REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP
3750
Number Update only from Administrative Regulation No. 812.01
INSTRUCTIONAL MATERIALS AND COPYRIGHT ADMINISTRATIVE
REGULATIONS PRINT MATERIALS
The President/Superintendent, or his/her designee(s), shall cause to be posted the following
notice verbatim in a conspicuous manner at each copier or microcomputer location capable of
reproducing print, nonprint, or computer software. This notice shall serve as a constant reminder to
all staff regarding copyright restrictions.
NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS
THE COPYRIGHT LAW OF THE UNITED STATES (TITLE 17, UNITED STATES CODE)
GOVERNS THE MAKING OF COPIES OR OTHER REPRODUCTIONS OF COPYRIGHT
MATERIAL. UNDER CERTAIN CONDITIONS SPECIFIED IN THE LOW, LIBRARIES
AND ARCHIVES ARE AUTHORIZED TO FURNISH A COPY OR OTHER
REPRODUCTION. ONE OF THE SPECIFIED CONDITIONS IS THAT THE COPY OR
REPRODUCTION IS NOT TO BE USED "FOR ANY PURPOSE OTHER THAT PRIVATE
STUDY, SCHOLARSHIP, OR RESEARCH." IF A USER MAKES A REQUEST FOR, OR
LATER USES, A COPY OR REPRODUCTION FOR PURPOSES IN EXCESS OF "FAIR
USE," THAT USER MAY BE LIABLE FOR COPYRIGHT INFRINGEMENT. THIS
INSTITUTION RESERVES THE RIGHT TO REFUSE TO ACCEPT A COPYING ORDER IF,
IN ITS JUDGEMENT, FULFILLMENT OF THE ORDER WOULD INVOLVE VIOLATION
OF COPYRIGHT LAW.
Employees and students shall not reproduce copyrighted materials without prior
permission of the copyright owner, except as allowed by the “fair use” doctrine.
Fair Use (Reference: Copyright Act, Section 107)
The “fair use” doctrine permits limited use of copyrighted materials in certain situations,
including teaching and scholarship. In some instances, copyright may be required for works
that fall within “fair use.”
I.
Single Copying for Teachers
A single copy may be made of any of the following by or for a teacher at his/her individual
request for his or her scholarly research or use in teaching or preparation to teach a class:
A. A chapter from a book
B. An article from a periodical or newspaper
C. A short story, short essay or short poem, whether or not from a collective work
D. A chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or
newspaper
II.
Multiple Copies for Classroom Use
Multiple copies (not to exceed in any event more than one copy per pupil in a course)
may be made by or for the teacher giving the course for classroom use or discussion,
provided that:
A. The copying meets the tests of brevity and spontaneity as defined below; and
B. Meets the cumulative effect test as defined below; and
C. Each copy includes a notice of copyright
CLASSROOM COPIES
A. Single Copies
An instructor, instructional aide, tutor, counselor, manager, or other District employees
performing instructional support, or research for the College of the Redwoods may make a
single copy for purposes of research, instruction, class preparation, or instructional support.
This single copy may be of:
(1) A chapter from a book;
(2) An article from a periodical or newspaper;
(3) A short story, short essay, or short poem, whether or not they are from a collected
work;
(4) A chart, graph, diagram, drawing, cartoon, or picture from a book, periodical, or
newspaper.
B. Multiple Copies
An instructor may make or request multiple copies for classroom use not to exceed in any
event more than one copy per student in a course, provided that:
(1) The copy meets the guidelines for brevity and spontaneity as defined following;
(2) The copy meets the cumulative effect guidelines as defined following;
(3) Each copy includes a notice of copyright.
Definitions:
Brevity:
i. Poetry: (a) A complete poem if less than 250 words and if printed on not more than two
pages or (b) from a longer poem, an excerpt of not more than 250 words.
ii. Prose: (a) Either a complete article, story or essay of less than 2,500 words, or (b) an
excerpt from any prose work of not more than 1,000 words or 10% of the work,
whichever is less, but in any event a minimum of 500 words. (Each of the numerical
limits stated in "i" and "ii" above may be expanded to permit the completion of an
unfinished line of a poem or of an unfinished prose paragraph.)
iii. Illustration: One chart, graph, diagram, drawing, cartoon or picture per book or per
periodical issue.
iv.
