 2013
RECONCILIATION ACTION PLAN 2010-2014
Author: Matthew Lloyd- Social and Community Planning Officer
Presenter: Maurie Heaney- General Manager Community Services
PURPOSE OF REPORT
To inform Council on the progress of implementation of the Reconciliation Action Plan 2010 – 2014
and opportunities to enhance the Reconciliation process.
RECOMMENDATION:
That Council:
1. Receive this report and the progress review of the 2010 – 2014 Reconciliation Action Plan
as found at Appendix 1; and
2. In accordance with the Reconciliation Advisory Committee Terms of Reference; initiate the
method of appointment for the Committee.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
The Reconciliation Action Plan (RAP) 2010-2014 provides a framework and strategic action
plan to guide Council’s work with the Indigenous and broader community, to promote
Reconciliation between the Indigenous and non-Indigenous residents by:






Taking a lead role in the reconciliation process within our municipality;
Promoting and celebrating Indigenous culture and heritage within the community;
Acknowledging and recognising Australia’s First People and significant history;
Building mutually respectful relationships founded on acceptance and understanding;
Overcoming health and wellbeing inequalities between Indigenous and non-Indigenous
Australians through collaborative partnerships and relationships.
Encouraging inclusion of Indigenous people in all aspects of community life.
The RAP has progressed and is moving towards its final year of implementation.
Consequently it is timely to undertake a review of the plan to highlight achievements across
Council and identify collaborative opportunities in the final year of delivery.
Key achievements to date include the Journey to Recognition and Let’s Talk Recognition
events held during Reconciliation Week 2013, which was well supported by members of the
community, stakeholders and partner organisations.
The review concluded that the formation of a Reconciliation Advisory Committee (RAC) in
substitute of a proposed Community Review Panel presents as a key opportunity to enhance
the Reconciliation process.
Learning from this review will be utilised to support the development of the forthcoming
Reconciliation Action Plan 2014 – 2018, to ensure Reconciliation continues to progress in
our community.
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2.
23 JULY 2013
Background/Issues
Council acknowledges Indigenous people as the First Australian’s and the valuable
contributions Indigenous people make to our community through a rich culture, history and
heritage. Reconciliation aims for all Australians to work together to address the underlying
causes of division and inequality that exists between Indigenous and non-Indigenous
Australians.
The 2012 Census data indicates that the City of Melton is home to a growing Indigenous
community that has increased by 65% in the period 2006 to 2011, with a total of 792
indigenous residents. The City of Melton is emerging as one of the largest growing
populations in the Melbourne metropolitan area with forecasts predicting this trend to
continue.
It is understood that significant health and wellbeing inequities exist between Indigenous and
non-Indigenous people in our community and the need to continue to move forward the
reconciliation process is vital in responding to the resulting inequalities.
The Reconciliation Action Plan 2010-2014 (“the Plan”) is Council’s commitment to building
mutually respectful relationships between Indigenous and non-Indigenous Australians to
generate understanding, acceptance and inclusion in our local and wider community.
The Plan outlines commitments and actions over a four (4) year period.
Officers have undertaken a review of the plan which quantifies achievements and measures
progress against identified performance actions. Results indicate that of the action items,
thirteen (13) of nineteen (19) have been delivered.
Overall Council is achieving the stated aims of the Plan and is meeting identified objectives.
The results of this review are outlined in the Reconciliation Action Plan Review as found at
Appendix 1, with noted key achievements to date including:
Journey to
Recognition
Council supported the high profile National Journey to
Recognition campaign that aims to raise awareness and build
momentum towards Aboriginal and Torres Strait Islanders being
recognised in the Constitution. A dinner and breakfast event was
supported by Council that brought together Indigenous and nonIndigenous community members, organisations and stakeholders.
Reconciliation Week Council supports and contributes to the annual celebrations
during Reconciliation Week by facilitating and supporting the
community to facilitate events. This year’s events included the
Let’s Talk Recognition event with guest speaker Dr Peter Lewis
and a youth Indigenous art workshop series facilitated by
Indigenous artists.
Develop and build
Council in partnership with Kirrip Aboriginal Corporation plan and
on relationships
facilitate Indigenous events during annual Reconciliation and
NAIDOC Week celebrations.
Bullum Bullum
Council was represented on a management group that included
Grasslands
local and state Indigenous and non-Indigenous stakeholders to
Protection and
protect and identify culturally significant sites and the revegetation
Revegetation Project of the area.
The review also identifies planned future actions to enhance Reconciliation, including the
formation of the Reconciliation Advisory Committee (RAC) to enhance opportunities to align
with Reconciliation’s “working together” principle.
The purpose of the RAC is to work together with the City of Melton community to support the
Reconciliation process between Indigenous and non-Indigenous Australian’s for the benefit
of all.
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23 JULY 2013
The RAC will be responsible for the following:
1.
Provide guidance and support to Council on issues and barriers that affect the
Reconciliation process.
2. Provide advice to Council on development and implementation of strategies to deliver
positive outcomes aligned to the Council Plan, Reconciliation Action Plan and Closing the
Gap strategy; and
3. Raise advocate issues for Council to consider on behalf of the Indigenous community.
The Terms of Reference endorsed at the Policy Review Panel on 4 July 2013 detail a
membership structure of the RAC that would build on RAP achievements and enhance the
Reconciliation process.
3.
Council Plan Reference and Policy Reference
The delivery of the Reconciliation Action Plan supports the following strategic objectives of
the Melton City Council Plan 2013 - 2017:
Theme 3 - A culturally rich, active, safe and connected City.
3.5
Build an inclusive community that embraces and values cultural diversity and
celebrates our collective heritage
3.5.1 Celebrate diversity and generate awareness, understanding and appreciation of
indigenous and other diverse communities through support, information, activities and
networks
3.5.4 Deliver programs and projects to increase community knowledge and appreciation of
our collective heritage and development as a City
4.
Financial Considerations
The Reconciliation Action Plan is managed across the organisation, with initiatives
accommodated within recurrent budgets.
5.
Consultation/Public Submissions
Service consultations as part of the Reconciliation Action Plan review were held across
Council during February 2013.
Informal consultations occurred with Indigenous community members, Indigenous
organisations and stakeholders throughout the review process to inform an understanding of
the context and raise issues from their perspective.
The formation of the Reconciliation Advisory Committee (RAC) is a forward step in
supporting improved relationships and engagement with indigenous stakeholders. The RAC
will meet at least four (4) times annually. Public advertisement of community positions and
direct invite to community organisations nominated in the Terms of Reference, will enable
further opportunities to enhance the Reconciliation process.
6.
Risk Analysis
In acknowledging the sensitivity and complexities surrounding Reconciliation and the
historical treatment of Indigenous people by government agencies, Council’s continued
commitment to Reconciliation Action reduces the risks of:
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23 JULY 2013
 The local and wider Indigenous community losing confidence in Council’s
commitment towards Reconciliation.
 Harm to existing and future relationships with the Indigenous community and
stakeholders
 Reluctance by the Indigenous community to support Council in service delivery, local
initiatives and future strategies.
To ensure commitment to positive health and wellbeing outcomes for the community, Council
must continue to work in partnership with the community to enhance the Reconciliation
process and to improve the health and wellbeing of the Indigenous population.
The formation of the Reconciliation Advisory Committee will ensure relationships are aligned
to review, refine and report activities in the current Plan and to develop a new Plan to
continue Council’s commitment to Reconciliation.
7.
Options
Nil
LIST OF APPENDICES
1. 2010-2014 Reconciliation Action Plan Review
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8.7
23 JULY 2013
COMMUNITY FUNDING OUTCOMES 2012/13
Author: Paul Beasley- Community Funding Officer
Presenter: Maurie Heaney- General Manager Community Services
Cr Turner having declared a conflict of interest in item 3 in the agenda, left the Chamber prior to
any discussion taking place.
PURPOSE OF REPORT
To provide an overview of outcomes of Council’s 2012/13 Community Funding Program.
RECOMMENDATION:
That Council receive and note the outcomes of Council’s Community Funding Program for the
2012/13 financial year, as presented at Appendix 1 and 2.
Crs Cugliari/Ramsey. That the recommendation be adopted.
CARRIED
Cr Turner returned to the Chamber.
Procedural Motion
Cr Majdlik/Cugliari.
That due to the disruptive nature of some members of the gallery, Council suspend standing
orders set out in the agenda and close the meeting to the public, pursuant to Clause 89(2) of the
Local Government Act (1989), to consider the following reports that are considered confidential for
the reasons indicated:
15.1 Property Development Advisory Committee (PDAC) Meeting 29
This report is confidential in accordance with s89(2)(d)as it relates to contractual matters
15.2 2013/2015 Culturally and Linguistically Diverse Advisory Committee
This report is confidential in accordance with s89(2)(b)as it relates to a matter which council
considers prejudicial to council or any person
15.3 Tender of Municipal Loan 174
This report is confidential in accordance with s89(2)(d)as it relates to contractual matters
15.4 CEO's Periodical Assessment Report
This report is confidential in accordance with s89(2)(a)as it relates to personnel matters.
CARRIED
Officer reports 8.13 and 8.16 and items 10 and 11 of this agenda were not considered by Council
and, as such, lay on the table until the next Ordinary Meeting of Council.
No public questions were presented. Written replies to be provided.
REPORT
1.
Executive Summary
Council provides a Community Funding Program to support the development of community
initiatives. The provision of community grants values the contribution of local residents and
community groups, in enhancing local community wellbeing and social connectedness.
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23 JULY 2013
Community grants strengthen relationships which unite the community through positive
activities and create sustainable partnerships that encourage learning and self-sufficiency.
The program enables the development of local skills and interests through supporting new
innovative and inclusive initiatives, which encourage community connections and promote
the uniqueness, heritage and cultural diversity of our City.
During the 2012/13 period, the Community Funding Program provided opportunities to 165
individual submissions.
This report details the recipients of funding, providing summary of the drive, passion and
commitment that individuals and local groups are delivering for our community.
2.
Background/Issues
Melton City Council recognises and values the important contribution individuals and
community groups provide. Local community organisations are ideally placed to understand
local needs and to encourage involvement to achieve significant community benefits through
the instigation of local programs and projects.
The 2012/13 Community funding allocation was $393,000.00, comprised as follows:
Amount
available
Amount
Approved
Community Funding Program
$250,000.00
$221,751.13
Council Partner Grant Programs
Note includes Collingwood Football Club / The Club
Community Benefit Program ($93,000.00) and Harness
Racing Victoria Community Grant Program ($50,000.00)
$143,000.00
$143,239.26
Program
Council directly provided community grants funding through the following two program
categories:
Table 1:
Community Funding Program
Category One – Community Funding Program (CFP)
Timing
Annual
Assessment
Grant Name
Community
Strengthening
Annual
Assessment
Partnership
Monthly
Assessment
Local
Neighbourhood
Monthly
Assessment
Establishment
Purpose
To strengthen social
wellbeing across the City
through increased
participation, services and
facilities.
Increasing community
capacity to respond to
community needs and
priorities through
collaborative partnerships.
Increasing neighbourhood
activity by providing small
grants to residents
addressing local issues.
Supporting the
establishment and growth of
new community groups,
clubs and/or associations
Amount Available
Up to $4,000
Up to $10,000.
Up to $1,000
Up to $2,500
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Category Two – Community Assistance and Sponsorship Program (CASP)
Monthly
Assessment
Resident
Achievement
Monthly
Assessment
Community
Contribution
Monthly
Assessment
Commercial
Partnerships
Monthly
Assessment
Sponsorship
Recognises achievements
and financial sacrifices
made by residents
participating in leisure and
cultural activities at a higher
level.
Financial assistance
towards programs and
services that benefits the
community.
Initiatives or joint
partnerships or projects that
benefit the whole
community.
The opportunity to associate
Council’s name with the
sponsored organisation’s
service, product or activity in
return for community
benefit.
International event ≤$750
Interstate events ≤ $500
State / Regional events ≤
$250
Up to $10,000
Up to $10,000
Up to $10,000
Council administered applications for the following grant programs in partnership with
external organisations:
Table 2:
Council Partner Grant Programs
Program
Partner
Funding Available
Community
Benefit
Program
Collingwood
Football Club
Access to community grants within the Eastern Growth
corridor; providing $93,000 annually to groups across 2
categories:
Community Support Grants ≤ $5,000 are available
for community events, programs or establish new
groups.
Infrastructure / Equipment grants ≤ $10,000 to
purchase equipment or contribute towards physical
infrastructure.
HRV Grants
Program
Harness Racing
Victoria
Access to community grants for groups and
organisations within the City of Melton; providing
$50,000 annually across 3 categories:
Community Support Grants ≤ $4,000 for groups
who hold community events, run programs or
establish new groups.
Infrastructure / Equipment grants ≤ $7,500 for
groups to purchase equipment or contribute towards
physical infrastructure.
Student Welfare Grants ≤ $5,000 to support
education providers implementation of
welfare
structures and programs which address needs of
students, cohorts of students or the school as a
whole.
All applications adhered to promoted guidelines and acquittal requirements. Allocation of
funding was recommended via appointed selection and assessment panels against
predetermined assessment criteria. Assessment panels were comprised of Council officers,
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23 JULY 2013
Councillors and community representatives, which were appointed and governed by adopted
Terms of Reference.
Appendix 1 provides summary of outcomes across funding categories of the Community
Funding Program; and Appendix 2 provides summary of outcomes for Partner Grant
Programs that were administered by Council.
3.
Council Plan Reference and Policy Reference
The delivery of the Council Community Funding Program supports the following strategic
objectives of the Melton City Council Plan 2013 - 2017:
3. Diverse, Confident and Inclusive Communities:
connected City.
3.2
4.
A culturally rich, active, safe and
Build resilient people and communities through opportunities to participate in
community life.
Financial Considerations
Table 3 provides summary of the successful allocation of funds across program areas for
2012/13:
Category One – Community Funding Program (CFP)
Grant Name
Community Strengthening
Partnership
Local Neighbourhood
Establishment
Successful number
of applicants
21
5
0
16
Amount Funded
$72,996.00
$43,014.00
$0
$36,989.83
Category Two – Community Assistance and Sponsorship Program (CASP)
Resident Achievement
Community Contribution & Sponsorship
77
8
$40,645.00
$28,106.30
Community Benefit Program - Collingwood Football Club
Community Support – municipal wide
Community Support – Eastern Corridor
Infrastructure/Equipment - municipal wide
Infrastructure/Equipment – Eastern Corridor
5
5
7
7
$18,370.00
$17,447.00
$16,351.62
$41,070.64
HRV Community Grant Program – Harness Racing Victoria
Community Support
Infrastructure / Equipment
Student Welfare Support
6
5
3
$20,000.00
$15,000.00
$15,000.00
TOTAL
5.
$364,990.39
Consultation/Public Submissions
All funding available was extensively promoted across our community through:
Local Press
Community
Information
- Display of public notices in the local papers
- Recurrent advertisements advising of round openings
- Press releases advising of opportunities
Held throughout the financial year, sessions advising on processes
and best practice for application writing and the opportunity to
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6.
23 JULY 2013
Sessions
discuss proposals for all Council funding programs in detail with
Council Officers
Website
All general information, contact details, guidelines and application
forms are available for viewing and download from Councils’ Grants
Page of its website
Information
Brochures
Community Grants Programs guidelines and application forms are
made available at community centres, civic centres and libraries
and at Community Events.
Officer support
Officers meetings provide advice to potential applicants.
Community
Funding Cheque
Presentation
Nights
The SHARE event held on 27 June 2013, was an event to
recognise the projects Council supported, and an opportunity for
our community to come together to hear and learn about the
initiatives and programs being undertaken. The Collingwood
cheque presentation night was held on 10 September 2012 and
Harness Racing on 10 December 2012.
Risk Analysis
Community Grant opportunities provided and administered by Council are promoted and
provided in accordance with Council objectives, guidelines and precedence.
The continued annual review of systems and processes will ensure a continuous
improvement process for the grants program and mitigation of any identified risk.
7.
Options
Nil
LIST OF APPENDICES
1. Community Funding Program Outcome Summary
2. Partner Grant Outcome Summary
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8.8
23 JULY 2013
MELTON CITY COUNCIL FUNDING ADVOCACY OUTCOMES 2012/2013
Author: Matthew Lloyd- Social and Community Planning Officer
Presenter: Maurie Heaney- General Manager Community Services
PURPOSE OF REPORT
To present a summary of external funding received by Council during the 2012/2013 financial year
as an outcome of Council’s strong advocacy role in successfully applying for grants.
RECOMMENDATION:
That Council note the external grant funding outcomes for 2012/2013 as presented at Appendix 1.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
Federal and State Government funding represents a significant revenue stream, enabling
Council to deliver quality services, programs and infrastructure. Council Officers have
continue to identify funding opportunities and prepare funding submissions from a range of
State and Federal Government departments, to ensure that Council receives the maximum
benefit through all identified funding sources.
Due to the uncertainties that have existed in the Australian economy and tightening of
Commonwealth and State Government fiscal policy, less funding has been available and
affects the amount of funding received by local governments.
This report details outcomes in grant seeking activities by Melton City Council. The funding
received through external sources enables Council to deliver programs and services to the
municipalities’ rapidly expanding population.
2.
Background/Issues
With rapid population growth and increasing pressure for Council to deliver new community
infrastructure and increased services, it is critical that Council remains informed about grant
availability and builds positive relationships with funding partners. Developing systems and
processes to ensure quality applications are submitted is also vital to demonstrate a
collaborative and unified approach, ensuring an increased revenue base from external
funding streams.
There are a range of Commonwealth and State Government programs that provide funding
for Council services. Due to the State Government’s commitment in growing metropolitan
Melbourne, applications to State and Federal Government grant programs from growth area
Councils such as the City of Melton, are often viewed favourably, however even growth
service funding and capital is typically allocated by a competitive application process.
Grant seeking activities are aligned with Council Plan strategic objectives. Advocating for
funding to implement services, projects and initiatives ensure our community receives an
equitable share of the known grant programs, to assist the early delivery of new
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23 JULY 2013
infrastructure and services which seek to ultimately improve the quality of life for existing and
future communities.
Councillors, Council Officers and Executive members are represented through a number of
key networks that ensure that Council remains informed of upcoming opportunities and has
developed effective networks and relationships to increase its success in applying for
external funding.
These networks include the Western Region Advocacy, Mayor and CEO’s Management
forum, Lead West, the Interface Council’s Mayor and CEO’s group, the Interface Council’s
Human Services Group, the National Growth Areas Alliance as well as a range of special
interest groups including aged and disability, family and youth, children’s, cultural diversity
and community safety.
Successful new funding 2012 / 2013
Council plays a strong advocacy role in regards to actively seeking out funding opportunities
and advocates to various funding bodies regarding Council’s capacity to deliver on projects.
In the past twelve months through the preparation of high quality submissions, Council has
attracted a significant amount of new external non-recurrent funding. This activity is
summarised in Table 1 below. Refer to Appendix 1 for a list of successful grant applications
in 2012 / 2013.
Table 1 – Successful New Grant Applications 2012 / 2013
Number of successful new grant applications 2012 / 2013
26
Funds received for successful new applications in 2012 / 2013
$8,512,222
Total funds outstanding
$11,074,711
(to be invoiced in 2013 / 2014 financial year and subsequent years)
Total financial value of successful new grant applications $19,586,933
submitted in 2012 / 2013
Total funding received
Over the previous twelve months, the City of Melton has received $33,773,410 in both
recurrent and non-recurrent funding through a range of funding sources including State and
Federal Government. This funding has been received for the delivery of a number of capital
works projects as well as a range of services for our community.
This funding is received through a range of external funding sources including the
Department of Planning and Community Development (DPCD), the Department of Education
and Early Childhood Development (DEECD) and the Department of Health (DoH).
This activity is summarised in Table 2 below. Refer to Appendix 2 for detail of all grants
received from all funding sources in 2012 / 2013.
Table 2 – Total external funding received
Total value of funds received recurrent and non-recurrent funding 2012 $33,773,410
/ 2013
Total fund outstanding
$11,665,385
(to be invoiced in 2013 / 2014 financial year and subsequent years as
per Table 1)
Total value external funds 2012 / 2013 received and outstanding
$45,438,795
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3.
23 JULY 2013
Council Plan Reference and Policy Reference
The Melton City Council Plan 2013-2017 refers to the need to:
2.
A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability.
2.5
Advocate in the best interests of our community and region.
2.5.3 Build on a coordinated approach to securing other Government sources of
funding that will support Council’s capacity to deliver community
infrastructure, planning and development opportunities and programs.
4.
Financial Considerations
The success of Council’s endeavours in seeking external funding provides the residents
delivery of infrastructure, programs and services to meet the diverse needs of the
community.
5.
Consultation/Public Submissions
Council develops and maintains close relationships with a range of networks and groups to
ensure that it is well informed and well positioned to take full advantage of identified funding
opportunities.
Councillors and officers advocate through high level alliances and groups to local members
of Parliament, Federal and State Government Ministers where possible to achieve additional
funds for the municipality.
6.
Risk Analysis
Nil.
7.
Options
Nil.
LIST OF APPENDICES
1. Successful New Grant Applications 2012-13
2. External Funds received 2012-13
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8.9
23 JULY 2013
PLANNING APPLICATION PA2013/3910 - TWO LOT SUBDIVISION AT 13
SPRINGBANK WAY, BROOKFIELD
Author: Cam Luong- Development Planner
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To consider a planning application for two lot subdivision at 13 Springbank Way, Brookfield.
RECOMMENDATION:
That Council issue a Notice of Decision for the above proposal subject to the following conditions:
1.
The subdivision as shown on the endorsed plan must not be altered or modified without the
written consent of the Responsible Authority.
2.
The owner of the land must enter into agreements with the relevant authorities for the
provision of water supply, drainage, sewerage facilities, electricity, gas and
telecommunication services to each lot shown on the endorsed plan in accordance with
that authority’s requirements and relevant legislation at the time.
3.
All existing and proposed easements and sites for existing or required utility services and
roads on the land must be set aside in the plan of subdivision submitted for certification in
favour of the relevant authority for which the easement or site is created.
4.
The plan of subdivision submitted for certification under the Subdivision Act 1988 must be
referred to the relevant authority in accordance with Section 8 of the Act.
5.
All existing and proposed easements and sites for existing and required utility services and
roads on the land must be set aside in favour of the relevant authority for which the
easement or site is to be created on the plan of subdivision submitted for certification under
the Subdivision Act 1988.
All allotments shall be subdivided under Section 12(2) of the Subdivision Act 1988.
Otherwise, easements for the purpose of drainage shall be provided over all drainage
assets and vested in Council. Drainage assets within easements must be to Council’s
standards.
6.
Stormwater must not be discharged from the site other than by means of an underground
pipe drain discharged to a legal point of discharge to the satisfaction of the Responsible
Authority.
7.
Prior to the issue of a Statement of Compliance for the subdivision, the following must be
undertaken to the satisfaction of the Responsible Authority:
(a)
A vehicle crossing must be constructed for Lot 2 to a residential standard in
accordance with Council’s Standard Drawings. A road-opening permit shall be
obtained from Council prior to construction.
Engineering plans showing the locations of vehicle crossings for the subdivided
allotments shall be submitted to the Responsible Authority prior to construction.
(b)
All existing works affected by the development works shall be reinstated at no cost
and to the satisfaction of the Responsible Authority.
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8.
23 JULY 2013
The following must be undertaken to the satisfaction of Melbourne Water:
Prior to the issue of a Statement of Compliance, the owner shall enter into and comply with
an agreement with Melbourne Water Corporation for the acceptance of surface and storm
water from the subject land directly or indirectly into Melbourne Water’s drainage systems
and waterways and other matters in accordance with the powers of Melbourne Water
Corporation under the Water Act 1989.
9.
The owner of the land must enter into an agreement with:


