2013-14
The Annual Quality Assurance Report (AQAR) of the IQAC
All NAAC accredited institutions will submit an annual self-reviewed progress report to NAAC, through its IQAC. The
report is to detail the tangible results achieved in key areas, specifically identified by the institutional IQAC at the
beginning of the academic year. The AQAR will detail the results of the perspective plan worked out by the IQAC. (Note:
The AQAR period would be the Academic Year. For example, July 1, 2012 to June 30, 2013)
Part – A
1. Details of the Institution
MATA GUJRI COLLEGE
1.1 Name of the Institution
Fatehgarh Sahib
1.2 City/Town
State
Pin Code
Institution e-mail address
Contact Nos.
Punjab
140406
info@matagujricollege.org
01763-232395,
01763-232715-19
Name of the Head of the Institution:
Dr. Jatinder Singh Sidhu
Tel. No. with STD Code:
01763-232715-19
Mobile:
095920-75889
Name of the IQAC Co-ordinator:
Mobile:
IQAC e-mail address:
Prof. Gauri Handa
081468-00347
iqac@matagujricollege.org
1.3 NAAC Track ID (For ex. MHCOGN 18879)
PBCOGN20292
1.4 NAAC Executive Committee No. & Date:
2004 – 2009
(For Example EC/32/A&A/143 dated 3-5-2004.
This EC no. is available in the right corner- bottom EC/35/015 dated 28 Feb, 2005
of your institution’s Accreditation Certificate)
www.matagujricollege.org
1.5 Website address:
1.6 Accreditation Details
Sl. No.
Cycle
Grade
CGPA
1
1st Cycle
A
86.25
Year of
Accreditation
2004
Validity
Period
2009
nd
2
2 Cycle
3
3rd Cycle
4
4th Cycle
May 2010
1.7 Date of Establishment of IQAC:
2013-14
1.8 AQAR for the year (for example 2010-11)
1.9 Institutional Status
University
State
Affiliated College
Yes
Constituent College
Yes
Autonomous college of UGC
Yes
Central
√
No
No
√
Regulatory Agency approved Institution
Deemed
√
No
Yes
No
√
(eg. AICTE, BCI, MCI, PCI, NCI)
Type of Institution
Co-education
Urban
√
Men
Rural
Women
√
Tribal
Private
Financial Status
Grant-in-aid
UGC 2(f)
Grant-in-aid + Self Financing
√
√ UGC 12B
√
Totally Self-financing
1.10 Type of Faculty/Programme
Arts
√
TEI (Edu)
Science
√ Commerce
Engineering
Others (Specify)
√
Law
Health Science
PEI (Phys Edu)
Management
√
Computer Application
1.11 Name of the Affiliating University (for the Colleges)
Punjabi University, Patiala
√
1.12 Special status conferred by Central/ State Government-- UGC/CSIR/DST/DBT/ICMR etc
UGC, State Govt and University
Autonomy by State/Central Govt. / University
University with Potential for Excellence
UGC-CPE
DST Star Scheme
UGC-CE
UGC-Special Assistance Programme
DST-FIST
UGC-Innovative PG programmes
Any other (Specify)
UGC-COP Programmes
2. IQAC Composition and Activities
2.1 No. of Teachers
2.2 No. of Administrative/Technical staff
06
03
2.3 No. of students
00
2.4 No. of Management representatives
01
01
√
2.5 No. of Alumni
2. 6 No. of any other stakeholder and
00
community representatives
2.7 No. of Employers/ Industrialists
01
2.8 No. of other External Experts
01
2.9 Total No. of members
13
2.10 No. of IQAC meetings held
02
2.11 No. of meetings with various stakeholders:
No.
04
Faculty
Non-Teaching Staff Students
Alumni
0
Others
2
2.12 Has IQAC received any funding from UGC during the year?
Yes
2
No
√
2.13 Seminars and Conferences (only quality related)
(i) No. of Seminars/Conferences/ Workshops/Symposia organized by the IQAC
Total Nos.
(ii) Themes
02
International
National
02
State
Institution Level
1. Chemistry for better tomorrow-current trends and challenges.
2. Sabeychar ate Sahit De Sndarb vich Utar Aaudinat Te Punjabi
Diespora.
2.14 Significant Activities and contributions made by IQAC
The IQAC has designed the quality policy by taking into consideration the vision, the mission,
goals and objectives. The implementation of the policy is monitored by the Principal, Deans,
Controller of Examinations and HODs. The College has established a number of Centres/Cells,
Committees and statutory Academic Bodies (like Board of Studies, Academic Council) to
deliberate on various quality related issues pertaining to higher education. The
recommendations of such Centre/Cells and Committees are considered in Academic Council and
the College development council to approve these recommendations and formulate Statutes,
Ordinances, Regulations and Guidelines for smooth and effective implementation of the
proposals to sustain and enhance quality. The recommendations of the committee are given due
considerations in all the developmental activities of the College. The College has established
College Development Council to ensure quality in its academic and administrative functions. The
committee meets regularly and suggests a road map for all round development of the College.
2.15 Plan of Action by IQAC/Outcome
The plan of action chalked out by the IQAC in the beginning of the year towards quality
enhancement and the outcome achieved by the end of the year *
Plan of Action
Achievements

Plan to improve infrastructure Facilities


Beautification of college campus

Laboratories equipped with new equipment and
Infrastructure facilities are improved as per
plan
College Campus is beautified by planting
trees and by doing repair and renovation of
the buildings.
Labs including computer labs are
modernized.
New academic courses: M.A. Music
(Vocal), M.A. Political Science, M.Com
Finance and An Add on Course on
Floriculture are introduced in this session.
Two National Seminars organized one in
Chemistry and other in Punjabi.
Guest Lectures organized by almost all the
departments.

instruments.