"Special" works: Certain works in poetry, prose, or in "poetic prose" which often
combine language with illustrations and which are intended sometimes for children
and at other times for a more general audience fall short of 2,500 words in their
entirety. Paragraph "i" above notwithstanding such "special works" may not be
reproduced in their entirety; however, an excerpt comprising not more than two of the
published pages of such special work and containing not more than 10% of the words
found in the text thereof may be reproduced.
Spontaneity:
i. The copying is at the instance and inspiration of the individual teacher; and
ii.
The inspiration and decision to use the work and the moment of its use for maximum
teaching effectiveness are so close in time that it would be unreasonable to expect a
timely reply to a request for permission.
Cumulative Effect:
i. The copying of the material is for only one course in the school in which the copies are
made.
ii. Not more than one short poem, article, story, essay or two excerpts may be copied from
the same author, nor more than three from the same collective work or periodical
volume during one class term.
iii. There shall not be more than nine instances of such multiple copying for one course
during one class term. (The limitations stated in "ii" and "iii" above shall not apply to
current news periodicals and newspapers and current news sections of other
periodicals.)
III.
Prohibitions
Notwithstanding any of the above, the following shall be prohibited:
A. Copying shall not be used to create or to replace or substitute for anthologies,
compilations, or collective works. Such replacement or substitution may occur
whether copies of various works or excerpts therefrom are accumulated or are
reproduced and used separately.
B. There shall be no copying of or from works intended to be "consumable" in the
course of study or teaching. These include workbooks, exercises, standardized tests
and test booklets and answer sheets and like consumable material.
C. Copying shall not:
i.
substitute for the purchase of books, publisher's reprints or periodicals
ii. be directed by higher authority
iii. be repeated with respect to the same item by the same teacher from term to
term.
D. No charge shall be made to the student beyond the actual cost of the photocopying.
BREVITY GUIDELINES
Poetry:
(1) A complete poem if less than 250 words and if printed on not more than two pages; or,
(2) A portion of a longer poem, an excerpt of which is not to exceed 250 words.
Prose:
(1) Either a complete article, story, or essay of less than 2,500 words; or,
(2) An excerpt from any prose work of not more than 1,000 words or 10% of the work,
whichever is less, but in any event a minimum of 500 words.
NOTA BENE: Each of the numerical limitations in "Poetry" and "Prose" (above) may be
expanded to permit the completion of an unfinished line of a poem or an unfinished paragraph of
prose.
Illustrations:
(1) One chart, graph, diagram, drawing, cartoon, or picture per book or per periodical
publication issue.
Combinations:
(1) Certain works in poetry and/prose may combine language with illustrations and fall short
of 2,500 words in their entirety. Prose brevity guidelines notwithstanding, "combination
works" may not be reproduced in their entirety.
(2) An excerpt of not more than two of the published pages of a combination work and
containing not more than 10% of the words found in the text of same may be reproduced.
SPONTANEITY GUIDELINES
The duplication of reproduction is at the instance and inspiration of the individual instructor; and,
The inspiration and decision to use the work and the moment of its use for maximum instructional
effectiveness are so close in time that it would be unreasonable to expect a timely reply to a
request for permission to copy.
CUMULATIVE EFFECT GUIDELINES
The copying of the material shall be for only one course on the school campus for which the
copies are made. Not more that one short poem, article, story, essay, or two excerpts may be
copied from the same author, nor more than three from the same collective work or periodical
volume during one class term. There shall not be more than nine instances of such multiple
copying for one course during one class term. Current news periodicals, current newspapers, and
current news sections of other periodicals are exempt from the Cumulative Effect guidelines.
CLASSROOM COPY PROHIBITIONS
An instructor, instructional aide, tutor, counselor, manager, or other District employee
performing instruction, instructional support, or research is expressly forbidden to:
(1) Make copies to take the place of, create, or substitute for anthologies, compilations, or
collective works;
(2) There shall be no copying of or from works intended to be consumable in the course of
study or teaching. Consumable materials include workbooks, exercises, standardized
tests, test booklets, and answer sheets;
(3) Copying shall not substitute for the purchase of books, publisher's reprints, or periodicals;
(4) Copying shall not be directed by higher authority;
(5) Copying shall not be repeated with respect to the same item by the same instructor from
term to term;
(6) No charge shall be made to the student beyond the actual cost of copying, including
materials and labor;
(7) Make multiple copies of a short poem, article, story, or essay from the same author more
than once in a class term, or make multiple copies from the same collective work or
periodical issue more than three times a term; and
(8) Make multiple copies of works more than nine times in the same class term.