10.
Before the issue of a Statement of Compliance for any stage of the subdivision under the
Subdivision Act 1988, the owner of the land must provide written confirmation from:


11.
a telecommunications network or service provider for the provision of
telecommunication services to each lot shown on the endorsed plan in accordance
with the provider’s requirements and relevant legislation at the time; and
a suitably qualified person for the provision of fibre ready telecommunication
facilities to each lot shown on the endorsed plan in accordance with any industry
specifications or any standards set by the Australian Communications and Media
Authority, unless the applicant can demonstrate that the land is in an area where
the National Broadband Network will not be provided by optical fibre.
a telecommunications network or service provider that all lots are connected to or
are ready for connection to telecommunications services in accordance with the
provider’s requirements and relevant legislation at the time; and
a suitably qualified person that fibre ready telecommunication facilities have been
provided in accordance with any industry specifications or any standards set by the
Australian Communications and Media Authority, unless the applicant can
demonstrate that the land is in an area where the National Broadband Network will
not be provided by optical fibre.
This permit will expire if:


the plan of subdivision is not certified within two years of the date of this permit; or,
the registration of the subdivision is not completed within five years from the date of
certification of the plan of subdivision.
The Responsible Authority may extend the time if a request is made in writing before the
permit expires or within three months afterwards.
NOTES:
 In the event that this permit expires, there is no guarantee that a new permit will be granted
and if a new permit is granted then the permit conditions may vary from those included on this
permit having regard to changes that might occur to circumstances, the planning scheme or
policy.
 All drains contained within the allotment, except in drainage easements, shall remain the
property of the landowners and shall not be taken over by Council for future maintenance.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
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23 JULY 2013
REPORT
1.
Background
Executive Summary
Application No.:
Applicant:
PA2013/3910
All General Surveying

The proposal is to subdivide the land into two allotments.

