VANDERBILT COMMUNITY ASSOCIATION, INC.
VANDERBILT COUNTRY CLUB
BOARD OF DIRECTORS MEETING
I. Call to Order: A meeting of the Vanderbilt Community Association, Inc. Board of
Directors convened in the Multi-Purpose Room at 8250 Danbury Boulevard, Naples, FL,
on Thursday, June 19, 2014 began at 5:00pm. Notice of this meeting was posted on the
Vanderbilt Country Club website and in the Calendar of Events.
II. Establish Quorum: Directors: Bob Teschke, President; Kent Friedman, Executive
Vice President; Bev Gromek, Treasurer; Ron Khachadoorian, Secretary (via conference
call) and Jerry Petrarca, Vice President; John Laliberte, General Manager; Jonathan
Beers, Director of Finance; and Niki Dutton, Membership Director were in attendance.
Approximately 12 resident members were present, as well as Jessica DiCarlo, Food &
Beverage Service Manager. Noting that a quorum was present, Mr. Teschke called the
meeting to order at 5:04pm.
III. Review/Acceptance of Minutes:
The May 15, 2014 Board Meeting were distributed prior to the meeting to all Board
members for their review. Mr. Friedman motioned to accept the minutes as submitted.
Dr. Petrarca seconded; all were in favor and the motion carried.
IV. Treasurer’s May Financial Summary – Bev Gromek
May was the month that we had planned to have the Clubhouse open and while the
Terrace Café did take in $43k in food and beverage sales during the month, we had
budgeted for $64k in sales with the Clubhouse open. We also had a loss of $26k in golf
and cart fees as a result of suspending reciprocal play. Thus total income was $48k less
than budgeted for the month, however total income YTD is $135k greater than budgeted.
The cost of food was high as it usually is in May when the chef reduces inventory for the
summer months. All of these transactions leave us with a time adjusted loss of $13k for
the month and still maintaining a profit of $109k YTD.
In reviewing the expenses, we find that cleaning, electricity, and payroll were
significantly under budget due to the clubhouse not being open in May. Most of the other
expense lines were near budget, and we had some adjustments to golf course expenses
being made in anticipation of the course renovation in 2015.
A review of our Balance Sheet on 5/31 shows that we had $3.2M in cash at the end of the
month including $2M in asset replacement reserves, $173k in the FMP accounts, and
$530k in resale and original capital combined. We will continue to draw on our loan for
the major expenses of construction and furnishing through the end of the FMP project.
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Food, pro shop and tennis inventories were being reduced as we head into the slow
season.
We continue to have 4 units which are in arrears on their fees, all have been properly
liened and negotiations continue with owners and institutions.
During May, 3 closings took place, and bringing the total number of sales to 33 in 2014.
While we are all eagerly looking forward to the opening of the Clubhouse, it is
comforting to have our year to date profit be in excess of $100k as we head into some
unpredictable months. We hope that you will all continue to support the Terrace Café as
we go through the transition to the new Clubhouse.
V. General Manager’s Report – John Laliberte
a) Old Business ~ Reports
1. 2014 “New” Capital & “Asset Replacement” Capital Projects –
Updates: The 2014 Capital Project updates as highlighted in the
following four (4) reports: (1) “2014 New Capital Improvements”; (2)
“2014 Asset Replacement/Reserve Capital Expenditures”; (3) “2014
Emergency Reserve Capital Expenditures”; and, (4) “2014 Additional
New Capital Improvements” (funded by Resale Capital Contribution
Funds).
There are no significant changes to the 2014 Capital Projects completion
statuses from last month’s update, as the majority of this year’s Capital
projects are summer-related.
For the 2014 “New” Capital Projects, one project has been eliminated as
a result of the golf course renovation approval for 2015 ~ (1) Drainage on
Fairways @ $10,423.10 budgeted/zero spent.