New academic programme to be started.

To organise Guest / Extension Lectures.

To organise Conferences / Seminars /


Workshops.

To hold Induction Programme for all classes.


* Attach the Academic Calendar of the year as Annexure.
2.16 Whether the AQAR was placed in statutory body
Management
Syndicate
Yes
No
√
Any other body
Part – B
Criterion – I
1. Curricular Aspects
1.1 Details about Academic Programmes
Level of the
Programme
PhD
PG
UG
PG Diploma
Advanced Diploma
Number of
existing
Programmes
Number of
programmes added
during the year
17
17
05
03
Number of
self-financing
programmes
19
14
05
Number of value
added / Career
Oriented
programmes
Diploma
Certificate
Others, Ad on
Courses
06
01
Total
07
4
45
Interdisciplinary
Innovative
45
01
01
1.2 (i) Flexibility of the Curriculum: CBCS/Core/Elective option / Open options
Core options/ subjects are provided in all UG programmes where students are required to opt three subjects as per the
policy of Punjab Government. The College also provides elective options to the students in almost all PG/UG courses.
The students of B.A are given the options of electing three optional subjects from a wide range of 20 elective subjects.
Students of Science streams can opt for any one subject from humanities stream as an additional subject. This provides
them an opportunity to prepare for competitive exams. College has introduced a new course of B.Sc. (Computer,
Statistics, Mathematics) so that students can be provided with variety in selection of course combinations. B.Sc students
also have the choice between Chemistry and IT for their Under Graduate Degree.
(ii) Pattern of programmes:
Pattern
Number of programmes
Semester
49
Trimester
Annual
1.3 Feedback from stakeholders* Alumni
(On all aspects)
√
Parents
01
√
Employers √
Students
√
or
√e/ Co-operating schools (for PEI)
El
*Please provide an analysis of the feedback in the Annexure
e
ct if yes, mention their salient aspects.
1.4 Whether there is any revision/update of regulation or syllabi,
iv
e
The meetings of Boards of Studies in different subjects are convened at regular intervals. The
o
faculty interacts with the students before the meeting of the Board of Studies to take their
pt
feedback on the curriculum. The Principal interacts with the toppers of each course. Academic
io
experts, industry professionals deliberate upon the curriculum design by keeping in mind its
n
relevance and usefulness in order to achieve the desired goals of education. The curriculum
s
designed is taken up for discussion in the meetings of the Faculty of different streams wherein inter
C
disciplinary aspects are also consulted. The College takes proper feedback from outgoing students
or
and alumni. So that College can make certain changes and improvements in the curriculum which
e
can prove beneficial for students. Finally, the approval of the highest academic body of the College
o
i.e. Academic Council is obtained.
pt
io
1.5 Any new Department/Centre introduced during the year. If nyes, give details.
s/
s
u
Mode of feedback
:
Online
Manual
Three Post Graduate Courses : M.A. Political Science, M.A. Music (Vocal) and M.Com Finance. An one Add on
Course on Floriculture are introduced in this session.
Criterion – II
2. Teaching, Learning and Evaluation
2.1 Total No. of permanent faculty
Total
Asst. Professors
65
2.2 No. of permanent faculty with Ph.D.
2.3 No. of Faculty Positions Recruited (R) and
Vacant (V) during the year
Associate Professors
46
Professors Others
01
18
17
Asst.
Professors
Associate
Professors
Professors
Others
R
V
R
R
R
107
nil
2.4 No. of Guest and Visiting faculty and Temporary faculty
Nil
V
Nil
V
Total
V
Nil
2.5 Faculty participation in conferences and symposia:
No. of Faculty
Attended
Seminars/
Presented papers
Workshops
Resource
Persons
International level
18
05
01
National level
49
24
03
State level
2.6 Innovative processes adopted by the institution in Teaching and Learning:





For the improvement of results class tests were conducted after the completion of units/
topics .
Educational trips, excursions, Industrial visits, field trips visit to organic farm, stock
exchanges were arranged to provide direct exposure to techniques adopted in the
diverse fields.
For the better understanding of the technical topics animated PPT's with the help of
Projector and Kyan were shown to the students.
Syllabus split/lesson plans were prepared in the beginning of the semester for the timely
completion of syllabus.
Project and assignments were given to the students to inculcate the habit of learning by
doing.
2.7 Total No. of actual teaching days
during this academic year
134
R
V
2.8 Examination/ Evaluation Reforms initiated by
the Institution (for example: Open Book Examination, Bar Coding,
Double Valuation, Photocopy, Online Multiple Choice Questions)
The College has initiated a number of evaluation reforms in the examination system. Many steps
have been taken to improve the quality of evaluation system. The current system of evaluation had
been in practice since the inception of autonomous status being conferred to the College in 2010.
The College follows the system of coding. There has been a marginal modification in the system
after the implementation of semester system in courses. The answer sheets are coded by the
Deputy Registrar Secrecy. The original roll numbers are concealed and the fictitious series is
allotted to each set of bundles. Records of original roll number are kept in the custody of the
Controller Examination. Besides this, introduction of internal assessment in every course has
improved the performance of students. The names of all persons associated with evaluation
process are kept secret. Jammers are installed in the Examination Centres for the better and fair
conduct of exams.
2.9 Course/Programme wise
distribution of pass percentage :
Total no. of
students
appeared
Title of the
Programme
B.Com-III
(Accounting
Finance)
Division
Distinction
I
II
III
Pass
33
30
02
---
32
87
57
22
5
84
58
80
99
15
49
25
18
28
7
29
28
40
78
81
44
12
35
23
10
28
36
57
13
26
26
24
14
23
7
31
23
09
17
36
52
11
24
17
15
10
01
1
2
----09
----02
--07
6
4
0
2
----------------02
-----
24
10
33
23
09
26
36
52
13
24
26
21
14
07
06
01
---
07
and
B.Com-III
(professional)
B.Com-III
BCA-III
B.Sc-III(NonMedical)
BBA-III
B.Sc-III(Medical)
M.Com-II
M.Com-II(Finance)
MJMC-II
M.Sc (Maths)
MBA
MCA
M.Sc (Physics)
M.Sc (Chemistry)
MA (Punjabi)
MA(History)
M.Sc Food
Technology
M.Sc Bio. tech-II
2.10 How does IQAC Contribute/Monitor/Evaluate the Teaching & Learning processes:
Students opinion is important and are utilized to evaluate the quality of teaching and teaching methods. Students'
feedback is received through suggestion boxes. These suggestion boxes are put up at various locations in College
campus. They are regularly checked by the Principal. Suitable action is taken. Moreover, College conducts tutorial classes
regularly. In these classes, the teachers give details about the College rules and regulations and students discuss their
problems related to teaching methods, hostel etc. These problems are then discussed by the authorities and suitable
actions are taken. The students performance is recorded on the basis of house tests and mid semester exams. Two mid
semester tests are conducted per semester and the record is maintained for the evaluation. Principal of institute
interacts with the toppers of each class and their suggestions regarding any improvement in syllabi is collected and
considered. Induction Program is conducted in the beginning of the session to make the student aware of the facilities
and programs available in the college. Feedback about various facilities and their working which collected by the IQAC
for the concerned teachers.
2.11 Initiatives undertaken towards faculty development
Number of faculty
benefitted
Faculty / Staff Development Programmes
Refresher courses
04
UGC – Faculty Improvement Programme
HRD programmes
Orientation programmes
01
Faculty exchange programme
Staff training conducted by the university
Staff training conducted by other institutions
Summer / Winter schools, Workshops, etc.
14
Others
2.12 Details of Administrative and Technical staff
Category
Number of
Permanent
Employees
Administrative Staff
57
Technical Staff
01
Number of
Vacant
Positions
Number of
permanent
positions filled
during the Year
Number of
positions filled
temporarily
27
Criterion – III
3. Research, Consultancy and Extension
3.1 Initiatives of the IQAC in Sensitizing/Promoting Research Climate in the institution
A College is known by the quality of its research, and the way in which its teaching is enriched by the research
conducted. Therefore it is the intent of the College to develop a research culture that encourages and rewards
excellence in Research, Innovation and Development, builds research capacity, generates resources, and enriches
knowledge which enhances teaching and outreach activities, and leads the College towards the realization of its
mission. The research committee is created to facilitate research activities and to deal with research related
administrative work. Research committee has the following functions:
1. To ensure that research is acknowledged as one of the aims of the College.
2. To ensure that opportunities and possibilities are created and maintained to develop research in the College.
3. To ensure that sufficient funds are generated within the College to support research activities.
3.2
Details regarding major projects
Number
Outlay in Rs. Lakhs
3.3
Ongoing
01
10,58,000/-
Sanctioned
0
Submitted
0
Ongoing
01
30000/-
Sanctioned
0
Submitted
0
Details regarding minor projects
Number
Outlay in Rs. Lakhs
3.4
Completed
02
13,04,000/-
Completed
00
Details on research publications
International
17
Peer Review Journals
Non-Peer Review Journals
Conference proceedings
National
15
Others
20
3.5 Details on Impact factor of publications:
Range
Average
h-index
Nos. in SCOPUS
3.6 Research funds sanctioned and received from various funding agencies, industry and other organisations
Nature of the Project
Major projects
Minor Projects
Interdisciplinary Projects
Industry sponsored
Projects sponsored by the
University/ College
Students research projects
Duration
Year
3
0
Name of the
funding Agency
DST
Total grant
sanctioned
10,58000/-
01
CDBL, Banur
30,000/-
0
(other than compulsory by the University)
Any other(Specify)
Total
3.7 No. of books published i) With ISBN No.
Chapters in Edited Books
05
ii) Without ISBN No.
08
nil
3.8 No. of University Departments receiving funds from
UGC-SAP
CAS
DST-FIST
DPE
3.9 For colleges
Autonomy
INSPIRE
DBT Scheme/funds
CPE
CE
√
DBT Star Scheme
Any Other (specify)
Received
Nil
3.10 Revenue generated through consultancy
Level
Number
Sponsoring
agencies
3.11 No. of conferences
organized by the Institution
International National State
02
UGC
3.12 No. of faculty served as experts,
chairpersons or resource persons
02
01
03
3.13 No. of collaborations
International
3.14 No. of linkages created during this year
University College
National
Any other
Nil
3.15 Total budget for research for current year in lakhs :
From Funding agency
0
From Management of University/College
Total
23,28,511/-
3.16 No. of patents received this year
Type of Patent
National
International
Commercialised
23,28,511/-
Number
Applied
Granted
Applied
Granted
Applied
Granted
3.17 No. of research awards/ recognitions received by faculty and research fellows
Of the institute in the year : Nil
Total International National State University Dist College
3.18 No. of faculty from the Institution
who are Ph. D. Guides
and students registered under them
05
12
3.19 No. of Ph.D. awarded by faculty from the Institution
Nil
3.20 No. of Research scholars receiving the Fellowships (Newly enrolled + existing ones)
JRF
SRF
Project Fellows
Any other
3.21 No. of students Participated in NSS events:
10
08
University level
State level
National level
International level
University level
State level
National level
International level
3.22 No. of students participated in NCC events:
3.23 No. of Awards won in NSS:
University level
02
State level
National level
International level
University level
State level
National level
International level
3.24 No. of Awards won in NCC:
3.25 No. of Extension activities organized
University forum
NCC
College forum
02
NSS
05
Any other
04
3.26 Major Activities during the year in the sphere of extension activities and Institutional Social Responsibility
Every activity of the College centres on the vision of the College. In this regard, the College sensitizes the faculty
and students on social responsibilities through:
1. Observation of all National days.
2. Heritage walks.
3. Organizing seminars, lectures and talks related to social issues.
4. Tie up with like minded NGOs, Red Cross.
5. Organizes plantation drives, cleanliness drives, blood donation camps, van maha utsav and village adoption
programs to sensitize faculty and students, towards their responsibility to the society.
