Greek Standards Evaluation
Inter-Greek Council of Southern Illinois University Carbondale
Evaluation Signature Sheet
Due Monday, April 29, 2013 (Monday before Finals Week) via email from Advisor
If the Greek Standard Evaluation is submitted late, the chapter will be placed in the Dawg House at least through the first 6 weeks of the
following semester.
In order to assess progress in achieving these standards and long-term accomplishments of SIUC’s Greek
Standards, an Evaluation must take place. This checklist is designed to provide direction and measure
your chapter’s performance in the seven areas defined by The Greek Standards.
Semester & Year of Evaluation:
Organization:
Active Member semester dues:
$
New Member/Pledge semester dues:
$
Initiation dues:
$
Date of Elections:
Next Semester’s Chapter President:
I hereby attest that the information included in this Evaluation is true and accurate to the best of my
ability. I fully understand that falsifying information could lead to judicial action against my
organization.
Chapter President’s Name
Address
Phone
Date
Do you agree that all is true and accurate to the best of your ability and
that you understand that falsifying information could lead to judicial action
against your organization?
Yes
No
Advisors are to personally complete the following standards: 3.12, 6.15, 6.16, 7.6, & 7.7
Chapter Advisor’s Name:
Date submitted to Advisor by Chapter President:
Address
Phone
Date
Do you agree that all is true and accurate to the best of your ability
Yes
No
Advisor emails completed Evaluation to amorgan@siu.edu by 4pm on Monday, April 29.
Date submitted to Fraternity & Sorority Life by Advisor:
Greek Standards Evaluation Spring 2013
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Evaluation Criteria and Process
A review of each chapter’s progress in achieving the criteria of the Greek Standards will occur at the end of
each calendar year by completing this evaluation. The Evaluation will be based on chapter’s performance
between January and December. The Evaluation is due by the first Monday of “Dead Week” or the
Monday before Finals Week. Fraternities and sororities will be evaluated by comparing their performance
with the standards and expectations of the Greek Standards. Additionally, the Evaluation will be used to
determine IGC Greek Award recipients at the annual Greek Awards Ceremony that takes place in
February.
Each chapter must submit the Evaluation report by no later than the Monday before Finals Week. The
format of this Evaluation allows each organization the opportunity to identify progress in meeting each of
the intended standards of the Greek Standards.
Organizations that are new to Inter-Greek Council and that are less one semesters old, are NOT required
to submit the Greek Standard Evaluation, however, they are required to meet the GPA requirements set by
IGC and their corresponding subcouncil. Organizations that are older than one semester, but less than two
full semesters, are required to submit the Greek Standard Evaluation, however they may choose not to
have their overall score(s) and ranking public and therefore will not be eligible for IGC and subcouncil
awards. Once a chapter is eligible to submit their second Greek Standard Evaluation (i.e. after 3 rd
semester on campus), like other IGC organizations, their overall score(s) and ranking will be made public
and therefore will be eligible for IGC and subcouncil awards.
Bonus points will be given for certain Standards. These Bonus Standards are not required, but it allows an
opportunity for chapters who go the extra mile to be acknowledged at Greek Awards.
Since the Evaluation is an annual Evaluation and to ensure chapters are documenting their progress, the
Fraternity & Sorority Life staff will provide a Monthly Evaluation that will assist chapters in meeting the
Standards. These Monthly Evaluations are not required, however, they will be required for chapters whose
overall score is below 69% or if a Chapter submits the Evaluation late.
Based on the Evaluations, chapter recognition will be as follows:
 Gold Level: Overall Evaluation score above 90%.
o A letter from Vice Chancellor will be sent to the chapter’s inter/national
organization listing the chapter’s accomplishments.
o Framed Certificate at Greek Awards
o Listed on www.FSL.SIU.edu as a Gold Level chapter.
o Chapters who are on probation during the Evaluation period are NOT eligible for
this recognition.
o Chapters who are on probation for any violation for longer than 4 weeks during the
Evaluation period are NOT eligible for Gold Level standing, regardless of their
overall score. The highest recognition level these chapters may receive is Silver
Level.
 Silver Level: Overall Evaluation score between 80-89%
o A letter from Fraternity & Sorority Life will be sent to the chapter’s inter/national
organization listing the chapter’s accomplishments
Greek Standards Evaluation Spring 2013
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

o Framed Certificate at Greek Awards
o Listed on www.FSL.SIU.edu as a Silver Level chapter.
Bronze Level: Overall score between 70-79%
o Listed on www.FSL.SIU.edu as a Bronze Level chapter.
o Chapter president and advisor will meet with the Fraternity & Sorority Life staff to
create and discuss goals and detailed action plan to improve the chapter.
Bad Standing: Overall score below 69%
o Listed on www.FSL.SIU.edu as a chapter in Bad Standing.
o Chapter president, advisor, national/state/regional officer will meet with the
Fraternity & Sorority Life staff to create and discuss goals and detailed action plan
to improve the chapter.
o Chapter will be required to complete the Monthly Evaluations to ensure the
chapter is making improvements towards meeting the Standards.
o Chapters whose overall score is below 69% for two consecutive Evaluations will
have a judicial hearing to determine the future of the chapter. A possible sanction
from this hearing is that the Chapter has their RSO status suspended by SIU
Carbondale’s Student Life and Fraternity & Sorority Life.
Chapters who fail to submit their Evaluation by the submission deadline are not eligible for IGC or
Subcouncil Awards at the annual Greek Awards. Regardless of the chapter’s overall Evaluation score, the
highest recognition level they may receive is Bronze Level. Additionally, these chapters will also be placed
in the Dawg House for a minimum of 6 weeks in the following semester. If the chapter submits the
Evaluation after the beginning of the following semester, the chapter will be placed in the Dawg House for 6
weeks after the submission date (i.e. chapter submits Evaluation during the 2 nd week of classes, the
chapter will be in the Dawg House through the 8th week of classes). In addition, the chapter will be required
to submit monthly evaluations for the entire semester to ensure the chapter is making adequate progress in
meeting the standards. If the chapter fails to submit these monthly evaluations on time, a judicial hearing
will take place.
Evaluations will be returned to the chapter president no later than one week after Greek Awards.
The Inter-Greek Council will choose the 4 student members and 4 advisors to be on the Evaluation
committee. Two members from the Fraternity & Sorority Life staff will also serve on the Evaluation
committee; one of these members should be the Coordinator of Fraternity & Sorority Life.
Greek Standards Evaluation Spring 2013
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Standard 1: Academic Standards
Chapters are expected to complete their Score column that is shaded in grey & those Standards in blue
colored font and highlighted in grey.
#
Objective:
Score
1.1 Academic Programming: Eighty percent (80%) of ALL members are educated on
academics each semester. These programs may take place during chapter meetings,
subcouncil meetings, organization conventions and conferences, Greek Leadership Class,
Greek conferences (AFLV, Conference, etc.), chapter retreats, or through another
organization (SPC, BAC, HSC, Career Services, Supplemental Instruction, University
Housing, Wellness Center, any SIUC department, etc.). These programs do NOT have to
all be the same program. Academic topic must relate to college education, such as time
management, test preparation, study skills, graduate/law/medical school, financial aid,
scholarship, internship/externships, study abroad, etc.
Total Chapter Membership (initiated
& non-initiated members):
Number of Chapter Membership
educated on an Academic Program:
Percentage of Total Membership
educated on an Academic Program:
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any Academic Programs your chapter membership attended.
Did the chapter meet this standard (1=YES, 0=NO)?
