THIRD QUARTER PERFORMANCE EVALUATION REPORT OF
EMALAHLENI BULK WATER SUPPLY
MPUMALANGA
CHIEF DIRECTORATE: BULK INFRASTRUCTURE PROGRAMME
PERIOD: 01 OCTOBER 2014 TO 31 DECEMBER 2014
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TABLE OF CONTENTS
1
2
3
4
5
6
7
INTRODUCTION ............................................................................................................................................. 3
BACKGROUND TO THE PROJECT ............................................................................................................ 3
ATTENDEES OF THE EVALUATION MEETING ....................................................................................... 3
PROJECT DESCRIPTION ............................................................................................................................. 4
PROJECT SCOPE .......................................................................................................................................... 4
AREA OF SUPPLY.......................................................................................................................................... 5
PROJECT CONTRACT AND COST ............................................................................................................ 5
7.1
Contract Details........................................................................................................................................ 5
7.2
8
Funding Allocated to the Project............................................................................................................ 5
PROGRESS ON PROJECT........................................................................................................................... 5
8.1
Refurbishment of Point D Floating Cover Reservoir .......................................................................... 5
8.2
Construction of the 900mm Rising Main .............................................................................................. 6
8.3
Construction of a New Pump Station at Point D ................................................................................. 6
8.4
Upgrade of the 600ø Pumping Mains from Point D to Point A and from Point D to Point B ........ 6
8.5
Upgrade of Water Quarry at Point B ..................................................................................................... 6
8.6
Construction of a 10Mℓ Reservoir at Point E ....................................................................................... 7
8.7
Development of O&M Manual of All Bulk Supply Assets................................................................... 7
8.8
Replacement of a 400mm pipe with a 500mm diameter pipe........................................................... 7
8.9
Cleaning of Reservoirs ............................................................................................................................ 7
8.10
Installation of Telemetry at Four (4) Pump Stations ........................................................................... 8
9
10
11
12
RISKS AND MANAGEMENT THEREOF ..................................................................................................... 8
PROJECT BENEFICIARIES .......................................................................................................................... 8
OBSERVATIONS AND RECOMMENDATIONS......................................................................................... 9
PROJECT IMPLEMENTATION PHOTOS ................................................................................................... 9
ANNEXURE A:
ANNEXURE B:
ANNEXURE C:
Project Implementation Photos
Details of contracts awarded
Details of job opportunities
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31 December 2014
INTRODUCTION
In terms of Section 10(7) (b) of the Division of Revenue Act No 10 of 2014 (DORA) as
promulgated in Government Gazette No 37595 dated 26 April 2014, the transferring national
officer must submit a quarterly performance report for all Programmes funded by a Schedule 6
allocation within 45 days after the end of each quarter, in accordance of the relevant framework
to the National Treasury.
The Regional Bulk Infrastructure Grant (RBIG) is a Schedule 6 indirect conditional grant for the
benefit in kind of municipalities.
The objective of this Report is to provide a quarterly performance evaluation report of RBIG
funded projects, in compliance with the DORA. The objective of this evaluation was to determine
whether the progress on the project is commensurate with the expenditure to date as well as to
determine whether the project is still on course in terms of the original planning.
This performance evaluation report, covering quarter 3 of the 2014/15 financial year is for the
Emalahleni Bulk Water Supply Project in Nkangala District Municipality under the Emalahleni
Local Municipality (LM).
2
BACKGROUND TO THE PROJECT
The Emalahleni Local Municipality (ELM) conducted an audit and assessment on the bulk water
infrastructure at the beginning of 2011. The investigation was initiated as a result of pressing
challenges in respect of water services in the town. The water treatment and delivery
infrastructure as well as the operational management systems had degraded to the extent that
water services were compromised in respect of both water quality and quantity.
The audit recommended a phased implementation approach in order to mitigate the risks faced
by ELM. The initial phase identified actions that would immediately improve the quality and
assurance of supply of the bulk water infrastructure.