Criterion – IV
4. Infrastructure and Learning Resources
4.1 Details of increase in infrastructure facilities:
Facilities
Existing
Campus area
25 Acres
Class rooms
89
Newly created
Source of
Fund
Total
Laboratories
30
Seminar Halls
03
No. of important equipments purchased
(≥ 1-0 lakh) during the current year.
Value of the equipment purchased during
the year (Rs. in Lakhs)
Others
2,99,75,909/-
4.2 Computerization of administration and library
The Internet facility is provided in Main Library Reading Room where the students can
access online learning recourses and get the required material.
• Library has Online catalogue which facilities the checking of status of books, and provides
access to around 40000 online Journals through Inflibnet and Nlist.
 College has its own cyber room to restrict unauthorised use of internet facility.
4.3 Library services:
Existing
No.
Value
Text Books
54775
Reference Books
3960
e-Books
5 Lakhs
Journals
68
e-Journals
Databases 3
Digital Database
CD & Video
700
Others (specify)
4.4 Technology up gradation (overall)
Total
Computers
Computer
Labs
Internet
Newly added
No.
Value
2283
40
Total
No.
57058
4000
5 Lakhs
68
Databases 3
100
Browsing
Centres
Value
800
Computer
Centres
Office
Departments
Others
Existing
542
07
8 mbps
09
---
25
20
---
Added
95
01
32 mbps
02
---
10
05
---
Total
637
08
11
---
35
25
---
4.5 Computer, Internet access, training to teachers and students and any other programme for technology
upgradation (Networking, e-Governance etc.)
ICT enabled teaching-learning, smart class rooms, e- resources, seminars with power point
presentation, fully automated Library, Special training is given to the teaching and nonteaching staff to develop appropriate skills to use this technology. College arranged a
workshop for teaching and non- teaching staff to train them- how to use computer and
internet.
4.6 Amount spent on maintenance in lakhs :
i) ICT
23,400/-
ii) Campus Infrastructure and facilities
28,04,819/
-
iii) Equipments
12,15,969/
-
iv) Others
--------
Total:
40,44,188/-
Criterion – V
5. Student Support and Progression
5.1 Contribution of IQAC in enhancing awareness about Student Support Services
The College has a comprehensive system for supporting and mentoring the students. The system includes
academic as well as financial support. The College also has a counseling cell and skill development and
placement cell for mentoring of the students. The support system functions through various heads like Dean
Academics, Dean Student's Welfare, Dean Sports, Dean Research, Dean Sciences and Dean Cultural
Activities and overall is monitored by Principal. The system works in a coordinated manner to ensure the
overall development of the students.
The key activities of the system are:
• Counseling: At the time of the admission, the students are individually counseled to take admission in the
stream which is the most appropriate to their area of interest.
• Orientation: After admission the Orientation of students is conducted by the Principal, Deans and the
Head of the Department about course programs, code of conduct, resources, College practices and extracurricular activities. They are also introduced to Heads of the various clubs and societies.
• Tutorials: The students are divided in small groups and each group is allotted a tutor. Tutorials are
organised every month for individual mentoring of the students. The tutorial group includes both junior and
senior students for peer mentoring.
5.2 Efforts made by the institution for tracking the progression
1. The students put their feedback on the support services which are opened by the Chairperson
IQAC and suggestions are discussed with the concerned Deans for the appropriate action.
2. The students give their feedback to their tutor in the tutorial which is forwarded to the Principal
for the needful action.
3. The Principal held meetings with the students regarding diverse issues to get the feedback on
support services and activities in the college.
4. The Graduates and Post Graduates give their views on various support services the feedback is
use to rectify the drawbacks in the support system and to incorporate new practices for
improving the system.
5. Two MSTs in a semester and regular class test are conducted and performance of the students
which discuss with their parents in PTM.
5.3 (a) Total Number of students
UG
PG
3522 1153
(b) No. of students outside the state
32
(c) No. of international students
Nil
Ph. D.
Others
59
No
%
2308 48.75
Men
No
%
2426 51.25
Women
Last Year
General
2480
SC
ST OBC
This Year
Physically
Challenged
420 02 363
Total
General
3266
3674
SC
ST OBC Physically Total
Challenged
532 0 528
4734
Demand ratio 1:1.96
5.4 Details of student support mechanism for coaching for competitive examinations (If any)
The College makes extra efforts for career counselling of the students for which a career counseling
cell is working .The Career Guidance Cell provides the information to the students about the various
career opportunities. The cell has created the database of Email Ids of the students and they are
informed about the latest job notifications through emails. The cell also organizes lectures for
students for preparation of various competitive exams. Mock tests are also conducted on the pattern
of written exam of different competitions.
150 Approx
No. of students beneficiaries
5.5 No. of students qualified in these examinations
NET
03
IAS/IPS etc
SET/SLET
GATE
CAT
State PSC
UPSC
Others
5.6 Details of student counselling and career guidance
Coaching to the students of postgraduate classes for NET is provided free of cost. The students
are given instructions by the experienced faculty. The Career and Guidance Cell also carries out
various training programmes for different competitive examinations like Banking, Civil Services
etc. Lectures on personality development and communication skills will also organised by the
career and guidance cell.
No. of students benefitted
600 Approx
5.7 Details of campus placement
On campus
Off Campus
Number of
Organizations
Visited
Number of Students
Participated
Number of
Students Placed
and short listed
Number of Students Placed
24
950
330
nil
5.8 Details of gender sensitization programmes
There are many programmes and seminars conducted by College related to gender sensitization for
the staff to help them in understanding social issues from gender perspectives. Special sessions are
organized on the problems of women in the contemporary society, dignity of women, legal
awareness and the role of women in the family and society.
1. A lecture on discrimination against girl child are delivered by senior teacher Ms. Navjeet
Kaur.
2. To create awareness among the students a poster making competition were also organised
by the NSS department during seven day NSS camp.
3. NSS volunteers sensitize the general public through street play "SMAAJ".
5.9 Students Activities
5.9.1
No. of students participated in Sports, Games and other events
State/ University level
84
National level
05
International level
01
No. of students participated in cultural events
State/ University level
5.9.2
125
National level
International level
0
0
No. of medals /awards won by students in Sports, Games and other events
Sports : State/ University level
17
National level
04
International level
01
Cultural: State/ University level
18
National level
---
International level
---
5.10 Scholarships and Financial Support
Number of
students
Financial support from institution (Fee
Concession and scholarships)
Financial support from government
Amount
138+110
5,12,500 +
3,66000
152
3266489/-
02
80,000/-
Financial support from other sources
Number of students who received
International/ National recognitions
5.11
Fairs
Student organised / initiatives
: State/ University level 2
Exhibition: State/ University level
5.12
National level
International level
National level
International level
No. of social initiatives undertaken by the students
4
5.13 Major grievances of students (if any) redressed: Students’ grievances are received through Suggestion Boxes and
Tutorials. Students can also approach the Departmental Heads, Dean Student Welfare and the Principal for conveying
their grievance. The problem is discussed with the concerned department and is resolved at the earliest.
Following are the major grievance of the students :
 Washrooms
 Drinking Water
 Fee Concession
 Hostel
 Library
 Canteen services
 Timing of buses and bus routes
Criterion – VI
6. Governance, Leadership and Management
6.1 State the Vision and Mission of the institution
Vision "To Strive, To Seek, To Find and Not to Yield"
Mission The mission of Mata Gujri College is to provide to the rural youth educational
opportunities that emphasize skills and knowledge that will allow the student to adjust through
a lifetime of social and technological change. We recognize that education is vital in developing
skills needed for a productive society and essential in promoting the individual’s sense of worth,