For the remaining three (3) board-approved New Capital projects, all have
been completed Y-T-D, including: (1) Six (6) Greens Walk Mowers
w/Trailers @ $27,507.00 budgeted/$27,507.00 actual ~ John Deere 220E
gas powered, electric reel walk mowers; purchased through ShowTurf; as
Stuart is utilizing the walk mowers Monday thru Friday on all 20 greens,
and the triplex mowers on the weekends with less GCM crew scheduled;
(2) Ultimix Chemical Pre-mix Station @ $3,826.56 budgeted/$3,610.00
actual ~ the Chemical Pre-mix Station is utilized for mixing chemicals,
fertilizers and/or wetting agents into one batch, thereby promoting safer &
shorter mixing time, as well as more efficient mixing of turf care
chemicals, that can be done and re-loaded into the applicator’s spray tank
(once it becomes empty and must return to the GCM chemical building) in
a few minutes versus the normal 30-45 minutes required for chemical
products that do not go into solution easily ~ thereby taking extra time;
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this powerful, 100 gallon agitation tank, driven by a 110v electric motor,
allows this efficient process to occur, and keeps the GCM crew ahead of
the field of play in the morning; (3) Jonas Gift Card Module @ $3,392.00
budgeted/$3,100.00 actual ~ the software for the new Jonas Gift Card
Program has been purchased and installed; Niki Dutton finalized the VCC
Gift Card design (aka: “Cash Cards”) with Technology Training
Associates, Inc. (a Jonas preferred system supplier) including: front/back
layout with logo, wording, font, color, magnetic strip set up, and
disclaimer verbiage. A total of 500 gift cards are included. A card swipe
unit is attached to Niki’s PC, as this is how the cash cards will be issued.
Both Niki and Corky have participated in the Jonas training on the proper
use of the software. Promotion of the VCC Gift Card Program is on-going
through Niki to our VCC membership.
For the 2014 “Asset Replacement” Capital Projects, five projects have
been eliminated as a result of the golf course renovation approval for
2015: (1) Green #15 Renovation @ $29,398.00 budgeted/zero spent; (2)
Inboard/Outboard Greens Irrigation @ $178,000.00 budgeted/zero spent;
(3) Widen Hole #13 Tee Box with Rip Rap @ $10,976.56 budgeted/zero
spent; (4) Driving Range Island Renovation @ $42,526.00 budgeted/zero
spent; and, (5) Raise Hole #2 Green Collar with Rip Rap @$6,699.20
budgeted/zero spent.
Three (3) of the remaining board-approved ten (10) Asset Replacement
Capital projects are currently in progress or completed, including: (1)
Common Landscape Improvement (Phase 4) ~ Perimeter (Phase 2) @
$37,434.00 budgeted/$3,800.00 spent-to-date ~ as Grow, Inc. has
performed Live Oak Tree trimming on the Gleneagle Way perimeter, as
part of this project; the majority of this Phase 4 Project will focus on the
Parkstone & Danbury perimeters, prior to and during the summer months;
(2) Main Pool Speakers @ $3,562.68 budgeted/$3,262.68 actual ~ project
completed, including the replacement of all wiring & the installation of
eight (8) speakers & one (1) volume control around the main pool
complex; (3) Main Entrance (Exit Side) Landscape @ $5,000.00
budgeted/$4,910.00 actual ~ project completed, with focus on the removal
of all Fountain Grasses, which were replaced with Arbocola, Crotons &
Black Magic.