COPYING BY LIBRARIES, LEARNING, CENTERS, ARCHIVES, AND SIMILAR
DEPOSITORIES OF PRINT AND NONPRINT MATERIALS
The employees of a library or similar depository may reproduce not more than one copy of a
print or nonprint material, provided:
(1) The copy is made without any purpose of direct or indirect commercial advantage;
(2) The library or depository is open to the public;
(3) The copy carries a notice of copyright; and,
(4) The copy carries the following warning: "THIS MATERIAL MAY BE PROTECTED
BY COPYRIGHT LAWS (TITLE 17 USC)." A facsimile copy is permitted in archival
reproduction solely for the purposes of preservation and security. This archival
reproduction right is extended to nonprint materials, such as photographs, phonorecords,
and motion pictures. Copyright law permits a facsimile copy for replacement of a
damaged copy made solely for the purpose of replacing a damaged, deteriorating, lost or
stolen copy. However, this facsimile copy is permitted only after the library or depository
has extended a reasonable effort in a determination that a replacement copy cannot be
purchased at a fair price. Out-of-print publications may be copied if it has been
established that a copy cannot be found at a fair price and that every effort has been made
to locate a copy at a fair price. This copy must become the property of the user and the
copy must display a warning that the copy was made in accordance with regulations in
Title 17, United States Code. An article and small excerpts of larger works are authorized
for copying by a library or depository provided this copy becomes the property of the
user. Is said copies are done by library or depository patrons on a self-service copier, the
library or depository must display a warning that copies are to be made in accordance
with Tile 17, United States Code. Copies for interlibrary loan requests are not permitted if
the copying is done in such aggregate quantities as to substitute for a subscription to, or
purchase of, a printed work. All interlibrary loan requests must carry a representation
from the requestor that the request conforms to Title 17 guidelines. Main libraries or
depositories must maintain records of all incoming and outgoing interlibrary loan request
for three calendar years.
Compilations
References:
Basic Books, Inc. v. Kinko's Graphics Corp. (S.D.N.Y. 1991) 758 F.Supp. 1522; and
Princeton University Press v. Michigan Document Services, Inc. (6th Cir. 1996) F.3d 1381
Permission from the copyright owner should be obtained when using excerpts of copyrighted
work to create anthologies or “course packs,” even if the excerpts fall under the definitions in
the “fair use” doctrine.
Online Courses (References:
The TEACH [Technology, Education and Copyright Harmonization] Act;
U.S. Code 17, Copyright Act, Sections 110(2) and 112)
The Teach Act provides instructors greater flexibility to use third party copyrighted works in
online courses. An individual assessment will be required to determine whether a given use is
protected under the Act. The following criteria are generally required:
The online instruction is mediated by an instructor.
The transmission of the material is limited to receipt by students enrolled in the course.
Technical safeguards are used to prevent retention of the transmission for longer than the
class session.
The performance is either of a non-dramatic work or a “reasonable and limited portion” of
any other work that is comparable to that displayed in a live classroom session.
The work is not a textbook, course pack, or other material typically purchased or acquired
by students for their independent use and retention, including commercial works that
are sold or licensed for the purposes of digital distance education.
The District does not know, or have reason to know, that the copy of the work was not
lawfully made or acquired.
The District notifies students that the works may be subject to copyright protection and
that they may not violate the legal rights of the copyright holder.
NONPRINT MATERIALS
The copyright law of the United States extends protection not only to printed materials but also
to nonprint materials, such as audio recordings, video recordings, photographs, filmstrips,
graphic arts, and dramatic works with or without accompanying music. Accordingly, the Board
of Trustees of the Redwoods Community College District expressly forbids the copying of
nonprint materials except as authorized by these regulations. All copies of any nonprint material
must contain a notice of copyright. Whenever possible, such notice should be that notice
appearing on the original version.
(1) Emergency copying is permitted to replace purchased copies
(2) For academic purposes other than performance, multiple copies of excerpts of works may
be made, provided the excerpts do not comprise a part of the whole work which could
constitute a performable unit (such as a section, movement, or aria), and in no case shall
the excerpt consist of more than 10% of the total work. The number of copies of the
excerpt shall not exceed one copy per pupil;
(3) For academic purposes other than performance, a single copy of an entire performable
unit (such as section, movement, or aria) may be made, provided:
(a) the performable unit has been confirmed by the copyright owner to be out-of-print; or
(b) the performable unit is unavailable except in a larger work with this excerpt to be
used solely by the instructor for scholarly research or preparation to teaching a class.
