Updated June 2015
Delta Epsilon Chapter
of the
Delta Epsilon Iota Academic Honor Society
Constitution and Bylaws
Article I-Organization Name
The name of this organization shall be the Delta Epsilon Chapter of the Delta Epsilon Iota Academic Honor
Society, Inc. The organization may also refer to itself as Delta Epsilon Iota, Delta Epsilon Iota AHS, or DEI.
Article II-Mission and Goals
Section 1: Mission
To promote the ideals of Dedication, Enthusiasm, and Initiative at the University of Central Florida through
student leadership, special programs coordinated with the Career Services, campus and community service
projects, and regular networking opportunities for members.
Active chapter members benefit from their heightened awareness of campus career services, leadership
opportunities in designing career-oriented programs, and from the experience of coordinating career goals,
academic achievements, and community involvement.
Section 2: Goals
1) To embody the ideals of the Delta Epsilon Iota Academic Honor Society at the local level
2) To be an effective, contributing organization within the university community
3) To provide its membership with "education beyond the classroom"
Section 3: Governing Authority
All activities and functions of the organization must be legal under University, local, state, and federal laws.
The most recent version of The Golden Rule will supersede all requirements set forth during the creation and
revision of this constitution.
Article lii-Membership
Section I: Membership Statement
Student membership is limited to any student who is currently paying Activity and Service Fees and is
enrolled at the University of Central Florida. Honorary membership is limited to UCF faculty, staff, alumni,
and Central Florida Research Park employees. No discrimination shall be made on the basis of sex, race, age,
religion, disability, national origin, marital or parental status, veteran's status, or sexual orientation. Hazing
will not be used as a condition of membership in this organization.
Section 2: Additional Membership Requirements
Students shall be invited into membership only by the authority and established procedures of the Delta
Epsilon Iota Academic Honor Society. The academic requirements for undergraduate membership at the
University of Central Florida will be Sophomore status (and above) having earned at least 30 semester hours
with a Cumulative GPA of at least 3.30 (based on a 4.00 scale). The academic requirements for graduate
membership at the University of Central Florida will have earned at least a Cumulative GPA of at least 3.50
(based on a 4.00 scale). All members are required to pay the one time membership fee.
Members may claim "active status" in the local chapter by attending at least one meeting per year, and by
participating in at least one chapter activity per year.
Section 3: Recruitment
Recruitment shall take place during an annual fall membership drive, yet membership is open at all times.
Section 4: Voting Rights
Only student members who are active and in good standing are eligible to vote. Honorary members may not
vote.
Updated June 2015
Section 5: Revocation of Chapter Participation
The ability to participate in chapter programs and activities may be revoked without mutual agreement for
non-participation, misconduct, or violations of any provisions of the Constitution. The member will be notified
in writing of the possible revocation at least 72 hours prior to the vote and will be allowed to address the
organization in order to relate to members any relevant defense prior to the voting for removal. Membership can
only be revoked upon a 2/3 affirmative vote of active student members, and then must be approved by the
National Office.
Section 6: Reinstatement of Chapter Participation
After a period of three (3) months from the date of removal, the member may request reinstatement in writing
to the president of the chapter. The ability to participate in chapter programs and activities can only be
reinstated upon a 2/3 affirmative vote of active student members, and then must be approved by the National
Office.
Article IV-Officers
Section I: Eligibility
All officers of the organization shall possess (at the time of election and during their term) at least the
minimum requirements regarding enrollment hours, GPA, academic and disciplinary standing, and financial
and disciplinary holds to serve in a leadership position, as stated in the most recent version of The Golden Rule
of the University of Central Florida. Officers who do not meet these requirements during their term shall be
resigned or removed. Additionally, only active student members are eligible for selection to an officer position.
Honorary members may not hold office.
Section 2: Titles and Duties
The officers of this organization shall include (in order of succession) a President, Vice President, Treasurer,
Secretary, Public Relations, Programming, Volunteer Coordinator, Head Recruiter, and Historian. No officer
will be permitted to hold more than one officer position, but may assist in the duties of that position if it is
vacant.
