Selecting a Time and
Attendance System for your
institution
Scott Mowery – Tracy Inc.
Friday, September 25, 2015
Introduction
• We will be covering some of the questions that need to be
asked when deciding on a time and attendance system.
• Multiple Positions
• Collecting Time
• Student Work Study Tracking
• Real-Time Interfaces
• Mobile Options
Multiple Positions
• One of the most important features of a time and
attendance system for higher education is the ability to
properly handle multiple positions.
• It is important to have a system that works similar to
Banner.
• How has Tracy addressed these issues?
Collecting Time
• There are a number of ways to capture employees worked
hours. What makes the most sense for your institution?
• Do you have people that are in one area, or spread out
across campus or even other campuses?
• Common methods used today
• Time Clocks
• Biometrics
• Benefits and draw backs.
• IP Phones
• Computer Entry
• Mobile Devices
Student Work Study Award Tracking
• Do you have problems capturing and reporting on the
time that a student works that goes towards their Federal
Work Study Award?
• Capture time worked in real time instead of after the fact.
• Stop students from working when their Work Study Award
is exhausted.
• Give timely and accurate reports to the people
responsible for work study award tracking.
• Keep everyone informed on how much each student has
to start and remaining at any time.
Real Time Interfaces to Banner
• It is critical to any system that all of the data is accurate
and up to date.
• Automated interfaces are the best way to keep everything
in sync.
• Determine your “system of record” which in most cases
would be Banner.
• Triggers make everything work in “Real-Time”.
Mobile Computing
• Mobile Computing is one of the newest and fastest
growing areas of computing. Time and attendance is no
exception.
• Mobile Apps versus Web-based systems
• What are some of the major considerations that you need
to take into account before moving to a mobile platform?
• How will you secure the data?
• Who will have access to the system?
• Where will people be able to access the system from?
Mobile Computing
• What type of devices make the most sense for your
application?
• There are many options for mobile devices including:
• iPad and iPad Mini
• Android Tablets
• Smart Phones
• Any platform capable of running a web browser
UltraTime Enterprise Software
• Completely Web based application
• No client installation necessary
• Microsoft .NET Architecture
• Multi-Platform Web Based Software
• Works with Microsoft Internet Explorer, Apple
Safari, Mozilla Firefox and now,Google Chrome
• SQL database backend
• Single Sign-On capable
• Real-time data access
• Various methods for data acquisition.
• Time Clocks, Kiosks, Computers, IP Phones (Cisco or
others), Web-Enabled devices (like iPhone and iPads)
UltraTime Modules Available
• Trigger Based Import Module
• Real-Time Updates to employee information
• UltraPunch – PC Time Clock
• Data Collection using Computer Terminals or IP Phones
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Multiple Positions
Position Based Scheduling
Automated Email Notification
Employee Self Service
Benefits Accrual Validation
Mobile
Event Tracking
Student Work Study Hours/Dollars Tracking
Current Higher Education Clients using Tracy Inc. and
assorted Payroll/ HR packages
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Partial list of Tracy Inc.’s Higher Education Clients
Berea College
Delta College
Grand Valley State University
Hampton University
Iowa State University
Michigan State University
Northern Michigan University
Oakland University
Saginaw Valley State University
University of the Cumberlands
University of Notre Dame
Washtenaw Community College
Summary
• Selecting a time and attendance system is an involved
and important process for your institution.
• With the items that we covered today, you should have
additional tools that will help you make whatever system
that you select a success.
• A note about money: A typical time and attendance
system will pay for itself within a year or less in time and
money saved due to errors, lost time and inaccuracies.
Presenter Information
Scott Mowery
Tracy Inc.
230 32nd St. SE
Grand Rapids, Michigan 49548
616-241-1661 ext. 4335
scottm@tracyinc.com
Closing
Thank You for coming