PRESIDENT & VICE PRESIDENT
Roles and Responsibilities
Robin Fenton
Director, Chapter Support
Roles & Responsibilities
 Ensure Chapter Bylaw & Compliance
 Effective Board Strategies & Teamwork
 Goal Setting & Strategic Planning
ENSURE CHAPTER BYLAWS &
COMPLIANCE
Maintain the Operations of the
Chapter
Ensures that the
chapter is abiding
by their bylaws and
SCTE Headquarter
Guidelines.
Compliance = Abiding by Bylaws &
Guidelines
THREE MAIN AREAS OF
COMPLIANCE
 Fulfilling the Chapter Purpose
 Financial & Legal Responsibilities
 Chapter Board Functions
CHAPTER PURPOSE
 Technical Training
Hold 30 hours of technical training per year
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Cable-tec Games
Vendor Days
Technical Sessions
Certification Testing
Meeting Announcement
Attendance
SCTE
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Financials
Tax Status – 501(c)6
Each Chapter is under our IRS Tax ID
Your Chapter Financials are reported to the IRS
Form 990
Legal
Your chapter and board members are covered under
our liability insurance however board members have a
responsibility to the chapter and the entire society
(SCTE) as a whole.
YOUR CHAPTER BYLAWS
Legal – The chapter shall comply with all federal, state and
local laws, rules and regulations governing chapter
operations. Also, the chapter shall comply with all applicable
policies and reporting requirements to Headquarters in order
for SCTE to maintain its tax exempt status.
Liabilities – Except in cases of fraud or acts of bad faith, the
directors and officers of this organization shall not be held
personally responsible for debts, obligations, or liabilities of
the organization or for their actions on behalf of the
organization.
FIDUCIARY DUTY OF THE BOARD
Directors owe duties of “care” and “loyalty” to the
organization. These duties required the board of
directors to:
» act in good faith.
» with the care of an ordinarily prudent person in a like
position would exercise under similar circumstances,
and
» in a manner he or she reasonably believes to be in the
best interest of the organization and its members.
FIDUCIARY RESPONSIBILITIES
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Funds used to accomplish SCTE Mission
Keep accurate financial records
Enforce financial internal controls
Follow policies, procedures & bylaws
Safeguard funds
Keep chapter board informed
Whistleblower policy
BOARD FUNCTIONS
 Board Meetings
4+ per year
 Board Members must be SCTE Members
 Board Contact Information
 Review Bylaws once a Year
 Yearly Elections
NON-COMPLIANCE
 Conditional Status
Chapters that are non-compliant are eligible for
conditional status. The NCLB subcommittee
and Chapter Support Committee will determine
whether they are added to NCLB, Conditional
Status or a combination of the two
Once added to conditional status there are
three levels of status before being disbanded
as a chapter.
EFFECTIVE BOARD
STRATEGIES & TEAMWORK
EFFECTIVE MEETINGS
 Role of the President
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Start on time
Have an agenda and stick to it
Be prepared
Be in control
Be impartial
 Robert’s Rules of Order can help
ROBERT’S RULES - PURPOSE
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Right of the majority to decide
Right of the minority to be heard
Rights of individual members
Rights of absentees
Help, not hinder, decision making
Transact business
BASIC RULES
 Rights of the organization supersede the rights
of the individual
 All members are equal with equal rights
 A quorum must be present to conduct business
 Number to get there stated in bylaws
 Majority rules
 Silence is consent
 Majority is “more than half” of the number of
members voting
BASIC RULES
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One speaker at a time
Allow full debate
Once decided, issue over for that meeting
Stay on the issues and facts, never personal
Robert’s Rules in Plain English
by
Doris Zimmerman
SUCCESSFUL BOARDS =
SUCCESSFUL CHAPTERS
 Elections
Engaging the Membership
New Board Members
 Boards are Teams
Delegate & Motivate
• Every chapter leader is responsible for the success
or failure of a chapter. Therefore, teamwork is a
must.
BOARD ELECTIONS
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Hold Yearly
Vote half of board
Every board member gets a two year term
Unlimited re-election
Nominating Committee
Chair & Members must not be up for election
Responsible for…
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Gathering Nominations
Reviewing & Recommending Nominations
Coordinating Ballot
Tallying & Presenting Results (confidentiality)
REQUEST FOR NOMINATIONS
 Send to entire membership
 Answer the questions
Why should I be a board member?
What is the benefit?
What will be my roles & responsibilities?
 Encourage individuals you would like to see on
the board
 Provide adequate time to reply
OFFICER ELECTIONS
 Only board members are eligible for officer
positions
 New Term limits
 Roles descriptions in the bylaws and on CORe
 Try to equally distribute the work load
 Leadership Transitions
CHAPTER PRESIDENT EXERCISE
 Split into three teams.
 Each team will pick a leader (chapter president)
who will meet me up front for additional
directions.
 Teams will have 5 minutes to complete the
exercise & present the results.
EFFECTIVE TEAMWORK
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Clear Purpose
Informality
Participation
Listening
Civilized Disagreement
Consensus Decisions
EFFECTIVE TEAMWORK
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Open Communication
Clear Roles & Work Assignments
Shared Leadership
External Relations
Style Diversity
Self-Assessment
TYPICAL TEAM PROBLEMS
 Teams try to do too much too soon
 Conflicts over differences in work styles (and/or
personality conflicts).
 Too much emphasis on results, not enough on
team processes and group dynamics.
 Unanticipated obstacle causes team to give up.
 Resistance to doing things differently.
 Lack of trust!
BUILDING TRUST
 Create vs Build
 Areas that can help build trust:
Commitments
Consistency
Predictability
GOAL SETTING & STRATEGIC
PLANNING
STRATEGIC PLANNING
 Create a vision
Brainstorm/Strategic Planning
 Go Beyond Date Setting
 Mission
What is your chapters mission? Who knows
your chapters mission?
 Long Term & Short Term Goals
At a minimum think 2 years out.
STRATEGIC PLANNING
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Get Organized
Take Stock
Set Direction
Refine and Adopt Plan
Implement Plan
HAVE FUN!
Be proud of your chapter &
your chapter board members!
QUESTIONS & CONTACT
INFORMATION
Robin Fenton
Director, Chapter Support
SCTE
rfenton@scte.org
610-594-7329