The President shall:
• Supervise and coordinate the activities of the organization.
• Announce and preside over all meetings and call meetings to order.
• Maintain communication with the Office of Student Involvement and ensure that all
paperwork is current.
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Be one of three signers on financial documents.
Collaborate with other officers to assign special projects.
Ensure that all officers are performing their duties as defined in this Constitution.
Keep advisor informed of activities and functions of the organization.
Administer the policies and procedures of the national organization.
Be familiar with Robert's Rules of Order to conduct meetings.
Assume responsibility for the overall success of the chapter.
Assist in the communication between the chapter and the DEI National office making sure the
chapter liaison is kept up-to-date on all proceedings.
The Vice President shall:
• Assist the President in his/her duties.
• Assume the duties of the President in the event that he or she is unable to serve.
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Keep accurate records of all meetings in the Secretary's absence.
Assist in special projects as assigned by the President.
Welcome new members.
Encourage participation in chapter activities.
The Treasure shall:
• Keep an accurate account of all funds received and expended.
• Present a budget report of deposits and expenditures to the membership at least once per
month, and as requested by the President, Vice President, or advisor.
Updated June 2015
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Be responsible for creating a budget at the beginning of each fall and spring semester,
in conjunction with the President.
Assist in special projects as assigned by the President.
Control local funds on behalf of the chapter and the national organization.
Report regularly to the national organization on the financial status of the chapter.
The Secretary shall:
• Notify members of meetings via e-mail and/or telephone at least 48 hours in advance.
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Keep accurate minutes and records of all meetings.
Maintain accurate list of members and their contact information.
Perform a verbal roll call of all members and maintain an attendance record.
Prepare ballots for elections.
Keep copy of constitution and have available for members.
Help Volunteer Coordinator tally participation points earned by each member.
Assist in special projects as assigned by the President.
The Public Relations shall:
• Establish, maintain, and regularly update the chapter website, Facebook, Twitter, and other
social media outlets.
 Coordinate all tabling, education, and outreach with help from other officers, making a
schedule for each day of tabling so that all shifts are covered, preferably two people at the
table at all times.
 Communicate with the Career Services Graphic Designer about upcoming events and send in
work order forms.
 Distribute all flyers and pamphlet materials around campus.
 Upload presentation materials and handouts from meetings, programming events and
activities.
 Assist in special projects as assigned by the President.
The Programming shall:
• Arrange programs and speakers for meetings and special functions.
 Planning, arranging and coordinating all events including socials, workshops, and
information sessions.
 Establishing financial and operational objectives for events
 Ensure that the Public Relations and Secretary board members are informed of all events with
sufficient time to make sure members are notified of events and encouraged to attend.
 Collecting informal feedback from event attendees and informing the rest of the board of the
“lessons learned” from each event.
 Insuring that you or a representative is in attendance at all events.
 Assist in special projects as assigned by the President.
The Volunteer Coordinator shall:
• Organize all volunteers at Community Services events.
 Tally participation points earned by members on a monthly basis.
 Organize all volunteers at Career Services events.
 Coordinate Community Service events and select a point person/representative for each
event.
 Planning and arranging all fundraising associated with community service events.
 Assist in special projects as assigned by the President.
The Head Recruiter shall:
• Work with Public Relations Director to coordinate all tabling, education, and outreach.
 Be very outgoing, personable, and energetic.
 Work with social committee to plan recruiting events.
 Coordinate monthly recruiting events.
 Assist in special projects as assigned by the President.
Updated June 2015
The Historian shall:
• Take and upload pictures of meetings, programming events and activities.
 Organize and maintain a scrap-book, or e-book, of all events, past and present.
 Produce PowerPoint presentation of pictures for member events.
 Assist in special projects as assigned by the President.
Section 3: Voting Rights
All officers shall retain voting rights; however, the President shall only vote in the case of a tie.
Section 4: Term of Office
The length of term of office shall be no longer than one calendar year.