1.2
Each semester chapters must acknowledge academic achievement among their
members. Please indicate below the ways your chapter recognizes individual academic
achievement, examples may include:
Types of Recognition
Date(s) Completed
DE Advertisement
Dues Reduction
Special Meals
Meeting Recognition
Parent Newsletter recognition
Alumni/ae Newsletter recognition
Greek Standards Evaluation Spring 2013
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Webpage recognition
Other (please list):
Did the chapter meet this standard (1=YES, 0=NO)?
1.3
Each chapter must counsel members not in good academic standing (i.e., cumulative GPA
below 2.0).
What is the minimum cumulative GPA needed to be in
good academic standing within your chapter?
What are the additional requirements to be in good
academic standing with your organization?
How many members are not in good academic standing
with your chapter?
Other than study tables, how does your chapter counsel
members not in good academic standing?
Did the chapter meet this standard (1=YES, 0=NO)?
1.4
Chapters require members who are not in good academic standing to complete Academic
Progress Evaluation Form (can be found at http://fsl.siu.edu/submenus/policies/index.html) to ensure these members are attending and making good
grades in their classes. This is listed on chapter’s OrgSync calendar by February 15 and
September 15. Ideally, these are done between the 4 th and 6th week of classes and again
between the 9th and 11th week of classes.
Date(s) Completed:
On chapter’s OrgSync calendar?
Did the chapter meet this standard (1=YES, 0=NO)?
1.5
Each member must maintain a 2.50 overall or cumulative GPA whichever is higher or to
hold chapter office, participate in intramural sports, Greek Sing, Theta Xi Variety Show,
etc. Below identify all members who have currently fallen below a 2.50 overall or
cumulative grade point average. Please use your last semester chapter member GPA
report to complete the table below.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Position in
Last Name, First Name
Campus Involvement
Chapter
of member below 2.5
(Intramurals, Greek Sing, Variety Show,
Overall or Cumulative GPA
Leave blank if not
applicable
etc.) Leave blank if not applicable
Did the chapter meet this standard (1=YES, 0=NO)?
Greek Standards Evaluation Spring 2013
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CHAPTERS WITH NEW MEMBERS/PLEDGES/NON-INITIATED MEMBERS
1.6 Potential new members must meet their inter/national organization’s GPA requirement to
become a new member or begin intake with the local chapter.
What is your inter/national organizations
minimum GPA requirement?
Did the chapter meet this standard (1=YES, 0=NO)?
1.7
Chapters ensure that new members/aspirants/pledges are performing well in the
classroom by completing Academic Progress Evaluation Form (can be found at
http://fsl.siu.edu/sub-menus/policies/index.html). This is completed midway through the
education process. Date(s) that the Academic Progress Evaluation Form (can be found at
http://fsl.siu.edu/sub-menus/policies/index.html) is due MUST BE ON CHAPTER’S
OrgSync CALENDAR.
Date(s) Academic Progress Evaluation Form
completed by pledge/new member/associate :
On chapter’s OrgSync calendar?
Did the chapter meet this standard (1=YES, 0=NO)?
1.8
Chapters must have their potential new members/aspirants/rushee GPAs checked to
ensure academics is a criterion for potential membership. These GPA checks must be
done by Student Life OR official transcripts are submitted to the National Organization for
approval to begin the Intake Process.
Date Grade Check submitted to Student Life:
Date intake/pledge/new member/associate
education process begins:
The minimum standard to become a new member/pledge/associate will be a 2.5
cumulative or overall GPA (on a 4.0 scale) or if not a returning SIUC student, the top 50%
of their high school graduating class (top 51% yes, but not 49%) or a high school transcript
must be submitted that verifies that their high school cumulative GPA is above a 2.5/4.0. If
a potential new member has a GPA below 2.5 (overall or cumulative), they can become a
new member/pledge/associate/aspirant only if approved by their national organization.
Subcouncils and chapters are encouraged to have higher GPA standard. Below, list ALL
INDIVIDUALS who were new to your organization this semester and their previous
academic record (GPA prior to becoming &/or high school rank). Please use all 3 chapter
rosters from this semester to complete the table below and include all persons who were
new members during the semester, THIS INCLUDES THOSE WHO DROPPED/QUIT
THE NEW MEMBER/PLEDGE EDUCATION PROCESS.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
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Last Name, First Name
GPA prior
to joining
High
School
Class Rank
Did the chapter meet this standard (1=YES, 0=NO)?
1.9
Chapters submit the GPA Goal Sheet from each new member within one week of
pledge/new member/candidate being affiliated with chapter to the Fraternity & Sorority Life
Office. These copies will be scanned and returned to the chapter within 48 hours after
receiving them. This form is found at http://fsl.siu.edu/sub-menus/policies/index.html
Date GPA Goal Sheet Submitted:
Date New Members Affiliated:
Did the chapter meet this standard (1=YES, 0=NO)?
1.10 Chapters submit the GPA Academic Verification Release Form from each new member
within one week of pledge/new member/candidate being affiliated with chapter to the
Fraternity & Sorority Life Office. These copies will be scanned and returned to the chapter
within 48 hours after receiving them. This form is found at http://fsl.siu.edu/submenus/policies/index.html
Date GPA Academic Verification Release Form:
Date New Members Affiliated:
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE COMPLETES FOR CHAPTER
1.11 Overall minimum semester chapter GPA is 2.5 or above each semester.
CURRENT Chapter GPA
Did the chapter meet this standard (1=YES, 0=NO)?
1.12 BONUS: Chapters maintain a semester GPA at, or above the all-men’s average for
fraternities or all-women’s average for sororities.
CURRENT SEMESTER all men’s/women’s GPA
Did the chapter meet this standard (1=YES, 0=NO)?
1.13 BONUS: Chapter’s Overall Semester GPA improves from the previous year or remains at
least a 3.0.
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Previous Year Chapter GPA
Current Chapter GPA
Did the chapter meet this standard (1=YES, 0=NO)?
1.14 Chapters must finalize their semester’s calendar through OrgSync by the time the
Evaluation is submitted (Monday before Finals Week).
Date Calendar Completed
Did the chapter meet this standard (1=YES, 0=NO)?
1.15 Chapter’s master calendar must include chapter meeting dates, times, & locations by
February 15 and September 15.
Chapter meetings on OrgSync
Calendar by Feb. 15 or Sept. 15?
Did the chapter meet this standard (1=YES, 0=NO)?
1.16 Chapter’s master calendar must include service events by February 15 and September 15.
Service events on OrgSync
calendar by Feb. 15 or Sept. 15?
Did the chapter meet this standard (1=YES, 0=NO)?
CHAPTERS WITH NEW MEMBERS – completed by Fraternity & Sorority Life
1.17 Chapters provide New Members/Associates/Pledges with a calendar of events, meetings,
service projects, financial requirements, ceremonies, etc. to ensure encourage good time
management within one week of the educational / intake process starting
Date calendar submitted to New Members:
Date Educational / Intake process started:
Educational meetings on calendar?
Service projects on calendar?
Financial requirements on calendar?
Educational / Intake ceremonies on calendar?
Did the chapter meet this standard (1=YES, 0=NO)?
1.18 New Member / Intake Class overall minimum semester GPA is 2.50 or above at the end of
the semester.
Current Semester New Member Class GPA
Did the chapter meet this standard (1=YES, 0=NO)?
1.19 BONUS: New Member / Intake Class overall semester GPA is at, or above the all-men’s
average for fraternities or all-women’s average for sororities.
Greek Standards Evaluation Spring 2013
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CURRENT SEMESTER all men’s/women’s GPA
CURRENT SEMESTER New Member GPA:
Did the chapter meet this standard (1=YES, 0=NO)?
