Page 1 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
CITY OF SHAWNEE
COUNCIL COMMITTEE MEETING
MINUTES
June 2, 2015
7:00 P.M.
Staff Present Councilmembers Present
Councilmember Neighbor
Councilmember Jenkins
Councilmember Kemmling
Councilmember Vaught
Councilmember Meyer
Councilmember Sandifer
City Manager Gonzales
Deputy City Manager Charlesworth
Assistant City Manager Killen
Finance Director Rogers
City Attorney Rainey
Planning Director Chaffee
Councilmembers Absent
Councilmember Pflumm
Councilmember Kenig
Development Services Dir. Wesselschmidt
Information Technology Director Bunting
Fire Chief Mattox
Police Chief Moser
Parks and Recreation Director Holman
Police Captain Brim
Police Captain Larson
Police Major Tennis
Planning and Research Manager Collins
Communications Manager Ferguson
Assistant to the Public Works Director Gard
Police Major Orbin
Transportation Manager Sherfy
(Council Committee Meeting Called to Order at 7:30 p.m.)
A. ROLL CALL
COUNCILMEMBER MEYER: Good evening. Welcome to tonight’s Council Committee
Meeting. My name is Stephanie Meyer. I am the Councilmember from Ward III and
Chairperson of this Committee. Besides myself, the Committee members here tonight are Jim Neighbor of Ward I; Eric Jenkins with Ward II; Mike Kemmling, Ward II; Jeff
Vaught, Ward III; and Mickey Sandifer, Ward IV.
Before we begin our agenda, I would like to explain our procedures for public input.
During the meeting I will offer the opportunity for public input. If you would like to speak to the Committee on any of these items, please come forward to the microphone. I will ask you to state your name and your address for the record and then you may offer your comments. So that members of the audience can hear you, I would ask that you speak directly into the microphone. By policy, comments are limited to five minutes. After you are finished, please sign the form to the right of the podium to ensure we have an accurate record of your name and address. I would also like to remind Council
Committee members to turn on your microphone when you would like to speak, so we can get a clear and accurate record.
B. ITEMS
1. DISCUSS TRAIN HORN REPORT

Page 2 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
COUNCILMEMBER MEYER: We have two items on tonigh t’s agenda. The first is to discuss the Train Horn Report. A public information meeting related to train horns was held on January 13, 2015. The Council Committee reviewed this item on February 3,
2015, and recommended staff continue researching the issue.
Caitlin Gard, Assistant to the Public Works Director will present additional information.
Welcome, Caitlin.
MS. GARD: Good evening everyone. I’m sorry, I do have a cold, so bear with me. But
I’m Caitlin Gard, Assistant to the Public Works Director. And this is an issue that’s been near and dear to the Department of Public Works for quite a long time, about ten years now. And this is the second time this year that you guys have heard some information regarding train horns. And we did have a consultant after the first Committee meeting this year. We hired a consultant to go in and review the two staff reports that have already been created, the most recent, which is in your packet, and review all of our 14 crossings including the private crossi ngs as well. So, we’ll be diving into that a little bit tonight. Both the consultant report and the most recent staff report from December of
2014 is in your packet.
So, just a little bit of background. In 2007, staff completed their first report. That was a diagnostic review of all 14 crossings. That was in conjunction with BNSF and the FRA and the State of Kansas. In December of 2014, the report that’s in your packet, staff did complete another report. Just kind of going back and reviewing the items that were discussed in the diagnostic review, seeing if anything new came up, seeing if there were any different recommendations we could make. In January of 2015, there was a public meeting held at Mill Valley. About 60 to 80 residents attended and we presented the findings from that 2014 staff report. And then from that public meeting we got public input and then we came to the Committee to give that same presentation and then also to allow for public input there as well.
So, a little bit of background for those of the new Councilmembers who don’t know, or just to re-familiarize yourselves with. There are three train lines that run through the
City of Shawnee. They’re all operated by the Burlington Northern Santa Fe Railroad, which we will refer to as BNSF from here on out. Those are the Topeka Subdivision
Line, which has about 7 trains per day, the Emporia Subdivision, which has about 89 trains a day, and the Fort Scott Subdivision Line that has about 30 trains per day.
