GW 101
FINANCIAL MATTERS
GW 101:
FINANCIAL
MATTERS
CI Day 2
Summer 2014
AGENDA
Student Services
 What is Colonial Central?
 Online Resources
 FERPA
 Student Life Cycle
 Student Account eBill
 Financial Assistance
 Payment Options and Monthly Payment Plan
 Tuition Insurance
 Q&A

QUICK FIRE QUIZ PREVIEW
When is the bill due every semester?
 In order to directly receive notifications
regarding tuition bills, what does your son or
daughter have to set you up as in Student
Account eBill?
 What does FERPA stand for? What is the name
of the form that the student completes to grant
you access to their financial and/or educational
records?
 What should you consider purchasing before the
start of the semester that will protect your
financial tuition investment if your son or
daughter needs to withdraw from school for
health reasons?

GW STUDENT SERVICES
Department
Responsibilities
Student Financial Assistance
Financial aid awards, loans,
counseling
Student Accounts
Billing and accounts
Registrar
Registration, FERPA,
transcripts
Student Parking
Permits
Military & Veteran Services
GI Bill/VA benefits, counseling
GWorld Card
ID card and meal plan
WHAT IS COLONIAL CENTRAL?
Co-location of student service offices including
Student Financial Assistance, Student Accounts,
Registrar, Student Parking Services, Military &
Veteran Services, and GWorld.
 Financial Services counselors are cross-trained to
assist with both financial aid and billing/account
questions.
 Located on the Ground Floor of Marvin Center.

Web address: colonialcentral.gwu.edu
 Email: ccentral@gwu.edu
 Phone: 202-994-9000

COLONIALCENTRAL.GWU.EDU
START HERE…
ONLINE RESOURCES
Student Self Service:
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GWeb - http://banweb.gwu.edu
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Register for classes
Access Student Account eBill to view tuition bill and pay online
View schedule and grades
View and accept financial assistance award
Check on processing status of financial assistance requirements
Update contact information
View earnings from student employment
View “holds”
Department Sites:
 Registrar: registrar.gwu.edu
 Student Accounts: studentaccounts.gwu.edu
 Student Financial Assistance: gwired.gwu.edu/finaid
 Military & Veteran Student Services: services.military.gwu.edu
 GWorld: gworld.gwu.edu
 Housing: living.gwu.edu
 GW Dining: gwcampusdining.com
SOCIAL MEDIA
FERPA FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974
FERPA is a federal law that protects the privacy
of students’ educational records.
 Student education records are confidential and
cannot be released without written consent of the
student.
 The Registrar’s Office maintains two FERPA
release forms: (ONLY ONE IS REQUIRED)

Student Consent
 Financial Dependency

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The student consent forms are located in Colonial
Central and online. We encourage students to
submit this form while they are on campus for
Colonial Inauguration.
STUDENT LIFE CYCLE
July – Sept
Register for fall classes
Fall balance emailed to student
First time borrowers finalize Loan
Applications / Promissory Notes
Sign up for monthly payment plan
Move In
Classes start, account balance due
April - June
Oct - Dec
Complete application for financial
assistance for next year
Register for fall classes
Sign up for monthly payment plan
Holds for past due accounts
Register for spring classes
Spring balance emailed to student
Finals, semester ends
Winter break
Jan - March
Classes start and account balance due
Holds for past due accounts
Submit FAFSA for upcoming
academic year
STUDENT ACCOUNT eBILL
GW utilizes an electronic billing system, called
Student Account eBill, for disseminating,
accessing, and paying tuition bills.
 Student Account eBill is accessible via GWeb and
the Student Account and Colonial Central
websites.

STUDENT ACCOUNT eBILL
Students receive emails indicating the amount of
their tuition bill a few weeks before each
semester begins (as long as they have registered
for courses).
 This email directs them to log into Student
Account eBill to view their current activity and
point-in-time statement of account.
 Students can set up multiple authorized users in
the eBill system.
 Authorized users have access to all eBill features
and also receive emails regarding tuition bills.
 Users can now sign up to receive text
notifications of billing activity.

WHEN ARE BILLS DUE?
First
 Fall
day of each semester
2014 – August 25
 Spring 2015 – January 12
EXAMPLE OF STUDENT ACCOUNT BILL
Highlights:
Fixed rate tuition
& fees
Room & board
Voluntary library
gift
Mandatory health
insurance (for
international
students)
Pending credits
FINANCIAL ASSISTANCE
Office of Student Financial Assistance awards
need-based assistance in the form of federal and
institutional aid. International students may be
eligible for institutional aid after completing 30
credits.
 Pending Credits on Statement of Account

Grants, Scholarships and Loans
 Federal Work Study does not appear on bill
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Next steps
Provide any outstanding financial documents
required to confirm your awards
 Accept award via GWeb Financial Aid menu
 Finalize Loans (Federal and/or Alternative)
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Reapply each academic year for assistance
PAYMENT OPTIONS
 Online
payments in eBill system via
electronic check
 Wire Transfers
 529 Plans or 3rd Party Payments
 External Scholarships
 Parent and Student Loans
 Monthly Payment Plan
NOTE: GW does not accept cash or credit cards.
MONTHLY PAYMENT PLAN
Enroll online via Student Accounts website
 Annual or semester plans are available
 Credit card may be used
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TUITION INSURANCE:
Mono shouldn’t cost you $20,000…
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The Tuition Refund Plan (T.R.P.), an elective
insurance program, provides coverage for tuition, room
and board charges throughout the course of the
semester if your student must withdraw from GW for
health reasons.
The annual cost to insure your tuition investment is
$350-500 and will cover 80% of the loss incurred.
After the fourth week of classes, students who drop or
withdraw from classes do not receive a refund of their
student account charges per the University’s
withdrawal and refund policy.
Visit this link to connect to the Dewar website to
complete the application for tuition insurance:
http://studentaccounts.gwu.edu/tuition-insurance
STUDENT / PARENT
RESPONSIBILITIES
o Students
o Parent/Guardians
o Check email, if you don’t
use GW email, setup
forwarding
o Check GWeb regularly
o Be aware of due dates
o Authorize and share
access with
parent/guardian via
FERPA release form
o Forward important email
notifications home
o Set up parent(s) as
authorized user(s) in
Student Account eBill
o Maintain an ongoing
dialogue with student
about deadlines and
university
communications
o Watch for
correspondence sent
home
o Complete payment
arrangements
o Sign up for parent
email list through the
Office of Parent
Services
QUIZ
When is the bill due every semester?
 In order to directly receive notifications
regarding tuition bills, what does your son or
daughter have to set you up as in Student
Account eBill?
 What does FERPA stand for? What is the name
of the form that the student completes to grant
you access to their financial and/or educational
records?
 What should you consider purchasing before the
start of the semester that will protect your
financial tuition investment if your son or
daughter needs to withdraw from school for
health reasons?

QUESTIONS?