CHAPTERS WITH HOUSES – completed by Fraternity & Sorority Life
1.20 Chapters with Chapter Houses have a higher in-house GPA than out of house GPA each
semester or in-house GPA remains above 3.0.
Current Semester in house
GPA:
Current Semester out of
house GPA:
Did the chapter meet this standard (1=YES, 0=NO)?
Possible
Chapter’s
Points
Points Possible Points Earned
Chapter’s Possible Total Score (1-5)
9
9
Chapters with New Members (6-10 & 17-18)
+7
Chapters with Houses (20)
+1
Bonus Points (12, 13, 19)
+3
--Total=
Total Points Earned =
Chapter’s Percentage of Standard Met Total
%
Possible Points
FRATERNITY & SORORITY LIFE COMPLETES
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Standard 2: Recruitment and Development
Chapters are expected to complete their Score column that is shaded in grey & those Standards in blue
colored font and highlighted in grey.
# Objective:
Score
2.1 Leadership Programming: Eighty percent (80%) of ALL members are educated on
leadership each semester. These programs may take place during chapter meetings,
subcouncil meetings, organization conventions and conferences, Greek Leadership Class,
Greek conferences (AFLV, Conference, etc.), chapter retreats, or through another
organization (SPC, BAC, HSC, Career Services, Supplemental Instruction, University
Housing, Wellness Center, any SIUC department, etc.). These programs do NOT have to
all be the same program.
Total Chapter Membership
(initiated & non-initiated members):
Number of Chapter Membership educated
on Leadership
Percentage of Total Membership educated
on Leadership
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any Academic Programs your chapter membership attended.
Did the chapter meet this standard (1=YES, 0=NO)?
2.2
Diversity/Social Justice Programming: Eighty percent (80%) of ALL members are
educated on topic of Diversity or Social Justice each semester. These maybe programs
through a commemorative month, such as Latino Heritage Month, Black History Month,
GLBT Month. The program should not be a topic that relates to the majority of the
chapter’s membership (i.e. a sorority attending a Women’s History Month program or a
historically Latino fraternity attending a Latino Heritage Month program). These programs
may take place during chapter meetings, subcouncil meetings, organization conventions,
Greek conferences (AFLV, Greek Leadership Class, etc.), chapter retreats, or through
another organization (SPC, BAC, HSC, Career Services, Wellness Center, any SIUC
department, etc.). These programs do NOT have to all be the same program.
Total Chapter Membership
(initiated & non-initiated members):
Number of Chapter Membership educated
Greek Standards Evaluation Spring 2013
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on Diversity/Social Justice:
Percentage of Total Membership educated
on Diversity/Social Justice:
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any Diversity/Social Justice Programs your chapter membership
attended.
Did the chapter meet this standard (1=YES, 0=NO)?
2.4
Chapters maintain or grow their membership over the previous year. This information is
available on the Greek Grade Report’s historical grade page.
Total Chapter Size in ONE year ago
Total Chapter Size this Semester
Did the chapter meet this standard (1=YES, 0=NO)?
2.5
Chapters meet with Fraternity & Sorority Life staff each semester and reviews and
completes their Recruitment Notice or Membership Intake Notice (or Abstain from
Intake form) two weeks before their recruitment / intake begins OR the first week of
classes regardless if the chapter is doing an Intake/Recruitment during the semester. This
form is found at http://fsl.siu.edu/sub-menus/policies/index.html
Date Form(s) completed:
Date Recruitment / Intake Began:
Date Intake/Pledge Education/New Member
Education Process began:
Did the chapter meet this standard (1=YES, 0=NO)?
CHAPTERS WITH NEW MEMBERS
2.6 At least 80% of all individuals who are new members or who are going through new
member education/pledging/intake are initiated as an active member. Please list ALL
new members/pledges/aspirants that started and were either initiated or dropped out of
the chapter.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
Greek Standards Evaluation Spring 2013
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on the keyboard to create the new row.
Last Name, First Name
Initiated into Chapter?
(yes or no)
Total Number of New Members at beginning of New Member
Education Program:
Total Number of New Members Initiated:
Percentage Initiated:
Did the chapter meet this standard (1=YES, 0=NO)?
2.7
New member education program or membership intake process of 8 weeks is
recommended as a maximum. (The program should coincide with the information
submitted in the Academic Standards).
Date intake/pledge/new member/associate
education process begins:
Date that new member education program ends or
initiation date:
Did the chapter meet this standard (1=YES, 0=NO)?
2.8
80% of the chapter’s new members/associates/pledges or members who are new initiates
attend all Inter-Greek Council’s “Junior IGC” educational meetings each semester. Below
please list ALL new members or new initiates who attended the Junior IGC meetings in
the appropriate semester.
Total Number of New
Member/Pledges/Associate Members OR
new initiated members:
Total Number of New
Member/Pledges/Associate Members OR
new initiated members attending Jr. IGC
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Percentage Number of New
Member/Pledges/Associate Members OR
new initiated members attending Jr. IGC
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of all Junior IGC Meetings your new members/pledges/associate or new
initiated members attended.
Did the chapter meet this standard (1=YES, 0=NO)?
2.9
Chapters who do New Member Presentations (Probate Shows) follow and abide by the
Presentation of New Members Policy and complete form by the required deadline. This
form is found at http://fsl.siu.edu/sub-menus/policies/index.html
Chapters who do NOT do Presentation Shows or who did not have new members during
the semester of evaluation will not be evaluated on this Standard.
Chapter abides by New Member Presentation Policy?
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE
COMPLETES
Chapter’s Possible Total Score (1-5)
Chapters with New Members (6-8)
Chapters who do Intake (9)
Possible
Points
4
+3
+1
Total=
Chapter’s Percentage of Standard Met
Greek Standards Evaluation Spring 2013
Chapter’s
Points
Possible Points Earned
4
Total Points Earned
Total Possible Points
=
%
13
Standard 3: Risk Management
Chapters are expected to complete their Score column that is shaded in grey & those Standards in blue
colored font and highlighted in grey.
# Objective:
Score
3.1
Chapters that have any event with alcohol meet the Inter-Greek Council academic
standards for registered social functions with alcohol as stated in Appendix A (i.e. meet
minimum grade requirements of a 2.5 chapter GPA).
Previous Semester GPA:
Did the chapter meet this standard (1=YES, 0=NO)?
3.2
Chapters must have more non-alcoholic events than events with alcohol. Each chapter
must sponsor or co-sponsor at least two alcohol-free events per semester. Please
include ALL events below with other Greek chapters and non-Greek RSOs. This can
include service and recruitment events if they are co-sponsored with another Greek
organization or non-Greek RSO. Please list below the date, location, and event
identifying the event(s) your organization sponsored or co-sponsored during this
Evaluation period. These events must be on your chapter’s OrgSync calendar.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Date of Event
Location
Co-sponsored
with
Title of Event or
Theme
Alcohol
Present
(yes or no)
On
OrgSync
Calendar
(Completed by
FSL)
Did the chapter meet this standard (1=YES, 0=NO)?
3.3
Chapters with 15 or more members must have at least one member serve on the InterGreek Council Risk Management Team. For chapters with 15+ members this is a
requirement. Chapters with 14 or less members, this will be a BONUS point if a
member serves on this Team.
Current Semester Chapter Size:
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
Greek Standards Evaluation Spring 2013
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on the keyboard to create the new row.
RISK MANAGEMENT TEAM MEMBERS
Last Name, First Name
Did the chapter meet this standard (1=YES, 0=NO)?
3.4
Chapters will not deviate from “GUIDELINES FOR ANY 3rd PARTY VENDOR
FUNCTION” and “GUIDELINES FOR ANY BYOB PARTY” (See Appendix F & H).