There are our three rail lines. As you can see, most of our railroad crossings are in the western portion of the City. We do have a crossing along the Topeka Line that’s in the southeastern corner of our City. But the City has 14 railroad crossings, 6 of which are public and 8 of which are private. Like I said, the consultant did review all 14 of these crossings and we’ll be going through the consultant’s recommendations towards the end of the presentation here. We will be diving into the private crossings as well.
So, we talk about public crossings and we talk about private crossings. Those are the two different types of crossings as labeled by the Federal Railway Administration, the
FRA. A public crossing is a crossing in which the city or the state has ownership of public right-of-way on both sides of the railroad, so a street that the public can cross. A private crossing is where a private landowner has an agreement with the railroad to access public road to his or her property.
So, there are different authoriti es over railroads depending on if it’s a public or private railroad crossing. The Federal Railroad Administration has regular authority over the

Page 3 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 railroad operations. That means for all public crossings they regulate almost all aspects of that crossing. The State does review safety concerns specifically at public crossings as well. And for us for private crossings railroad companies operate and maintain the tracks and they maintain all the crossings as well if they’re private.
So, a little bit about w hy horns are sounded at crossings. We’ll talk about the public ones first, then we’ll talk about the private. In 2007, a federal law was passed that required the horns to be sounded at each public crossing. In that report it does state that train horns are the best safety device used by trains. And that’s over quad-gates, single gates, channelizations. The horns are the most safest way for trains to be seen at railroad crossings. This law that was passed in 2007 that requires the horns to be sounded at a public crossing did override any state or railroad standard operational procedure if there were any in place at that time. And like I said, the horns are sounded to ensure a motorist’s safety across the tracks. As for private railroad crossings, depending upon the railroad, the railroad can establish their own horn policy for private crossings. The FRA does not regulate horns sounding out at private crossings. So, at least the Burlington Northern Santa Fe Railroad does have their own policy for sounding horns at private crossings.
So, we can go into a little bit about how we can mitigate the train horns. At public crossings it’s much, much easier as we can work with the State and the FRA. But we can at public crossings create what’s called a quiet zone. That would silence the horns at the public crossings if we installed some sort of supplemental safety measure. We can refer to them as SSMs, but that -- we’ll talk about it in a little bit, are those quad gates, channelization, single gates, et cetera. And the way we can apply for quiet zones is we first have to update -- each railroad crossing has a U.S. DOT crossing inventory form. That’s just kind of a description of the crossing, any supplemental safety measures that are at that crossing currently, number of vehicles per day, number of property owners within an area, et cetera. And so all of those would have to be updated before we can apply for a quiet zone. Our consultant did assist us in updating all of our crossing inventory forms. So
, as we’ll talk about in a little bit, the City can work with Burlington Northern, who is ultimately responsible for updating those crossing inventory forms. And then once all those crossing inventory forms are updated, we can use the FRA’s -- they have an item called a Quiet Zone Calculator which determines a risk index for the proposed quiet zone at the public crossing. And that just takes into account if there are any supplemental safety measures at that crossing right now.
Again, number of vehicles per day, et cetera. And it compares it to the national average of all the other private crossings. And if this risk index comes back and shows that this crossing is less -- sorry, more safe than the national average, then we would have automatic approval for a quiet zone. If it does not come back at least equal or below the national average, then we would have to install supplemental safety measures to make that number decrease below the national average. And then another way we can mitigate train horns is we could close a crossing if that’s feasible. That would be -- it’s pretty difficult to do for public crossings just because if there’s a public road across the tracks, that may be the only access to that property, so that would just be something that we would need to determine as feasible. As the Council may know, there was a public crossing closed in 2013 at 71 st and Martindale. That was a public crossing that served one property owner. And the City worked with Burlington Northern to close that crossing and the train horns no longer blow at that location.
Again, the types of supplemental safety measures that could be installed. There is a temporary closure option. After the City has spoken with Burlington Northern Santa Fe,

Page 4 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 they are not interested in pursuing any temporary closures in the City. There is a fourquadrant gate option. Kind of self-explanatory. There are four gates so vehicles cannot pass or go around any of the gates. There are gates with medians and channelization.
That would be just a channelizer in the middle of the road so vehicles again couldn’t go around the gates. Convert a public street to a one-way street and just have a single gate on each side. And then like we said, there could also be a permanent closure.