(4) Single copies of recordings of student performances are permitted for evaluation or
rehearsal purposes. These recordings may be retained by the District or by the instructor;
(5) A single copy of an audio recording (such as phonorecord or tape) may be made from
recordings owned by the District or owned by an instructor for the purpose of
constructing aural exercises or examinations. This single copy may be retained by the
District or by the instructor.
Copying from one medium to another (such as from motion picture to videotape) is prohibited
unless:
(1) The copy is for archival preservation purposes;
(2) The work is not available in the medium different from the original medium; or,
(3) Permission to copy from medium to another has been secured from the copyright owner
(excepting emergency and academic purposes exceptions, above).
TEN PERCENT RULE
The reproduction of audiovisual works may be accomplished:
(1) If a series of slides are produced from multiple sources (such as books, magazines, and
posters) as long as not more than 10% of the photographs are used from any one source;
(2) If a series of overhead transparencies are produced from multiple sources, provided not
more than 10% of the visuals are used from any one source;
(3) If excerpts of a filmstrip are used to produce slides, provided not more than 10% of the
filmstrip is so used;
(4) If slides are copied from a slideset, as long as not more than 10% of the slideset is
reproduced; and,
(5) If excerpts of a motion picture are used in a locally produced video production, provided
not more than 10% of the motion picture is used in the video production.
AIDS FOR EDUCATIONALLY DISADVANTAGED AND HANDICAPPED
Stories, excerpts of stories, textbooks, and excerpts of textbooks may be recorded on audio or
video tape by teachers, provided similar materials are not available commercially. It is
permissible to duplicate audio or visual materials in their entirety in order to provide materials
for the blind or deaf.
LOCAL AUDIOVISUAL PRODUCTIONS
The use of sound commercial recordings for television, sound slideset, radio, motion picture, or
other types of local audiovisual productions is prohibited unless prior written permission has
been obtained from both the copyright owner and the recording company. A synchronization
license from the copyright owner is required prior to usage in timed relationship to a local
audiovisual production. Sound recordings exempt from the above are "cleared" versions of
commercial recordings available from music libraries or vendors upon payment of appropriate
fees.
DUPLICATION OF AUDIO MATERIALS
High speed duplication of audio materials in cassette or open reel format is permitted, provided:
(1) The material being duplicated is owned by the District;
(2) The duplicated tape is solely for educational use by an individual; and,
(3) The duplicated material is not made available for further reproduction or for sale.
All high speed audio duplicators shall have the "NOTICE: WARNING CONCERNING
COPYRIGHT RESTRICTIONS" posted on or near the duplicating device. The posting of the
notice shall hold the person using the equipment, rather than the District, liable for any copyright
infringement.
OFF-AIR VIDEO RECORDING
A broadcast program may be recorded off-air simultaneously with broadcast transmission
(including simultaneous cable retransmission) and retained by the Redwoods Community
College District for a period not to exceed the first forty-five consecutive calendar days after date
of recording. Upon the conclusion of the retention period, all off-air recordings must be erased or
destroyed promptly. "Broadcast programs" are defined as television programs transmitted by
television stations for reception by the general public without charge or by satellite transmission
to the general public or subscribers with or without charge. Off-air recordings may be used once
by individual instructors in the course of relevant teaching activities and repeated once only
when instructional reinforcement is necessary. Off-air recordings use may be in classrooms and
similar places devoted to instruction within a single building, cluster, or campus during the first
ten consecutive instructional days in the forty-five calendar day retention period. "Instructional
days" are days of instruction which may or may not include weekends, holidays, academic
recesses, examination periods, or other scheduled interruptions within the forty-five calendar day
retention period. Off-air recordings may be made only at the request of an use by individual
instructors and may not be regularly recorded in anticipation of requests. No broadcast program
may be recorded off-air more than once at the request of the same teacher, regardless of the
number of times the program may be broadcast. Recognizing the geographical constraints
inherent within the Redwoods Community College District, no more than two copies may be
reproduced from each off-air recording to meet the instructional needs of instructors at Education
Centers and/or satellite branches. Each additional copy shall be subject to all provisions
governing the original recording. After the first ten consecutive instructional days, off-air
recordings may be used up to the end of the forty-five calendar day retention period only for
teacher evaluation purposes, specifically, to determine whether or not to include the broadcast
program in the curriculum. During this period the recording may not be used for student
exhibition or any other non-evaluation purpose without authorization from the copyright holder.