Did chapter abide by 3rd Party &
BYOB Guidelines?: (yes or no)
Did the chapter meet this standard (1=YES, 0=NO)?
3.5
Personal Risk Avoidance Program: Eighty percent (80%) of all members (actives & new
members) are educated on at least one personal risk avoidance issues each semester,
such as sexual assault, alcohol and drugs, drunk driving, eating disorders, sexually
transmitted diseases, etc. These can be through the Wellness Center, conferences,
chapter meetings, etc. Below are examples of personal risk avoidance programs:

Sexual Assault

Alcohol

Drugs

Drunk Driving

Eating Disorders

Sexually Transmitted Diseases

Depression

Student Conduct Code

Suicide

Mental Health
Total Chapter Membership
(initiated & non-initiated members):
Number of Chapter Membership educated
on Personal Risk Avoidance:
Percentage of Total Membership educated
on Personal Risk Avoidance:
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Greek Standards Evaluation Spring 2013
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
15
From your chapter’s OrgSync account, please include an attendance sheet
of any Personal Risk Avoidance Programs your chapter membership
attended.
Did the chapter meet this standard (1=YES, 0=NO)?
CHAPTERS WITH NEW MEMBERS/PLEDGES/NON-INITIATED MEMBERS
3.6
Anti-Hazing Educational: 100% of the chapters’ aspirants/new members and executive
officers, including the President, Vice President, New Member Educator, Membership
Educator, Risk Avoidance Chair, etc., will attend an anti-hazing educational session each
semester. This may be sponsored by Inter-Greek Council, sub-council, by the chapter
with pre-approval by Inter-Greek Council, or inter/national organization.
Below based on each semester your chapter had new members, please list all of your
Executive Officers and New Members, check their position (Executive Officer or New
Member), and indicate the date of their Anti-Hazing Educational.
New
Member
Last Name, First Name
Executive
Officer
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Date of
Educational
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of the Anti-Hazing Educational your chapter membership attended.
Greek Standards Evaluation Spring 2013
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Did the chapter meet this standard (1=YES, 0=NO)?
3.7
Chapters submit the Non-Hazing Compliance Form from each new member within one
week of pledge/new member/candidate being affiliated with chapter to the Fraternity &
Sorority Life Office. These copies will be scanned and returned to the chapter within 48
hours after receiving them. This form is found at http://fsl.siu.edu/submenus/policies/index.html
Date Non-Hazing Compliance Form Submitted:
Date New Members Affiliated:
Did the chapter meet this standard (1=YES, 0=NO)?
CHAPTERS WHO HAVE EVENTS WITH ALCOHOL COMPLETE:
3.8
Chapters that have any event with alcohol have their event approved and registered with
their chapter advisor, Inter-Greek Council Risk Avoidance Chair at least six business
days prior to the event for 3rd Party Vendor Events and at least three business days prior
to the event for BYOB events (for BYOB events with more than one guest per member
require 6 days advance).
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
3RD Party Vendor or
BYOB event
Date of Event
Date Registered
Did the chapter meet this standard (1=YES, 0=NO)?
3.9
BONUS: All of the chapter’s events are registered more than the minimum number of
days in advance.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
3RD Party Vendor or
BYOB event
Greek Standards Evaluation Spring 2013
Date of Event
Date Registered
17
Did the chapter meet this standard (1=YES, 0=NO)?
3.10
Each chapter president, social chair, and risk management chair must attend a
semesterly educational session sponsored by the Inter-Greek Council or sub-council
focusing on risk management policies and procedures prior to having any event with
alcohol in order to be Risk Certified to have an event with alcohol.
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of the Risk Certification Program your chapter membership attended.
Did the chapter meet this standard (1=YES, 0=NO)?
CHAPTERS WITH HOUSES COMPLETE
3.11 All twenty-one year old individuals residing in chapter houses have the privilege to
possess and consume alcohol in their respective room, in the same manner as residents
of Neely Hall, Evergreen Terrace, Southern Hills, and Graduate Students on Greek Row
(with the exception of the sorority chapter houses due to inter/national policy.). No
alcohol is to be consumed in common areas other than in an individual’s room.
*Common areas include, but are not limited to, front porches, decks, back yards,
hallways, balconies, garages, parking areas, etc. The only exception is Inter-Greek
Council approved BYOB events.
Any deviations from this policy:
Did the chapter meet this standard (1=YES, 0=NO)?
ADVISOR(S) COMPLETES FOR CHAPTER
3.12 Chapters will avoid having any risk management violations that place them on probation
with the University or inter/national organization. Please indicate below the status of your
chapter with the University and inter/national organization.
University – status (good standing, probation, etc.):
Greek Standards Evaluation Spring 2013
18
Inter/National Org. – (good standing, probation, etc.):
Did the chapter meet this standard (1=YES, 0=NO)?
IGC RISK AVOIDANCE CHAIR COMPLETES
3.13 To be eligible to have an event with alcohol chapter is in good standing with Inter-Greek
Council.
Good standing with IGC:
Did the chapter meet this standard (1=YES, 0=NO)?
3.14
FALL SEMESTER ONLY: A copy of the inter/national organization’s risk management
policy must be on file with Inter-Greek Council by October 1.
Date Submitted:
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE COMPLETES
3.15 To be eligible to have an event with alcohol chapter is in good standing with the
University (not in Dawg House or Probation).
Did the chapter meet this standard (1=YES, 0=NO)?
3.16
Chapters report any and all Risk Management incidents to the Fraternity & Sorority Life
Office and their inter/national organization within 24 hours of the incident.
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE COMPLETES for CHAPTERS WITH HOUSES
3.17 Each chapter with a chapter house must conduct a semester fire drill by September 15
and February 15 of each semester. If the city’s fire marshal does not complete the drill,
then the chapter must complete a fire drill form and submit to Inter-Greek Council within
72 hours of drill.
Date Fire Drill Completed:
Did the chapter meet this standard (1=YES, 0=NO)?
3.18
Each chapter with a chapter house must post on the back door of each sleeping room
evacuation routes and common phones emergency numbers for 911, fire, police and
ambulance. A copy of this evacuation route must be submitted to IGC Risk Avoidance
Chair by September 15 and February 15.
Date Submitted:
Did the chapter meet this standard (1=YES, 0=NO)?
Greek Standards Evaluation Spring 2013
19
FRATERNITY & SORORITY LIFE
COMPLETES
Chapter’s Possible Total Score (1, 2, 4, 5, 12, 14-16)
Chapters with 15+ members (3)
Chapters with New Members (6 & 7)
Chapters with Houses (11, 17, 18)
Chapters that have events with alcohol (8 & 10)
Bonus for chapters with 14 or less members (3)
Bonus Points (9)
Possible
Points
9
1
+2
+3
+2
+1
+1
Total=
Chapter’s Percentage of Standard Met
Greek Standards Evaluation Spring 2013
Chapter’s
Points
Possible Points Earned
9
------Total Points Earned
Total Possible Points
=
%
20
Standard 4: Community Involvement & Relations
Chapters are expected to complete their Score column that is shaded in grey & those Standards in blue
colored font and highlighted in grey.
# Objective:
Score
4.1 Each chapter must register volunteer hours and events, including Community, University,
and Career-related, with the Saluki Volunteer Corps.
Did the chapter meet this standard (1=YES, 0=NO)?
4.2
BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Outstanding Philanthropic Initiative
for the current academic year (fall & spring semester). This award recognizes an RSO
that initiated, implemented, or participated in an exceptional philanthropic event or
initiative that benefited SIU, a non-profit organization, and/or the surrounding community.
Quality submissions that are submitted on time & correctly will receive a bonus points.