So, how can we mitigate train horns for private crossings? As indicated by the
Burlington Northern Santa Fe Railroad like we talked about has authority over those crossings. The private landowner would have to provide indemnification of the railroad company, which means they would have accept all liability related to that railroad crossing. And staff met with the BNSF about two weeks ago now and we confirmed that this correct. Any change to a private crossing would require a new agreement with the private property owner that has an indemnification clause included. At these private crossings we could also explore ways to convert the private crossing to a public crossing. What would we have to do here is, like I said, a public crossing has public right-of-way on both sides of the railroad tracks. So, in some cases we would have to either purchase or condemn some property, but that’s definitely a feasible option. And then we could also facilitate in closing a crossing where feasible if the property owner has other means of access. If it is their only access, we wouldn’t be allowed to close a railroad crossing, then they w ouldn’t have access to their property.
So, as part of our consultant, we had him come in and he read both of our reports and understood that this is a huge quality of life issue for the City and for our residents. It impacts -- these train horns impact a number of residents, a lot of which are here today.
And it’s something that we really are working really hard to move forward and hopefully mitigating at least some train horns with. But we also have to realize that we have other costs that we need to balance if we’re going to spend any money on any of these crossings. You know, we have had conversations about stormwater improvements that need to be -- we failing pipes. We have unimproved streets that we talk about often and then we also have capital projects that move in and off the CIP annually. So, what staff did is they created a Crossing Improvement Plan that we’re going to talk about in just a few minutes here. But with the meeting that staff had with Burlington Northern and our consultant, we kind of all got together and discussed kind of the best plan of action.
So, like I said, the easiest crossings to talk about are public crossings. These are crossings that we could go ahead and apply for a quiet zone immediately as long as those U.S. crossing inventory forms are up-to-date, which should be very soon. But what we’ve done here is per the map that I showed you guys in Slide 2, each crossing is associated with a number on this map. So for our public crossings, those are going to be the ones in green. On the Topeka Line, there are two. On the Emporia Line, there are two. And then on the Fort Scott Line, there is only one down here. But the prioritization table that we came up with lists the name of the crossing, the associated crossing number, the line that it’s on and then the number of trains per days that’s on.
Then what we did is we also took the number of residential units within one mile of that crossing and multiplied it times the number of trains per day coming up with a priority rating for these crossings. As you can see the two highest priority rating are those two public on the Emporia Line just south of Johnson Drive. And then there are also possible action steps as recommended by our consultant and an approximate cost for the supplemental safety measures that would have to be installed. These supplemental safety measure costs are only for the installation of the supplemental safety measures.
This does not include any road improvements that would need to be done or any

Page 5 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 grading improvements due to the supplemental safety measure installation. Are there any questions before I move to the private crossing prioritization table?
As far as our crossing prioritization table, we kind of do the same thing here. Each crossing has an associated crossing number with that on your map. The name of the crossing, the railroad subdivision line that it’s on, the number of trains per day. And then we did the same calculations with number of residential units within one mile of that crossing and multiplied it across and then got the priority rating. And then each crossing has possible action steps. Our consultant primarily deals with the FRA and public crossings. He was not extremely familiar with our private crossing issue. We have a little bit of a different situation than a lot of cities do. Not a lot of cities have these private type crossings, so it was something that he has not come across before this issue. So, working with him and then staff review of each of these crossings we came up with possible action steps. And then those associated approximate costs.
Again, if we were to install supplementary safety measures, these would be the costs just for those. And then also purchase of property if that would be something that
Council would be interested in. Or for example, at the 7315 Martindale, converting that to a public crossing, which we talked about just a little bit ago. At the 75 th Street location, we also have a recommendation to possibly pursue a driveway from the 7315
Martindale to the 75 th Street location. These are only about less than a quarter mile apart. This was talked about in our last report and covered pretty extensively. Sorry this is a little bit small for you guys to see, but this is our 7315 Martindale crossing.
There is one property owner that owns this property. He does have a house there.
There is a low water creek that goes through his property, so he does use the south crossing to access the southern part of his property. And also those property owner to the south uses this southern crossing to access the northern part of his property. So, there is a possibility of extending a road from this individual’s driveway down to the south and creating a south water crossing to the south part of the property, thus, allowing the southern proper ty owner to access, but that’s just one option. And if the
Council would like to move forward with any of these options, please let staff know.