The site is within the Residential 1 Zone.

No overlays apply to the land.

One objection has been received.

The proposal is considered to meet the relevant requirements of the Council’s Planning
Scheme.

Approval is recommended.
The Land and Surrounding Area
The subject land is described as Lot 2 on PS648661P, number 13 Springbank Way,
Brookfield. The land is a corner allotment with a curved frontage of 122.44 metres to
Springbank Way; and an overall land area of approximately 5,136 square metres. A doublestorey brick veneer dwelling is located on the subject land.
The land is within an area commonly known as the Brookfield Acres Estate. The Estate is
generally bounded by Brooklyn Road, the Melbourne – Ballarat railway line, and Clarkes
Road. The Estate generally comprises lots with an area of between 2000m² and 4,000m²
occupied by large ‘homestead’ type dwellings built across the frontage. The estate was
subject to a covenant restricting development to a single dwelling on a lot, for dwellings to be
a minimum size, and external building materials. This covenant expired in 1999.
On 20 July 2011, Council issued Planning Permit PA2011/3057 for a two lot subdivision of
the land (as it then was). The subdivision resulted in the creation of a vacant allotment of
2,306 square metres and an allotment containing the existing dwelling of 5,136 square
metres. The two lot subdivision approved under the permit has been completed. The
landowner of the subject land is now seeking another planning permit to subdivide the land
further.
Refer to Appendix 1 for a locality plan.
The Application
The proposal is to subdivide the land into two lots. Lot 1 will be occupied by the existing
dwelling; and Lot 2 will be a vacant parcel of land. The lots will have an area of
approximately 3,203 square metres and 1,932 square metres, respectively. Lot 1 will have a
frontage of 88.44 metres to Springbank Way; and Lot 2 will have a frontage of 34 metres to
Springbank Way.
Refer to Appendix 2 for plans of the proposal.
Planning Controls
The land is within the Residential 1 Zone and is not affected by any Overlays. Under the
Zone provisions, a permit is required to subdivide the land. An application to subdivide land
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23 JULY 2013
not containing an existing dwelling or car parking space must meet the relevant objectives of
Clause 56 of the Planning Scheme.
The following State policies are relevant to this proposal:


Clause 15.01-3 – Neighbourhood and Subdivision Design.
Clause 16.01-4 – Housing Density.
In summary, these policies encourage lot and housing diversity to meet the needs and
aspirations of different groups of people, whilst, recognising the need for development and
subdivision proposals to appropriately respond to the character of the neighbourhood.
The Municipal Strategic Statement (MSS) envisages that the subject property and the
immediate surrounding area will be used for “conventional residential” development in the
short to medium term. This vision is not reflective of how the area has developed which is
more of a “low density residential” style.
The Local Planning Policy for Residential Land Use Policy (Clause 22.01) seeks to create
sustainable and liveable communities that are attractive and desirable places to live. The
policy emphasises the need to provide opportunities for diversity of housing that caters for
varying life cycle needs. Importantly, the policy recognises that “Low-density residential
development is proving to be an increasingly popular component of the Melton housing
market, but few realistic short term opportunities exist in the market to meet this increasing
demand”.
2.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to:
1.1 Strategically plan for a well designed and built City.
1.1.5 Improve growth in housing diversity and provision of affordable housing options
including public, traditional and social housing for vulnerable residents.
3.
Financial Considerations
No Council related financial considerations are involved with the application.
4.
Consultation/Public Submissions
Public notification of the application
The application was advertised to adjoining and adjacent landowners and occupiers by mail
and by placing a sign on the subject land. At the end of the advertising period one objection
was received. The issues raised in the objection are as follows:

Devaluation in property values.

The visual bulk and loss of amenity due to the additional lot (and future dwelling).
Referral of the application
Internal
Engineering
Department
5.
No objections.
Conditions to be attached on permit.
Issues
Planning Assessment
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The proposal has been assessed against and deemed to be consistent with the relevant
State and Local Planning Policies, Clause 56 – Residential Subdivision, and decision
guidelines at Clause 65. The land is within the Residential 1 Zone and connected to all
services including reticulated sewerage. The MSS does not discourage further development
in this area; to the contrary the structure plan for Melton shows it for medium to long term
conventional residential.
The dimensions and size of the created allotment can accommodate a dwelling, which would
be sympathetic to the character of the surrounding area.
It is important to note that VCAT has previously approved:

Planning Permit PA2006/1085 – Construction of four dwellings at the rear of an
existing dwelling at 2 Maplewood Close. The land at 2 Maplewood Close is
approximately 8,179 square metres in area.

Planning Permit PA2010/2948 – Two lot subdivision of 24 Springbank Way, which
created a 2,921 square metre and a 1,100 square metre allotment.
In addition, previous two lot subdivisions have occurred at:

11 Aviator Place

1 Campbell Court

44 Springbank Way.
Objectors Concerns
The following is a response to the issues raised by the objectors in relation to this
application:

Devaluation in property values.
The devaluation in property values is not considered to be relevant town planning
consideration.

The visual bulk and loss of amenity due to the additional lot (and future dwelling).
The proposed allotment is a suitable dimension and size to construct a dwelling, which
can complement the character of the surrounding area. The visual bulk and amenity
loss outlined by the objector cannot be substantiated, given, that a dwelling has not
been proposed.
The amenity issues due to the siting and design of the dwelling can be managed via
the building permit process.
6.
Options
Council can either support the application by issuing a Notice of Decision to Grant a Permit
or not support the proposal by issuing a Notice of Refusal.
7.
Conclusion
The application has been assessed against the State Planning Policy Framework, Local
Planning Policy Framework, Zone / Overlay provisions and Clause 65 of the Melton Planning
Scheme.
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23 JULY 2013
It is considered that the proposal generally complies with the relevant requirements of the
Planning Scheme.
Therefore, it is recommended that the application be approved.
LIST OF APPENDICES
1. Appendix 1 - Locality Plans
2. Appendix 2 - Plans of the proposal
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8.10
23 JULY 2013
PLANNING APPLICATION PA2013/3945 - SUBDIVISION OF LAND INTO TWO
LOTS AT 8 BUCKLE ROAD, KURUNJANG
Author: Steve Finlay- Coordinator Statutory Planning
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To consider a planning application for subdivision of land into two lots at 8 Buckle Road,
Kurunjang.
RECOMMENDATION:
That Council issue a Notice of Decision to Grant a Permit for the above proposal subject to the
following conditions:
1.
The layout of the subdivision as shown on the endorsed plan must not be altered or modified
(whether or not in order to comply with any statute, statutory rule or Local Law, or for any
other reason) without the prior written consent of the Responsible Authority.
2.
Before the subdivision is certified, the owner must enter into an agreement with the
Responsible Authority made pursuant to Section 173 of the Planning and Environment Act
1987 to provide for the following:
(a)
Any new dwelling constructed on Lot 2 must be contained within the building envelope
shown on the endorsed plan except with the written consent of the Responsible
Authority.
(b)
The retention and treatment of wastewater must occur within the effluent disposal area
for each lot as shown on the endorsed plans and in accordance with the Land
Capability Report Assessment Report (Ref No. 13022 LCA01 Dated 28 March 2013)
prepared by Colin McClelland & Associates.
(c)
On site detention for all lots within the subdivision.
Before certification of the subdivision, application must be made to the Registrar of Titles to
register the Section 173 agreement on the title to the land under section 181 of the Act.
The owner/operator under this permit must pay the reasonable costs of the preparation,
(and) execution and registration of the section 173 agreement.
3.
Prior to the issue of a Statement of Compliance for the proposed subdivision, the following
must be undertaken to the satisfaction of the Responsible Authority:
(a)
Each lot shall be provided with a legal point of discharge to the satisfaction of the
Responsible Authority.
(b)
Drainage from the subdivision shall be directed via an underground stormwater system
to the approved legal point of discharge.
(c)
Any existing works affected by the development works shall be reinstated at no cost
and to the satisfaction of the Responsible Authority.
(d)
Each lot must be provided with a vehicle crossing that must be constructed to a
residential standard in accordance with Council’s Standard Drawings. A vehicle
crossing permit must be obtained from Council prior to construction.
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4.
All vehicles, earth-moving equipment and other machinery must be cleaned of soil and plant
material before entering and leaving the site to prevent the spread of weeds and pathogens.
5.
Fill resulting from the development is not to be stored on the site and must be removed from
the property at the completion of the development works.
6.
Noxious weeds must be controlled. Any weed infestations resulting from soil disturbance
and/or the importation of sand, gravel and other material used in the construction process
must be controlled.
7.
Environmental Weeds as referred to in Department of Sustainability and Environment
Advisory list of Environmental Weeds of the Inland Plains bioregions of Victoria, May 2009
must not be planted on the subject land.
8.
Works associated with the subdivision must be restricted to the area of development as
shown on the endorsed plans. The adjoining drainage line must be adequately protected
during construction works. No polluted or sediment laden runoff may enter the drainage line.
9.
The works zone must be fenced with highly visible temporary fencing that is to remain in
place until construction works are completed. Soil, spill, rock, machinery, materials and
vehicles are not to be located outside of the works zone.
10.
An application must be made to Council’s Environmental Health Department for a permit to
install and/or alter an on-site waste-water disposal system for each lot created by the
subdivision hereby permitted.
11.
The owner of the land must enter into agreements with the relevant authorities for the
provision of water supply, drainage, sewerage facilities, electricity, gas and
telecommunication services to each lot shown on the endorsed plan in accordance with the
authority’s requirements and relevant legislation at the time.
12.
All existing and proposed easements and sites for existing or required utility services and
roads on the land must be set aside in the plan of subdivision submitted for certification in
favour of the relevant authority for which the easement or site is to be created.
13.
The plan of subdivision submitted for certification under the Subdivision Act 1988 must be
referred to the relevant authority in accordance with Section 8 of that Act.
14.
The subdivision must be managed to the satisfaction of the Responsible Authority so that the
amenity of the area is not detrimentally affected, through the:
15.
(a)
Transport of materials, goods or commodities to or from the land.
(b)
Appearance of any building, works or materials.
(c)
Emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam, soot,
ash, dust, waste water, waste products, grit or oil.
(d)
Presence of vermin.
The owner of the land must enter into an agreement with:
(a)
a telecommunications network or service provider for the provision of
telecommunication services to each lot shown on the endorsed plan in accordance with
the provider’s requirements and relevant legislation at the time; and
(b)
a suitably qualified person for the provision of fibre ready telecommunication facilities
to each lot shown on the endorsed plan in accordance with any industry specifications
or any standards set by the Australian Communications and Media Authority, unless
the applicant can demonstrate that the land is in an area where the National
Broadband Network will not be provided by optical fibre.
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23 JULY 2013
16. Before the issue of a Statement of Compliance for any stage of the subdivision under the
Subdivision Act 1988, the owner of the land must provide written confirmation from:
17.
18.
(a)
a telecommunications network or service provider that all lots are connected to or are
ready for connection to telecommunications services in accordance with the provider’s
requirements and relevant legislation at the time; and
(b)
a suitably qualified person that fibre ready telecommunication facilities have been
provided in accordance with any industry specifications or any standards set by the
Australian Communications and Media Authority, unless the applicant can demonstrate
that the land is in an area where the National Broadband Network will not be provided
by optical fibre.
Condition 17 is at the request of Melbourne Water:
(a)
No polluted and/or sediment laden runoff is to be discharged directly or indirectly into
Melbourne Water’s drains or watercourses.
(b)
Prior to certification, the Plan of Subdivision must be referred to Melbourne Water, in
accordance with Section 8 of the Subdivision Act 1988.
(c)
Prior to the commencement of works, a separate application direct to Melbourne Water
must be made for approval of any new or modified stormwater connection to
Melbourne Water’s drains or watercourses.
This permit will expire if:
 The plan of subdivision is not certified within two years of the date of this permit; or,
 The registration of the subdivision is not completed within five years from the date of
certification of the plan of subdivision.
The Responsible Authority may extend the time if a request is made in writing
permit expires or within three months afterwards.
before the
Notes
Engineering
All drains contained within the allotment, except in drainage easements, shall remain the
property of the landowners and shall not be taken over by Council for future maintenance.
Melbourne Water
If further information is required in relation to Melbourne Water’s permit conditions shown
above, please contact Melbourne Water on telephone 9679 7517, quoting Melbourne
Water’s reference 220821.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Background
Executive Summary
Application No.:
Applicant:

PA2013/3945
Mr. P. Mayhew C/- Laffey Planning
It is proposed to subdivide the subject land into two lots.
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23 JULY 2013

The site is within the Low Density Residential Zone and is partly affected by the
Environmental Significance Overlay control (Schedule 2) under the jurisdiction of the
Melton Planning Scheme.