a) New Business ~ Board Action Required
1. New Handicap Parking Signs for the VCC Clubhouse Complex
Parking Lot: John requested Board approval for the purchase and
installation of eight (8) custom Handicap Signs for the Clubhouse complex
parking lot, from Lykins Signtek ~ in the amount of $5,469.60. Although
not part of the LRPC’s original presentation to the Board, it is felt that
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these Handicap Signs are a necessary component of the project scope. This
signage would match the Clubhouse complex “building & directional”
signage that was approved by the VCA Board ~ in the amount of
$27,504.33 ~ at last month’s May board meeting, specifically: (1) Lykins
Signtek ~ one (1) Monument Sign – Vanderbilt Country Club (at the
entrance to the Clubhouse parking lot) and ten (10) Stop Signs (for the
Clubhouse parking lot); and, (2) John Deere Golf ~ one (1) Main
Clubhouse Directional Sign with Six (6) Arrows and four (4)
Building/Directional Signs ~ all within the Clubhouse complex. Again, it
is important to point out that this LRPC request is only for the immediate
Clubhouse complex area, not the entire VCC community (i.e. street signs,
stop signs, speed signs, etc.). Staff recommendation this evening is to
request VCA Board approval for the eight (8) custom Handicap Signs
(minus the “$250 FINE” portion of the sign, which is optional and not
desired by the LRPC) in the amount of $5,469.60 ~ to be considered as a
“2014 Additional New Capital Improvement”, to be funded by Resale
Capital Contribution Fund. Mr. Friedman made a motion to approve
John’s recommendation. Dr. Petrarca seconded the motion. All were in
favor and the motion passed unanimously.
2. Tennis Utility Cart ~ Emergency Replacement: John requested the
VCA Board to formalize its approval of the emergency replacement of the
Tennis Utility Cart as of June 17, 2014. The Club has purchased a “2010 –
Reconditioned Club Car Precedent 48VoltIQ” from A-1 Golf Cart Express
for a total of $4,459.55 ~ including: six new Trojan batteries T875 (8 volt
batteries), folding windshield, aluminum dump box, and trailer hitch. This
is an electric utility cart. Jay Valero, our GCM Equipment Manager, has
inspected this cart on two occasions. The cart was delivered to VCC on
Friday 6/20/2014. This is to be considered as a “2014 Emergency Asset
Replacement Capital Expenditure” ~ to be funded by the Asset
Replacement Reserve Fund. Mr. Friedman made a motion to approve the
recommendation as presented. Mrs. Gromek seconded the motion and the
Board unanimously passed the motion.
b) New Business ~ Other
1. Vanderbilt Staff Recognitions: Letters of commendation to three of our
Vanderbilt management staff:
a. Jonathan Beers ~ for achieving the designation of “Certified
Hospitality Accountant Executive” (CHAE) in May, 2014 ~
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through the Hospitality Financial and Technology Professionals
(HFTP). Congratulations!
b. Niki Dutton ~ for successfully completing the “Future Leaders
Education Program – Core Competency #7 – Golf, Sports &
Recreation Management” in May, 2014 ~ through the Club
Managers Association of America (CMAA). Congratulations!
c. Jessica DiCarlo ~ for successfully completing the “Future Leaders
Education Program – Core Competency #7 – Golf, Sports &
Recreation Management” in May, 2014 ~ through the Club
Managers Association of America (CMAA). Congratulations!
John personally congratulated Jonathan, Niki and Jessica for their individual
professional achievements and commitment to furthering their education in
the club industry. Well done!
2. Vanderbilt CC Receives Recognition from the Governor: A letter received
this month, dated June 18, 2014, from Governor Rick Scott, recognizing
Vanderbilt Country Club for being one of only 23 food service establishments
in the entire State of Florida for having no safety or sanitation violations
within the past year. Quite an accomplishment! My gratitude and
“congratulations” to Chef Mitchell and his kitchen staff, along with our frontof-the –house Service Staff, headed by Joe Newell and Jessica DiCarlo. This
is a team effort and commitment to excellence!