But staff does have a little bit of an action plan. As we spoke a little bit ago, the City needs to work with BNSF to update those crossing inventory forms if we would like to pursue a quite zone in any of our public crossings. The 59 th Street and the 55 th Street crossings need to be clarified on to the status and regarding if they are public or private crossings. The City has record that these are public crossings and has gotten with the
Kansas Department of Transportation to confirm that that’s correct, so we just need to make sure that on the FRA’s website that these are indicated as public crossings. Then hopefully those will happen very soon. Those are both pretty straightforward answers.
Then the next step, major step that the Council would need to take action on would be to direct staff to refine costs for any of the public crossings. If we want to go by that prioritization scale and potentially talk about adding those to the CIP discussions this fall. And then staff would also like direction on if they need to further explore alternatives to those street crossings that we were just talking about at 7315 Martindale and 75 th Street crossing. Are there any questions?
COUNCILMEMBER SANDIFER: I was talking with Carol about exploring alternatives related to Martindale and 75 th . One of our boards, it would be an idea, about putting a gravel instead of -- if we designate putting a road in on his property or if we were to acquire the property or whatever it would take, we have to put it to our standards unless we can get a variance to where we can just put a gravel road in there and it wouldn’t look like a City road and it probably wouldn’t have any traffic to it, just to give access to

Page 6 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 that other piece of property. But in order to do that, we have to make application, put it through our board, don’t we?
CITY MANAGER GONZALES:
Yeah. We’d have to explore that process a little more, but I believe so. Obviously the first question would be is the property owner open to that and looking at that.
COUNCILMEMBER SANDIFER: Right.
CITY MANAGER GONZALES: And then we’d have to look at our own rules and see if we could accommodate those two.
COUNCILMEMBER SANDIFER: If we could do a variance to where we could just make a gravel road, it wouldn’t have to be City standards and --
CITY MANAGER GONZALES: It’s certainly something we can explore.
COUNCILMEMBER SANDIFER:
And that’s something I wouldn’t mind looking into because that would kind of open the door of what -- if we could do something with that intersection at some period of time anyway. But to start with, we’d have to see if it was authorized by our zoning board.
MS. GARD: Sure. And in the report from the end of last year, staff did take a little bit of a look at this option and the BNSF did get a preliminary cost for about $450,000 for a road that would not be a gravel road, but it also wouldn’t be a hundred percent City standards either. We kind of met in the middle. The major issue with one of these roads would be to -- where would it be located. BNSF has indicated that they would not allow it on their right-ofway, so I’m not sure if you’re super familiar with this area, but that property owner has a very beautiful wrought-iron fence with a very grand stone entrance, so it would require either relocating of those items or on the house side of that fence, this gravel road would have to be built upon.
COUNCILMEMBER SANDIFER: It depends on what relationship he has with that individual on that piece of property.
MS. GARD: Also the south property is for sale currently. That whole large parcel is for sale. So, at any point the ownership of that could change.
COUNCILMEMBER SANDIFER: Okay. Thank you.
COUNCILMEMBER MEYER: Any other discussion from the Council? Eric?
COUNCILMEMBER JENKINS: I think I already know the answer to my question, but
I’m going to ask it anyway. Are there any dollars out there available as far as grants or anything to help mitigate the noise factors in urban areas?
MS. GARD: Sure. There is a small amount of funding available through the Kansas
Department of Transportation, which is provided to them by the federal government.
They didn’t indicate an amount. I’m sorry, I’m trying to find it here. They didn’t indicate an amount when they were discussing that with us. But from what I understand it has been allocated already throughout this year. And each year the crossings have to be

Page 7 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 reevaluated. And these are public crossings that I’m talking about. The Kansas
Department of Transportation will not pay to improve a private crossing.
COUNCILMEMBER MEYER: Mickey.
COUNCILMEMBER SANDIFER: At this time we went to visit two senators in
Washington. And Senator Moran and Senator Roberts both indicated that they would look into -- to see if there’s any federal grants to assist us with this. And from my knowledge they haven’t gotten back with us yet, but they did indicate that there’s a possibility that there could be some federal grants that might be able to assist us with this, but we haven’t received answers.
