REGULAR COUNCIL MEETING
July 18, 2011
The Board of Aldermen met in regular session with Mayor R.E. Graner at City Hall, 206
North 16th Street, on Monday, July 18, 2011 at 5:30 p.m.
Present:
Graner, Flesher, Mann, Williams, Nichols
Absent:
none
Others Present:
Janelle Hagler, Jaunita Schroff, Sabra Hamilton, George Hulet,
Kenny Robertson, Ann Burrows, Ora Eisenbarger, Joe Johnson,
Stuart Johnson, Phil Conger, Sharon Smith, and Cris Stallings.
Meeting Called
To Order
Mayor R.E. Graner called the meeting to order at 5:30 p.m.
Pledge of
Allegiance
The meeting opened with the Pledge of Allegiance.
Approve Agenda
Mayor R. E. Graner called for a motion for approval or amending of
the agenda.
Mayor R. E. Graner requested a closed session for personnel.
Motion made by Alderman Fred Flesher to add a closed session for
personnel and seconded by Alderman Randall Mann.
Nichols – Aye
Mann - Aye
Approve Bills
Williams – Aye
Flesher– Aye
Mayor R.E. Graner asked if there were any questions on bills
presented for payment and if not, a motion to approve the bills.
Motion made by Alderman Jeff Nichols to approve the bills presented
for payment and seconded by Alderman Todd Williams.
Nichols – Aye
Mann - Aye
A-Z Window Service
45.00
American Fire & Safety
910.75
ANR Pipeline Company
5,974.78
Baker & Taylor Inc
634.20
Bethany Tire Center
85.00
Book Systems Inc
725.00
CarQuest Auto Parts
552.33
Carrot-Top Industries Inc
88.39
Cintas Inc
113.64
Constellation Newenergy-Gas 31,076.00
Country Woman
29.98
Elecsys International Corp
139.98
Environmental Compliance Sol
745.00
Fedex
22.66
Fleet Services
6,079.55
Fordyce Equip Inc
82.87
Foster, Bryan
321.60
Williams – Aye
Flesher– Aye
Gale Group, The
H*D Supply Waterworks
Haslter Inc
Hawkins Inc
HD Supply Utilities LTD
Hoover, Brenda
Ikon Financial Services
Ikon Office Solutions
Jennings, Charles L.
Kansas City Life Ins
Lewistown Plumbing Inc
Maryville Typewriter Exc
Midwest Laboratories
MO Economic Dev Council
Missouri One Call System
Norris Aggregate Products
North MO Family Health
216.70
150.00
60.00
2,157.00
1300.45
120.00
108.49
7,211.00
65.00
222.06
185.40
39.99
444.60
125.00
31.20
312.03
90.00
North Missouri Satellite
755.99
Northeast Power
70.00
Northwest Implement
7.02
O’Reilly Automotive
33.36
Petty Cash
122.59
Petty Cash – Bethany Pub Lib
14.39
Quality Chemical Co Midwest
533.04
Quill Corporation
232.67
R/S Electric Utility Services
26,700.16
Radio Shack
59.99
Randy’s Auto Service
80.95
Sam’s Club
280.00
Solomon Electric Supply
89.40
Trenton Coca-Cola Bottling Co
674.00
Tyler Technologies Inc
2,130.90
US Foodservice Inc
1,314.93
UMB Bank
24,898.14
USA Blue Book
147.29
Utility Consultants Inc
75.00
Utility Safety and Design
6,872.16
Vance Brothers Inc
45.09
Winners Circle Awards
138.55
Missouri Joint Mun Elect Ut 270,814.68
Total $396,555.95
7-18-11
Void Check
UMB Bank
24,898.14
Total $24,898.14
Payroll
7-15-11
Hagler, Janelle
Johnson, Cathy
Lawson, Kevin
Dierenfeldt, Rick
Fordyce, Brandon
Russell, Melvin
Russell, Robert
Hayden, Rickey
Brown, Johnathan
Stottlemyer, Lela
Gard, Paul
Burns, Walker
Clemmons, Ted
Greene, Richard
Groves, Kenneth
Breer, Michael
Cowell, Christopher
Jennings, Randy
Allen, Jeremy
Bennett, Garrett
Ratcliff, Toby
Clark, Coltyn
Vandivert, Ashton
Stoner, Kelli
Wright, Nolan
Lathrum, Shea
Bugbee, Alyssa
Ragan, Drake
Underwood, Thomas
Schroff, Jaunita
Turley, Rebekah
Ellis, Joyce
Doll, Jacob
Hamilton, Sabra
1,355.02
805.65
970.10
1,014.45
77.66
707.40
875.58
1,110.92
637.81
245.19
898.82
983.81
957.96
896.73
924.33
594.89
796.24
947.04
515.74
418.33
434.15
466.79
444.86