Phase I was completed in the 2011/2012 financial year with recommendations that Phase II
should be continued.
Phase II was implemented in the 2012/13 financial year and was completed in April 2013.
Phase III is focused on the upgrading of the key bulk infrastructure to meet the growing demand.
Isiphethu Water Services was appointed by Rand Water to undertake the “Turnkey Project for
the Upgrading of Key Bulk Water Infrastructure at Emalahleni Local Municipality”
3
ATTENDEES OF THE EVALUATION MEETING
Below are the names of the people who attended the evaluation session on 13 January 2015:
Name
D. Van Der Boon
C. Malefane
M. Senyolo
Organisation
DWS Head Office
DWS Mpumalanga
DWS Mpumalanga
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Name
BJ.Matshiane
L. Modiba
B. Botes
P.Madonsela
M.Sello
T. Nkonyane
V.Ndaba
P.Mguni
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31 December 2014
Organisation
DWS Mpumalanga
Rand Water
Emalahleni LM
Emalahleni LM
Rand Water
Isiphethu Water Services
Isiphethu Water Services
Isiphethu Water Services
PROJECT DESCRIPTION
The proposed phases for the refurbishment work are summarised below.
Phase I:
Phase II:
Phase III:
Emergency Interventions to prevent System Collapse
Short-Term Interventions to improve System Performance
Medium-Term Interventions aimed at upgrading the infrastructure to meet the
growing demand
The project forms parts of operation and maintenance projects. The project is implemented in a
Phased approach aimed at addressing two key problem areas:


Dealing with losses
Quality infrastructure
From the planning of the project it was evident that there are huge water losses in the system
and the municipality wanted to circumvent having to increase the supply and Water treatment,
just to have the existing infrastructure over capacitated.
The project is implemented as a turn-key contract. The Conditions of Contract are for
EPC/TURNKEY, First Edition 1999 (The Silver Book), available separately from the International
Federation of Consulting Project Managers (FIDIC). Copies of these conditions of contract can
be obtained from the South African Association of Consulting Project Managers. Tel: (011) 463
2022.
5
PROJECT SCOPE
The project scope for Phase III is made up of the following activities as outlined in the tender
document:







Installation of Non-Return Valves at Old Point D Pump Station
Installation of Stand-By Generator for the Witbank WTW Inlet Facility.
Refurbishment of Point D Square Reservoir
Construction of the Missing Section of the 900mm Rising Main from Witbank Dam to
Point B Pump Station
Construction of a New Point D Pump Station
Upgrade of Pumping Main from Point D to Point A
Upgrade of Pumping Main from Point D to Point B
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








6
31 December 2014
Upgrade of Water Quarry at Point B
Refurbishment of Valves on Point A to Point E Pipeline
Construction of Additional Storage Reservoir at Point E Pump Station
Development of O&M Manual of All Bulk Supply Assets
Replacement of an existing 400mm diameter pipe with a 500mm diameter pipe
Training of ELM Personnel
Cleaning of All Reservoirs
Repair of leaks on bulk network
Installation of Telemetry at Four (4) Pump Stations
AREA OF SUPPLY
The area of supply is within the jurisdiction of the Emalahleni Local Municipality.
