Microsoft
Word
Notes
Part 1
What will Word
Processing Do for Me?
MS Word Notes
1
Objectives
(1 of 2)
• Define word wrap, hard and soft returns
• Distinguish between insert and overtype
modes
• Describe Word screen elements
• Create, save, retrieve, edit and print a
document
• Spell check
MS Word Notes
2
Objectives
(2 of 2)
• Describe AutoCorrect feature
• Use the thesaurus for synonyms and
antonyms
• Use and customize the grammar check
MS Word Notes
3
Overview
• Word Processing software used to create
documents
• Create your document
• Save your document
• Display your document on monitor and
revise as necessary
• Print document any time in draft or final
form
MS Word Notes
4
Basics of Word Processing
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MS Word Notes
Word Wrap
Hard Return vs. Soft Return
Insertion Point
Toggle Switch
Insert Mode vs. Overtype Mode
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Word Screen
Menu Bar / Status Bar
Minimize, restore and close buttons
Toolbars / Standard / Formatting
Horizontal Ruler / Vertical Ruler
Screen Tip / Office Assistant
MS Word Notes
6
The File Menu
• Save command
• Save as command
• Open command
MS Word Notes
7
Troubleshooting
Vocabulary
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MS Word Notes
View menu
Normal view
Page Layout view
Show/Hide ¶ button
Undo command
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Vocabulary
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MS Word Notes
Spell Check
Custom Dictionary
AutoCorrect
Thesaurus
Grammar Check
Backup
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Microsoft
Word
Notes
Part 2
Gaining Proficiency:
Editing and Formatting
MS Word Notes
10
Objectives
(1 of 2)
• Define the select-then-do methodology
• Use the clipboard and/or drag-and-drop
capability
• Use the Find and Replace commands
• Define and use scrolling
• Distinguish and switch between Normal and
Page Layout views
MS Word Notes
11
Objectives
(2 of 2)
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Define and use Typography elements
Use the Format Paragraph command
Use the Borders and Shading command
Describe and use the Undo and Redo
commands
• Use the Page Setup command
MS Word Notes
12
Overview
• Editing - change the contents of your document
• Formatting - change the appearance of your
document
• Change basic typography elements such as fonts
• Use shortcuts
• There are many ways to accomplish the same task
MS Word Notes
13
Select-Then-Do
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MS Word Notes
Cut command
Copy command
Paste command
Drag-and-Drop
Clipboard
Undo command
Redo command
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Find, Replace, and Go To Commands
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MS Word Notes
Find command
Replace command
Selection bar
Go To command
Case sensitive search
Case insensitive search
Whole word replacement
Automatic replacement
Wild card
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Views
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MS Word Notes
Scrolling
View menu
Normal view
Page Layout view
Zoom command
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Typography
(1 of 2)
• Typography
• Typeface
– Times New Roman
– Arial
– Courier New
• Serif typeface
• Sans serif typeface
MS Word Notes
17
Typography
(2 of 2)
• Mono-spaced
typeface
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MS Word Notes
Proportional typeface
Font
Type size
Point size
Format Font command
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Page Setup Command
• Page Setup command
– Portrait orientation
– Landscape orientation
– Margins
• Page break
• Soft page break
• Hard page break
MS Word Notes
19
Paragraph Formatting
(1 of 2)
•Alignment
•Indents
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Left indent
Right indent
Special indent
First line indent
Hanging indent
•Tab stop
•Leader character
•Line spacing
MS Word Notes
20
Paragraph Formatting
(2 of 2)
• Format Paragraph command
• Widows and Orphans
• Borders and Shading
command
• Drop shadow
• Format Painter
MS Word Notes
21
Microsoft
Word
Notes
Part 3
Enhancing a Document:
The Web and Other Resources
MS Word Notes
22
Objectives
(1 of 2)
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Describe object linking and embedding
Use Microsoft Clip Gallery
Use Format Picture command
Use WordArt
Describe Internet and World Wide Web
MS Word Notes
23
Objectives
(2 of 2)
• Explain Web-enabled document
concept
• Download Web resources to use in a
document
• Insert footnote or endnote
• Use wizards and templates