Article V-Selection of Officers
Section 1: Nomination Process
The nomination of officers shall begin each academic year at the beginning of April. Any active student
member present may nominate him/herself for office by filling out an application for the specific position.
However, the nominee must be considered eligible for an officer position (as defined in Article IV, Section I).
Absentee/proxy ballots are not permitted in the nomination process.
Section 2: Election Process
The election of officers shall occur after the induction ceremony in April. The order of elections shall
begin with the President and proceed in order of succession. The previous student leaders and advisors
will interview the nominated candidates for each office for the position. Once each candidate for that office
has been interviewed, all executive board members and advisors present will have the opportunity to vote
by secret ballot. Absentee ballots and proxy ballots are not permitted in the election process.
The advisor and current highest-ranking officer not running for office will tabulate all votes. The highestranking officer not running for office shall announce the officer with a simple majority (more than 50%) of
all votes cast by executive board and advisors. If no candidate receives a majority of votes, the top two
candidates will enter into a run-off election. In the event of a tie, the active members shall cast a vote to
break the tie. The nominated candidates for that office will be given a chance to address the organization to
discuss their qualifications and reasons why they should be selected to that office. Candidates will speak to the
organization in alphabetical order by last name. Once each candidate for that office has had the opportunity to
speak, all active student members present will have the opportunity to vote by secret ballot. Absentee ballots
and proxy ballots are not permitted in the election process.
Section 3: Installation of Officers
Newly elected officers shall take office immediately following the first membership meeting in April and
their term will end immediately following the first membership meeting the following April. Current officers
should assist in the transition and training of the officers-elect, from elections until installation.
Section 4: Re-election
Any officer may be re-elected; however, not for more than two consecutive terms in the same officer
position. Officers cannot reappoint themselves for a subsequent term, they must be re-elected as described in
Article V.
Article VI-Officer Vacancies
Section I: Removal of Officers
Leadership may be revoked without mutual agreement for non-participation, misconduct, failure to fulfill
job duties, or violations of any provisions of the Constitution. The officer will be notified in writing of the
possible removal from office at least 72 hours prior to the vote and will be allowed to address the
organization in order to relate to members any relevant defense prior to the voting for removal. Any officer
may be removed from office upon a 2/3 affirmative vote of active student members and official notification
to the National Office.
Section 2: Resignation
Officers no longer wishing to serve on the board must submit their resignation to the highest ranking
officer and advisor at least two (2) weeks in advance. Prior to the officer's final day he/she shall provide
Updated June 2015
all documents relating to the organization and brief his/her replacement of current projects in his/her care.
Section 3: Filling Vacant Officer Positions
In the event an officer (besides President) is removed or resigns, the remaining officers, by majority vote,
will decide if the position is to be filled. !fit is to be filled, the nomination process as stated in Article V,
Section I will take place at the next membership meeting. The election process will take place as stated in
Article V, Section 2 at the next membership meeting following nomination.
If the President is removed or resigns, the Vice President will assume the role of President upon a majority
confirmation of the remaining officers. If not confirmed, the position of the President will be filled as per
the paragraph above.
The newly elected officer's term shall end at the annual installation of officers in April. A change in
officer information should be reported to the Office of Student Involvement.
Article VII-Meetings
Section I: Membership Meetings
The membership should meet at least once per month during the fall and spring semesters. Meetings are
open to those defined in Article III, Section I, and officers (except the President) and active student
members are allowed one vote per motion. The quorum required to conduct business is a majority (more
than fifty percent) of the officers and the organization's active student members.
Section 2: Officer Meetings
The officers should meet at least once per month during the fall and spring semesters. Meetings are open to
those defined in Article III, Section I. Each officer (except the President) is allowed one vote per motion.
The quorum required to conduct business is a majority (more than fifty percent) of the officers.
Section 3: Calling Meetings
The President will be in charge of calling meetings and the Secretary will be responsible to notifY all
members and/or officers at least 48 hours in advance, by e-mail and/or telephone.