Six objections have been received in relation to the application.

The proposal is considered to meet the relevant requirements of the Council’s Planning
Scheme, including the State and Local Planning Policy Framework.

Approval is recommended subject to conditions.
The Land and Surrounding Area
The subject site has an area of 1.037 hectares and is located on the northern side of Buckle
Road, approximately at the mid-point between Gisborne-Melton Road and Kororoit Court.
Other features of the site are as follows:

The site is irregular in shape and has a frontage of 96.43 metres to Buckle Road and a
depth of 135.41 metres along its eastern boundary. The western boundary adjoins a
drainage reserve for 141.38 metres, whilst the northern boundary has a length of 56.57
metres.

The land is currently occupied with a single-storey brick dwelling, setback approximately
40 metres from the Buckle Road frontage. Associated with the dwelling are a swimming
pool and a number of outbuildings. The land and surrounding area are not connected to
reticulated sewer and the dwelling currently utilizes an effluent disposal field. The
property currently has one vehicle access point to Buckle Road, located directly in front
of the dwelling.

The subject land is relatively flat with a gently slope from the rear down towards Buckle
Road. There is a vegetation screen along the rear and side boundaries of the property,
with smaller scale planting in the frontage and around the dwelling on the land.

The subject land is encumbered by a covenant that relates to a Gas and Fuel easement
and right of the Gas and Fuel Corporation and is not affected by this application.
The surrounding area can be characterised as an existing low density residential
neighbourhood that forms the Toolern Downs Estate. The area is characterised generally by
large ‘ranch style’ single and double storey brick dwellings with tiled roofing and associated
outbuildings. The lots in the subdivision generally are about 1 hectare in area, but there are
examples of smaller allotments of about 0.4-0.6 hectares in the locality.
Refer to Appendix 1 for a locality plan.
The Application
The application proposes to subdivide the land into two lots in a battleaxe arrangement.
The proposal can be summarised as follows:

Lot 1 is proposed to have an area of 5,682 square metres, with a frontage to Buckle
Road of 72 metres and a depth of 82.41 metres. The existing dwelling, swimming pool
and outbuildings would be contained within this allotment. The existing access point
providing access to the existing dwelling would also remain in Lot 1. Wastewater effluent
fields will be located within this allotment to be utilised by the existing dwelling.

Lot 2 is proposed to have an area of 4,691 square metres, with the access handle
having a minimum width of 12 metres, widening out to 24.43 metres at the Buckle Road
frontage. The depth of the allotment will be approximately 54 metres. The configuration
of the lot will enable existing vegetation along the northern and side boundaries to be
retained. The site will be accessed via a new crossover to Buckle Road.
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23 JULY 2013

An irregularly shaped building envelope of 1147 square metres has been shown for
proposed Lot 2 demonstrating that the land can accommodate a dwelling. An effluent
disposal field of 591 square metres has also been shown to indicate where wastewater
effluent will be directed to on the land, and this is located adjacent to the northern
boundary of the land.

A large portion of the land is affected by an Environmental Significance Overlay control,
including the proposed building and effluent envelopes. The current location of the
existing dwelling and effluent fields are also affected by this overlay. There have been
no objections to the proposal from an environmental perspective.
Refer to Appendix 2 for plans of the proposal.
Planning Controls
The land is within the Low Density Residential Zone and is affected by the Environmental
Significance Overlay (Schedule 2) under the jurisdiction of the Melton Planning Scheme.
Under the Zone provisions, at Clause 32.03-3 of the Melton Planning Scheme, a planning
permit is required for the subdivision, and each lot created by the subdivision must be at
least 0.4 hectares in area. The purpose of the Low Density Residential Zone is:

To implement the State Planning Policy Framework and the Local Planning Policy
Framework, including the Municipal Strategic Statement and local planning policies;
and

To provide for low-density residential development on lots which, in the absence of
reticulated sewerage, can treat and retain all wastewater.
The Environmental Significance Overlay control provisions at Clause 42.01-2 of the Melton
Planning Scheme also require a planning permit for subdivision, construction of buildings
and works and vegetation removal. The application is to be assessed against the decision
guidelines contained within Clause 42.01-4 of the Melton Planning Scheme.
The environmental objectives to be achieved under Schedule 2 of the overlay are as follows:

To protect and conserve wetlands and to discourage inappropriate use and
development;

The role and function of wetlands will be taken into account in respect to any
proposed use or development on or adjacent to a wetland area;

To protect and conserve the riparian habitat and associated escarpment and to
discourage inappropriate development;

To identify, conserve and enhance the character of significant landscapes; and

To recognise areas of high fire hazard, and to ensure all development acknowledges
any potential risk.
The following State policies are relevant to this proposal:





Clause 11 – Settlement;
Clause 11.02 – Urban growth;
Clause 14.02-1 – Water Catchment Planning and Management;
Clause 15.01-3 – Neighbourhood and Subdivision Design; and
Clause 16 - Housing form.
In summary, these policies:

Encourage planning that anticipates and responds to the needs of existing and future
communities through provision of zoned and serviced land for housing, employment,
recreation and open space, commercial and community facilities and infrastructure;
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23 JULY 2013

Ensure a sufficient supply of land is available for residential, commercial, retail,
industrial, recreational, institutional and other community uses;

Encourage opportunities for the consolidation, redevelopment and intensification of
existing urban areas;

Assist the protection and, where possible, restoration of catchments, waterways,
water bodies, groundwater, and the marine environment;

Encourage increasing the supply of housing in existing residential areas through the
provision of a range of lot sizes to suit a variety of dwelling and household types to
meet the needs and aspirations of different groups of people and;

Encourage the provision of sewerage at the time of subdivision, or ensure lots
created by the subdivision are capable of adequately treating and retaining all
domestic wastewater within the boundaries of each lot.
The Municipal Strategic Statement (MSS) locates the subject land within Melton Township.
The objective for this area is:
“To continue to develop Melton as the Shire’s pre-eminent civic, employment, education and
retail centre by improvements to the town’s employment and retail base and by providing a
range of housing opportunities, especially in the areas of low density and rural residential
development.
The policy also encourages fully serviced lower density residential development in
designated areas on the fringe of the township.
The Local Planning Policy for Residential Land Use (Clause 22.01) is a relevant
consideration in the assessment of the application, with its’ objectives being:

To encourage the provision of a diverse range of housing options that meets the
needs of current and future residents;

To encourage energy efficiency in housing and subdivision designs;

To ensure new residential development is integrated with existing urban areas (by
road, pedestrian, cycle and open space links);

To locate low density and rural living development in areas that can be or are
connected to reticulated water and sealed roads, such as the northern and western
edges of the Melton Township and the southern edge of Diggers Rest. Land at the
eastern edge of the Melton Township is readily available for connection to reticulated
sewerage and water services and is encouraged to be used for low density
residential purposes;

To ensure that the location of low density and rural living development does not
prejudice the logical expansion or urban settlements;

To ensure that all low density or rural living development responds to the surrounding
environment and maintains and preserves the existing environmental features
including the Djerriwarrh, Toolern and Kororoit Creeks and the Werribee River.
The policy states that a preferred minimum lot size of 6000 square metres should be adopted
for any unsewered residential lots and that all new lots zoned Low Density Residential in the
Melton Township and Melton East Growth Area are sewered. Furthermore, the policy states
that low density residential development should only be encouraged in the following areas:

North of the Kurunjang Estate, east of Coburns Road;

North of the Toolern Downs Estate, between the Gisborne Melton Road and Toolern
Creek, south of Minns Road;

East of the Toolern Creek on the edge of the Melton Township, north of Melton
Highway.
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Clause 22.04 of the Melton Planning Scheme outlines Councils’ Urban Development Policy.
The relevant objectives of this policy are:

To ensure that all development proceeds in an orderly and timely manner which
enables the efficient provision of community facilities and services;

To encourage and facilitate orderly, incremental, outward growth of the urban fringe
in the environs of the Melton Township; and

To provide market variety in the form of a range of lot sizes and locations.
The policy encourages low density residential development to be connected to reticulated
sewerage except in exceptional circumstances. In all other cases, the preferred size for low
density residential lots is a minimum of 6000 square metres. The policy also supports new
low density and rural residential development in locations, which will not prejudice the
efficient connection and provision of community and physical infrastructure and encourages
all subdivisions to front-on to main roads and gain access from a local service road.
2.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to manage our growth,
and in managing that growth, Council will protect and enhance our existing assets and
ensure a balance between development and the conservation of the natural environment. To
achieve this vision, Council will:



3.
Ensure appropriate land use planning for public infrastructure, non urban areas,
urban development and community assets.
Improve growth in housing diversity and provision of affordable housing options
including public, transitional and social housing for vulnerable residents.
Educate the community about the value of our natural environment and the benefits
in adopting sustainable practices in their daily lives.
Financial Considerations
No Council related financial considerations are involved with the application.
4.
Consultation/Public Submissions
Public notification of the application
The application was required to be advertised. The advertising was satisfactorily completed
and six objections have been received.
The grounds of objection may be summarised as follows:

Additional crossover and traffic onto Buckle Road.

Neighbourhood character.

Increased density destroying ‘country feel’.

Impacts on Flora and Fauna.
Referral of the application
Internal
Engineering
Department
Environmental
Services Department
Environmental Health
No objections subject to conditions to be placed on any permit
issued.
No objections subject to conditions being placed on any permit
issued.
No objection to the proposal subject to the standard condition
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Department
23 JULY 2013
requiring a permit to be obtained from Environmental Health for
the installation/modification of a septic tank system on each lot
being included as part of the permit.
External
Melbourne Water
5.
No objections subject to conditions being placed on any permit
issued.
Issues
Planning Assessment
The proposal is consistent with the State Planning Policy Framework, which encourages
redevelopment of existing urban areas to provide a wider housing choice and mix of dwelling
types and ensure development responds appropriately to its landscape and valued built
form. The proposal will also facilitate the orderly development of an existing low density
residential development on the eastern edge of the Melton Township within the existing
urban growth boundary.
The subject land and adjacent and surrounding properties are located within the Toolern
Downs Estate, are not connected to sewerage and there is no opportunity for these
properties to connect to sewer. However, the applicant has demonstrated in the form of a
land capability report and effluent disposal areas on the plan of subdivision that each lot is
capable of containing and treating wastewater and stormwater in accordance with the Septic
Tank Code of Practice. The report states that a specialized treatment plant is required for the
treatment of wastewater on the site, with wastewater fields servicing Lot 1 be located in the
garden areas in front and to the sides of the existing dwelling. A new effluent disposal area
(591 square metres) will be provided on Lot 2 at the rear of the proposed building envelope
for this lot.
The proposed subdivision is also consistent with the purpose of the Low Density Residential
Zone as it will enable low-density residential development on lots that are capable of treating
and retaining wastewater. The proposal also satisfies the minimum lot size requirements of
0.4 hectares (4,000 square metres) specified in the Low Density Residential Zone under
Clause 32.03-3 of the Melton Planning Scheme.
However, the proposal is inconsistent with the Local Planning Policy Framework and
Council’s Residential Land Use Policy. The proposed subdivision will result in the creation
of lots that are not fully serviced in terms of sewerage and reticulated water and below the
preferred minimum lot size of 6,000 square metres for unsewered lots outlined under
Council’s policy.
Notwithstanding, the proposal will result in the creation of lots that are substantial enough in
size (5,682 square metres and 4,691 square metres respectively) to accommodate a
dwelling similar in size, scale and layout that would be consistent with the predominant
neighbourhood character of the area.
In addition, VCAT has previously considered (Reference No. P2552/2008) a similar proposal
for a two lot subdivision of land on the neighbouring property at 10 Buckle Road
(PA2007/1329). In this case, the Tribunal determined to set aside Council’s decision to
refuse the application and directed that a planning permit be issued for the subdivision. The
Tribunal concluded that there was no basis for the minimum subdivision lot size referred to in
Council’s Residential Land Use Policy as it is inconsistent with minimum lot size outlined
under the Low Density Residential Zone. Furthermore, the proposal demonstrated
compliance with State Planning policies where, in the absence of sewerage, all wastewater
from each dwelling must be treated and retained within each lot in accordance with the State
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Environment Protection Policy (Waters of Victoria) under the Environment Protection Act
1970.
At its Ordinary Meeting of 23 May 2012, Council resolved to support a two lot subdivision of
land at 19 Kororoit Court and the planning permit (PA2011/3357) was issued on 2 July 2012
following VCAT’s advice that no appeals had been lodged arising from Council’s support for
the application. Council Officers have also recently approved a number of subdivisions under
delegation in the Toolern Downs estate with either the same or similar layouts proposed as
part of this application and/or with lot sizes less than 6,000 square metres in area. In
particular, Council has recently approved the following applications for two lot subdivisions in
this estate and other areas of the Melton Township located in the Low Density Residential
Zone.