value and high ethical standards. The College is committed to offer quality education to its
students so that they can achieve their educational goals.
6.2 Does the Institution has a management Information System
1. Administrative Procedure:
a. Daily rough cash book, personal checked by accountant and principal.
b. Pre-planned administrative feedback meetings.
c. IQAC, LMC and Governing body meeting for feedback and decision making.
d. Periodic meetings of various committees and decision making therein.
e. Departmental meetings on syllabus completion and correction feedback.
2. Student admission:
a. Daily day-end reports on admission status.
b. Compulsory parent meetings for feed backs.
3. Student's records:
a. Query based software used for maintaining students' record.
b. Monthly attendance record and feedback of defaulter students.
c. Record of fee in instalments and its recovery.
4. Research administration:
6.3 Quality improvement strategies adopted by the institution for each of the following:
6.3.1 Curriculum Development
In order to achieve our mission and vision, the curriculum development process focuses on the need of
identification through the process of receiving feedback from various concerned groups and also informal
interactions with the members of different sections of the society. The meetings of Boards of Studies in
different subjects are convened at regular intervals. Academic experts, industry professionals deliberate upon
the curriculum design by keeping in mind its relevance and usefulness in order to achieve the desired goals of
education. The curriculum designed is taken up for discussion in the meetings of the Faculty of different
streams wherein inter disciplinary aspects are also consulted. The College takes proper feedback from
outgoing students and alumni. The faculty interacts with the students before the meeting of the Board of
Studies to take their feedback on the curriculum. The Principal interacts with the toppers of each course. So
that College can make certain changes and improvements in the curriculum which can prove beneficial for
students. Finally, the approval of the highest academic body of the College i.e. Academic Council is obtained.
6.3.2 Teaching and Learning
Academic calendar is prepared well in advance by committee constituted for this purpose. Each department
prepares annual and semester course academic plans under the guidance of respective heads of the
departments. Teachers prepare their own academic plans, a copy of which is submitted to respective heads of
departments. The completion of syllabus is monitored from time to time by the heads of departments and also
by the Principal. Two mid semester tests are conducted in each semester and marks are recorded in
attendance registers. Assignments are allocated to the students by respective teachers and announced in
advance.
The implementation
of teaching learning and evaluation schedules is monitored by the head of
6.3.3 Examination
and Evaluation
department and the Principal.
The College has initiated a number of evaluation reforms in the examination system. Many steps have been
taken to improve the quality of evaluation system. The current system of evaluation had been in practice
since the inception of autonomous status being conferred to the College in 2010. The College follows the
system of coding. There has been a marginal modification in the system after the implementation of
semester system in courses. The answer sheets are coded by the Deputy Registrar Secrecy. The original roll
numbers are concealed and the fictitious series is allotted to each set of bundles. Records of original roll
number are kept in the custody of the Controller Examination. Besides this, introduction of internal
assessment in every course has improved the performance of students. The names of all persons associated
with evaluation process are kept secret. All relevant documents related to evaluation are kept in the custody
of Deputy Registrar Secrecy to ensure the confidentiality of evaluation system
6.3.4 Research and Development
The policy of the College is to explore newer avenues of research and instill research culture in the campus.
The College through the Research Committee headed by the Principal encourages its faculty to engage in
research in addition to their teaching responsibilities. College promotes research in the following ways:
1. College Faculty is encouraged to submit Research Projects for financial support to the UGC, College and
other research supporting bodies.
2. College management provides financial assistance and awards to the teachers for attending conferences
/seminars.
3. Inter-departmental research proposals are encouraged by the College.
4. College allows teachers to attend several research workshops/seminars/conferences for enrichment of
6.3.5 Library, ICT and physical infrastructure / instrumentation
ICT enabled teaching-learning, smart class rooms, e- resources, seminars with power point presentation,
fully automated Library, and online attendance portal have made the use of technology an inseparable
part of the education process in the campus.
6.3.6 Human Resource Management
Identifying the expertise and developing the competency of the staff besides continuous monitoring and
evaluation. Recruitment of staff on merit basis, staff enrichment programmes for teaching and non6.3.7
Faculty
teaching
staffand Staff recruitment
The college follows the UGC guidelines and the affiliating University i.e. Punjabi University norms in
the appointment of regular and adhoc faculty to ensure that competent teachers are employed
through a transparent method. No visiting Professors are on the rolls of the College.
6.3.8 Industry Interaction / Collaboration
Developing curriculum so as to sharpen the skills and update the knowledge of the students for
enhancing their employability and managerial abilities. Board of Studies has an industry expert for
designing the curriculum according to the industry needs. Mandatory industrial training for the students
of P G Departments of Commerce, Management Studies and Computer Science further ensures industry
interaction. Company officials/ industry representatives visit the campus for placement drives.
6.3.9 Admission of Students
The College offers courses in the UG and PG programmes. Admission Committees are formed to
monitor the admission process of every course. After scrutiny of applications, the College interviews
the students along with his/her parent by the Admission Committee. Admission Committee also gives
counseling about alternative best courses. Admission is done after taking into consideration the
interest and aptitude of the student. The cut off percentage for admission for all PG courses is 50 per
cent. Admissions in MBA are carried out by common entrance test conducted by the PTU and in MCA
are carried out by the entrance test conducted by Punjabi University. In all the other courses students
are enrolled on the basis of academic record and interviews.
6.4 Welfare schemes for
6.5 Total corpus fund generated
Teaching
Non teaching
Students
02
02
05
48410678/-
6.6 Whether annual financial audit has been done
Yes
√
No
6.7 Whether Academic and Administrative Audit (AAA) has been done?
Audit Type
External
Yes/No
Internal
Agency
Yes/No
Academic
√
Administrative
√
Authority
6.8 Does the University/ Autonomous College declares results within 30 days?
For UG Programmes
Yes
√
No
For PG Programmes
Yes
√
No
6.9 What efforts are made by the University/ Autonomous College for Examination Reforms?
The College adheres to the declared examination schedule. There has not been any delay in the
examination schedule. The institution strictly adheres to the examination schedule.
The average time taken by the College for declaration of examination results is one month.
Result sheets are prepared by the examination branch and the Controller of Examinations announces the
result in his office. Besides this the information regarding the declaration of result is also uploaded on the
College website.
The college endeavour to conduct the exam as per pre determined schedule. The examination
branch facilitate the students by showing evaluated answer sheets if the student which is dissatisfied
with the evaluation.
6.10 What efforts are made by the University to promote autonomy in the affiliated/constituent colleges?
------------NA-----------6.11 Activities and support from the Alumni Association
Old students of the college provide various scholarships to the students in memory of their
beloved ones. they also play a vital role in the development o the college and give feedback for
the improvement of the various activities o the college.
6.12 Activities and support from the Parent – Teacher Association
PTA is involved in all the day to day activities of the college, looks after the needs of students,
caters to developmental needs, helps maintain the discipline of the college, and support cultural
activities.
6.13 Development programmes for support staff



