Policies and
Procedures
for Facilitators
Requirements
ACCESS Teachers must be Alabama Certified, Highly
Qualified in their subject area, and have a
Background Check from the Alabama State
Department of Education.
ACCESS Facilitators must be an adult that has a
Background check also from the Alabama State
Department of Education. This person does not have
to be a certified teacher.
Facilitator
Responsibilities
•
Supervise the students in the on-line classroom
making sure the students stay on task and on pace.
•
Assist the students, especially the first day, with
logging in and doing the Student Orientation and
helping the students with minor technology issues.
•
Monitor academic progress by checking and/or
printing grades often, ensuring students are not
cheating. (Do not allow it to start.)
•
Communicate on a day-to-day basis with the eteacher. Be an advisor and helper to the teacher.
More Facilitator
Responsibilities
•
Take attendance and send absentee reports to teachers and
school staff daily. This is important because the teacher is not in
the classroom daily with the students, so they don’t know if they
need extended time on assignments unless you tell them.
•
For Web-based courses, log on to the learning management
system each school day to view announcements and track
assignments.
•
Report technical issues to support center staff, the school, and/or
system technology coordinator.
•
Report course management issues to the teacher and support
center staff. (IE. Broken links, video & audio issues, etc…)
•
Insist on appropriate student behavior in the physical classroom
as well as in the virtual classroom.
More Facilitator
Responsibilities
Facilitators should be knowledgeable & prepared to
train the students on all of the following.
• Use of D2L email
• Use of D2L Locker
• Submission of assignments to the dropbox
• Course navigation
• Basic computer related competancies
1st Day Checklist
1. Sign In Sheet:
Name
ACCESS Class
2. Student Orientation: Work this together as a class
www.accessdl.state.al.us
3. Write important information such as the student
login instructions on the board:
USERNAME: firstname.lastname PASSWORD: changeme1
Facilitators: Write the students’
PASSWORDS down, and keep in
a secure place.
1st Day Checklist
4. Complete the ACCESS Participation Information sheet
and email it back to all of your ACCESS teachers.
5. Send to each ACCESS teacher:
o School Calendar
o Exam Policy
o Grading Scale
o Honor Points
o Phone number in the ACCESS Lab or your cell number.
o Pep rally times 
EXAM EXEMPTION
FORMS
• ACCESS teachers will follow the Exam
Exemption policy of the students LEA (your
school).
• Facilitators will need to send a copy of the Exam
Exemption form at least 4 days prior to the
Exam. samathews@troy.edu
#1) Click Students located within the Links, under
Policy Manuals. #2) Open the PDf provided. #3) Have
the Acknowledgement page completed & kept on
File at your School
#2
#3
#1
GRADE REPORTING
• Facilitators are unable to view students’ grades in
Desire2Learn(D2L). However, it is very important that you
regularly view and keep a record of your students’ progress.
• Teachers are required to grade in a timely manner & answer emails within 24 hours.
• Grades should NEVER be sent via fax, email, or text.
• Facilitators should:
• Check student grades regularly
• Print grades from a printer within the room. ***Progress Reports
• Inform parents that they can view their student’s grades and
progress while at home.
• Notify your Counselor and Administrator about failing grades.
To print grades, have the student log in and click
on GRADES on the tan line. The grades screen can
be printed and used as a Progress Report or Report
Card. It will show everything they have or have
not done.
To print just the
Average
Local School
Responsibility
• Labs are required for all science courses. Some of
these may be virtual labs; others will be hands-on.
Safety precautions must be implemented and
adequate facilities must be provided for
implementations of programs directed by ALSDE
• Head phones for Foreign Language students
• Books for AP classes only
Work in Progress
(WIP)
• Students may be assigned a Work In Progress grade
if requested by the counselor to the Support Center
Staff. The counselor will set the date for the WIP to
end.
• The removal of a WIP will follow LEA (local school)
policies.
• WIP requests should be sent to one of the following
afreeman17235@troy.edu
anne.freeman@access.desire2learn.com
You can print the NEWS page with specific
directions when posted by the teacher
You can print any lesson or study sheet
found in the Content area of the course.
It is OK for students to take the printed
lessons home to study.
Be careful what
“Next” you press
Communication
• Teachers are expected to initiate and maintain regular
contact with facilitators and students regarding
student progress. Facilitators are expected to reply
to teacher e-mails in a timely manner.
• WBI teachers are expected to log on to the learning
management system at least once every 24 hours
throughout any term in which they are assigned a
course. At a minimum, they should respond to
facilitator/student e-mails daily, provide feedback on
activities, grade assignments, monitor student
participation, and create and post weekly
announcements.
Special Needs
Students
• Counselors should send a copy of a students IEP,
as well as 504 Plan, to the online teacher and
regional support center at the beginning of each
term. By law, teachers can make no
accommodations for a student until they have the
IEP in their hand.
• The IEP’s as well as 504 Plans should be kept
confidential at all times.
ACCEPTABLE USE
POLICY
• Students are required to sign an ACCEPTABLE USE
POLICY before they are allowed to take an ACCESS
class. The signed copy should be kept on file at the
school. The first day of class should be used to go
over the policy so that the students know exactly what
is acceptable and what is not.
The Acceptable Use Form is found on the state
website. #1) Search Exam as seen below, #2) Click on
the Link Provided. #3) Fill out the form and submit
to the teachers as well as support Center
samathews@troy.edu
#1
#3
#2
Code of Conduct
for Students
• Students will:
• Be responsible for their own behavior.
• Properly handle and use all classroom equipment, and
will show respect for others in the classroom.
• Be attentive.
• Actively participate in the learning experience.
• Complete all assigned homework, projects, and
assessments on time.
• Exhibit academic honesty. (No cheating)
• Follow all rules established by ACCESS, the school, and
the teacher.
Right to Privacy
• In accordance with the Family Educational Rights and
Privacy Act (FERPA), ACCESS will allow access to student
records only to those authorized. Authorized personnel
include SDE staff (principal or designee, teacher, facilitator,
counselor), support center administrative staff, and others
with a legitimate educational or legal interest in students’
records.
• Please do not ask a teacher to email, text, or verbally give
you a student's grade, and you should never email, text, or
verbally give anyone else a student's grade. Counselors can
provide parents and legal guardians with the necessary
information, and/or the parents or legal guardians can log
into the student's account to view his/her grades.
The NEWS section is where the teacher may
post their assignments and daily work. On
the navigation bar, click CONTENT to find the
Student Orientation unit. Click to open.
Table of Contents
Click the Classlist link.
Find the name of the student whose progress you wish to view.
Click the Drop-down arrow to the right of the student’s name, click
“View Progress”.
Using this tool, you can tell how much time the student has spent in
various areas of the course.
Cycle of Success
Assist
Students
COMMUNICATE,
COMMUNICATE,
COMMUNICATE
Take
attendance
daily
Place your desk
where you can see the
students computers
Walk, walk,
walk…watch for
cheating &
playing during
class
Thank you
A good facilitator is the difference between a successful
ACCESS class and one that is not successful. You are
the teacher’s eyes and ears. You will be depended upon
heavily to keep the teacher informed about what is
happening with the students at your school. Your job is
equally as important, if not more important , than the
teacher’s job. Good communication between you and
the teacher is the key to your students doing well in their
ACCESS classes.