413.61
364.30
450.97
469.85
332.25
313.84
1,133.12
850.34
701.95
64.15
930.35
Groom, Brian
Holloway, Bryan
Place, Trevor
Gannan, John
Meissen, Matthew
Burkhead, Mike
Murphy, Jamie
Kinnison, Teresa
Wooderson, Karen
Dunlap, Erma
Sanders, Linda
Robertson, Kenneth
Willis, Brian
Puffer, Toby
Hoover, Charles
Hulet, George
Thompson, Brad
Pierce, Scott
Butler, Kelsey
McClure, Cody
Shepard, Kelli
Pettijohn, Tiara
Hulett, Sydney
Bennett, Whitney
Barnett, Brooke
Williams, Lindsay
Thomas, Michelle
Kohler, Ann
Schell, Norman
Ing Life Insurance
BTC
Community America
Harrison Co Circuit Court
Total $52,849.03
1,041.69
997.23
830.89
800.20
584.78
719.04
738.65
488.02
113.98
151.72
176.14
1,159.12
669.56
674.73
740.04
1,103.82
622.60
475.19
439.37
407.26
584.57
263.92
437.21
370.41
935.93
630.91
689.50
326.01
273.73
505.00
11,662.07
50.00
81.54
Approval Of
Minutes
Mayor R. E. Graner called for approval or correction of the minutes of
July 5, 2011.
Motion made by Alderman Jeff Nichols to approve the minutes of July
5, 2011 and seconded by Alderman Todd Williams.
Nichols – Aye
Mann - Aye
17th St Terrace /
Sewer Issue
Williams – Aye
Flesher– Aye
Mayor R. E. Graner asked for discussion over the 17th Street Terrace
sewer issue.
Joe Johnson spoke on behalf of the residents that were involved with
the sewer issue. The residents believe since the sewer line runs
under the road then it is the City’s responsibility. The sewer line
consists of four homes which include Gerald Smith, Jeff Nichols, Ann
Burrows, and a vacant line capped off. All four sewer lines are
connected into one – 4 inch line. Administrator Janelle Hagler had
talked with MIRMA and they replied with a letter stating that the City
was not responsible for service lines. The City takes responsibility
for all the main sewer lines. The service line is the responsibility of
the land owner. Joe Johnson believes that the City should pay
because they accepted the Haas Addition.
Administrator &
Department
Reports
Mayor R. E. Graner asked for Administrator and Department reports.
Bid / 750 KVA
Transformer
Kenny Robertson, Electric Operator, explained to Council that
Prinsco has upgraded their equipment and added a night shift.
Prinsco has burnt up four transformers and the cost is $1,200.00 a
piece. Prinsco has agreed to pay for half of a new 750 KVA
transformer and the City pay for the other half. The bids submitted
for a 750 KVA transformer were from Solomon for $9,250.00;
Arkansas Electric for $12,960.00; and Kriz-Davis did not submit a bid.
Kenny Robertson’s recommendation to purchase a 750 KVA from
Solomon for $9,250.00.
Motion made by Alderman Fred Flesher to purchase 750 KVA from
Solomon for $9,250.00 and seconded by Alderman Randall Mann.
Nichols – Aye
Mann - Aye
Williams – Aye
Flesher– Aye
Carbon Building George Hulet, Water/Sewer Superintendent, needs to get new bids on
the carbon building at the Water Treatment Plant. T & P Construction
was the successful bidder but is unable to complete the building.
George will be submitting new bids at a later date. The second bidder
was Roy Pankau but he will not be able to start the project until
October. George Hulet would like the project to be completed as
soon as possible, if all possible.
WWTP Bond
Administrator Janelle Hagler talked to the County Clerk’s Office on
behalf of putting the Wastewater Treatment Plant bond issue on the
ballot. The information will need to be turned into the Courthouse by
August 30, 2011 for the November election. There will not be enough
time to complete all the paperwork to have it on the ballot for
November.