7
PROJECT CONTRACT AND COST
7.1
Contract Details
The details on the contract for the Phase III of the project are mentioned below:
Name of Consultant/Contractor
Contract Amount
Period of the Contract Period
Start Date
Completion Date
7.2
:
:
:
:
:
Isiphethu Water Services
R 65 982 300 incl Vat
28 months
11 November 2013
30 June 2016
Funding Allocated to the Project
Table 1: Project Budget Phases 1 to 3
Approved
budget
amount and
spent
8
2011/12
R20 000 000
2012/13
R25 999 271
2013/14
R14 778 778
2014/15
R51 739 360
Total
R134 517 409
PROGRESS ON PROJECT
The overall physical progress for Phase III is at 30 % and it’s detailed below:
8.1
Refurbishment of Point D Floating Cover Reservoir
The floating cover was successfully installed and practical hand over and the floating cover was
commissioned on 2 October 2014. However the completion certificate was signed on 27 January
2015 as the contractor had to submit all the as-built drawings as well as the guarantees. A copy
of the completion certificate is appended to this report. Isiphethu water services, Emalahleni
Local Municipality and Rand Water Officials Quality assurance consultants were satisfied with
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the works. Warranty and guarantee documents were handed over and accepted by ELM and
Rand Water
8.2
Construction of the 900 mm Rising Main
Construction of this activity has not yet commenced and is behind schedule due to the
following:


8.3
Approval of TRAC (SANRAL) way leave – Pending arrangement of a guarantee of
R250 000 required by TRAC. This Rand Water is in the process of arranging the
Guarantee and the expected completion date 20 February 2015. The Wayleave will be
approved once the guarantee is submitted to TRAC.
Supply and Delivery of 900 mm pipes from Hall-Longmore, delivery expected
11 February 2015. The pipes were ordered on in September 2014 and the expected
delivery date was 15 December 2015, but due to challenges with the supplier the revised
expected delivery date applies. The original delivery schedule is attached to this report.
Construction of a New Pump Station at Point D
The designs were submitted to Rand Water and comments were received on the designs and
drawings. Revised drawings and design report will be submitted on 9 February, for approval.
Construction of the pump station will commence as soon as communication of approval is
received from Rand Water
8.4
Upgrade of the 600ø Pumping Mains from Point D to Point A and from Point D to Point B
The designs for the pipeline were submitted to Rand Water on 18 December 2014 the designs
are being assessed by Rand Water for Approval. The 600 mm dia ductile iron pipes were
delivered on site on 28 November 2014.The contractor is busy exposing existing services on the
pipe route and setting out of the pipeline and construction is expected to commence on
6 February 2015 pending the approval of the designs.
8.5
Upgrade of Water Quarry at Point B
The requirements for refurbishment and upgrade, or modifications to existing systems to improve
the operations and efficiency of the pump station, has been identified as follows:







Installation of four complete new 700 ℓ/s, 250 KW submersible pumps. (3 x Duty and 1 x
Standby)
Alterations to delivery pipework.
Extension of the existing control station to cater for the new MCC’s
Construction of concrete palisade fence around control station
Refurbishing of existing bypass and interconnecting pipework and valves.
Installation of an additional 500 KVA transformer and the bulk electrical supply upgraded.
Construction of a new rectangular dry well abstraction chamber which will consist of a
concrete structure with size of 8.5 x 6.1 x 15 m deep equipped with a safety ladder. The
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cover of the walkway will be checkered plate panels of size 2 m by 2 m. The chamber will
be open however cover will be supplied by enclosing the steel structure on top of the well.
The detailed designs were submitted to Rand Water on 22 September 2014 and a go ahead
was given by Rand Water on 21 October 2014 to proceed with work without the formally signed
designs. Subsequently a meeting with ELM and Rand Water was conducted on 28 October
2014 for the final presentation of drawings indicating the activities to be carried out.
Isiphethu Water Services is awaiting the variation order for temporary electrical works from
Rand Water; however activities such as ordering of the pumps and other works can proceed.
8.6
Construction of a 10 Mℓ Reservoir at Point E
The designs for the reservoir have been completed but it will form part of the scope of works for
the later phases as the current need for the Emalahleni Local Municipality is increased
abstraction capacity and not storage.
8.7
Development of O&M Manual of All Bulk Supply Assets
This activity is ongoing with the anticipated finalisation in mid February 2015
8.8
Replacement of a 400 mm pipe with a 500 mm diameter pipe
The overall progress of this activity is 70%. Table 3 below outlines the milestones for this activity.