• List wizards provided with Word
MS Word Notes
24
Overview
• How to enhance a document using Office and
Internet resources
• Microsoft Clip Gallery
• Microsoft Word Art
• Internet resources
• Give credit to your sources
• Use wizards and templates to create professionally
formatted documents
MS Word Notes
25
A Compound Document (1 of 2)
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OLE - Object Linking and Embedding
Object
Clipboard
Clip art
Microsoft Clip Gallery
Microsoft WordArt
WordArt toolbar
MS Word Notes
26
A Compound Document (2 of 2)
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MS Word Notes
Insert Picture command
Format Picture command
Picture toolbar
Crop
Sizing handles
Insert Symbol command
AutoCorrect
AutoFormat
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Resources from the Net & Web
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MS Word Notes
Internet
WWW - World Wide Web
Hypertext document
Hypermedia
Hyperlink
Web enabled
Web toolbar
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Copyright Protection
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MS Word Notes
Copyright
Public Domain
Fair Use exclusion
Footnote
Endnote
Insert Footnote command
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Professional Formats
• Template
• Wizard
– Agenda
wizard
– Fax wizard
– Resume
wizard
MS Word Notes
30
Microsoft
Word
Notes
Part 4
Advanced Features: Outlines,
Tables, Styles, and Sections
MS Word Notes
31
Objectives
(1 of 2)
1. Create a bulleted or numbered
list; Create an outline
2. Describe Outline view
3. Use Tables
4. Explain Styles
5. Use AutoFormat
6. Define a section
MS Word Notes
32
Objectives
(2 of 2)
6. Explain section, character and
paragraph formatting
7. Create a header and footer
8. Insert page numbers; Use Go To
command
9. Create and update a Table of Contents
MS Word Notes
33
Overview
• Advanced Features useful for term papers
• Show how to emphasize important items
• Show how to create an outline
• Introduce tables to arrange text, numbers and
graphics
• Use styles for formatting
• Use Outline view
MS Word Notes
34
Bullets, Lists and Outlines
Vocabulary
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Bulleted list
Bullets and Numbering command
Multilevel numbered list
Numbered list
Outline
MS Word Notes
35
Tables Vocabulary
• Cell
• Insert table
command
• Tables feature
• Table menu
MS Word Notes
36
Styles Vocabulary
• Body text style
• Character style
• Default paragraph
font style
• Format style
command
MS Word Notes
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Heading 1 style
Normal style
Paragraph style
Style
Style command
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The Outline View
Vocabulary
• AutoFormat command
• Outline View
MS Word Notes
38
Exploring
Microsoft
Word
Part 5
Desktop Publishing:
Creating a Newsletter
MS Word Notes
39
Objectives
(1 of 2)
1. Design a multicolumn newsletter; Use
sections;
2. Describe advantage and disadvantage
to using Newsletter Wizard.
3. Create a pull quote and a reverse.
4. Use Borders and Shading for emphasis.
MS Word Notes
40
Objectives
(2 of 2)
5. Define typography; use styles to
implement.
6. Use Insert Picture and Format Picture
commands.
7. Use white space as a design element;
understand importance of designing a
grid.
MS Word Notes
41
Overview
(1 of 2)
• Desktop Publishing evolved with faster
computers, laser printers, and page
composition software.
• Word can be used as a desktop
publishing program.
MS Word Notes
42
Overview
(2 of 2)
• Desktop Publishing is the merger of text with
graphics without using external services.
• Saves you time and money
• Use basic graphic design techniques to create
a newsletter.
MS Word Notes
43
Newsletter Vocabulary (1 of 2)
•Desktop Publishing

Reverse
•Reverse
A pull quote adds interest
•Masthead
and emphasizes a key
•Pull Quote
point.
rop cap
D
MS Word Notes
44
Newsletter Vocabulary (2 of 2)
Clip art
Borders and Shading
• Bulleted list
a. Numbered list
MS Word Notes
45
Typography Vocabulary
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MS Word Notes
Typography
Typeface
Font
Serif typeface
Sans serif typeface
Type size
Point size
Arial
Times New Roman
Columns command
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Newsletter
Wizard
• Newsletter Wizard
• Newspaper-style
columns
• Section break
MS Word Notes
47
Elements of Graphic Design
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MS Word Notes
Grid
Clip Art
Format Picture
Emphasis
Insert Picture
Microsoft Clip Gallery
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