Grease
George Hulet reported a sample was collected from McDonald’s and
showed they were over the required grease limit. Cris Stallings, City
Attorney, will send a letter to McDonald’s explaining that this problem
needs to be corrected or there will be a fine issued.
Alderman Todd Williams would like George Hulet to go by B & G
Muffler to check on the water line that was installed. The sewer line
was hit when installing the water and it has settled.
Bids / Fire
Station
Administrator Janelle Hagler presented the bids on removing the
bricks on the Northeast wall of the old Fire Station; install firing strips
and painting metal. The bids submitted was Whitney Roofing for
$1,750.00; Roy Pankau for $1,875.00; and Alan Smith $2,322.50. John
Gannan’s, Fire Chief and Building Inspector, recommendation was
Whitney Roofing with low bid of $1,750.00.
Motion made by Alderman Fred Flesher to accept John Gannan’s
recommendation for removal of bricks on the Northeast wall of the
Old Fire Station to Whitney Roofing for $1,750.00 and seconded by
Alderman Randall Mann.
Nichols – Aye
Mann - Aye
Bids /
Community
Center
Guttering
Administrator Janelle Hagler presented the bids to replace guttering
on the Community Center Building. The bids submitted were Roy
Pankau for $682.00; Alan Smith for $2,325.00; and Quality Roofing
and Construction Company for $4,825.00. John Gannan’s
recommendation is for the low bid to Roy Pankau for $682.00 and
seconded by Alderman Fred Flesher.
Nichols – Aye
Mann - Aye
Bids / Replace
Flat Roof
Williams – Aye
Flesher– Aye
Williams – Aye
Flesher– Aye
Administrator Janelle Hagler presented bids to replace flat roof on the
Old Fire Station. The bids submitted was Whitney Roofing for
$7,280.00; Robert’s Roofing for $24,587.00; and Quality Roofing and
Construction Company for $8,350.00. John Gannan’s
recommendation is to go with low bidder Whitney Roofing for
$7,280.00.
Motion made by Alderman Jeff Nichols to accept John Gannan’s
recommendation to go with Whitney Roofing for $7,280.00 and
seconded by Alderman Todd Williams.
Nichols – Aye
Mann - Aye
Bid / Repair
Wood and Paint
Com Room
Williams – Aye
Flesher– Aye
Administrator Janelle Hagler presented bids to repair the rotted wood
and paint the outside of the Community Center. The bids submitted
were Bryan Foster for $3,575.00; Roy Pankau for $2,235.00; and Alan
Smith for $4,812.00. John Gannan’s recommendation was to go with
low bidder Roy Pankau for $2,235.00.
Motion made by Alderman Jeff Nichols to accept John Gannan’s
recommendation for Roy Pankau to replace rotted wood and paint
outside of Community Center in the amount of $2,235.00.
Nichols – Aye
Mann - Aye
Williams – Aye
Flesher– Aye
Gas Project
Administrator Janelle Hagler told Council that Ted Clemmons, Gas
Superintendent, reported that that gas project on South Street will
begin on July 18, 2011.
Administrator Janelle Hagler told Council that the Street Department
will be working on Bartlett Street and will be mowing as well.
Aquatic Center
The Aquatic Center has been very busy with daily swimmers, parties,
and aerobics. The final payment has not been paid to Vanum.
Great NW
Wholesale
Water
Commission
Steve McIntosh stopped by and left some books about the Great
Northwest Wholesale Water Commission. According to the Missouri
Drought Response Plan, Harrison County is located in a severe
drought. This indicates that the surface water is inadequate during
the drought and the groundwater is sufficient only for domestic
needs. Bethany has plenty of water at this time and sees no need to
pay meter fees at this time. Harrison County PWSD #2 is not a
member with Great Northwest Wholesale Commission at this time.
Simple, Handy,
Risk-based
Integrity
Management
Plan (SHRIMP)
Ted Clemmons, Gas Superintendent, needs a distribution integrity
management program in place by August 2, 2011 for the Pipeline &
Hazardous Material Safety Administration. A company called
SHRIMP (Simple, Handy, Risk-based Integrity Management Plan) can
help prepare the plan at the cost of $495.00.
Dog Pound
The Dog Pound was inspected by Ron Praisewater, Animal Health
Officer, for the Department of Agriculture on July 14, 2011. The
violation that was issued was people not writing clearly and not
putting their address down.
MIRMA
Administrator Janelle Hagler will be attending the MIRMA Conference
at Tan-Tar-A on Tuesday, July 19, 2011 and return Friday, July 22,
2011.