Off-air recordings need not be used in their entirety, but the recorded program may not be altered
from its original content. Off-air recordings may not be physically or electronically combined or
merged to constitute anthologies or compilations. All off-air recordings and copies thereof must
include the copyright notice on the broadcast program as recorded. The Associate Dean,
Instructional Support Services and/or his/her designee(s) shall be responsible for enforcing this
policy. Off-air recordings may be maintained beyond the forty-five day retention period and
placed in the District's regular collection if the express written permission of the owner of
copyright, or the owner's authorized agent, is obtained.
USE OF PERSONAL OR RENTED VIDEOTAPES IN CLASSROOM
If an instructor brings to a District teaching site an off-air recordings he/she has prepared offcampus together with a published guide which demonstrates that the program has aired within
the past ten days, that tape may be used once in a classroom. Responsibility for erasure of the
recordings lies with the instructor. If an instructor rents a videotape, it is assumed that the tape is
for his/her personal use only. Thus, rented tapes cannot be used within the classroom without the
express written permission from the copyright holder. It is the responsibility of the instructor to
provide an original of the express written permission to the Associate Dean, Instructional
Support Services and/or his/her designee(s). Should an instructor bring a video recording into the
classroom which is his/her own personal property, the tape may not be used if:
(1) the playing of the tape might deprive a rental agency of possible revenue; or,
(2) The recording or recording housing is marked with the words "For Home Use Only" or
similar phrase.
If neither of these provisions apply and if the recording, upon examination, contains no
additional restrictions, the recording may be used in the classroom. The responsibility for
maintaining records on and monitoring the use of video recordings in the classroom shall be that of
the Coordinator, Instructional Media Services and/or his/her designee(s).
TEACHING PERFORMANCES AND DISPLAYS
Performance or display of a print or nonprint work in the course of face-to-face teaching
activities in a nonprofit educational institution does not constitute infringement of copyright.
Additionally, the performance of nondramatic literary or musical works transmitted by
instructional broadcasting does not constitute infringement of copyright providing:
(1) The performance is a regular part of instructional activities;
(2) The performance is directly related to the course content; and,
(3) The transmission is to a classroom, to classrooms, to disabled pupils unable to go to a
classroom, or to employees of the District as part of their duties.
PERFORMING ARTS
A nondramatic literary or musical work whose performance is sponsored by the Redwoods
Community College District and which is not transmitted to the public is exempt from copyright
protection if:
(1) No compensation is paid to the performers, promoters, and organizers; and,
(2) Either,
(a) There is no admission charge, or,
(b) All proceeds are used exclusively for educational, religious, or charitable purposes.
If the performance proceeds are used for educational, religious, or charitable
purposes, the copyright owner, under the law, is entitled to object to the
performance. However, no mechanism such as a "licensing center," currently exists
for notifying the copyright owner of the planned program. The sponsoring Division,
Department, or Office is encouraged, therefore, to attempt to contact the copyright
owner with a reasonable expenditure of effort in order to notify same of the planned
performance. Copyright clearances for performances contracted on behalf of the
District, such as musical groups and theater performers, are the responsibility of the
contractural group or promoter. Although performance is one of the copyright
owner's exclusive rights, the special needs of music educators and others are
recognized in the limitations on these rights and are specified in Title 17, United
States Code. Music educators may engage in the following exceptions:
(1) Performance of any copyrighted work by instructor(s) or pupil(s) in the course of
face-to-face teaching activities at a nonprofit educational institution in a
classroom or similar place devoted to instruction;
(2) Performance of a nondramatic literary or musical work on closed circuit
television to other classrooms or to disabled students for teaching purposes,
provided the transmission is part of the systematic instructional activities of a
nonprofit educational institution, and only if the performance is directly related
and of material assistance to course content;
(3) Performance of a nondramatic literary or musical work at a school concert if
there is no purpose of direct or indirect commercial advantage, no fee or
compensation is paid to the performers, promoters, and or organizers, and no
admission charge is made. If a charge is made for admission, all proceeds must
be used only for educational, religious, or charitable purposes. The performance
is prohibited, however, if the copyright owner objects in writing to the
performance seven or more days prior to the performance; or,
(4) Performance or nondramatic literary or musical works or of dramatico-musical
works of a religious nature, in the course of services at places of worship or at a
religious assembly.