Section 4: Meeting Procedure
The President shall use his/her discretion as to the manner and process in which he/she presides over
meetings. However, the President shall follow Robert's Rules of Order in a given meeting if2/3 of the active
student members so request.
Article VIII-Advisor
Section 1: Selection
The advisor shall be selected by a majority vote of the officers and must be approved by a majority vote of
active student members. To be eligible to serve as the advisor, the person must be a contracted UCF
employee (A&P or faculty), as defined by Human Resources. The National Office strongly encourages the
chapter advisor to be a staff member at the office of Career Services & Experiential Learning.
Section 2: Role and Authority
The advisor shall serve as a mentor to the organization-- providing guidance to the officers and members in
the development and implementation of programs and activities, as well as UCF policy and procedure.
Additionally, the advisor will monitor all expenditures of the organization. The advisor has no voting rights.
The advisor must be willing to obtain an appropriate level of experience, resource information, and
knowledge related to the mission, purpose, and activities of the organization.
Section 3: Length of Term
The advisor has no term limit as long as he/she remains a contracted UCF faculty or staff member.
Section 4: Removal and Replacement of Advisor
The advisor will be notified in writing of the possible removal at least 72 hours prior to the vote and will be
allowed to address the organization in order to relate to members any relevant defense prior to the voting
for removal. The advisor will be removed from his/her duties upon a 2/3 affirmative vote of active student
members and official notification to the National Office. In the event that an advisor is removed or resigns,
a new advisor shall be elected within 15 school days. A change in advisor information should be reported to
Updated June 2015
the Office of Student Involvement.
Article IX- Finances
Section I: Membership Dues
There will be no dues or fees collected at the local chapter level. Membership in Delta Epsilon Iota is
organized at the national level and each member pays a one-time, life-time membership fee to the national
organization. The chapter shall receive a portion of membership fee revenue from the national
organization for the purpose of funding chapter activities and expenses. Any additional fund-raising
activity for any purpose must have prior approval by the National Office.
Section 2: Budget Approval
The Treasurer (in conjunction with the President) shall create a budget for the fall and spring semesters.
The officers, by majority vote, and active student members, by majority vote, must approve the budget
within the first month of each semester.
Section 3: Financial Authority
For the protection of the organization and its officers, it is required that two authorized persons sign all
monetary transactions. Only the President, Treasurer, and Advisor can be signers on the organization's
account. The advisor must approve and sign off on each expenditure before payment. Organizational
funds
may be spent on items such as office supplies, events and activities, publicity, travel expenses, and
conference fees, but will not be used for anything illegal under University, local, state, and federal laws. All
funds must be deposited within 24 business hours after collection.
Section 4: Officer Transition
It shall be the responsibility of all account signers to change contact information, as well as assist in the
update
of new account signatures with the organization's financial institution after each election. These
signature cards may be requested from the bank via the National Office. In addition, it is the current
Treasurer's responsibility to compile and present all banking documents and information about the
previous and current budget to the new Treasurer.
Section 5: Dissolution of Organization
In the event that the local organization ceases to exist, all materials relating to Delta Epsilon Iota,
including chapter funds, officer handbooks, etc. are considered the property of the national organization,
and shall be returned to the DEI National Office.
795
Hammond
Drive
Suite
610
Atlanta,
GA
30328
404-459-9689
Article X-External Affiliations
This organization is to be considered a Chapter of the Delta Epsilon Iota Academic Honor Society, and
shall
operate in a consistent, non-commercial
nature.
The purpose of this chapter shall be to embody the philosophy and ideals of the Society at the local level.
This chapter will strive to be an effective, contributing organization by providing its membership with
programs
and activities that promote academic achievement,
involvement.
career development education, and campus
The local watchwords, colors, and coat of arms shall be those of the national
organization.
Updated June 2015
Chapter activity shall honor the policies and procedures of the national organization as set forth in the
national constitution when not inconsistent with the rules and regulations of this constitution and University
of Central Florida.