Philanthropic Event:
Date of Event:
RSO Award Result (did you win? – not necessary to win to receive bonus point)
Did the chapter meet this standard (1=YES, 0=NO)?
4.3
BONUS: Chapters co-sponsor one program per semester with a community organization
that the chapter assists in the planning of the event with the organization. The chapter’s
name should be listed on the promotion materials. This excludes Adopt-A-Spot, Relay for
Life and Up ‘til Dawn. These maybe Rotary Club, Kiwanis, Lions, Boys & Girls Club,
Women’s Center, Spirit of Attucks, Carbondale Police Department, local churches,
Graduate Chapter, etc. On the list below, please provide the name of each community
organization you co-sponsored a program with, the name of the event, date, location, and
percentage of chapter that attended.
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any Community Organization co-sponsored Programs your chapter
assisted in organizing.
Did the chapter meet this standard (1=YES, 0=NO)?
Greek Standards Evaluation Spring 2013
21
CHAPTERS WITH HOUSES COMPLETE
4.4 Chapters with Houses have good relationships with their neighbors and their
neighborhood.
Did the chapter meet this standard (1=YES, 0=NO)?
4.5
Chapters with Houses have presentable and clean interiors and exteriors.
No interior furniture outside:
Yes
Lawn is mowed:
Yes
Weeds are minimal:
Yes
Landscaping is attractive:
Yes
Interior is clean:
Yes
Interior trash is removed:
Yes
Exterior trash is removed:
Yes
No
No
No
No
No
No
No
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE COMPLETES FOR CHAPTER:
4.6 Each chapter raises charitable dollars each semester. The charities can be their own
inter/national charities, local charities (Boys & Girls Club, Relay for Life, Women’s Center,
national organization’s foundation, etc.), etc. These charitable donations must be
recorded with the Saluki Volunteer Corps. Chapter donations must be at least $5/member
How much money was donated to charities in the
name of your chapter this semester AND reported $
to SVC?
Number of Chapter Members:
Dollars Per Member:
$
BONUS: Chapters who donate $25-99 per member to charity each semester receive ONE
Bonus point (a total of 2 points for this Standard).
BONUS: Chapters who donate $100+ per member to charity each semester receive TWO
Bonus points (a total of 3 points for this Standard).
Did the chapter meet this standard (1=YES, 0=NO)?
4.7
Eighty percent (80%) of an organization’s members (including initiated & new
members/pledges/aspirants) must complete 8 or more service hours per semester
through the Saluki Volunteer Corps. This may be accomplished through one large service
project in which the entire chapter participates, or through involvement in several different
service projects in which each member may select which service project he/she would like
to do.
Percentage of Members doing 8+ service hours
%
Total Hours Completed
Hours per member
Greek Standards Evaluation Spring 2013
22
BONUS: 80% of an organization’s members complete 12-19 hours each semester receive
ONE Bonus point (a total of 2 points for this Standard).
BONUS: 80% of an organization’s members complete 20+ hours each semester receive
TWO Bonus Points (a total of 3 points for this Standard).
Did the chapter meet this standard (1=YES, 0=NO)?
4.8
Each chapter’s philanthropic/community service chairperson must meet with the
coordinator of the Saluki Volunteer Corps once per semester and before September 15
and February 15 of each semester.
SVC meeting date:
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE
COMPLETES
Chapter’s Possible Total Score (1, 6-8)
Chapters with Houses (4 & 5)
Bonus Points (2, 3, 6*, & 7*)
Possible
Points
4
+2
+6
Total=
Chapter’s Percentage of Standard Met
Greek Standards Evaluation Spring 2013
Chapter’s
Points
Possible Points Earned
4
---Total Points Earned
Total Possible Points
=
%
23
Standard 5: University Involvement & Relations
Chapters are expected to complete their Score column that is shaded in grey & those Standards in blue
colored font and highlighted in grey.
# Objective:
Score
5.1 Inter-Greek relations are encouraged. Chapters must either (1) Co-sponsor at least one
activity (social, service, educational program, etc.) or (2) Participate in at least 2 activities
per semester with an organization within the National Pan-Hellenic Council
( Below, please provide the chapter’s name from
THIS SUBCOUNCIL that the event was held with, the date and name of the
event/program. Please note in order to receive credit the chapter must have this event
listed in their Evaluation as well.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Organization from
NPHC
Plan or
Attend?
Date
Event Name
On other
Organization’s
Evaluation?
(completed by FSL)
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
OrgSync
Date of
Title/Topic
Members Attendance Sheet
Program
Attended
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any events your chapter co-sponsored or participated in with an
organization within this subcouncil.
BONUS: Chapters who plan more than one event or attend more than two events each
semester, but with a different chapter from within this subcouncil, receive ONE BONUS
point.
Did the chapter meet this standard (1=YES, 0=NO)?
5.2
Inter-Greek relations are encouraged. Chapters must either (1) Co-sponsor at least one
activity (social, service, educational program, etc.) or (2) Participate in at least 2 activities
per semester with an organization within the Interfraternity Council
(FarmHouse, Order
Greek Standards Evaluation Spring 2013
24
Sinfonia Below, please provide the chapter’s
name from THIS SUBCOUNCIL that the event was held with, the date and name of
the event/program. Please note in order to receive credit the chapter must have this
event listed in their Evaluation as well.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Organization from IFC
Plan or
Attend?
Date
Event Name
On other
Organization’s
Evaluation?
(completed by FSL)
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
OrgSync
Date of
Title/Topic
Members Attendance Sheet
Program
Attended
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any events your chapter co-sponsored or participated in with an
organization within this subcouncil.
BONUS: Chapters who plan more than one event or attend more than two events each
semester, but with a different chapter from within this subcouncil, receive ONE BONUS
point.
Did the chapter meet this standard (1=YES, 0=NO)?
Greek Standards Evaluation Spring 2013
25
5.3
Inter-Greek relations are encouraged. Chapters must either (1) Co-sponsor at least one
activity (social, service, educational program, etc.) or (2) Participate in at least 2 activities
per semester with an organization within the Multicultural Greek Council
(Below, please provide the chapter’s name from
THIS SUBCOUNCIL that the event was held with, the date and name of the
event/program. Please note in order to receive credit the chapter must have this event
listed in their Evaluation as well.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Organization from
MGC
Plan or
Attend?
Date
Event Name
On other
Organization’s
Evaluation?
(completed by FSL)
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
OrgSync
Date of
Title/Topic
Members Attendance Sheet
Program
Attended
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any events your chapter co-sponsored or participated in with an
organization within this subcouncil.
BONUS: Chapters who plan more than one event or attend more than two events each
semester, but with a different chapter from within this subcouncil, receive ONE BONUS
point.
Did the chapter meet this standard (1=YES, 0=NO)?
5.4
Inter-Greek relations are encouraged. Chapters must either (1) Co-sponsor at least one
activity (social, service, educational program, etc.) or (2) Participate in at least 2 activities
per semester with an organization within the Panhellenic Association
(Below, please provide the chapter’s name from THIS
SUBCOUNCIL that the event was held with, the date and name of the
event/program. Please note in order to receive credit the chapter must have this event
listed in their Evaluation as well.
Greek Standards Evaluation Spring 2013
26
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Organization from
Panhellenic
Plan or
Attend?
Date
Event Name
On other
Organization’s
Evaluation?
(completed by FSL)
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
OrgSync
Date of
Title/Topic
Members Attendance Sheet
Program
Attended
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any events your chapter co-sponsored or participated in with an
organization within this subcouncil.
BONUS: Chapters who plan more than one event or attend more than two events each
semester, but with a different chapter from within this subcouncil, receive ONE BONUS
point.