c) Informational Reports
 Golf Revenue Report – May, 2014
 Rounds of Golf Report – May, 2014
 Golf Revenue Report – June 1-18, 2014
 Rounds of Golf Report – June 1-18, 2014
 Rover Vehicle – Monthly Mileage Report – May, 2014
VI. Old Business
a) FMP Update, John Laliberte
General Contractor Update: Construction progress is more evident around and inside
of the Clubhouse, now that the roof is dried in and roof tiles near fully installed. Exterior
work on the Clubhouse continues, as stucco work and painting nears final stages. Interior
wise, subcontractors are working diligently while focusing on the unfinished areas of the
Clubhouse, including: electrical, HVAC, insulation & drywall, painting, and extensive
millwork. Craig Miles, BCBE Senior Estimator/Project Manager, reports that BCBE is
completing its final punch list items for the following areas in Phase 2: Pro Shop, Cart
Barn & Activities Center, and provides the following update for the Vanderbilt project:
Clubhouse:
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We urge to be aware of potential hazards around the Pro Shop entrances/exits
until the Clubhouse is completed. We apologize for any inconveniences that this
may cause, but this was quickest way for the members to enjoy the newly
remodeled Pro Shop.
The Clubhouse exterior needs the final grading by BCBE and then VCC can start
with its irrigation, landscaping and sod. The brick pavers are being installed for
outdoor tables. The retaining wall is complete, along with the large propane tank
installation.
The outdoor covered dining area ceiling work is wrapping up, and the new
outdoor tile will be installed in a few weeks. Also, the outdoor fireplace and its
stone surround are ready to be installed. The roll-down weather screens will soon
be installed, as rough-in is complete.
The administrative and foyer area of the Clubhouse is substantially complete
aside from punch out type items. Also, the Waterford & Wedgewood rooms will
be complete within the next two weeks.
Our field management is finishing up the kitchen along with VCC staff ~ this
includes startup & trouble shooting of all the equipment, electric and gas
appliances.
The millwork and painting in the Bar and Grille Room is ongoing. The new bar
area floor tile will be installed beginning this week. The new acoustical ceilings
will be installed shortly, and the new bar cabinets and countertops will be
installed toward the end of the month.
In the Vista Room, the drywall is concluding, as painting and the extensive
millwork is on-going. We are installing the acoustical ceiling in the next few
weeks.
The HVAC and final electrical connections, along with the fixture installations,
are in process, as we are looking to start up the A/C systems shortly and begin
installing the new wood flooring in the Vista Room.
We ask that you please take extreme caution in the parking lots, cart paths and
sidewalks around these areas. We have a very active site and want to ensure
everyone’s safety, both inside the project limits and outside.
Please remember per company policy, we require all individuals, excluding
BCBE employees, vendors and subcontractors, to sign it with VCC management
before entering the project. Please help us keep this an accident free area by
keeping out of the construction zone (designated by the construction fence).
BCBE reports the following weekly progress for this current week ending June 21, 2014:
Weekly Progress 6.21.14
This week
 Finish installing ceiling tile in main kitchen
 Framing and electric inspection for Vista Room
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 Subgrade and lime rock for brick pavers at outdoor
patios & walkways
 Re-install LP gas tank and propane lines to
building
 Install all MEP trim, HVAC trim,
and Sprinkler trim
 Install stain grade trim at bar
 Finish installing all
drywall in Vista
Room
 Hook up all kitchen equipment ~ with Fishman, along with plumbers,
electricians, gas installer
 Install granite counter tops in lobby restrooms
 Complete all exterior stucco on building
 Finish installing all “Hanson Paradise” roof tiles on
Clubhouse building
Look ahead
 Install trim and beams in private dining ~ The Vanderbilt Room
 Complete bar area trim & ceiling details
 Install ceiling beams and insulation in outdoor covered
dining area
 Re-install LP gas tank and lines to building
 Install stone and trim detail around outdoor
fireplace
 Install bar area tile flooring
 Punch out the main kitchen
and appliances
 Install carpet in the
Waterford &
Wedgewood Rooms
 Continue A/C ductwork & electrical installation in Clubhouse toward
completion
 Finish installing brick pavers for outdoor patios & walkways
 Finish installing grout in all foyer and hallway floor tile
 Complete cabinetry install in Admin reception desk
area
 Complete final landscape plan for
submission to civil engineer and county
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 Refurbish & resurface all Hufcor
dividing wall doors in WA/WE
Rooms and Vista Room
 Finish Bar, Grille Room &
Vista Room millwork ~ and
install bar walls, countertop,
and back bar cabinetry/finish
wood
 Conduct Admin
Office wing punch
out with OAC reps
Architect’s Update: Dave Humphrey, our architect with Humphrey-Rosal Architects,
summarizes the activities occurring during the last month for the Vanderbilt FMP Project,
including punch list statuses for “Phase 1 & 2” and construction updates for the
Clubhouse ~ “Phase 2”:
Fitness Center: The punch list has been worked on throughout the month with only a
couple of items remaining to close out.