Computer training and orientation for non- teaching staff.
Participation in various training programmes which are conducted by College.
Lecture delivered on basic English to the support staff.
6.14 Initiatives taken by the institution to make the campus eco-friendly
The college is lying on the lap of green and resplended natural beauty with a variety of flora and
fauna. the inmates of the college are very careful to keep the campus plastic free. A botanical
garden is also maintained here.
Following steps are taken by college to make the campus eco-friendly
 Incinerators in Girls washrooms.
 Cleanliness derives by NSS volunteers.
 Rain water harvesting.
 Van Mahautsav is celebrated by planting Trees in the colleg campus.
Criterion – VII
7. Innovations and Best Practices
7.1 Innovations introduced during this academic year which have created a positive impact on the
functioning of the institution. Give details.
In the College, departments offer bridge courses for the fresher students. The idea behind this is
to bridge the gap between their knowledge as per the syllabi covered by them in +2, and the prerequisite for the first year syllabi. This has shown a great improvement in students’ results. Wi-Fi is
a popular technology that allows an electronic device to exchange data wirelessly over a computer
network, including high-speed Internet connections. So keeping in view the emerging trends,
Students from any department and of any course can access the Wi-Fi. This helps the students to
access the internet service free of cost. Students can keep themselves updated by the latest
information available and prepare well for the exams.
7.2 Provide the Action Taken Report (ATR) based on the plan of action decided upon at the
beginning of the year