Sales Tax
Sales Tax is up 10% from last year.
Economic
Development
Report
Mayor R. E. Graner asked for the Economic Development report.
CDBG Survey
Sabra Hamilton, Economic Developer, is working on the CDBG
survey. Sabra is contacting people that have not returned the
surveys. There have only been 141 surveys returned to help get
other grants there needs to be 350 surveys returned.
Governor’s
Conference
Sabra Hamilton, Economic Developer, will be attending the
Governor’s Conference September 22, 2011. The City of Bethany will
be receiving and award for MoCAPP. Sabra has two extra tickets if
any Councilman would like to attend and accept the award with her in
Springfield.
B & D Party
Time
Sabra Hamilton attended the ribbon cutting ceremony for B & D Party
Time on Saturday, July 16, 2011.
Fred Flesher sold his business to Misty Wilczek and Emily Rollheiser
and they will take possession August 1, 2011.
Public Input
Mayor R. E. Graner asked if there was any public input.
Information
Center
Ora Eisenbarger reported that there were 91 visitors that signed the
guest book at the Information Center in June.
Bartlett Street
Ora Eisenbarger asked if Bartlett Street is going to be repaired
because it is in very bad shape. Administrator Janelle Hagler
reported that the Street Department was going to be working on that
Street this week.
Council Reports
& Comments
Mayor R. E. Graner asked for the Council Reports and Comments.
Traveler’s Street
Market
Alderman Fred Flesher had several good reports on the Traveler’s
Street Market.
Caboose
Alderman Todd Williams helped load the old caboose that went to
Albany. Todd would have liked to see it left in Bethany.
Enforce
Ordinance
Alderman Todd Williams notice that there are a lot of places that
need to be cleaned up. Alderman Todd Williams would like someone
to drive around and enforce ordinances. Administrator Janelle
Hagler told Alderman Todd Williams that she is hoping after the
meter reader gets trained that he will be able to report the violations
since he will be walking all over town.
Library Clock
Alderman Jeff Nichols reported that the Friends of the Library would
like to get the clock fixed at the Library. Administrator Janelle Hagler
reported that the clock had been hit by lightning and did not think it
could be repaired.
Library
Alderman Jeff Nichols reported that the Library Board would like to
make the library handicap accessible to the basement. The Library
would like to put a book store in the basement.
Correspondence Mayor R. E. Graner correspondence or appointments.
Michelle
Thomas
Michelle Thomas would like to start working at a second job.
Michelle will be helping Jillian Long improve her motor skills.
Motion made by Alderman Randall Mann to allow Michelle Thomas to
work with Jillian Long and seconded by Fred Flesher.
Nichols – Aye
Mann - Aye
Closed Session
Williams – Aye
Flesher– Aye
Motion made by Alderman Fred Flesher to go into Closed Session
for personnel at 7:10 p.m. and seconded by Alderman Randall Mann.
Nichols – Aye
Mann - Aye
Williams – Aye
Flesher– Aye
CLOSED SESSION
Personnel Policy Administrator Janelle Hagler told Council that Mike Burkhead has
used all of his accrued sick and vacation time. The personnel policy
does not have a maximum cap for the employees. Sabra Hamilton,
Economic Developer, and Administrator Janelle Hagler would like
the Council to set a cap on the time that an employee has to return to
work. After further discussion, the Council would like Sabra and
Janelle to put together a more in-depth policy on family leave and
FMLA. The policy needs to include when the employee stops
accruing days, when insurance stops, and when other employees
cannot donate any more days. Cristine Stallings will go over the
policy that Administrator Janelle Hagler and Sabra Hamilton,
Economic Developer, has put together.
Lenhart’s Court
Cristine Stallings has extended the court case on the Lenhart’s over
the dead fish until August.
Open Session
Motion made by Alderman Fred Flesher to go into Open Session at
7:50 p.m. and seconded by Alderman Randall Mann.
Nichols – Aye
Mann - Aye
Williams – Aye
Flesher– Aye
OPEN SESSION
Adjournment
Motion made by Alderman Randall Mann to adjourn at 7:50 p.m. and
seconded by Alderman Fred Flesher.
Nichols – Aye
Mann - Aye
Williams – Aye
Flesher– Aye
________________________
R.E. Graner, Mayor
ATTEST:
_____________________
Nita Schroff, City Clerk