PA2012/3835 – 47 Croxton Drive, Kurunjang (permit issued 3/07/2013).
PA2012/3687 - 5 Kororoit Court, Kurunjang (permit issued – 14/12/2012).
PA2011/3366 - 181-183 Minns Road, Kurunjang (permit issued – 20/02/2012).
PA2011/3336 - 13 Djerriwarrh Court, Kurunjang (permit issued – 2/05/2012).
PA2011/3209 - 11 The Welkin Trail, Kurunjang (permit issued – 21/09/2011).
PA2010/2634 - 1 Djerriwarrh Court, Kurunjang (permit issued – 14/04/2011).
PA2009/2293 - 4 Buckle Road, Kurunjang (permit issued – 5/03/2010).
Therefore, based on recent decisions by VCAT, Council and Council Officers (under
delegation) and the similarities with this proposal, it is difficult to argue that the proposed
subdivision is contrary to the local planning policy framework, does not respond to the
constraints of the land or is inconsistent with the established neighbourhood character of the
area.
The proposed subdivision will not adversely impact on the natural environment and character
of the area. The proposal will not adversely impact on Council’s adjoining linear drainage
reserve adjacent to the western boundary of the subject land.
The proposal is consistent with the requirements of the Environmental Significance Overlay
including the statement of environmental significance and environmental objectives. The
proposal will not adversely impact on the adjoining drainage reserve. Although the proposed
building envelope for proposed Lot 2 falls substantially within the area affected by the
Environmental Significance Overlay, this scenario is no different to a number of other
properties within the Toolern Downs Estate where dwellings and other outbuildings are
located within the area of land affected by the overlay. Importantly, none of the relevant
referral bodies, either internal or external have raised any objections to the proposal, and are
confident that with appropriate conditions, the proposal is reasonable.
The proposed subdivision will be connected to all services except sewerage. The applicant
has submitted a land capability assessment report demonstrating that all lots are able to
accommodate effluent within the nominated title boundaries shown on the plans submitted,
with the use of suitable treatment plants.
The proposed subdivision is unlikely to cause any damage or inconvenience to adjacent and
surrounding residents in terms of drainage and urban runoff. The application has been
referred to Council’s Engineering Department who have no objections to the proposal subject
to conditions.
Objectors Concerns
The grounds of objection are acknowledged, however, cannot be substantiated.
The proposed subdivision is unlikely to cause any impacts in relation to traffic, safety or on
the perceived rural lifestyle/character of the area.
Although the subject land will be
accessed by an additional vehicle crossover to service proposed Lot 2, it is considered that
the surrounding road network is more than capable of accommodating the slight increase in
traffic likely to be generated by the proposal. The application has also been referred to
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Council’s Engineering Department who have raised no objections to the proposal in relation
to traffic.
The applicant has demonstrated compliance with the relevant requirements of the Melton
Planning Scheme in relation to the size of each lot and the ability of wastewater to be
retained and treated within the boundaries of each lot.
The proposal will not set an undesirable precedent and is consistent with the neighbourhood
character and subdivision pattern of the area where there are a number of properties that
have been subdivided in a similar manner and are of similar size and orientation to that
proposed for the subject land.
Furthermore, effluent disposal areas are provided for each lot which are capable of
adequately treating and retaining all domestic wastewater within the boundaries of each lot
consistent with the Guidelines for Environmental Management – Septic Tanks Code of
Practice, Publication 891 (EPA 2003) and State environment protection policy (Waters of
Victoria).
The subject land is not located in a rural area and forms part of an existing low density
residential area (Toolern Downs estate). While a number of properties in proximity to the
subject land are 1 hectare, there are also a number of properties that are less than 1 hectare
(0.4 – 0.6 hectares) as a result of subdivisions similar to the one proposed for the subject
land. The proposal is also consistent with state planning policies that encourage increasing
residential densities in existing residential areas, providing wider housing choice and making
efficient use of existing infrastructure.
The provisions of the Low Density Residential Zone under Clause 32.03 of the Melton
Planning Scheme allow land to be subdivided subject to Council approval (i.e. permit
required) with each lot required to have a minimum area of 0.4 hectares. The proposal
achieves the minimum subdivision lot size allowed under the Low Density Residential Zone,
will be consistent with the neighbourhood character of the area and has demonstrated that
each lot is capable of accommodating a dwelling with separate vehicle access from a sealed
road and will be able to retain and treat wastewater within the boundaries of each lot.
In terms of impacts on Flora and Fauna, Council’s Environmental Services Department has
assessed the proposal and determined that the site does not support habitat for rare and
threatened flora and fauna species. There is acknowledgement that the existing planted
trees and shrubs be retained wherever possible as they do provide habitat for local fauna
species, and it is certainly the intention with this application to retain as much of the existing
vegetation as possible on the site. Councils’ Environmental Services Department has no
objections to the proposal, subject to conditions that can be placed on the permit.
6.
Options
Council can either support the application by issuing a Notice of Decision to Grant a Permit
or not support the proposal by issuing a Notice of Refusal.
7.
Conclusion
The proposal satisfies the objectives and requirements of the Low Density Residential Zone
and is also consistent with the relevant provisions (outlined above) of the State Planning
Policy Framework.
The proposal is inconsistent with the Local Planning Framework including Council’s
Municipal Strategic Statement, Council’s Residential Land Use Policy and Council’s Urban
Development Policy in relation to achieving a minimum subdivision lot size of 6,000 square
metres for unsewered lots. However, this contradicts the State Planning Policy Framework
and the provisions of the Low Density Residential Zone, which allow a minimum subdivision
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lot size of 4,000 square metres and are considered to have more relevance and therefore
carry a greater weight than the LPPF and Council’s local planning policies in this instance.
As mentioned earlier, this was a view adopted by VCAT in an earlier decision for the
neighbouring property at 10 Buckle Road, Kurunjang where the Tribunal set aside Council’s
decision to refuse the application and directed that a planning permit be issued to subdivide
this land into two lots in a layout not too dissimilar to that which is proposed here.
Therefore, it is recommended that the application be approved.
LIST OF APPENDICES
1. Appendix 1 - Locality Plan
2. Appendix 2 - Subdivision layout plan
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8.11
23 JULY 2013
CONSIDERATION OF THE DRAFT MELBOURNE AIRPORT MASTER PLAN 2013
Author: Matthew Milbourne- Senior Strategic Planner
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To consider the draft Melbourne Airport Master Plan 2013, and provide feedback to Melbourne
Airport on the content of the draft Master Plan.
RECOMMENDATION:
That Council submits this report to the Melbourne Airport as part of its submission to the
Preliminary Draft Melbourne Airport Master Plan 2013, and in its accompanying letter indicate that
Council:
1.
Supports the development of the Melbourne Airport Master Plan 2013, as the success of the
City of Melton’s economy is in part tied to the operational capacity of the Melbourne Airport.
2.
Supports the development of the third runway in the east-west orientation, and the fourth
runway in the north-south orientation.
3.
Supports the development of tools within the Victoria Planning Provisions that protect the
Prescribed Airspace of Melbourne Airport, subject to Council reserving the right to comment
on any proposed changes to the Victoria Planning Provisions.
4.
Understands that alternative noise contours are being investigated to deal with aircraft noise
by the Commonwealth Government. Council reserves the right to comment on any
alternative / supplementary planning controls regarding aircraft noise in the future.
5.
Provides in principle support that the Urban Growth Boundary (UGB) should not be
expanded for residential purposes in areas subject to the Melbourne Airport Environs
Overlay (MAEO), however it will reserve the right to advocate for the expansion of the UGB
for employment purposes in areas subject to the MAEO.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
Melbourne Airport has prepared its Preliminary Draft Master Plan (2013), which outlines its
vision and strategic intent for Melbourne Airport’s future for the next 20 years. The draft
Master Plan is available for public comment until 21 August 2013.
Over the next twenty years Melbourne Airport expects the number of aircraft, passengers
and freight handled by the airport to increase, and therefore it is planning to increase its
operational capacity to cope with:

An increase from 210,000 annual aircraft movements to 380,000;

An increase from 29.1 million passengers per annum to 64.37 million;

An increase from 60 aircraft movements an hour to 80; and
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
23 JULY 2013
An increase from 250,000 tonnes of international freight per annum to 393,000.
The projected increases in passenger and freight movements are influenced by global
economic growth, Australian economic growth, and population increase forecasts in the
State of Victoria.
In order to cope with the increased demand for international air freight and passenger
movements it has been identified that Melbourne Airport will need to deliver a third runway,
as the current two runways will reach capacity between 2018 and 2022. The fourth runway
is not expected to be required until 2040.
At present Melbourne Airport has a competitive edge over other airports in Australia through
its 24 hour curfew free status. Melbourne Airport and the Victorian State Government will
continue to plan to ensure that the airport retains its curfew free status as the Airport is a
major contributor to the economy of Victoria.
9% of the 14,300 people working in jobs related to the Melbourne Airport reside in the City of
Melton.
2.
Background/Issues
The Melbourne Airport Master Plan 2013 provides a vision and strategic direction to increase
the operational capacity of Melbourne Airport. In order to cope with the projected increases
in demand for passengers and international freight a third runway will need to be delivered
within ten years, and other changes will need to be made to the airport to allow it to process
additional aircraft movements.
The Master Plan will provide for the orderly expansion of the Airport through a series of
plans:
Airside Development Plan
This plan seeks to maximise the operational advantage of being a single terminal precinct,
and allow additional aircraft movements. It is planning for the development of a third runway
in the east-west orientation between 2018 and 2022, and a fourth runway around 2040
(north-south orientation).
Terminals and Aviation Support Facilities Development Plan
This plan seeks to improve the terminals to service increases in passenger numbers. It
plans to place all passenger terminals under one roof.
Non-Aviation Development Plan
This plan seeks to protect the airport’s long term viability, and allow it to provide world-class
facilities. It seeks to provide for the orderly development of the Business Park, the Cargo
Estate, and the Gateway Site.
Ground Transport Plan
This Plan seeks to provide for expansions to the road networks to alleviate congestion, as
well as improvements to public transport. Improvements include the construction of a single
direction elevated loop road starting and ending at the Tullamarine Freeway providing
intersection free access to the terminal precincts (work expected to start on this in 2015),
building an additional connection to the M80 Ring Road (work commencing 2013), and the
reservation of land for a rail link.
Infrastructure Development Plan
Provide for the development of infrastructure to service the needs of the expanded airport.
Environment Strategy
This Strategy seeks to limit the environmental impact of the Airport and promote
sustainability.
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Airport Safeguarding Strategy
This strategy is of the most interest to Melton City Council.
The Master Plan seeks to provide a framework that will continue to maintain, protect and
support Melbourne Airport’s ongoing operations, as well as balancing the needs of
communities surrounding the airport. This is primarily done through aircraft noise and
airspace protection measures.
The Master Plan identifies that it is important to protect the airport’s curfew-free status for the
good of the airport operations and the Victorian State Economy.
Aircraft Noise Management
The site of the airport was originally selected to minimise the impact of aircraft noise on
surrounding areas. In recent years urban development has begun to get closer to the airport
and under its flight paths. If urban development is not carefully managed it can impact upon
the operation of the airport and its curfew-free status.
The Melton Planning Scheme has the Melbourne Airport Environs Overlay (MAEO) which is
related to noise contours informed by the Australian Noise Exposure Forecast (ANEF). The
ANEF chart shows the total noise exposure over a 12-month period divided by 365 to show
an average annual day. The ANEF contours in the MAEO are based on the contours
developed in 2003 for the Airport (these contours take into consideration the location and
design of the proposed four runways).
The ANEF contours are currently being reassessed (2013), and show an overall reduction of
area from the 2003 contours in the Melton Planning Scheme, refer Appendix 1. After the
2013 ANEF contours are finalized by the Commonwealth Government the State Government
has indicated that it intends to alter the MAEO to coincide with the new contours.
Given that the proposed changes to the MAEO to reflect the revised contours in 2013 are
likely to reduce the overall extent of the MAEO, it is recommended that Council support the
use of the 2013 ANEF contours.
Melbourne Airport has indicated that most noise complaints come from areas outside of the
published ANEF contours. Melbourne Airport has recommended that additional planning
tools be developed to better support the airport’s ongoing operation and to protect
surrounding communities.
The Commonwealth Government is currently exploring the use of a new aircraft noise metric
system to complement the ANEF noise contours.
The new system is based on noise contours which show the expected number of aircraft
noise events per day above 60 decibels, 65 decibels and 70 decibels at ground level outside
of a building. Sound at 60 decibels is a conversation in a restaurant or office setting. Sound
at 70 decibels is the noise of a typical television, radio or vacuum cleaner.
Little is known at this stage whether this new system would be introduced to the Victoria
Planning Provisions (VPP) and the Melton Planning Scheme. If it was introduced to the VPP
it is unclear how it may seek to control land use or development. On this basis it is therefore
recommended that Council reserves the right to comment on the new system of aircraft
noise metrics at a later date if new controls are proposed to be implemented in the VPP.
Airspace Protection
Melbourne’s Airspace is protected from physical intrusion (such as tall buildings and
structures) and non-physical intrusion (such as bright lights and chimney discharges) by the
Airports (Protection of Airspace) Regulations 1996.
It is recognized that there is no mechanism in the Victoria Planning Provisions or the Melton
Planning Scheme that control heights of structures to ensure they do not breach the
Prescribed Airspace.
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The Master Plan recommends that the planning system should be altered to protect the
Prescribed Airspace.
It is recommended that Council should support the exploration of changes to the Victoria
planning system to protect Prescribed Airspace, though Council reserves the right to
comment on any changes to the VPP.
Improving Airport Safeguarding
Many airports across Australia have had their operations restricted as urban development
has encroached. Melbourne Airport would like improvements made to the safeguarding
regime to restrict urban development in close proximity to the Airport’s operations areas to
avoid restrictions on the airport.
Melbourne Airport has recognized that not all urban growth will affect the airport’s operations.
The safeguarding regime should balance the growth of the airport, with the growth of the
urban area of Melbourne.
The Western Plains North Green Wedge is a key airspace access corridor for Melbourne
Airport. The Master Plan seeks to limit development in this area and resists the movement
of the Urban Growth Boundary in this area.
Council made representations to the Urban Growth Boundary Logical Inclusions Advisory
Committee and the Growth Areas Authority in July 2011 that:

the land between Hillside and Diggers Rest Township should be included within the
Urban Growth Boundary as an employment area of State significance (often referred to
as the Plumpton Employment Corridor); and

the land to the west of Hillside be included in the Urban Growth Boundary for residential
expansion, given the proposed changes to the MAEO.
It is recommended that Council provides in principle support that the Urban Growth
Boundary not be expanded for residential purposes in areas subject to the MAEO, however it
will continue to support the use of land for employment purposes in areas subject to the
MAEO. It is noted that any changes to the location of the Urban Growth Boundary is subject
to separate processes from this Master Plan.
Recommendations
It is recommended that Council submit this report to the Melbourne Airport as part of its
submission to the Preliminary Draft Melbourne Airport Master Plan 2013, and in its
accompanying letter indicate that Council:

Supports the development of the Melbourne Airport Master Plan 2013, as the success
of the City of Melton’s economy is in part tied to the operational capacity of the
Melbourne Airport.

Supports the development of the third runway in the east-west orientation, and the
fourth runway in the north-south orientation.

Supports the development of tools within the Victoria Planning Provisions that protect
the Prescribed Airspace of Melbourne Airport, subject to Council reserving the right to
comment on any proposed changes to the Victoria Planning Provisions.

Understands that alternative noise contours are being investigated to deal with aircraft
noise by the Commonwealth Government. Council reserves the right to comment on
any alternative / supplementary planning controls regarding aircraft noise in the future.