Did the chapter meet this standard (1=YES, 0=NO)?
5.5
Chapters co-sponsor or participate in events with other Registered Student Organizations
(not Greek related) or University departments on a semesterly basis. These organizations
can be SPC, BAC, HSC, Area Councils, BTO, Wellness Center, academic departments,
etc. These can be educational programs (as listed in previous standards), service
(community & university service events), socials, etc. On the list below, please provide
the name of each RSO or University Department you co-sponsored a program with, the
name of the event, and date.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
RSO / Department
Greek Standards Evaluation Spring 2013
Date
Event Name
27
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
of any events your chapter co-sponsored or participated in with a nonGreek RSO or University Department.
BONUS: Chapters who do more than one event each semester, but with a different RSO
or University Department as above, receive ONE BONUS point.
Did the chapter meet this standard (1=YES, 0=NO)?
5.6
At least 80% of chapter members participate and/or attend at least one University or
College event, such as Shryock Auditorium Events, Multicultural program & Services
events (commemorative month programs such as Black History Month, Latino Heritage
Month, Women’s History Month, etc.), Saluki First Year, Public Policy Institute programs,
Wellness Center, etc. This does not include SIU Athletic events, events solely sponsored
by a RSO, or IGC events (Greek Sing, Variety Show, etc.).
Total Chapter Membership
(initiated & non-initiated members):
Number of Chapter Membership
participating in University Event(s):
Percentage of Total Membership
participating in University Event(s):
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Greek Standards Evaluation Spring 2013
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
28
From your chapter’s OrgSync account, please include an attendance sheet
of any members participating in University Event(s) Programs your chapter
membership attended.
Did the chapter meet this standard (1=YES, 0=NO)?
5.7
FALL SEMESTER ONLY: At least 80% of the returning spring semester members (not
fall new members/pledges) participates in Saluki Start-Up (formerly known as Week of
Welcome) events (Greek Move-In, Meet Me on Main, Welcome Fest, RSO Fair, Greek
BBQ, Chancellor’s Watermelon Fest, etc.). Members who are Saluki Peer Mentors or
RAs will count toward this percentage. Below please provide the names of ALL members
and indicate if they participated as Greek Movers during the fall semester.
Total Chapter Membership at the beginning
of fall semester
(initiated & non-initiated members):
Number of Members participating in Saluki
StartUp events.
Percentage of Total Membership
participating in Saluki StartUp events
%
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
Date of
Program
Title/Topic
# of
Members
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
From your chapter’s OrgSync account, please include an attendance sheet
Saluki StartUp events your chapter participated in.
Did the chapter meet this standard (1=YES, 0=NO)?
5.8
BONUS: Eighty percent (80%) of an organization’s active/initiated members who have an
overall GPA above 2.5 are encouraged to be involved in at least one campus Registered
Student Organization (organizations relating to one’s major, or USG, SPC, Area Council,
Dawg Pound, etc.) not related to intramurals nor Fraternity & Sorority Life (Order of
Omega, respective subcouncil, Inter-Greek Council, etc.) each semester. The Saluki
Volunteer Corps, Homecoming, SLA, Greek Sing, and Variety Show, and SIU Alumni
Association are NOT RSOs. Below list all your members and next to each name identify
the campus activity or organization(s) he/she has been involved in this semester. Please
Greek Standards Evaluation Spring 2013
29
use your most recent roster to complete the table below and please list ALL members
above a cumulative 2.5 GPA from the roster.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Last Name, First Name
(members above 2.5 overall GPA)
R.S.O. involvement
Total Chapter Active Membership with
above 2.5 overall GPA:
Number of Active Members with above 2.5
overall GPA involved in RSOs
Percentage of Total Active Membership with
above 2.5 overall GPA involved in RSOs
%
Did the chapter meet this standard (1=YES, 0=NO)?
5.9
BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Outstanding Program/Event for the
current academic year (fall & spring semester). This award recognizes a specific program
or event for its contribution to SIU and/or the community. Quality submissions that are
submitted on time & correctly will receive a bonus points.
Program/ Event Name:
Date of Event:
RSO Award Result (did you win? – not necessary to win to receive bonus
point)
Did the chapter meet this standard (1=YES, 0=NO)?
5.10 BONUS: Chapters encourage & promote membership into the Order of Omega.
Membership requirements are initiated junior/senior members with a 3.0 cumulative GPA.
50% of a chapter’s membership who is eligible for Order of Omega are members each
semester. Below please list members ALL chapter members who are eligible for
membership, indicate if they meet the minimum criteria, and if they are a member of Order
Greek Standards Evaluation Spring 2013
30
of Omega.
Meet Criteria for Order
of ?
Last Name, First Name
Member of Order of
?
Total Chapter Membership that meets
Order of Omega requirements:
Number of Chapter Members who are
members of Order of Omega:
Percentage of Total Chapter members
who are members of Order of mega:
%
Did the chapter meet this standard (1=YES, 0=NO)?
5.11 BONUS: Chapters encourage & promote membership into the Gamma Sigma Alpha
Greek Honor Society. Membership requirements are junior/senior with a 3.5 cumulative
GPA. 50% of a chapter’s membership who is eligible for Gamma Sigma Alpha are
members each semester. Below please list members ALL members who are eligible for
membership, indicate if they meet the minimum criteria, and if they are a member of
Gamma Sigma Alpha.
Last Name, First Name
Total Chapter Membership that meets
Gamma Sigma Alpha requirements:
Number of Chapter Members who are
members of Gamma Sigma Alpha:
Percentage of Total Chapter members who
are mem er of Gamma Sigma Alpha:
Greek Standards Evaluation Spring 2013
Meet Criteria
for ?
Member of
?
%
31
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE
COMPLETES
Chapter’s Possible Total Score (1-6)
Bonus Points (1*-5*, 8-11)
Possible
Points
6
+11
Total=
Chapter’s Percentage of Standard Met
Greek Standards Evaluation Spring 2013
Chapter’s
Points
Possible Points Earned
6
---Total Points Earned
Total Possible Points
=
%
32
Standard 6: Chapter Operations
Chapters are expected to complete their Score column that is shaded in grey & those Standards in blue
colored font and highlighted in grey.
# Objective:
Score
6.1 Chapters shall be in good financial standing with their inter/national organizations. Please
provide documentation from each semester from your inter/national organization stating
that your chapter is good financial standing with the inter/national organization.
Is documentation for this semester from your inter/national
organization or the chapter advisor stating that your
chapter is good financial standing with the inter/national
organization attached?
Did the chapter meet this standard (1=YES, 0=NO)?
6.2
Each chapter must communicate each semester in some form with members’ parents.
Please indicate these forms of communication below:
Updated how
Chapter Webpage
many times this
address:
semester:
Date(s) Letters sent to Parents:
Date(s) Emails sent to Parents:
Date(s) Parent Newsletter date(s)
sent to Parents:
Parent Events (dates & location)
Other:
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
OrgSync
Date of
Title/Topic
Members Attendance Sheet
Program
Attended
Attached (yes/no)
If your chapter did events with Parents, then from your chapter’s OrgSync
account, please include an attendance sheet.
Did the chapter meet this standard (1=YES, 0=NO)?
6.3
Each chapter must communicate each semester in some form with their chapter’s
alumnae/alumni and/or Graduate Chapter.