Article XI-Committees
Chapter committees as may be needed for the effective management of chapter activities may be authorized
by majority vote of the chapter officers.
Each committee will be open to those members (including officers) defined in Article III, Section land
2.
The nomination & election process for committee chairpersons will take place as stated in Article V, Section
I
& 2 at the next membership meeting following committee
authorization.
Each committee chairperson will be responsible for the activities of their respective committee and for
the
communication
officers.
between the committee and the chapter
Article XII-Publications and Advertising
Section I: Compliance
All publications of the organization must comply with the Golden Rule "Advertising" and "Misuse or
Infringement of University's Names or Marks" sections, Event Policies, Student Union Guidelines, and
the UCF University Marketing Graphic Standards.
Section 2: Approval
The Secretary, President, and Public Relations must unanimously approve all publications, shirts,
flyers, and other forms of advertising/marketing prior to duplication and distribution.
Article XIII-Ratification and Empowerment
Section I: Ratification
This constitution will become ratified by a 2/3 approval of the officers and active student membership of
the
organizatio
n.
Section 2: Empowerment
This constitution will take effect only after it is approved by the Student Government Association and
Office of Student Involvement.
Article XIV-Amendments
Amendments to the constitution must be proposed in writing to the President. The amendment must then be
presented to the organization during a membership meeting and should include a full explanation and/or
rationale for the amendment. The amendment must be voted on at the following membership meeting. The
amendment shall not take effect until approved by a 2/3 affirmative vote of active student members of the
organization and approval of the Office of Student Involvement.
History of Constitution
Created: 08/08/2005
Revised: 05/19/2014
Updated June 2015
· Delta Epsilon Iota AHS
Page I of I
Christa Coffey - Delta Epsilon Iota AHS
From:
To:
Date:
Subject:
CC:
"Richard M. Drye, CPA" <rmd@deltaepsiloniota.org>
<ccoffey@maiL ucf.edu>
12/22/2005 7:12:59 PM
Delta Epsilon Iota AHS
<cwillard@maiLucf.edu>
Christa:
This email is to serve as official notice that our organization acknowledges the proposed organization at UCF and
grants permission for this local chapter to form under our name.
In addition, I wanted to clear up the chapter bank account issue as noted in the chapter constitution, and explain
some of the "wording" in our national constitution.
When we started the chapter process at the University of Michigan, we too followed the role of other organizations
and set up a local bank account. Once a number of schools came on board, we found increasing complexity for
electronic transfers of membership funds (the national organization provides a portion of the membership fee for
use by the local chapters) and in some cases, unnecessary fees and charges from the local banks. In 2003, we
partnered with Wachovia to provide fee-waived non-profit bank accounts for all chapters. As an added bonus,
these accounts are connected electronically for direct transfers at no charge to the organization. Since each
chapter needs to fill out a replacement signature card after each election, the national office has developed a
system with Wachovia which allows us to keep a supply of chapter specific signature cards on hand, allowing for
fewer (bulk) requests from the bank.
In reference to the wording of our national constitution, alii can say is that we continue to look for ways to
improve our organizational documentation. We look for "best practices" from other PFA member organizations
and from the colleges and universities we work with. When we were first introduced to UCF, we found your
sample constitution to be one of the most thorough and comprehensive documents we had ever seen. We felt
that our documentation at the time lacked certain chapter specific guidelines and looked to your suggestions, as
well as others, in order to incorporate that information.
In fact, we have been so impressed with the chapter development process at UCF, I would love to try and
schedule some one on one time (maybe over lunch) for us to talk next time I am in Orlando. Especially after
hearing that you helped write the UCF sample documentation, I would also be interested in exploring the
possibility of having you speak at one of the future PFA conferences.
If you have any further questions, please do not hesitate to contact me personally. I can be reached directly at
404.277.6347.
Sincerely yours,
Richard M. Drye, CPA
Executive Director
Delta Epsilon Iota AHS
Updated June 2015
file://C:\Documents and Settings\CCoffey\Local Settings\Temp\GW}OOOOl.HTM
114/2006