University of South Florida
Implementing Version 7.0:
Lessons Learned from
an Academic Perspective
University of South Florida
OVERVIEW
 University Statistics
 PeopleSoft Operation
 Implementation Approach
 Critique of Decisions
 Questions & Answers
University of South Florida
WHO WE ARE
 Largest Metro University in Southeast
 35,500 Full & Part Time Students
 9,000 Full & Part Time Employees
 Research Level I University
 850,000,000 Operating Budget
University of South Florida
ACADEMIC PROFILE
 4 Campuses
 12 Academic Colleges
 Medical School
 Cancer Research Center/Hospital
 National Research Institutes in Mental
Health and Oceanography
University of South Florida
ACADEMIC PROFILE (continued)
 3 Semesters: Fall, Spring, Summer
 182 Approved Degree Programs
 3 Pay Plans: Faculty, A&P, USPS
 3 Unions
 Separate systems: HR, Financials,
Student Administration
University of South Florida
PEOPLESOFT OPERATION
 Application: Version 7.02
 People Tools: 7.06
 Platform: Sun Solaris
 Database: Oracle 8i
 No Implementation Partner
 Go Live Date: 04/30/99
University of South Florida
PEOPLESOFT OPERATION 2002
 Application: Version 8.1
 People Tools: 8.12
 Platform: Sun Solaris
 Database: Oracle 8i
 Web Server: Apache
 Browser: Internet Explorer
 Projected Go Live Date: Spring, 2002
University of South Florida
STRUCTURE:GEMS
SPONSORS
DIRECTORS
PROJECT MANAGER
CORE TEAM
HR DIAMOND
TEAM
PAYROLL DIAMOND
TEAM
IT DIAMOND
TEAM
OPAL EFFORT
OPAL EFFORT
OPAL EFFORT
University of South Florida
PLAN:GEMS
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Establish Organizational Structure
Training: CIT/Functional/Technical/Help Desk
Install Software
Perform Fit/Gap Analysis
Build @ Test Prototypes
Convert Data
Develop Interfaces
Security
Train End Users
Unit/System Parallel Testing
Implement
University of South Florida
CRITIQUE:
 Structure
Released Time Limitations
Insufficient Flexible Dollars
Decision Lag Time
University of South Florida
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Software Installation
Supporting Multiple Instances
Dedicated Computer Lab Space
IT Involvement on Functional Team
Fit/Gap Analysis & Testing Prototypes
Use Real Data
Involve End-Users
University of South Florida
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Converting Data
Garbage is Garbage
Dollars vs. Time
End - User Training
When to Begin
Who to Train
Implementation
Chosing the Best Time
University of South Florida
University of South Florida
University of South Florida
QUESTIONS ?
USF GEMS Web Site
http://usfweb.usf.edu/hris/hris.htm
E-MAIL Addresses:
paris@mirage.fmhi.usf.edu
gkilpat@mirage.fmhi.usf.edu