COUNCILMEMBER MEYER: Any other discussion? Okay. Thank you, Ms. Gard. Is there anyone from the audience who like to speak to this item? Come on up, sir. Well, w elcome. We won’t bite. If you will just state your name and address for the record, that would be great.
MR. KONAN: Michael Konan, K-O-N-A-N. (Address Omitted).
COUNCILMEMBER MEYER: All right. Thank you. Go right ahead.
MR. KONAN: And all I’d like to say is I really -- I know you all know that this is an issue and I do appreciate you having a committee just to even address this issue. When we talk about the quality of life issues in comparison to, you know, maybe not stormwater, but improving roads or something like that, I can really, you know, I guess it could be a priority, but I would really suggest that if people are, you know, having health problems because of this and they can’t sleep, that’s more important than if the road is a little bumpy or it’s not got curbs on it. My thought. But in any case, when I had a discussion with a BNSF last Thursday, they suggested our best option would be to make this a public crossing. With the public crossing, they cannot shift any liability. They would be responsible for that. And the indemnification piece on the private, as Caitlin said so great, that is a big deal. And so we can’t keep it a private crossing. We keep it -- we move it to public. We designate it as public. And from another discussion I had, it doesn’t take much to designate it as a public crossing. It simply would be a call to the
FRA. If we can designate -- file the -- we can get on that listing for state funding and the listing is prioritized not just by the number of cars that crossing, but the number of trains as well and line of sight. And there might be one or two other factors, but those are the three main ones. So, we’re kind of low on the traffic that would cross it. But I think on the 90 trains a day and that curve, especially the one on the south side, that could give us some more priority. So, I would highly encourage that we look and do everything we can to make this public. That relieves the Hoeh ns of any liability. The City won’t have any liability. We get on the list. And maybe it doesn’t happen this year, maybe not next year, but it would be great.
UNIDENTIFIED SPEAKER: Are you talking about the Martindale property?
MR. KONAN: Yes. I’m talking about 7315 is what I’m -- what I really care about.
COUNCILMEMBERS: Okay. Thank you, sir. Mickey?
COUNCILMEMBER SANDIFER: And is that a possibility to discuss?

Page 8 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
CITY MANAGER GONZALES: We had that conversation with Mike this past week and talked about some different alternatives. Now, the FRA has never indicated to us that all it would take would be a phone call. But we absolutely are willing to pursue it and look into it.
COUNCILMEMBER SANDIFER: Okay.
MR. KONAN: I appreciate that.
MS. GARD: Yeah. Just to add a little bit to that. As I indicated to before, there would have to be public right-of-way on both sides of the railroad tracks, and currently there is only public right-of-way on the Martindale side of the track.
COUNCILMEMBER SANDIFER: In order to what he --
MS. GARD: In order to convert it to a public crossing, so --
COUNCILMEMBER SANDIFER: So, you still have to have public right-of-way on both sides?
MS. GARD:
That’s right. And also from what we understand, if there is public right-ofway on both sides, there would have to be also the area for an emergency vehicle to turn around, since if they were to cross over this private crossing -- excuse me. If it was converted to a public and an emergency vehicle would have to cross it for whatever reason, they would also have to have the area to turn around. And currently it’s just this gentleman’s driveway, so there obviously is some --
COUNCILMEMBER SANDIFER:
It’s not as simple as just calling them and telling them
--
MS. GARD:
That’s correct.
COUNCILMEMBER SANDIFER: -- you wanted this public?
MS. GARD:
That’s correct.
MR. KONAN: If I may?
COUNCILMEMBER MEYER: Sure. Sure.
MR. KONAN: I have talked with the property owner and they have suggested, they are willing, if in the event we do have to have it on both sides, which according to my information we don’t. But if we do, they are willing to sell, you know, some sort of parcel to gi ve that public on both sides. They don’t want to get in behind their bricks or anything, but they’re willing to sell to -- if we have to put something on in name only.
COUNCILMEMBER SANDIFER: Okay.
COUNCILMEMBER MEYER: Okay.
COUNCILMEMBER SANDIFER: Something we can look at.

Page 9 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
COUNCILMEMBER MEYER: Yeah.
MR. KONAN: So, that’s all I have.