Activities Building: Punch list has been compiled by the OAC reps and BCBE is
proceeding to complete the items.
Pro Shop Building: Punch list has been compiled by the OAC reps and BCBE is
proceeding to complete the items.
Clubhouse Building: The cabinets in the administration area have been delivered and
installation has begun. All other items in this area have been completed.
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The wood trim is being installed in the Private Dining area.
The restrooms have the cabinetry and countertops installed ~ awaiting final
plumbing connections.
The entry doors have been finished and are awaiting hardware.
The trim in the main entry lobby area has been completed and is in the process of
being painted.
The Wedgewood and Waterford Rooms have the ceiling grids, electrical fixtures,
and HVAC grilles installed.
Carpet is installed this week in the Wedgewood and Waterford Rooms.
The existing Grille Room beams have been re-plastered and primed, ready for
paint.
The Bar ceiling trim has been completed and electrical, HVAC, sound, etc. have
been installed.
The perimeter blocking for the acoustical ceiling treatment has been installed in
the Bar area.
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All mechanical and electrical ceiling systems have been roughed in for final trim
in the Vista Rooms.
The existing Vista Room and expansion has the rough framing for the ceiling trim
installed.
The perimeter blocking for the acoustical ceiling treatment in the Vista Room has
been installed.
The fiberglass panels in the kitchen have been put in place.
Kitchen equipment was delivered and installed over the past month.
The Kitchen is being cleaned and will be ready to "turn over" to the Club for
testing equipment.
The roll down screens has been roughed in at the covered dining terrace.
The ceiling at the Covered Dining Terrace is being lathed ~ for stucco to be
installed in the ceiling between the beams. The lath is being screwed into the
framing above, not stapled.
The stacked block retaining wall is complete (less one area left unfinished to
access sun deck) and has been backfilled.
The patio sun deck and other terrace & walkways have been laid out, and lime
rock installed, awaiting final paver installation.
The underground for lighting at the rear patio terraces is installed.
Shop drawings are being sent to the architect and reviewed as an ongoing process.
Interior Design Team Update: The 29th Interior Design Team meeting was held this
past month on May 22nd, as the I.D. Committee continues to review and finalize the
remaining artwork and accessory selections for the Clubhouse. Members of the I.D.
Team met on-site at the Clubhouse on June 12th to conduct a Clubhouse space walk-thru
of these art selections for each room and interior area. The following update is provided
by our interior designer, Lisa Miles-Briggs, with Club Design Group:
Interior Design Update: 6.13.14
FITNESS CENTER
 New cyclist canvas art is being framed. Expected to be complete for pick
up next week.
 The existing toilet roll holders in the FC ~ temporarily installed from the
former Clubhouse ~ need to be changed out for new as they are stained
and missing parts.
PRO SHOP
 Existing bulletin board fabric to be refinished with black fabric paint.
CLUBHOUSE & TERRACE
 Custom restroom mirrors ordered.
 Art reviewed & all pieces selected.
 Stone signage package designed and submitted to VCC for approval.
 Bar ceiling fabric reselected, approved & ordered by BCBE.
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Window treatments will be measured & ordered when finish trim is
complete.
Reception “Vanderbilt” signage to be refinished by BCBE. CDG will
make color selections.
