City Council
AGENDA
Monday, February 9, 2015
Staff Present:
 City Manager Gonzales
 Deputy City Manager Charlesworth
 Assistant City Manager Killen
 City Clerk Powell
 Public Works Director Freyermuth
 Finance Director Rogers
 City Attorney Rainey
 Parks and Recreation Director Holman
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Police Chief Larimore
Fire Chief Maddox
Information Technology Director Bunting
Planning Director Chaffee
Sr. Project Engineer Schnettgoecke
Transportation Manager Sherfy
Deputy Planning Director Allmon
Communications Manager Ferguson
Councilmember Neighbor called the meeting to order at 7:23 p.m.
A. ROLL CALL
Mayor Meyers was absent. All other Governing Body members were present.
B. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE
C. CONSENT AGENDA
1.
2.
3.
4.
5.
6.
7.
8.
APPROVE MINUTES FROM THE CITY COUNCIL MEETING OF JANUARY 26, 2015.
CONSIDER AN AGREEMENT WITH JOHNSON COUNTY FOR REIMBURSEMENT
OF CONSTRUCTION AND ENGINEERING COSTS RELATED TO THE JOHNSON
DRIVE AND WOODLAND INTERSECTION PROJECT, P.N. 3399.
CONSIDER AN AGREEMENT WITH JOHNSON COUNTY FOR REIMBURSEMENT
OF CONSTRUCTION AND ENGINEERING COSTS RELATED TO THE SHAWNEE
MISSION PARKWAY PROJECT - WIDMER TO MAURER, P.N. 3385.
CONSIDER WITHDRAWAL OF SUP-02-06-01; THE SPECIAL USE PERMIT
PREVIOUSLY ISSUED TO HOME SAVINGS OF AMERICA, (FORMERLY FAMILY
FIRST MORTGAGE), FOR A HOME MORTGAGE COMPANY IN THE PLANNED
INDUSTRIAL ZONING DISTRICT, LOCATED AT 6428 VISTA DRIVE.
CONSIDER ACCEPTANCE OF DEDICATION OF LAND FOR PUBLIC PURPOSES
CONTAINED IN FP-24-14-11; THE FINAL PLAT FOR REGHAN PLACE, EIGHTH
PLAT, LOCATED IN THE 6400 BLOCK OF LACKMAN ROAD.
CONSIDER AN AGREEMENT WITH JOHNSON COUNTY RELATED TO
REIMBURSEMENT FOR DESIGN SERVICES FOR THE CAENEN STREET AND 59TH
STREET STORM DRAINAGE IMPROVEMENTS, P.N. 3406, (SMAC TC-021-066).
CONSIDER AN AGREEMENT WITH JOHNSON COUNTY RELATED TO
REIMBURSEMENT FOR DESIGN SERVICES FOR THE 60TH STREET AND
EARNSHAW STORM DRAINAGE IMPROVEMENTS, P.N. 3407, (SMP TC-21-067).
CONSIDER CHANGE ORDER NO. 2 AND FINAL FOR THE 2014 STORMWATER
PIPE - LARGE DIAMETER LINING PROJECT, P.N. 3396.
MOTION:
Sandifer/Vaught: Approve Consent Agenda as presented. The motion
passed 8-0.
D. MAYOR'S ITEMS
1.
THE MAYOR MAY PRESENT ITEMS FOR CONSIDERATION.
There were no items.
E. BUSINESS FROM THE FLOOR
1.
Ray Erlichman, 7510 Garnett Street, talked about the historic map of Johnson
County that is hanging inside City Hall.
F. PUBLIC ITEMS
1.
CONDUCT A PUBLIC HEARING TO CONSIDER A RESOLUTION OF INTENT TO
ISSUE PRIVATE ACTIVITY REVENUE BONDS FOR THE WESTLINK BUILDINGS 2 &
3 PROJECT, IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
$20,000,000.
Airtex, Inc. has submitted an application for issuance of private activity revenue bonds to
finance a portion of the cost of the acquisition and construction of one or more
commercial facilities, including real estate, buildings and improvements to be located at
the WestLink Business Center, 43rd Street and Powell Drive. Airtex has one building at
the site, but plans to expand by adding two additional industrial facilities of approximately
170,000 square feet each. Prior to issuance of the bonds, Kansas law requires a public
hearing be held in connection with the granting of tax exemptions.
MOTION:
a) Vaught/Pflumm: Conduct a public hearing. The motion passes 8-0.
Andrew Nave, Executive Director, Shawnee Economic Development
Council made a presentation.