Updated how
Chapter Webpage
many times this
address:
semester:
Greek Standards Evaluation Spring 2013
33
Date(s) Letters sent to Alumni:
Date(s) Emails sent to Alumni:
Date(s) Alumni Newsletter
date(s) sent to Alumni:
Alumni Event(s):, date & location
of reception:
Daily Egyptian Advertisements:
date(s) published to Alumni:
Other:
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
OrgSync
Date of
Title/Topic
Members Attendance Sheet
Program
Attended
Attached (yes/no)
If your chapter did events with Alumni, then from your chapter’s OrgSync
account, please include an attendance sheet.
BONUS: attach copies of letters, emails, Alumni Newsletters, Founders Day invites, DE
Advertisements, and/or invites to SIU Homecoming events that occurred during the Fall
semester and receive ONE additional bonus point.
Are these attached?
Did the chapter meet this standard (1=YES, 0=NO)?
6.4
Each chapter must communicate each semester in some form with campus faculty/staff
and administrators. This is NOT your Advisor or members of your Advisory Board.
Updated how
Chapter Webpage
many times this
address:
semester:
Date(s) Letters sent to
Faculty/Administrators
Date(s) Emails sent to
Faculty/Administrators
Faculty/Staff event: date &
location of event:
Faculty/Staff as Guest Speakers
at Meetings, date(s) & speaker’s
name (NOT your advisor(s)):
Other:
Please list your programs: Date, Title, number of members attended, in addition to
Greek Standards Evaluation Spring 2013
34
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
Date of
Title/Topic
Members
Program
Attended
OrgSync
Attendance Sheet
Attached (yes/no)
If your chapter did events with Faculty/Staff, then from your chapter’s
OrgSync account, please include an attendance sheet.
Did the chapter meet this standard (1=YES, 0=NO)?
6.5
Each chapter must communicate each semester in some form with Carbondale
community leaders (city leaders, churches, Boys & Girls Club, Women’s Center, civic
organizations such as Rotary, Kiwanis, Lions, etc.). Does not include Adopt-A-Spot since
there is no interaction with community leaders This is NOT your Advisor or members of
your Advisory Board.
Updated how
Chapter Webpage
many times this
address:
semester:
Date(s) Letters sent to
Community Leaders:
Date(s) Emails sent to
Community Leaders:
Community Leaders reception,
date & location of reception:
Community Leaders as Guest
Speakers at Meetings, date(s) &
speaker’s name:
Volunteer Work, date(s) &
community dept.’s name:
Other:
Please list your programs: Date, Title, number of members attended, in addition to
attaching your OrgSync Attendance Sheet to the Evaluation.
# of
OrgSync
Date of
Title/Topic
Members Attendance Sheet
Program
Attended
Attached (yes/no)
If your chapter did events with Carbondale Community, then from your
chapter’s OrgSync account, please include an attendance sheet.
Greek Standards Evaluation Spring 2013
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Did the chapter meet this standard (1=YES, 0=NO)?
6.6
A chapter officer attends an OrgSync Workshop by February 15 and September 15 of
each semester to learn and understand how to add events to Calendar, take attendance,
and update Roster.
Date Chapter Officer Attended OrgSync Workshop:
Did the chapter meet this standard (1=YES, 0=NO)?
6.7
A Chapter officer attends a program on how to complete the Greek Standard Evaluation.
Date Chapter Officer Attended Greek
Standard Evaluation Workshop:
Did the chapter meet this standard (1=YES, 0=NO)?
6.8
Chapter and Advisor verify by April 1 and November 1 that they are using correct version
of Microsoft Word 2007 or newer for the Evaluation.
Date Chapter & Advisor verified
Microsoft Word Version:
Did the chapter meet this standard (1=YES, 0=NO)?
6.9
BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Most Improved RSO for the current
academic year (fall & spring semester). This award recognizes significant improvement
made by an RSO over the past year. Quality submissions that are submitted on time &
correctly will receive a bonus points.
RSO Award Result (did you win? –
not necessary to win to receive bonus point)
Did the chapter meet this standard (1=YES, 0=NO)?
6.10 BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Outstanding RSO for the current
academic year (fall & spring semester). This award recognizes an RSO for outstanding
contributions and commitment to SIU and the Carbondale community . Quality
submissions that are submitted on time & correctly will receive a bonus points.
RSO Award Result (did you win? –
not necessary to win to receive bonus point)
Did the chapter meet this standard (1=YES, 0=NO)?
6.11 BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Steve Harris Outstanding Treasurer
for the current academic year (fall & spring semester). This award recognizes an
outstanding work in fiscal management by an RSO treasurer. Quality submissions that
Greek Standards Evaluation Spring 2013
36
are submitted on time & correctly will receive a bonus points.
Treasurer’s Name:
RSO Award Result (did you win? –
not necessary to win to receive bonus point)
Did the chapter meet this standard (1=YES, 0=NO)?
6.12 BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Outstanding RSO Officer for the
current academic year (fall & spring semester). This award recognizes an RSO officer for
outstanding contributions and dedication to the organization. Quality submissions that
are submitted on time & correctly will receive a bonus points.
Officer Name:
RSO Award Result (did you win? –
not necessary to win to receive bonus point)
Did the chapter meet this standard (1=YES, 0=NO)?
6.13 BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Dr. Katie Award for the current
academic year (fall & spring semester). This award honors a graduating senior who
exemplifies qualities and characteristics of an advocate for students, supportive,
diplomatic, dedicated, fair, a problem solver, vibrant, and team-oriented. Quality
submissions that are submitted on time & correctly will receive a bonus points.
Nominee’s Name:
RSO Award Result (did you win? –
not necessary to win to receive bonus point)
Did the chapter meet this standard (1=YES, 0=NO)?
CHAPTERS WITH NEW MEMBERS/PLEDGES/NON-INITIATED MEMBERS
6.14 Chapters submit the Contact Information Form from each new member within one week
of pledge/new member/candidate being affiliated with chapter to the Fraternity & Sorority
Life Office. These copies will be scanned and returned to the chapter within 48 hours
after receiving them.
Date Intake/Pledge Education /
New Member Education Started:
Date Contact Information Form
submitted to FSL:
Did the chapter meet this standard (1=YES, 0=NO)?
ADVISOR(S) COMPLETES FOR CHAPTER
6.15 Does the chapter have a mechanism to address member misconduct for members who
deviate from the intended values and standards of their chapter? This maybe a
standards/judicial board. Please provide a copy of this board’s policy or indicate the page
Greek Standards Evaluation Spring 2013
37
number it is on in your constitution and/or by-laws.
What is the Article and Section number of
the standards/judicial board in your
chapter’s Constitution/By-Laws?
Is a copy of the standards/judicial board’s
policy attached or the page numbers the
standards/judicial board is on in your
constitution and/or by-laws attached?
Did the chapter meet this standard (1=YES, 0=NO)?
6.16 Chapters shall implement an officer training and transition program (this may occur once a
year, but must be listed below).
Date of transition program:
Time of transition:
Location of transition:
Advisor’s Role in Transition:
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE COMPLETES FOR CHAPTER:
6.17 Chapters must set goals and strive to achieve them each year. General chapter goals
must be submitted each semester to Fraternity & Sorority Life and chapter president are
to meet with their subcouncil’s advisor to discuss these goals by September 15 &
February 15. A goals planning guide that will consist of all 7 Standards will be provided to
each chapter to assist the chapter in creating these goals.
Date goals submitted:
Did the chapter meet this standard (1=YES, 0=NO)?
6.18 Chapters have no overdue balances with Student Life during the Evaluation period.
Any overdue balances?
Did the chapter meet this standard (1=YES, 0=NO)?
6.19 Chapters must maintain updated files, records, and communication with Student Life.
Chapter must update their RSO registration via OrgSync to Student Life by September 15
each year and whenever there is a change of Officer, RSO Advisor, or chapter
Constitution, the chapter must update this information via OrgSync to Student Life.