All other performances of copyrighted nondramatic musical works must be licensed through one or
more of the following licensing agencies:
(1) American Society of Composers, Authors, and Publishers (ASCAP), ASCAP Building,
One Lincoln Plaza, New York, New York 10023;
(2) Broadcast Music, Inc. (BMI), 320 West 57th Street, New York, New York 10102;
(3) SESAC, Inc., 10 Columbus Circle, New York, New York 10019. Appropriate licensing
contract(s) must be secured through one or more of the agencies listed above. However,
contractural agreements with those agencies must be reviewed and approved by the
Division Chairperson or Center Dean, the Dean of Business Services, and the Executive
Vice President and/or his/her designee(s). It is the responsibility of the performance
requestor and/or organizer to obtain contractural agreement(s) and to prepare same for
review and consideration by District officials listed above.
COMPUTER PROGRAMS
It shall be the policy of the Redwoods Community College District to adhere strictly to the
provisions of Title 17, United States Code in District purchase, dissemination, and use of
commercially prepared computer programming (also known as computer software). Therefore,
the duplication of commercial computer software is prohibited, with the following exceptions
only:
(1) One copy of commercial computer software is permitted as a back-up copy, provided:
(a) One copy or adaptation is created as an essential step in the utilization of the
computer program in conjunction with a machine and that it is used in no other
manner; or,
(b) One copy or adaptation is for archival purposes only and all archival copies are to be
destroyed in the event that continued possession of the program should cease to be
rightful. When software is to be used on a disk sharing system, reasonable effort will
be made to secure software from copying. Copying of commercial microcomputer
software for microcomputer use on-site at branch or satellite campuses is permitted
only upon written authorization to do so by the copyright owner and distributor.
MICROCOMPUTER SOFTWARE USE
It shall be the policy of the Redwoods Community College District that no person shall use or
cause to be used in all of the District's microcomputers any software which does not fall into one of
the following categories:
(1) The software is in the public domain;
(2) The software is covered by a licensing agreement with the author(s), vendor, or
developer, whichever is (are) applicable;
(3) The software has been donated to the District and a written record of a bona fide
contribution exists;
(4) The software has been purchased by the District and a record of bona fide purchase exists
and can be produced by the user upon demand;
(5) The software is being reviewed or demonstrated by the users in order to reach a decision
about possible future purchase or request for contribution or licensing; or,
(6) The software has been written or developed by Redwoods Community College District
employee(s) for use in microcomputer instruction. All District-owned microcomputers on
which it is possible to copy software from commercial vendors shall have the "NOTICE:
WARNING CONCERNING COPYRIGHT RESTRICTIONS" posted on or near the
microcomputer.
MATERIALS DEVELOPED BY DISTRICT EMPLOYEES
The Board of Trustees of the Redwoods Community College District encourage staff creativity
in the development of instructional support materials. Materials include, but are not limited to,
text, manuals, workbooks, musical works, dramatic works, graphics, photographs, motion
pictures, videotapes, audio tapes, filmstrips, choreography, and computer programs. Works
developed on the District employee's own time and with the employee's own funds become the
property of the employee. If the employee develops materials on his/her own time but uses
District resources, the District employee may, prior to materials development and upon mutual
agreement with the District, either:
(1) Reimburse the District for use of resources; or,
(2) Assign copyright of the material to the District with any royalties shared by the District
and the employee.
Materials developed by the staff while on sabbatical leave will remain the property of that staff
member unless otherwise specified in the sabbatical leave agreement.
Material developed as specific assignments of the District employee become the property of the
District, unless the District agrees to assign ownership to the employee. The developer of
instructional materials will not use the name of the District as an endorsement of the material in its
publication, production, or distribution.
Materials developed by an employee for the District are in the public domain and may be
published, produced, or distributed without obtaining a copyright on behalf of the District. Said
materials may be shared with other nonprofit institutions for educational use on a cost-sharing,
noncost, or exchange materials basis. Such basis will be at the discretion of the Executive Vice
President, or his/her designee(s).
Obtaining Permission to Use Copyrighted Material
Employees copying materials in either the Campus Bookstore or the Mailroom are
required to sign a statement acknowledging that the print request is in compliance
with all applicable copyright laws.
It is the sole responsibility of the faculty and/or staff member requesting the copies to
ensure materials meet copyright standards.
Employees unsure as to whether they are violating copyright law will be directed to
the U.S. Copyright Office’s website at http://www.loc.gov/copyright
Former Administrative Regulation No. 812.01, number change only on June 5, 2012
June 1986