Table 2 INSTALLATION OF 500 MM DIA PIPELINE: PROGRAMME
Activity
Start
Finish
Progress
Delivery of material
12 May 2014
16 May 2014
100%
Exposing of Existing Services
23 June 2014
10 July 2014
100%
Trench Excavation
8 July 2014
10 July 2014
75%
Pipe Installation
4 August 2014
23 January 2015
70%
Final Inspection and Handover
26 January 2015
30 January 2015
CHALLENGES:
There was a three weeks delay during the month of August due to labour unrest which occurred
on a project parallel to this. The site activity was affected as the site was closed off by local
residents. The situation was well handled by the local councillor. A revised program for the
replacement of the GRP line was submitted in October 2014.
8.9
Cleaning of Reservoirs
A total number of 19 reservoirs have been successfully cleaned to date. There is only reservoir
namely an 11.5 Mℓ Res at Point B. An isolating valve at the inlet of this reservoir is broken thus it
needs to be replaced when the reservoir is cleaned. A variation order for the fixing if this valve
has been submitted to Rand Water and it will be attended to once the variation order is
approved.
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8.10
31 December 2014
Installation of Telemetry at four (4) Pump Stations
Rand Water indicated that this item will be treated as a separate project since the installation of
the new system is not only a variation but a deviation from the original scope of work. The
original scope of work entailed the repair of the existing system however the Emalahleni Local
Municipality indicated that a new system should be installed instead of repairing the old one.
Isiphethu Water Services is still awaiting a directive with regards to the way forward in
implementing this item.
9
RISKS AND MANAGEMENT THEREOF
There were a number of challenges experienced on site of which can be summarized as follows:
a) Delays in the construction of the 500 mm pipeline

b)
Upgrading of the Point B Quarry Pump Station


10
There was a three weeks delay during the month of August due to labour unrest
which occurred on a project parallel to ours. The site activity was affected as the site
was closed off by local residents. The situation was well handled by the local
councillor. A revised program for the replacement of the GRP line was submitted in
October 2014.
The conceptual design presented in the tender document entailed the construction
of a dry well with submersible pumps. During interaction with ELM a concern was
raised with regards to the maintenance of submersible pumps, therefore the
request was made to consider other alternatives.
Numerous meetings were held with the municipality where the original concept of
constructing a dry well was approved.
PROJECT BENEFICIARIES
There are a number of water supply systems supplying potable water to the residence of the
Emalahleni Local municipality. These include the following:
(i).
(ii).
(iii).
Emalahleni water supply system – This supplies the town of Emalahleni, the industries
and the surrounding communities which include Clewer to the immediate west; Ogies
and Phola which are approximately 25 km from the town of Emalahleni
Kriel water supply system – This is a separate scheme which supplies the town of Kriel
and the township of Thubelihle. The scheme used to be managed by Eskom before the
scheme was transferred to Emalahleni LM by Eskom
Wilge water supply system –This is a separate scheme which supplies the town of Wilge
west of Emalahleni. The scheme is dependent on groundwater.
The project will benefit the Emalahleni community by assuring the supply and improving the
water quality.
The number of people who benefited during quarter 3 in the 2014/15 financial year from job
opportunities during Phase III of the project is 13. This includes 6 adult men and 7 young men.
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31 December 2014
OBSERVATIONS AND RECOMMENDATIONS
The progress on the project has been slow due to the completion the first phase of the project,
professional services (design, drawings, and contextual obligations), but construction has
commenced on various parts of the project and measurable progress should be noted in the
next few months.
12
PROJECT IMPLEMENTATION PHOTOS
The pictures below on the progress of work carried out on this project.