Provides in principle support that the Urban Growth Boundary (UGB) should not be
expanded for residential purposes in areas subject to the Melbourne Airport Environs
Overlay (MAEO), however it will reserve the right to advocate for the expansion of the
UGB for employment purposes in areas subject to the MAEO.
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3.
23 JULY 2013
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to:
1. Managing our Growth: A clear vision to connect and develop a sustainable City
1.3 Generate an innovative local economy that stimulates opportunities for investment,
business and training.
2. A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability
2.5 Advocate in the best interests of our community and region
4.
Financial Considerations
Melton City Council’s proximity to the Melbourne Airport is identified as being a competitive
advantage for businesses establishing themselves in the municipality. It is therefore in the
interests of Council to facilitate the ongoing development of the Airport, whilst balancing this
against the social cost of this development through increased aircraft noise.
Increasingly as the employment base of the City of Melton grows in the areas of logistics and
manufacturing the economic growth of the City will be tied to improvements to the
operational capacity of the Melbourne Airport.
5.
Consultation/Public Submissions
The Draft Melbourne Airport Master Plan 2013 is currently available for public comment (20
May to 21 August 2013).
The City of Melton’s residential and business communities are invited to make their own
submissions to Melbourne Airport.
Following the public comment period and the consideration of comments from the public and
interested stakeholders, the Draft master Plan will be submitted to the Federal Minister for
Infrastructure and Transport for approval.
6.
Risk Analysis
There is uncertainty on whether the State Government will tighten restrictions under the flight
paths of Melbourne Airport in order to improve the safeguarding arrangements of the
Melbourne Airport. However it is noted that this will be subject to a different process and it is
likely that Council would have an opportunity to comment on any changes to Planning
Scheme controls on land under the flight paths if this were to arise.
7.
Options
There are three options available for Council applicable to the Draft Melbourne Airport
Master Plan 2013. Council can:
1.
Choose not to make a submission to Melbourne Airport;
2.
Make a submission in lines with the recommendations of this report; or
3.
Make an altered submission to that recommended in this report.
LIST OF APPENDICES
1. Appendix 1 - ANEF Contour comparison 2003 and 2013
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8.12
23 JULY 2013
MELTON HIGHWAY ADVISORY COMMITTEE MEETING - 4 JULY 2013
Author: Les Stokes- Engineering Services Manager
Presenter: Luke Shannon- General Manager Planning and Development
PURPOSE OF REPORT
To consider the minutes of the Melton Highway Advisory Committee Meeting of 4 July 2013.
RECOMMENDATION:
That Council endorse the recommendation of the Melton Highway Advisory Committee, as outlined
in the minutes of the meeting (refer Appendix 1).
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
The Melton Highway Advisory Committee met on 4 July 2013. The committee made a
recommendation to Council as detailed in Appendix 1.
2.
Background/Issues
The Committee was established at the 3 March 2011 Ordinary Meeting of Council.
To date the committee has established the following issues as being short term issues that
need to be addressed:
 Kororoit Creek cutting alignment;
 Leakes Road Intersection.
In addition to these short term priorities the following longer term issues have been identified
by the Committee:
 Duplication from Plumpton Road to The Regency.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to:
1. Managing our Growth: A clear vision to connect and develop a sustainable City
1.5 Support a transport system that connects and moves our community
2. A Well Governed and Leading Organisation: Operating with innocation, transparency,
accountability and sustainability
2.5 Advocate in the best interest of our community and region.
4.
Financial Considerations
Not applicable.
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5.
23 JULY 2013
Consultation/Public Submissions
Not applicable.
6.
Risk Analysis
There are no risks directly associated with the issues within the report.
7.
Options
Council has the option of adopting the recommendation of the committee (in full or in part), or
alternatively to not accept the recommendation.
LIST OF APPENDICES
1. Minutes of Melton Highway Advisory Committee Meeting 4 July 2013
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8.13
23 JULY 2013
ANNUAL ACCELERATED SEALING PROGRAM
Author: Les Stokes- Engineering Services Manager
Presenter: Luke Shannon- General Manager Planning and Development
PURPOSE OF REPORT
To seek Council endorsement for the works proposed in the Annual Accelerated Sealing Program.
RECOMMENDATION:
That Council endorse the roads for sealing as shown in Appendix 1 under the Accelerated Sealing
Program for 2013/14 and beyond.
REPORT
1.
Executive Summary
Council has committed $1 million in the 2013/14 financial year for the continuation of the
Accelerated Road Sealing Program. This report seeks Council endorsement of the priority
list of roads suitable under this program.
2.
Background/Issues
In the 2012/2013 financial year Council commenced an Accelerated Sealing Program in the
Exford area. This program has recently seen the sealing of 6.3km of unsealed road on the
following roads Murphy's Road, Telephone Road, Staughton Siding Road and Wollombi
Road for approximately $1 million.
Accelerated Sealing is the application of a light weight seal to improve the amenity for local
residents by eliminating dust from vehicles travelling on gravel road surfaces. It also provides
improved ride quality and reduces existing maintenance requirements of Council.
For a road to be fully constructed it requires the application of crushed rock layers of depths
typically around 500 mm, with a final seal applied to this surface. This is a costly exercise for
Council, in the order of $2 million per kilometre. The Accelerated Sealing program in 2012/13
cost approximately $160,000 kilometre. This significantly cheaper application will not
withstand high traffic volumes and will result in a greater maintenance burden to council
having to continually patch and repair a failing sealed road. An accelerated seal should
withstand traffic volumes in the order of 200 vehicles per day as a maximum.
Council has also recently trialled the application of a recycled asphalt pavement applied at a
minimal depth on top of existing gravel road services with a spray seal then applied. This is
another form of accelerated sealing and this trial is in Troup’s Road South and to date has
withstood traffic volumes in the order of 250 vehicles per day.
Council Officers have analysed Councils road network and identified those roads which
would be suitable for Accelerated Sealing. They are shown in Appendix 1 of this report. The
total length of road deemed suitable is 50.1 kilometres. The roads shown as unsuitable for
accelerated sealing have been omitted from the program either due to the likely significant
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increase in traffic volume following sealing or the roads are likely to be fully constructed by
developers in the near future (i.e. within five years).
Council Officers are aware of significant pressure from the community to construct its gravel
roads, particularly those on the fringes of urban development. It is important to note that
these roads can and are being maintained in a safe and adequate manner.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to:
1.5 Support a transport system that connects and moves our community
2.2 Provide levels of service balance community needs with organisational capacity
3.7 Ensure our establishing new communities are well connected and supported
4.
Financial Considerations
Council has allocated a budget of $1 Million for this financial year to continue the Accelerated
Sealing Program. Officers intend to tender the project in coming months subject to Council
endorsing the roads within the program for sealing.
5.
Consultation/Public Submissions
Officers will consult with residents prior to the commencement of all works on adjoining
Roads.
6.
Risk Analysis
Should Council endorse the list provided, the risk of road failure and subsequent road safety
issues is minimal due to the low traffic volumes on these roads. However the inclusion of
roads that officers have deemed inappropriate will result in increased maintenance costs and
potential road safety ramifications.
7.
Options
Council has the following options available:
1.
Adopt the officer's recommendation in this report
2.
Include other roads within the program.
LIST OF APPENDICES
1. Map - Accelerated Sealing Program
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8.14
23 JULY 2013
ROAD 2 ZERO ACTION PLAN 2013-2016
Author: Matthew Hutchinson- Design and Traffic Coordinator
Presenter: Luke Shannon- General Manager Planning and Development
PURPOSE OF REPORT
To seek Council endorsement of Melton City Council’s Community Road Safety Strategy Action
Plan for a further 4-year period 2013-2016 ‘Road 2 Zero Action Plan 2013-2016’.
RECOMMENDATION:
That Phase 2 of the Community Road Safety Strategy Action Plan ‘Road 2 Zero Action Plan 20132016’ is endorsed by Council (Appendix 1).
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
In May 2009, Council adopted a 10-year Road Safety Strategy ‘Road 2 Zero’ 2009-2018 with
a three year Action Plan 2009-2011. This initial Action Plan met all targets with positive
outcomes. This report presents the 2013-2016 Action Plan for adoption by Council.
2.
Background/Issues
Melton City Council embraces the successful local and state road safety strategies that are
already proven to reduce casualties on the roads. These strategies and the supporting
actions involve a combination of law enforcement, road safety initiatives, partnerships with
Vic Police and other road safety agencies. Road safety and the health and wellbeing of our
community continue to be a priority as highlighted in the Council Plan.
The aim of the road safety action plan was to deliver road safety initiatives that would reduce
the frequency of road trauma and have greater than 30% reduction per capita of serious and
fatal crashes compared to 2002-2007 data. To date, through the initial 3-year action plan this
target has been met. It is therefore essential that Council updates the action plan for a further
4 year period. Council will provide programs that increase awareness and assist our diverse
community to understand the road safety issues in the Melton City along with the extra
challenge that we face with our high growth.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to:
3.6 Create a safer community through building a sense of belonging and community pride
4.
Financial Considerations
The delivery of the actions within this plan will be funded using an existing allocation within
Council’s budget for road safety programs. Council Officers will also look to maximise
external funding opportunities and support from other road safety partners, such as; TAC,
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RoadSafe Westgate, VicRoads and the Victorian Community Road Safety Partnership
Program.
5.
Consultation/Public Submissions
The ‘Road 2 Zero’ Action Plan 2013-2016 was developed in consultation with a working
group that included representatives from the ‘Road 2 Zero’ Steering Committee.
The ‘Road 2 Zero’ Steering Committee includes membership from Melton City Council
Councillors and various Council Officers, Vic Police, DEECD, Djerriwarrh Community and
Education Services and RoadSafe Westgate.
6.
Risk Analysis
There is very little risk associated with endorsing the action plan. If the plan was not
endorsed there could be impacts on road safety in broad range of areas.
7.
Options
1. Accept the Road 2 Zero Action Plan 2013-2016
2. Do not accept the Action Plan
LIST OF APPENDICES
1. Road 2 Zero Action Plan 2013-2016
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8.15
23 JULY 2013
CALDER HIGHWAY
Author: Les Stokes- Engineering Services Manager
Presenter: Luke Shannon- General Manager Planning and Development
PURPOSE OF REPORT
To seek Council endorsement for the works priorities outlined by the Calder Highway Improvement
Committee, and to update Council on the current speed restrictions on the Calder Highway in the
vicinity of the City of Melton.
RECOMMENDATION:
That Council;
1) Write to the Federal Minister of Infrastructure Transport and all local Federal members of
Parliament supporting the Calder Highway Improvement Committees priorities being:a) Calder alternate Highway interchange at Calder Highway, Ravenswood.
b) Calder Park Drive interchange at the Calder Highway.
2) Note the current speed zones on the Calder Highway in the vicinity of the City of Melton.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
Council is a member of the Calder Highway Improvement Committee and has been involved
in the identification of improvement projects along the length of the Calder Highway. The
priority projects identified by the committee for endorsement by councils are as follows:
1)
Calder alternate Highway interchange at Calder Highway, Ravenswood.
2)
Calder Park Drive interchange at the Calder Highway.
Interim safety improvements have been carried out by VicRoads in previous years to
decrease the risk of fatal and serious injury crashes. These treatments are considered
appropriate by council officers as an interim treatment until such time as the Calder Park
Drive Freeway Interchange is funded and constructed.
2.
Background/Issues
Council is a member of the Calder Highway Improvement Committee. The Committee
consists of municipalities along the full length of the Calder Highway between Mildura and
Melbourne, VicRoads and Community Representatives. At the Committee's last meeting it
resolved to continue to advocate for priority improvements along the Calder Highway. The
Committee reviewed and confirmed its priorities as being:
1)
Calder alternate Highway interchange at Calder Highway, Ravenswood.
2)
Calder Park Drive interchange at the Calder Highway.
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The Committee has for sometime been strong in its advocacy efforts to Government
providing a consistent view of its priorities regardless of their location. The strength of a
united position on priority works along the full length of the Calder Highway has resulted in
significant success in gaining funding. Most recently the committee played a lead role in
advocating for the Kings Road interchange which is now open to traffic.
The Calder Alternate Highway interchange at Ravenswood just south of Bendigo is
considered the highest priority. Calder Alternate Highway carries many long-distance freight
vehicles bypassing Bendigo towards Mildura and Swan Hill. The estimated cost of
interchange is $55 million and land to accommodate it has already been reserved in the local
planning scheme.
The intersection has a high accident rate with 21 casualty crashes at the intersection
including two fatal and 11 serious injury crashes. The interchange was also considered a
priority in the Victorian Government document "Victoria's priority infrastructure submission to
Infrastructure Australia".
The Calder Park Drive Interchange is considered the second highest priority by the
committee. This intersection also has a high accident rate with 23 casually crashes
occurring, including one fatality and eight serious injury crashes. More recent intersection
and traffic control modifications have improved safety including the implementation of an 80
kph speed zone on the western side of the highway (i.e. Bendigo bound). The construction of
this interchange will greatly improve safety, remove the 80 kph speed limit and upgrade the
Highway to a Freeway status. This interchange was also considered a priority in the Victoria
Government document “Victoria's priority infrastructure submission to Infrastructure
Australia".
Notice of Motion 350 called for Council to be provided with a history regarding the
designated speed limit on the Calder Highway. Approximately 5 years ago VicRoads
introduced a series of interim safety measures to the then at grade intersections on the
Calder Highway including Calder Park Drive. These works involved the modification to
turning movements particularly right turn movements in an out of-Calder Park Drive and the
introduction of an 80kph speed zone. These measures were interim only and will be
removed upon the construction of the Calder Park Drive/Calder Freeway interchange.
Council officers support this speed zone due to the risk of serious and fatal injuries on this
section of Road.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan refers to the need to:
1.5 Support a transport system that connects and moves our community
2.5 Advocate in the best interest of our community and region
4.
Financial Considerations
There are no financial impacts on Council in the consideration and adoption of these
recommendations.
5.
Consultation/Public Submissions
The Calder Highway Improvement Committee includes representation of Community
Members along the Calder Highway corridor.
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6.
23 JULY 2013
Risk Analysis
There are no risks associated with Council adopting these recommendations within this
report.
7.
Options
1.
That Council adopt the recommendations of this report.
2.
That Council choose to only advocate for the improvements in the vicinity of Melton i.e.
the construction of the Calder Park Drive/Calder Freeway Interchange.
LIST OF APPENDICES
Nil
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8.16
23 JULY 2013
DELEGATIONS OF AUTHORITY EXERCISED - 1 JANUARY 2013 TO 31 JULY
2013
Author: Christie Shields- Governance Officer
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
To advise Council of Delegations of Authority exercised for the period 1 January 2013 to 30 June
2013.
RECOMMENDATION:
That the report be received for information.
REPORT
1.
Executive Summary
Delegations exercised for the period 1 January 2013 to 30 June 2013 are detailed in
Appendices 1, 2 and 3.
2.
Background/Issues
Council at its meeting held on 25 June 2013 reviewed and updated its Delegations of
Authority. Section 98 of the Local Government Act 1989 sets out that:
A Council may by Instrument of Delegation delegate to a member of its staff any power, duty
or function of a Council under this Act or any other Act other than 1.
This power of delegation; and
2.
The power to declare a rate or charge; and
3.
The power to borrow money; and
4.
The power to approve any expenditure not contained in a budget approved by the
Council; and
5.
Any power, duty or function of the Council under Section 223; and
6.
Any prescribed power.
The Chief Executive may also delegate any power to a member of Council staff to exercise
any of his duties, powers or functions, except for his power to delegate.
Attached as Appendices 1, 2 and 3 are the delegations for the period 1 January 2013 to
30 June 2013. They are set out in three categories, General, Planning and Building.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan references:
2. A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability.
2.6 Ensure timely compliance with statutory and regulatory obligations.
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4.
23 JULY 2013
Financial Considerations
There are no financial considerations regarding this report.
5.
Consultation/Public Submissions
There is no requirement for consultation or public submissions in consideration of this item.
6.
Risk Analysis
Reporting to Council significant delegations exercised by Officers provides oversight and
limits the risk of inappropriate use of delegated authorities.
7.
Options
There are no options in consideration of this item.
LIST OF APPENDICES
1. Various Delegations exercised
2. Planning
3. Building
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.17
23 JULY 2013
MEETING PROCEDURE LOCAL LAW (2013)
Author: Tracy Spiteri- Governance Coordinator
Presenter: Daniel Hogan- Customer Engagement Manager
PURPOSE OF REPORT
To make Meeting Procedure Local Law (2013) as set out and contained in Appendix 1.
RECOMMENDATION:
That Council;
1.
Having received no submission in accordance with section 223 of the Local Government Act
1989 (the Act) and having complied with the necessary statutory procedures in accordance
with section 111 and 119 of the Local Government Act 1989, Council resolve to make
Meeting Procedure Local Law (2013) as attached at Appendix 1.
2.
Upon signing and sealing of the Meeting Procedure Local Law (2013) the Meeting Procedure
Local Law (2004) is hereby revoked.
3.
Give notice in the Government Gazette and a public notice in newspapers generally
circulating within the municipal district stating the purpose and general purport of the Meeting
Procedure Local Law (2013).
4.
Forward a copy of the signed and sealed Meeting Procedure Local Law (2013) to the
Minister for Local Government.
5.
Note the person holding the position of General Manager Corporate Services is the
authorised officer for the purposes of enforcing this Local Law.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
Council resolved at the Ordinary Meeting 28 May 2013 to commence the statutory process
for the making of a new Meeting Procedure Local Law (2013).
Public notices were placed in the Government Gazette and newspapers generally circulating
in the municipality seeking submissions in accordance with section 223 of the Local
Government Act 1989 (the ‘Act’) (Appendix 2).
2.
Background/Issues
Section 111 and 91 of the Act provides for Council to make Local Laws for or with respect to
any Act, matter or thing in respect of which Council has a functional power under the Act or
any other Act, and in order for the proper conduct of meetings of the Council and Special
Committees.
The existing Meeting Procedure Local Law No 2 (2004) was adopted 20 December 2004 and
is due to expire in 2014, unless otherwise revoked by Council. The current Meeting
Procedure Local Law No 2 (2004) has not been subject to any amendments since it was
made in 2004.
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Recent changes to the Act through the introduction of the Local Government Legislation
Amendment (Miscellaneous) Act 2012, have made it necessary to review and update current
Local Laws within Council, including the Meeting Procedure Local Law No 2.
Public notices were published in the Leader Newspaper (Melton & Eastern Edition) and the
Weekly Newspaper on 4 June and in the Government Gazette on 6 June (Appendix 2). The
notices advised of Council’s intent to establish a new Meeting Procedure Local Law (2013)
and called for written submissions from any person possibly affected by the proposal to be
received within 30 days, no later than 5pm, Thursday 4 July 2013.
Any person making a written submission could further request that they be heard at a
meeting of Council at 6.30pm on Tuesday 9 July 2013.
A draft Meeting Procedure Local Law (2013) including a Community Impact Statement
setting out prescribed details in relation to the Local Law was made available for inspection
(or could be obtained) from the Melton Civic Centre and the Caroline Springs Civic
Centre/Library, and was also available on the Council website.
No written submissions were received.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan references:
2. A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability
2.6 Ensure timely compliance with statutory and regulatory obligations
4.
Financial Considerations
There is minimal financial consideration, although some costs will be incurred during the
public consultation process.
5.
Consultation/Public Submissions
Section 119 of the Act outlines the procedure for making a local law. These are:
(2)
The Council must give a notice in the Government Gazette and a public notice
stating—
(a)
the purpose and general purport of the proposed local law; and
(b)
that a copy of the proposed local law and any explanatory document can be
obtained from the Council office; and
(c)
that any person affected by the proposed local law may make a submission
relating to the proposed local law under section 223.
(2A) The Council must ensure that—
(a)
a copy of the proposed local law; and
(b)
an explanatory document setting out prescribed details in relation to the local
law—
is available for inspection at, and obtainable from, the Council office during ordinary
business hours.
(3)
After a local law has been made the Council must give a notice in the Government
Gazette and a public notice specifying—
(a)
the title of the local law; and
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(4)
23 JULY 2013
(b)
the purpose and general purport of the local law; and
(c)
that a copy of the local law may be inspected at the Council office.
After a local law has been made the Council must send a copy to the Minister.
Council has complied with sections 119(2)(2A).
In accordance with section 119(3), it is intended that a public notice will be published in all
local newspapers generally circulating in the municipality on 30 July 2013, and a
Government Gazette notice will be published on Thursday 1 August 2013.
A copy of the signed and sealed document will be forwarded to the Minister for Local
Government after the Government Gazette notice is published in accordance with section
119(4) of the Act.
6.
Risk Analysis
Council risk non-compliance with the Local Government Act 1989 if an update of the existing
Meeting Procedure Local Law No 2 (2004) is not completed to recognise changes introduced
by the Local Government Legislation Amendment (Miscellaneous) Act 2012.
Should Council not accept the recommendation to make a new Meeting Procedure Local
Law (2014) as attached at Appendix 2, there is a risk that the current Meeting Procedure
Local Law No 2 (2004) will expire. With a period of 42-60 days minimum required for
reporting processes, public consultation and the hearing of submissions, there is a risk that
any further delay to adopt a meeting procedure will leave Council without a current statutory
document to regulate and provide for the orderly and fair conduct at all Council meetings,
Special Committee meetings, Advisory Committee meetings and other meetings conducted
by or on behalf of Council.
7.
Options
1.
Refuse the recommendation and take no action;
2.
Accept the recommendation and finalise the necessary statutory processes for the
making of Meeting Procedure Local Law (2013).
LIST OF APPENDICES
1. Meeting Procedure Local Law (2013)
2. Public Notices - Proposal for new Local Law
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8.18
23 JULY 2013
VICTORIAN LOCAL GOVERNMENT WOMEN'S CHARTER
Author: Tracy Spiteri- Governance Coordinator
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
For Council to reaffirm its commitment to the Victorian Local Government Women’s Charter and
endorse a Charter Champion and Women’s Charter Action Plan.
RECOMMENDATION:
That Council:
1. Reaffirm its commitment to the Victorian Local Government Women’s Charter (Appendix 1)
as a sign of positive local leadership.
2. Endorse the implementation of an Annual Action Plan (Appendix 2).
3. Nominate all Councillors to act as Charter Champions on behalf of Melton City Council.
4. Write to the Women’s Participation in Local Government Coalition (WPILGC) acknowledging
its efforts to promote more active citizenship for women, and advise the WPILGC of Councils
continuing support of the Women’s Charter through an Annual Action Plan.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
Council adopted the Victorian Local Government Women’s Charter at the Ordinary Meeting
of Council 13 October 2011. The Charter promotes three key principles of good local
governance being: Gender equity, Diversity and Active citizenship.
As part of their work, the Women’s Participation in Local Government Coalition (WPILGC) is
seeking the support of all Councils to formally endorse and recognise the Charter, and to
nominate a Charter Champion to be a local advocate and to encourage the participation of
Councillors, Officers and the community.
2.
Background/Issues
At its Ordinary Council Meeting of 13 October 2011, Council endorsed the following motion:
“That Council officially endorse the Victorian Local Government Women’s Charter and notes
Council’s commitment to the principles of gender equity, diversity and active citizenship”.
The Charter, developed in 1996, aims to support women’s political and civic participation. It
is unique to Victoria, and supported by the Municipal Association of Victoria (MAV), Victorian
Local Government Association (VLGA) and the State Government.
The three (3) principles of the Victorian Local Government Women’s Charter are:
Gender equity: That women and men have an equal right to be representatives in local
governments, committees and decision making positions.
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23 JULY 2013
Diversity: The inclusion of different experiences and perspectives in local government and
community decision-making strengthens local democratic governance and helps build
cohesive communities. Councils and communities encourage and welcome the participation
of all women.
Active citizenship: Local governments will work with the community to increase the
numbers and participation of women in public life, so that decision-making more clearly
represent and reflects the interests and demographics of communities.
The charter is consistent with state, national and international protocols which highlight equal
rights and opportunities as central to good local governance including the:
 Declaration on the Role of Australian Local Government (1997)
 Worldwide Declaration on Women in Local Government (1998)
 Victorian Code of Good Governance (2000)
 National Framework for Women in Local Government 2007
 Victorian Human Rights and Responsibilities Charter 2006.
It is proposed that Council support their affirmation of commitment by:
 Nominating a Charter Champion as a local advocate for the Charter’s implementation
and to encourage the participation of Councillors, Officers and the community in local
events.
 Endorse an initial Melton City Council - Women’s Charter Annual Action Plan at
Appendix 2 that commits Council to undertake particular activities to demonstrate its
commitment to the principles of the Charter (based upon the Victorian Local
Government Women’s Charter Checklist tool – 3 x 3 Action Plan)
3.
Council Plan Reference and Policy Reference
The Melton City Council 2013-2017 Council Plan references:
2.
A Well Governed and Leading Organisation: Operating with innovation, transparency,
accountability and sustainability.
2.3
3.
Diverse, Confident and Inclusive Communities: A culturally rich, active, safe and
connected City.
3.2
4.
Facilitate community engagement in planning and decision making.
Build resilient people and communities through opportunities to participate in
community life.
Financial Considerations
There are no additional costs associated with endorsement of the Charter. Annual Action
plan items will be delivered within existing resources. Any specific new initiatives will be
subject to the normal Council budget planning and prioritisation processes.
5.
Consultation/Public Submissions
There is no requirement for Council to seek public submissions in relation to the proposed
endorsement of the Victorian Local Government Women’s Charter.
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6.
23 JULY 2013
Risk Analysis
Should Council accept the recommendations and not provide the appropriate organisational
resources to fulfil the Women’s Charter Annual Action Plan, a risk exists that Council may
not be able to deliver upon its commitment.
7.
Options
Council has a number of options available:
1.
Endorse the recommendations as put.
2.
Offer an alternative motion to the recommendation put.
4.
Reject the recommendations and take no further action.
LIST OF APPENDICES
1. Victorian Local Government Women's Charter
2. Victorian Local Government Women's Charter - Annual Action Plan
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9.
23 JULY 2013
REPORTS OF COMMITTEES
Nil.
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23 JULY 2013
10. REPORTS FROM DELEGATES APPOINTED BY COUNCIL TO
OTHER BODIES
10.1
PRESENTATION OF WRITTEN AND VERBAL REPORTS FROM COUNCILLORS IN
THEIR ROLE AS DELEGATES TO OTHER BODIES
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10.2