Door hardware selected and approved.
Custom Lobby Furniture ordered.
Hostess stand ordered.
Outdoor Service stations ordered.
Two “tile to carpet” Shluter transitions are missing from Gallery 120;
BCBE notified.
All flooring must be protected. Paper on the tile is tearing and the carpet is
not covered. BCBE is correcting and closing off these areas to
subcontractors.
Reviewed paints on site with Tony (BCBE) & Todd (HRA).
Area 141 outside the Vista Room & Bar to be painted the same as the Bar
& Grille.
Barrel ceiling ribs including their side profiles to be painted Brainstorm
Bronze.
Kitchen Design Team Update: With the installation of the ceiling tile and other
miscellaneous work, the construction of the main kitchen is nearly complete, with a late
June turnover expected by the General Contractor to (and acceptance by) VCC. This will
occur once all FPL power, water, and propane are fully connected and activated. The
carbonation system for the beer and soda lines was installed on May 22. The beer cooler
pump location was framed and the pump installed. The roof penetration for the kitchen
cooler/freezer cooling system was completed, thereby allowing final refrigeration
installation. The minor kitchen equipment installation damage identified by Chef
Mitchell and Fishman and Associates will be repaired by Fishman at their expense. An
additional Dormont gas hose was ordered to service the existing salamander oven, since
the previous connection arrangement would not work. The existing dish machine
disposal required a new disposal control panel, which was ordered and installed to
replace the prior panel which was corroded. A Combi Oven water shut-off valve was
installed per code. The main line “Chef's table” POS (point of sale) and chit order printer
line networking wiring required special attention and is now operable. On June 12,
Balgas filled the 1,000 gallon underground propane tank ~ that will service the main
kitchen and the outdoor covered dining fireplace. The next steps are a state inspection to
update food service and beverage licenses and a Collier County health inspection ~ both
of which will be conducted in the coming weeks. The bar equipment installation by
Fishman is scheduled once the bar wall, countertop, and back bar/millwork construction
is 100% complete by BCBE. All bar equipment is delivered and being stored on-site.
FMP Project Financial Update: As of June 12th, the FMP Fund has received
$3,908,269 of member assessments, $640,885 of capital funds, $25,799 of bank interest
and $1,832,647 of loan funding, for a total cash in-flow of $6,407,600.
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There has been $6,558,928 of recorded expense including borrowing costs of $19,232
and BCBE retainage of $274,271 ~ which will be held back until project completion. An
FMP recap shows that 10% of these expenses are considered soft costs; including
architect, civil engineering, kitchen design and permit fees; 25% Furniture, Fixtures and
Equipment (FF&E); and 65% Construction costs. The current available fund balance is
$122,943 before retainage.
At this time essentially all of the buildings have been completed, with the exception of
the Clubhouse -which will be the focus of activity over the next several months. The
Terrace Café, Fitness Center, Activity / Cart Barn and Pro Shop had cumulative budgets
of $2.6m and were completed at a cost of $2.74m, an overage of $135k or 5.2% primarily
due to county mandated items.
The Clubhouse is the final building to be completed. Dollar-wise, at this time the process
is approximately 81% complete. Demolition has been completed, the building’s footprint
has now been expanded and closed in, the offices and kitchen are close to completion and
the interior architecture and finishes are materializing. The allocated budgets for the
Clubhouse of $4.57m, campus re-roofing (including Pro Shop, Activities/Cart barn,
Cabana and Clubhouse) of $169k and general costs of $122k, totaling $4.86m are
currently forecasted to be completed for $4.65m, a savings of $208k or 4.3%.