Infrastructure facilities improved.
Labs were renovated and upgraded.
College campus beautified by planting trees and Landscaping.
Three new PG course were started.
7.3 Give two Best Practices of the institution (please see the format in the NAAC Self-study Manuals)
I.
II.
COMPUTER LABS AND WI-FI Keeping up with the emerging trends and needs, the College
has eight well-equipped computer labs and the whole campus has Wi-Fi connectivity as it
has become a great need of today's world. So keeping in view the emerging need of the
students, the College campus provides hi tech internet and Wi-Fi facility to cope up with
fast changing world.
II. EARLY COMMENCEMENT OF RE-APPEAR EXAMS Having attained the autonomous
status, the College has made one of the major developments in the administrative
functioning. Keeping in view the importance of time in today's world, the College has
*Provide the details in annexure (annexure need to be numbered as i, ii,iii)
7.4 Contribution to environmental awareness / protection
Annexure-I
7.5 Whether environmental audit was conducted?
Yes
√
No
7.6 Any other relevant information the institution wishes to add. (for example SWOC Analysis)
Strengths:
 Syllabus formulation as per Industry requirements.
 Faculty and students are actively engaged in research work.
 Emphasis on moral and ethical Education.
 Inspirational Atmosphere keeping students in high spirits.
Weaknesses:

Less number of Doctorates in the College.

Sometimes the classes are too large to give personal attention to slow learners.
Opportunities


Variety of programmes for staff and students to grow.
Increase career Opportunities for students.
Challenges

To inculcate positive values among youth.

To provide better quality education and value added services which shall help them to avail
better
job opportunities.
8. Plans
of institution
for next year
8. Plans of Institution for next year










New Academic Courses : M.Sc Operation Research , M.Sc Agriculture (Plants breading
and Genetics), B. Vocational (Retail Management), B. Vocational (Software
Development) , PG Diploma in Graphics Animation and Special effects will be started in
next academic session.
Quality related workshops seminars and conferences will be organized.
Infrastructure of the college will be developed.
New books will be added in the libraries.
College will apply to the UGC under the scheme 'Community College'.
IQAC will encourage the faculty to publish more books.
Speed of Internet will be upgraded from 32 mbps to 100 mbps.
Fleet of new buses will be added.
More Class rooms will be constructed to accommodate the student strength.
College also plan to get NAAC Accreditation.
Ms. Gauri Handa
Signature of the Coordinator, IQAC
Dr. Jatinder Singh Sidhu
Signature of the Chairperson, IQAC
_______***_______
Annexure-I
ENVIRONMENT CONSCIOUSNESS Mata Gujri College, with its eco-friendly campus, attracts the attention of all who enter
its premises. Mata Gujri College is a world in itself with its paved pathways, shady avenues, variety of trees, colourful
flowering plants and well-laid out lawns.
Green Audit ENERGY AUDIT The College conducted an Energy Audit of the entire campus with the aim of minimizing
energy consumption. The purpose of the Energy Audit includes identifying the energy consumption in various locations
of the College, assessing the usage of electricity and energy loss due to faults and proposed possible reduction in energy
usage.
Initiatives taken by the College to make the campus eco-friendly To make the campus eco-friendly, the following
strategies have been implemented:
ENERGY CONSERVATION
• Window ACs are being phased out with split ACs with star rated ones taking their place.
• Bhai Nand Lal Auditorium is fitted with new energy saving fans and lights.
• Strict adherence to College norm of turning off the electricity after College timings.
• Turning off lights, fans, ACs, computers etc. when not in use.
• Use of energy saving compact fluorescent bulbs in place of incandescent light bulbs.
• Preference is given to purchase of products having “Energy Star” logo.
• E-mailing documents in place of faxing.
USE OF RENEWABLE ENERGY a) We are planning to install solar energy equipments in the rooms of the College hostel
and this project will be completed shortly.
b) We generally purchase appliances that use water and energy efficiently. RAIN WATER HARVESTING The installation of
rain water holding tanks throughout the campus that can be used to irrigate campus grounds is under consideration.
EFFORTS FOR CARBON NEUTRALITY We often keep away all the vehicles from College campus and make the
environment pollution free. PLANTATION Every year, we plant various trees in the College campus that make
atmosphere green and healthy.
E-WASTE MANAGEMENT The College has strict policy regarding E-waste management. Computers, CPUs and other kinds
of e-waste are given to dealers who deal in E-waste management.
HAZARDOUS WASTE MANAGEMENT
• To reduce emissions of harmful materials and to improve the environmental credentials, the College campus has bins
in all areas.
• Infectious materials and contaminated liquids or solids are treated before they are disposed. For this, most of the biohazardous wastes generated in our laboratories are decontaminated by autoclaving.
• We keep closed the toxic waste containers at all the times except when pouring waste. In order to prevent injury to
the custodians, all broken glass materials are disposed in separate covered bins. OTHERS
• Smoking is strictly banned in the College campus.
• Use of plastic bags and envelops are also banned.
• We arranged conference in the year 2010 for discussing “Environmental issues and prospects”. Various suggestions /
articles were received from the participants and on the basis of these articles, we are publishing a book.
• We guide our students to make the campus eco-friendly by increasing waste reduction, reuse and recycling systems
through environment education.
IQAC (Internal Quality Assurance Cell)
MATA GUJRI COLLEGE (AUTONOMOUS), FATEHGARH SAHIB
FEEDBACK FORM FOR TEACHER EVALUATION
Dear Students,
Your opinion is highly valuable and will remain confidential. Do mention the suggestions in the space
provided.
Director-Principal
Name of the Faculty…………………………………………………………………………………………………….
Department…………………………………………………………………………………………………………………
Class………………………………………….Session………………………………Semester………………………
Subject taught……………………………………………………………………………………………………………..
Percentage of marks obtained by the student in the last semester/class……………………
Tick the Appropriate Choice for Each Point in the Following Table
Rating →
(a) Time Sense
1
Punctuality & regularity in class
Average
(1)
Good
(2)
V. Good
(3)
Excellent
(4)
2
Completion of Syllabus
3
Timely organization of assignments, seminars, etc.
4
Makes alternative arrangements of his/her lecture in
absence
(b) Subject Command
5
Focus on syllabi
6
Communication skills & self confidence
7
Conducting the classroom discussions
8
Skill of linking subject to life experiences & creating
interest in the subject
9
Refers to recent developments in the subject
(c) Use of Teaching Methods/Aids
10
11
12
Uses of teaching aids; Blackboard/PPTs/OHP/AudioVisual etc.
Uses of innovative teaching methods
Shares the answers of tests & shows the evaluated
work
(d) Helping Attitude
11
12
13
14
15
Positive approach towards various academic interests
of students
Helps the student in providing study material (which
is not readily available) from journals etc.
Helps students in realizing career goals and
developing professional skills
Takes interest in conducting seminars, group
discussions etc.
Availability of teacher in laboratory during practical
sessions
(e) Class Environment
16
Inspires students for ethical conduct
18
Fairly awards the internal assessment awards
19
Generation of student’s interest in lecture
20
Tendency of inviting opinion and questions on subject
matter from students
Accessibility of teacher after the class
21
Additional Remarks (if any)………………………………………………………………………………………...
……………………………………………………………………………………………………………………………………
Date:
Signature of the Student (optional)