23 JULY 2013
PARLIAMENTARIAN AND DEPARTMENTAL LETTERS RECEIVED BY THE
MAYOR
Mr Ian Dobbs, Chief Executive, Public Transport Victoria – Melton Rail Duplication
RECOMMENDATION:
That the Parliamentarian and Departmental letters received by the Mayor be received and noted.
LIST OF APPENDICES
1. Correspondence from Public Transport Victoria
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10.3
23 JULY 2013
RECORD OF ASSEMBLY OF COUNCILLORS ATTACHED TO THIS AGENDA IN
ACCORDANCE WITH SECTION 80A(1) OF THE LOCAL GOVERNMENT ACT
1989

2 July 2013 Record of Assembly of Councillors

9 July 2013 Record of Assembly of Councillors

16 July 2013 Record of Assembly of Councillors
RECOMMENDATION:
That the Record of Assembly of Councillors attached to this Agenda dated 2 July, 9 July and 16
July 2013 be received and noted.
LIST OF APPENDICES
1. 2 July 2013 Record of Assembly of Councillors
2. 9 July 2013 Record of Assembly of Councillors
3. 16 July 2013 Record of Assembly
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23 JULY 2013
11. NOTICES OF MOTION
11.1
NOTICE OF MOTION 364 (CR MAJDLIK) LOCAL WOMEN'S RECOGNITION
AWARD
Author: Matthew Wilson- Manager Family Youth and Housing
Councillor: Kathy Majdlik
MOTION:
That a report be provided to Council to investigate a ‘Local Women’s Recognition Award’, that
recognises the great contributions the women of our community make to our great municipality.
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11.2
23 JULY 2013
NOTICE OF MOTION 365 (CR MAJDLIK) SISTER CITY PROGRAM
Councillor: Kathy Majdlik
MOTION:
That a report be provided to Council on a potential program for Melton City Council to establish a
‘Sister City Program’, and the potential benefits this will provide to the Melton Community, with a
suitable municipality in China or other suitable country.
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12. COUNCILLOR’S QUESTIONS WITHOUT NOTICE
Nil.
13. MOTIONS WITHOUT NOTICE
Nil.
14. URGENT BUSINESS
Nil.
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ORDINARY MEETING OF COUNCIL
23 JULY 2013
15. CONFIDENTIAL BUSINESS
Procedural Motion
That pursuant to Section 89(2) of the Local Government Act (1989) the meeting be closed to the
public to consider the following reports, that are considered confidential for the reasons indicated
15.1 Property Development Advisory Committee (PDAC) Meeting 29
This report is confidential in accordance with s89(2)(d)as it relates to contractual matters
15.2 2013/2015 Culturally and Linguistically Diverse Advisory Committee
This report is confidential in accordance with s89(2)(b)as it relates to a matter which council
considers prejudicial to council or any person
15.3 Tender of Municipal Loan 174
This report is confidential in accordance with s89(2)(d)as it relates to contractual matters
15.4 CEO's Periodical Assessment Report
This report is confidential in accordance with s89(2)(a)as it relates to personnel matters:
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FOI EXEMPT AND NOT AVAILABLE FOR PUBLIC INSPECTION
ORDINARY MEETING OF COUNCIL
23 JULY 2013
The Council considered item 15 of the agenda in the Committee Room.
Procedural Motion
Crs Ramsey/Dunn.
That recommendations as printed in items 15.1, 15.2 and 15.3 be adopted in block.
CARRIED
15.1
PROPERTY DEVELOPMENT ADVISORY COMMITTEE (PDAC) MEETING 29
Author: Michael Tudball- Growth Areas Executive
Presenter: Luke Shannon- General Manager Planning and Development
PURPOSE OF REPORT
To consider the minutes of the Property Development Advisory Committee from 2 July 2013
(meeting number 29).
RECOMMENDATION:
That Council endorse the recommendations of the Property Development Advisory Committee, as
outlined in the minutes and attachments of the meeting held on the 2 July 2013 (refer Appendix
1).
Crs Ramsey/Dunn. That the recommendation be adopted.
CARRIED
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FOI EXEMPT AND NOT AVAILABLE FOR PUBLIC INSPECTION
ORDINARY MEETING OF COUNCIL
15.2
23 JULY 2013
2013/2015 CULTURALLY AND LINGUISTICALLY DIVERSE ADVISORY
COMMITTEE
Author: Adamu Tefera- Intercultural Development Officer
Presenter: Maurie Heaney- General Manager Community Services
PURPOSE OF REPORT
To present Council recommendation on the appointment of committee membership for Council’s
Cultural and Linguistically Diverse Advisory Committee (CALDAC).
RECOMMENDATION:
That Council;
1.
Endorse appointments to the Culturally and Linguistically Diverse Advisory Committee as
provided at Appendix 1.
2.
Endorse three (3) excess applicants to be offered interim committee positions with full voting
rights for a period of 12 months.
Crs Ramsey/Dunn. That the recommendation be adopted.
CARRIED
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FOI EXEMPT AND NOT AVAILABLE FOR PUBLIC INSPECTION
ORDINARY MEETING OF COUNCIL
15.3
23 JULY 2013
TENDER OF MUNICIPAL LOAN 174
Author: Shan Thurairajah- Manager Finance
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
For Council to consider the tender process related to Municipal Loan 174.
RECOMMENDATION:
That:
1. Council takes up Municipal Loan 174 for $7,500,000 from the Commonwealth Bank of
Australia at the current 90 day BBSW rate plus 0.65% as per the letter of offer received
from CBA.
2. The draw down date of the loan will be 1 August 2013.
3. The mortgage documents prepared by Commonwealth Bank of Australia be signed and
sealed by Council.
4. Council authorise the Chief Executive Officer and General Manager Corporate Services
to sign the loan documentation on behalf of Council.
Crs Ramsey/Dunn. That the recommendation be adopted.
CARRIED
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ORDINARY MEETING OF COUNCIL
15.4
23 JULY 2013
CEO'S PERIODICAL ASSESSMENT REPORT
Presenter: Peter Bean- General Manager Corporate Services
Having declared a conflict of interest in item 3 of the agenda, the Chief Executive left the Chamber
prior to discussion taking place and took no further part in the meeting.
All staff, except the General Manager Corporate Services, left the Chamber and took no further
part in the meeting.
PURPOSE OF REPORT
To inform the Council of the Review Panels periodical assessment for the Chief Executive Officer.
RECOMMENDATION:
That the information in the report and attachments, at Appendix 1, be noted.
Crs Majdlik/Ramsey. That the recommendation be adopted.
CARRIED
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23 JULY 2013
The meeting was not reopened to the public.
16. CLOSE OF BUSINESS
The meeting closed at 8.01pm.
Confirmed
Dated this
............................................................................CHAIRPERSON
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