Guide to uploading campaigns to the
communication centre
March 2013
Uploading a campaign
This is a simple step by step guide to uploading campaigns to share with colleagues.
You’ll need to be registered and access the communication centre using your
designated desktop icon, to ensure it opens using Mozilla Firebox browser.
Alternatively, your design company can upload items. They’ll need to be registered
and follow this guide (although note they cannot actually see campaign folders). If
you have exceptionally large data volume, it may be necessary to transfer files by
disc.
We recommend you view the existing campaigns to see how these are presented.
The communication centre is a repository and not a webpage, so there is no test
area. If you upload files by mistake or wish to replace or delete them, you’ll need to
email the brand enquiry service to ask for them to action this for you.
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Step 1
Choose a short identifiable name for your campaign folder. If you need sub folders
due to a large volume of files, you’ll need to also name these. We’ll describe later
how iON will create your folder(s).
Then, name your files correctly before you upload. Begin with an abbreviated
version of the campaign folder name, followed by the item descriptor. This is so the
names are short enough to display easily. See Important Note below.
For example, you may choose a campaign folder name of Get Britain Working. So,
your individual uploaded items might be named GBW A campaign guide, GBW
employer ppt, GBW poster A4 and so on.
Upload items as a pdf if you don’t want colleagues to download and change these.
Important note: Files appear in numerical and then alphabetical order within your
campaign folder, so name files to display in a logical order. If an information guide or
instructional aide is to appear first, examples could be GBW A campaign guide or,
alternatively, use a numerical such as GBW 1 Instructions.
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Step 2
Log in to ‘My Toolkit’ from the Welcome
page, where you will see all the different
folders you have access to.
Click on the folder named 15.Upload
Area
This brings you to the upload page. You
may see other items being uploaded by
colleagues.
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Step 3
In the top right, there is a row of icons.
Click on the upload arrow icon.
The upload box appears.
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Step 4
In File 1, click the Browse button and
navigate to the file you want to upload.
Highlight the file name and click Open.
The chosen file link appears in the
upload box.
You can upload up to 4 files at a time.
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Step 5
Click submit.
The upload box shows a message stating the
size of the data that has been uploaded.
Depending upon the size, this may take a little
while.
Once finished, your files will appear in the
Upload Area. You may need to press the F5
button to refresh your screen to see the newly
uploaded files. Check all your files are
uploaded.
If desired, you can add metadata about each
individual file item. Select the ‘i’ button below
the file in the Upload Area and click submit
once the information is entered.
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Step 6
Once you have uploaded your files, you’ll need to send an email instruction to the
brand enquiry service, detailing the following information.
•The name of the campaign folder that you would like them to create for you (and
any sub folders if these are required).
•A list of the uploaded items to be filed within this campaign folder (and any sub
folders). Remember colleagues may upload items at the same time so iON
need to know which files belong to your campaign folder.
•Your contact details.
Your new campaign folder should be live within a few days. If you have any queries,
please contact the brand enquiry service.
You can add more files to your campaign folder at a later date by uploading these
and then emailing the brand enquiry service asking them to action this. Please be
clear in your instructions and explain where a new file replaces an existing file or
when you simply wish to delete an item.
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