RSO information up to date?
Did the chapter meet this standard (1=YES, 0=NO)?
6.20 Chapters adhere to the Fraternity & Sorority Life Roster Policy, i.e. all members who are
on national roster as either as ACTIVE member OR PLEDGE/CANDIDATE/NEW
Greek Standards Evaluation Spring 2013
38
MEMBER are on the OrgSync Roster.
Did Chapter Comply with Roster Policy?
Did the chapter meet this standard (1=YES, 0=NO)?
6.21 Roster Update #1: Chapters update their chapter roster via OrgSync by September 20
and February 20 that includes all new members who are going through the new
member/pledge/associate education process and removes any members who are no
longer a SIUC student because of graduation, transferred schools, military activation, etc.
Members who are on an internship, but still are still considered a SIUC student should
remain on the roster.
Roster #1 Date Submitted:
Did the chapter meet this standard (1=YES, 0=NO)?
6.22 Roster Update #2: Chapters update their chapter roster via OrgSync by October 20 and
March 20 that includes any new members who joined the organization and removes any
member(s) who are no longer a SIUC student or who left the chapter.
Roster #2 Date Submitted:
Did the chapter meet this standard (1=YES, 0=NO)?
6.23 Roster Update #3: Chapters update their final chapter roster via OrgSync by November 15
and April 20.
Roster #3 Date Submitted:
Did the chapter meet this standard (1=YES, 0=NO)?
6.24 Final Roster Verification: Chapter President or their designee sign the final roster
verification form by December 5 and May 1 with Fraternity & Sorority Life staff.
Date Final Roster Verified:
Did the chapter meet this standard (1=YES, 0=NO)?
SUBCOUNCIL COMPLETES FOR CHAPTER
6.25 Chapters are active and punctual dues paying members of their subcouncil (IFC, MGC,
NPHC, or PA).
Subcouncil dues DUE DATE
Date Subcouncil Dues Paid:
Did the chapter meet this standard (1=YES, 0=NO)?
6.26 Regular participation in subcouncil meetings and events is required.
Participation in subcouncil meetings & events
Greek Standards Evaluation Spring 2013
39
Did the chapter meet this standard (1=YES, 0=NO)?
6.27 Chapters maintain voting rights in their subcouncil.
Subcouncil voting rights
Did the chapter meet this standard (1=YES, 0=NO)?
INTER-GREEK COUNCIL COMPLETES FOR CHAPTER
6.28 Chapters are active and punctual dues paying members of Inter-Greek Council.
IGC dues DUE DATE
Date IGC Dues Paid:
Did the chapter meet this standard (1=YES, 0=NO)?
6.29 Regular participation in Inter-Greek Council meetings and events is required.
Participation in IGC meetings & events
Did the chapter meet this standard (1=YES, 0=NO)?
6.30 Chapters maintain voting rights at Inter-Greek Council meetings.
IGC voting rights
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE
COMPLETES
Chapter’s Possible Total Score (1-8, 15-30)
Chapters with New Members (14)
Bonus Points (3*, 9-13)
Possible
Points
24
+1
+6
Total=
Chapter’s Percentage of Standard Met
Greek Standards Evaluation Spring 2013
Chapter’s
Points
Possible Points Earned
24
---Total Points Earned
Total Possible Points
=
%
40
Standard 7: Chapter Advisory Council
Chapters are expected to complete their Score column that is shaded in grey & those Standards in blue
colored font and highlighted in grey.
# Objective:
Score
7.1 Chapters must establish an advisory council composed of a minimum of two (2) people
to work with chapter leaders (advisory council members may be alumni,
state/regional/national officers, parents, faculty and staff, graduate or law students, or
community leaders). One member of the advisory council must be a full-time faculty or
staff member of Southern Illinois University Carbondale. Identify at least two members
who make up the chapters advisory council. Include name, address, and phone number.
You may include more if necessary.
Note: If you need additional rows, put the cursor in the last cell then click the “Tab” button
on the keyboard to create the new row.
Last Name, First Name
Position
Email
Phone
Based on the list above, who is
your On Campus Advisor (SIUC
faculty/staff member)?
Based on the list above, who is
your Chapter Advisor according to
your national organization?
Who is your chapter’s main contact
above the chapter’s level (district,
regional, or inter/national
consultant)?
Did the chapter meet this standard (1=YES, 0=NO)?
7.2
BONUS: Advisors attend at least 60% of chapter meetings and/or executive council
meetings on a regular basis.
How many chapter meetings did your chapter have this
semester?
How many chapter meetings did your Advisor(s) attend this
semester?
Percentage attended:
Did the chapter meet this standard (1=YES, 0=NO)?
7.3
Advisor(s) meet one on one with chapter president biweekly (every 2 weeks). Please
indicate below how the Advisor(s) meets one on one with chapter president biweekly.
Telephone
Greek Standards Evaluation Spring 2013
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One on Ones (in person)
Skype
Did the chapter meet this standard (1=YES, 0=NO)?
7.4
Advisor(s) meet one on one with chapter officers (other than president) each month.
Please indicate below how the Advisor(s) meets one on one with each chapter officers
each month.
Telephone
One on Ones (in person)
Skype
Did the chapter meet this standard (1=YES, 0=NO)?
7.5
BONUS: SPRING SEMESTER ONLY - Chapters apply for the annual Student Life
Registered Student Organization (RSO) Award for Outstanding Advisor for the current
academic year (fall & spring semester). The nominee must be a full-time employee of SIU
and the RSO’s advisor as registered via RSO registration. This award recognizes the
outstanding contributions made by a faculty/staff advisor of an RSO. Quality
submissions that are submitted on time & correctly will receive a bonus points.
Nominee’s Name:
RSO Award Result (did you win? –
not necessary to win to receive bonus point)
Did the chapter meet this standard (1=YES, 0=NO)?
ADVISOR(S) COMPLETES FOR CHAPTER
7.6 The advisory council must meet or conference at least once a semester with the chapter
leaders via conference calls and/or meetings.
Meeting Date & Location:
Did the chapter meet this standard (1=YES, 0=NO)?
7.7
How does the chapter inform you, the Advisor(s), of chapter operations, events, issues
(Please indicate which ways the chapter informs Advisors):
Advisor attending meetings
Meeting minutes
Individual meetings with Chapter President &/or officers
Telephone
One on Ones (in person)
Video Instant Messaging (i.e. Skype)
Other
Did the chapter meet this standard (1=YES, 0=NO)?
Greek Standards Evaluation Spring 2013
42
CHAPTERS WITH HOUSES COMPLETE
7.8 Chapter Houses have at least one Housing Advisor or someone who represents the
housing corporation that works with the property owner or University Housing. Please
provide the name(s) of your housing advisor(s). This person should be an advisor and not
a student. Their name must be listed in Standard 7.1
Last Name, First Name
Position
Email
Phone
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE COMPLETES FOR CHAPTER
7.9 Advisor(s) attends 50% of Fraternity & Sorority Life Advisor meetings and/or
communicates with the Fraternity & Sorority Life staff on a regular basis.
Did the chapter meet this standard (1=YES, 0=NO)?
FRATERNITY & SORORITY LIFE
COMPLETES
Chapter’s Possible Total Score (1, 3, 4, 6-7, 9)
Chapters with Houses (8)
Bonus Points(2 & 5)
Possible
Points
6
+1
+2
Total=
Chapter’s Percentage of Standard Met
Greek Standards Evaluation Spring 2013
Chapter’s
Points
Possible Points Earned
4
---Total Points Earned
Total Possible Points
=
%
43
Additional Chapter Comments / Remarks
Greek Standards Evaluation Spring 2013
44