CHAPTER
19
Word 2002
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
FORMATTING WITH MACROS
END
19-1
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Performance Objectives
• Record, run, pause, and delete macros
• Assign a macro to a keyboard
command
• Assign a macro to a toolbar
• Record and run a macro with Fill-in
fields
• Edit a macro with Visual Basic
• Copy and rename a macro project
END
19-2
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
END
Macro Concepts
Macro = collection of commands used to make
a large programming job easier and save time.
two basic steps
recording
running
all keys pressed and
menus and dialog boxes
displayed become part of
macro
applies the macro
formatting
19-3
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
Recording a Macro
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
END
double-click
OR
record keystrokes
stop when done
19-4
Copyright 2002, Paradigm Publishing Inc.
key a name
- must begin with a letter
- must contain only letters
and numbers
specify where to store
key a description
- up to 255 characters
- may contain spaces
select OK
CHAPTER
19
Running a Macro
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Tools, Macro, Macros…
select
Run
select
macro
END
19-5
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Pausing and Then Resuming a Macro
temporarily suspends recording
- can perform actions that are not recorded
select
Pause Recording
button
END
19-6
Copyright 2002, Paradigm Publishing Inc.
button changes
to
Resume Recorder
button
CHAPTER
19
Deleting a Macro
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Tools, Macro, Macros…
select
macro
select
Delete
END
answer the question
19-7
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
19-8
END
Assigning a Macro to a Keyboard Command
Tools, Macro, Record New Macro
letter plus either
Alt + Ctrl
Ctrl + Shift
Alt + Shift
some combinations already used
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
Assigning a Macro to a Toolbar
Tools, Macro, Record New Macro
drag to a position
on the desired toolbar
BACK
NEXT
19-9
END
remove from toolbar with
Customize dialog box open,
drag button off toolbar
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Recording a Macro with Fill-In Fields
While recording, click Insert, Field…
key
desired
prompt
message
select
Fill-In
in list box
END
19-10
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
Editing a Macro
A macro is created with Visual Basic.
- can be edited using the Visual Basic Editor
Tools, Macro, Macros…
add, remove, or
change steps
save
close
BACK
NEXT
END
19-11
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Organizing Macros
Macros are inserted in the Normal template by default.
- stored in a macro project named NewMacros
- macro project is a collection of macros stored in a
document or template
- can be copied and renamed using Organizer…
Tools, Macro, Macros…
END
19-12
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Commands Review
How do you display the Macros dialog box?
Tools, Macro, Macros…
END
19-13
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Commands Review
How do you display the Record Macro dialog box?
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
double-click
OR
END
19-14
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Commands Review
How do you display the Customize dialog box?
Tools, Customize…
END
19-15
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Commands Review
How do you display the Field dialog box?
While recording, click Insert, Field…
END
19-16
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Commands Review
How do you display the Visual Basic Editor?
Tools, Macro, Macros…
END
19-17
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Commands Review
How do you display the Organizer dialog box?
Tools, Macro, Macros…
END
19-18
Copyright 2002, Paradigm Publishing Inc.
CHAPTER
19
Coming Next
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
Macro Concepts
Recording
Running
Pausing and
Resuming
Deleting
Assigning
Fill-In Fields
Editing
Organizing
Commands
Review
BACK
NEXT
Formatting
with Styles
END
19-19
Copyright 2002, Paradigm Publishing Inc.