Public Comments:
Robert Roland, 14613 W 53rd Terrace
Joe Serrano, Kutak Rock, answered questions.
b) Pflumm/Sandifer: Conclude public hearing. The motion passes 8-0.
c) Vaught/Sandifer: Consider adoption of a Resolution declaring the intent
of the City to issue federally taxable private activity bonds for the
WestLink Buildings 2 & 3 Project, in the aggregate principal amount not to
exceed $20,000,000 for the purpose of financing a portion of the cost of
acquiring and constructing of one or more commercial buildings within the
City. The motion passes 8-0.
Having passed, Resolution No. 1753 was assigned.
G. ITEMS FROM THE COUNCIL COMMITTEE MEETING OF FEBRUARY 2, 2015
1.
CONSIDER APPROVAL OF DESIGN-BUILD SELECTION PROCESS FOR THE
COUNCIL CHAMBER REMODEL PROJECT.
The Council Committee voted 7-1 to recommend that the Governing Body consider
approval of the Design-Build selection process for the Council Chamber Remodel
Project.
MOTION:
Neighbor/Sandifer: Consider approval of Design-Build selection process
for the Council Chamber Remodel Project. The motion passes 7-1, with
Councilmember Kemmling voting no.
Public Comments
Ray Erlichman, 7510 Garnett Street
Things to consider:
 Timer – not only show light but also show number of minutes
remaining.
 Microphones need to be good quality, especially at the lectern.
 Artwork in the new chambers based on old Shawnee and how it’s
grown.
 Staff should not sit at dais.
City Clerk Powell answered questions.
H. STAFF ITEMS
1.
CONSIDER BIDS FOR FIRE DEPARTMENT 2015 FLEET VEHICLE PURCHASE.
Bids were taken by the Mid America Council of Public Purchasing for the 2015 vehicle
bid. The 2015 Budget includes $113,100 for Fire Department vehicle replacements.
MOTION:
a) Sandifer/Vaught: Consider approving the purchase of one Chevrolet
Tahoe from Roberts Chevrolet in the amount of $34,016. The motion
passes 8-0.
b) Pflumm/Sandifer: Consider approving the purchase of one Ford F-350
from Shawnee Mission Ford in the amount of $40,347. The motion
passes 8-0.
2.
CONSIDER BIDS AND AWARD CONTRACT FOR THOMAS A. SOETAERT
SWIMMING POOL IMPROVEMENTS.
On December 22, 2014, the Governing Body approved final plans for the repairs at
Thomas A. Soetaert Aquatic Center. Bids were received on January 30, 2015 from two
contractors. Staff is recommending the low bidder, Polished and Decorative Concrete,
LLC of Shawnee.
MOTION:
3.
Sandifer/Vaught: Consider approving and authorizing the Mayor to sign a
contract with Polished and Decorative Concrete, LLC for swimming pool
improvements at Thomas A. Soetaert Aquatic Center in the amount of
$74,452. The motion passes 8-0.
CONSIDER APPROVING AN ADDENDUM TO THE 2014 MOWING CONTRACT.
On January 27, 2014, the Governing Body approved a contract with Kansas Land
Management for the 2014 Mowing Contract. The contract allows for an additional 10-
month extension. The Parks Department has reviewed and recommends approval of the
extension for a total contract amount of $144,987.
MOTION:
4.
Sandifer/Pflumm: Consider approving an addendum to the 2014 Mowing
Contract with Kansas Land Management to allow them to perform
mowing services for the 2015 calendar year for a cost not to exceed
$144,987. The motion passes 8-0.
CONSIDER APPROVING AND AUTHORIZING THE MAYOR TO SIGN A PLANNING
SUSTAINABLE PLACES PROGRAM AGREEMENT WITH THE MID-AMERICA
REGIONAL COUNCIL.
In 2014 the Governing Body authorized staff to apply for a grant related to the second
round of the Planning Sustainable Places initiative. The City has received notice of the
grant and a Program Agreement is required by the Mid-America Regional Council.
MOTION:
Pflumm/Sandifer: Consider approving and authorizing the Mayor to sign a
Planning Sustainable Places Program Agreement with the Mid-America
Regional Council for the grant that recognizes the City’s local match of
$30,000. The motion passes 8-0.
I. MISCELLANEOUS ITEMS
1.
RATIFY SEMI-MONTHLY CLAIM FOR FEBRUARY 9, 2015 IN THE AMOUNT OF
$1,282,411.40.
MOTION:
2.
City Council: Ratify the semi-monthly claim. The motion passes 8-0.
MISCELLANEOUS COUNCIL ITEMS.
 Neighbor: Asked Council Member to read Assistant City Manager Killen’s update
regarding legislative bills; League of Women Voters Mayoral forum; and Mayor
Meyers will give his last State of the City address on Wednesday
J. ADJOURNMENT
MOTION:
Sandifer/Vaught: Adjourn. The motion passes 8-0.
The meeting adjourned at 8:05 p.m.