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ANNEXURE A:
31 December 2014
Project Implementation Photos
Figure 1: Replacement of 400 mm dia. Old GRP Line with 500 mm dia. DI Pipe
Figure 2: Blanket and Backfilling of replaced 400 mm dia. Line along Schonland Drive
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31 December 2014
Figure 3: Installation of 500 mm dia. Gate Valve for the Pipe line in Figure 2
Figure 4: Installation of 500 mm dia. Bend and Backfilling for the Pipe line in Figure 1
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Figure 5: Final Backfill for the replaced Old GRP Line in Figure 1
Figure 5: Welding of electrical cable for the Rain Water Pump on the Floating Reservoir
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REGIONAL BULK INFRASTRUCTURE GRANT
31 December 2014
ANNEXURE B: DETAILS OF CONTRACTS AWARDED
CONTRACTOR
CONTRACT
VALUE
(incl. VAT)
CONTRACT
AWARD /
START
DATE
PLANNED
COMPLETION
DATE
ACTUAL
COMPLETION
DATE
EXPENDITURE
AS AT 31 Dec 14
(incl. VAT)
%
COMPLETIO
N
Emalahleni Bulk
Infrastructure
Programme
Phase 1
Bosch Munitech
R 45 000 000
Sept 2011
March 2012
March 2012
R 45 000 000
100%
Emalahleni Bulk
Infrastructure
Programme
Phase 2
Tlou – Siza
Tech JV
R 26 000 000
Nov 2012
Apr 2013
Apr 2013
R 26 000 000
100%
R 31 016 134.02
30%
CONTRACT NO.
AND NAME
Emalahleni
Upgrade of Bulk
Isiphethu Water
R66 000 000
Nov 2013
April 2016
Water
Services
Infrastructure
NOTE:
Retention monies withheld have been included as expenditure.
All figures include 14% VAT.
In Progress
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REGIONAL BULK INFRASTRUCTURE GRANT
ANNEXURE C:
31 December 2014
Details of job opportunities
Last name
I.D. Number
Youth Men
Adult Men
Adult
Woman
Youth
Woman
First name
Gender
. OCTOBER 2014
Start date
Number of
labour days
Daily wage
rate
. NOVEMBER 2014
. DECEMBER 2014
Number of
labour days
Daily wage
rate
Number of
labour days
Daily wage
rate
Female
0
R 180.00
0
R 180.00
0
R 180.00
Female
0
R 180.00
0
R 180.00
0
R 180.00
Liwis
Nohunga
AC166625
Male
2014/08/25
21
R 180.00
21
R 180.00
10
R 180.00
Victor
Mlangeni
7607275385081
Male
2014/08/29
21
R205.74
21
R 205.74
10
R205.74
Boetie
Nkosi
7909285685082
Male
2014/08/29
21
R205.74
21
R205.74
10
R205.74
Ndumiso
Mdewuka
7803135922086
Male
2014/09/01
21
R 205.74
12
R 205.74
10
R 205.74
Sipho
Ncongwane
7309185540083
Male
2014/09/01
21
R 205.74
15
R 205.74
10
R 205.74
Xolani
Sibanyoni
8712235197086
Male
2014/09/01
21
R 205.74
17
R 205.74
10
R 205.74
Emilio
Sefo
Carlos
Bheki
Sizonqoba
Sbusiso
Doee
Timbe
Sigaugue
Mavuso
Mahlangu
Mabena
8026
12AC71422
AC159958
8406245329082
8611025822087
9205065374080
Male
Male
Male
Male
Male
Male
2014/08/25
2014/08/25
2014/08/25
2014/08/25
2014/08/29
2014/09/01
21
21
21
21
21
21
R 180.00
R 180.00
R 180.00
R 180.00
R205.74
R 205.74
21
21
21
21
21
15
R 180.00
R 180.00
R 180.00
R 180.00
R 205.74
R 205.74
10
10
10
10
10
10
R 180.00
R 180.00
R 180.00
R 180.00
R 205.74
R 205.74
Vusi
Ndaba
8204105281083
Male
2014/08/18
21
R205.74
21
R 205.74
15
R225.00
TOTALS (DO NOT ENTER DATA IN THIS LINE)
273
248
135