The original Project cost of $7.465m included a five percent contingency of $357,529 for
all of the unexpected items that arise during a project of this complexity. This
contingency ~ as of June 12, 2014 ~ has a current forecasted balance at completion of
$100k after the inclusion of bank interest earnings; however, there are a number of
expenses currently in negotiation or the “pending decision” stage that may affect this
value. Once the values of those items are better solidified, they will be factored into the
project forecast, which will reduce this stated forecasted ending value. Bottom line, the
project is moving smoothly and on target schedule, and it is expected to be completed on
or below budget!
d) Golf Course Renovation Update – Irrigation Consultant, Jerry Petrarca: We
are on schedule of the planning for the renovation. The Architect has been on the
job for almost three months. The renovation committee has given all of the
member input to the Architect. At a meeting held earlier today, the Architect
shared rough version of hole changes. The renderings (which will be shared with
the membership on the website) will be available in August. We have already
hired the Architect, Project Manager and still must hire the General Contractor
(October) and an Irrigation Contractor (October). The Architect will make a
presentation to the membership, including all renderings in November. The
Irrigation Consultant is responsible for designing the irrigation system for the golf
course. He will in addition inspect the work of irrigation after the contractor
installs it. He will also construct and program a GPS data system for the central
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control system. We will be adding 250 or more sprinkler heads to the golf course.
After interviewing 4 Irrigation Consultants, the greens committee has recommend
hiring Mike Pignato of the Pignato Group as the Irrigation Consultant. He has
designed irrigation on over 200 courses, including 16 in SWFL. He is currently
working on Spring Run. Dr. Petrarca made a motion to approve Mike Pignato as
the Irrigation Consultant. Mrs. Gromek seconded the motion. The Board was
unanimously in favor and the motion passed.
VII. Committee Reports
a) Sponsorship Packages Recommendation, Grand Re-Opening Sub-Committee,
Helen Roth & Lois Fawcett: The Grand Re-Opening Sub Committee which consists of
some members of the Activities Committee and the Communications/PR Committee
were charged with planning the Grand Re-Opening events for the Clubhouse. The
festivities were planned for the last week in October, as this is when a majority of our
members return to Vanderbilt.
The Committee presented the Board and John Laliberte packets of information containing
the following:
 Grand Re-Opening Celebration Events Outline
 Grand Re-Opening Celebration Sponsorship Packages & Benefits
 Grand Re-Opening Sub-Committee’s recommendations
The Sub-Committee agreed the Grand Re-Opening events should be spectacular and, in
order to achieve that goal, we would definitely need money. Since we aren’t aware of a
budget nor do we want to charge the members for the expense, we came up with the idea
of getting Sponsors!
The Sub-Committee developed four Sponsorship Celebration packages along with a list
of Benefits. The packages clearly define those costs and the benefits they would gain
from contributing.
Grand Re-Opening Committee: Helen Roth, Lois Fawcett, Camille Pandolfelli, Tim
McCann (Chair), Nancy Fowler, Fred Marcell, Cathi Hughes and Niki Dutton (Staff
Liaisons)
The Grand Re-Opening Sub Committee recommended that the VCA Board of Directors
approve seeking sponsorships and The Sponsorship Packages as proposed and also
recommends that The Board and the Project Manager procure those sponsors for the
Committee because they have first-hand experience, the negotiation expertise, and the
salesmanship to deal with those vendors/contractors associated with VCC. The Board
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and John unanimously approved the recommendations and thanked the Grand ReOpening Committee for “an incredible effort”. Mr. Teschke stated the Board is “fully in
agreement” to proceed with the sponsorships as we strive to defray as much of the cost as
possible, while recognizing there will be some costs that the members will bear.
VIII. Upcoming Meetings & Important Dates: Board Meeting, Tuesday, July 17, 2014
at 5:00pm (Multi-Purpose Room).
IX. Adjournment
Mr. Friedman made a motion to adjourn the meeting at 6:10pm. Mrs. Gromek seconded
the motion. All were in favor and the meeting was adjourned.
Respectfully submitted,
_________________________________
Niki Dutton
Membership Director, Vanderbilt Country Club
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______________________________
Ron Khachadoorian
Secretary, VCA Board of Directors
7/8/2014