COUNCILMEMBER MEYER: All right. Thank you, sir. Is there anyone else from the audience who would like to speak? Come on up, sir. If you’ll state your name and address for the record.
MR. TREDINNICK: Yeah. So, I’m Jack Tredinnick. My address is (Address Omitted).
An d I’m here representing the Railroad Whistle Committee of the Brittany Ridge
Homeowners Association. We’ve had enough concern about this, the homeowners association actually put together a committee. Mike is on it as well as myself. And we have really an untenable situation in our subdivision, which I think everyone knows where it is now from the map. It’s along Woodland and 71 st and it’s just west of
Martindale. We have 89 trains a day going through there that blast their horns four times each at two different locations. That ’s 720 horn blasts a day. It’s untenable. We can’t use our patios. We can’t use our decks. Babies can’t sleep at night. Adults can’t sleep at night. It’s just gotten out of control as the number of trains have gone up, and t hey’ve increased significantly. And it’s just incessant. It’s not really just a train crossing issue. It’s a quality of life issue. And I realize that the monies that can be spent sometimes are somewhat limited, or quite limited in all cases. But we’re talking about people that are being subjected to 96 to 110 decibels, 720 times a day. Giving you an idea of what that means. Ninety-six decibels is about equal to a rock concert. A hundred and ten decibels, according to OSHA, is where physical damage starts to happen to your hearing with tinnitus and hearing loss, and pain for that matter. So, we asked that you help us out. We’re in contact with the BNSF. We have a good relationship with the landowner. He’s willing to cooperate. We appreciate the work that the staff has done in this as well. We would ask that the staff revisit the BNSF about their willingness to consider where that road would have to go. But bottom line, fellas, is we need your help. We just don’t have enough power as a homeowners association or as individual groups to get anything done. And we really do need to work together with you on this and try and find some options. And I think as Mike has pointed out and has the staff pointed out, there are some options. If we could have that 75 th Street be converted into a public crossing, then we can deal with it. You know, it’s possible under some circumstances, the 7315 converted to public. The 75 th Street, with some work between the landowner and the BNSF, could possibly even just be closed. So, there are some options. I think what we need to be careful of here is that we don’t get so tired of being told there’s nothing we can do. You know, the railroads they get in on the transit -- the state -- we hear all this and we -- everybody -- we get discouraged ourselves and we quit fighting the fight. And this isn’t going to be easy. It’s going to be tough. But just because something is difficult to achieve, this isn’t a good reason to not do it. And we ask your help in getting this done and look forward to working together with you on it. We have a good relationship with the BNSF. We have a good relationship with the landowner. We have a good relationship with the City and the staff
I think, so let’s work together and make it happen. Thank you.
COUNCILMEMBER MEYER: Okay. Thank you, sir. If you’ll sign on the paper. Thank you. Anyone else that would like to speak? Yeah. Come on up, sir.
MR. OWENS: Hello.
COUNCILMEMBER MEYER: Hello.

Page 10 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
MR. OWENS: My name is Michael
Owens and I live at (Address Omitted). I’m here just to -- won’t make any friends with these folks, but I am against the City spending any more money on any of these crossings. They’ve been there for years. And the homeowners, when they built those houses out there, they should have known that they were by railroad tracks. And if you’re by railroad tracks there’s going to be noise. And
I’ve lived out in that area for 38 years and it’s -- we have no problem with it in our neighborhood. And I drive dow n Martindale twice a day. But that’s just my two cents worth.
COUNCILMEMBER MEYER: All right. Well, thank you, sir. If you’ll sign your name there, I appreciate that. Is there anyone else from the audience who would like to speak to this? Okay. Seeing none, any additional -- Jim?
COUNCILMEMBER NEIGHBOR: Yeah. I just would make the motion that the
Committee direct staff to further explore the action steps identified for the highest priority private crossings and to continue with the work that has been done by staff and the HOA and all these people just to get more answers and continue to see if there is some viable answer.
COUNCILMEMBER SANDIFER: And I would second it. But can you add into it checking on the gravel versus paved road?
COUNCILMEMBER NEIGHBOR: Yeah. I would --
CITY MANAGER GONZALES:
We’ll check on that and any other options that might come up along the way that we discover.
COUNCILMEMBER SANDIFER: Okay. All right.
COUNCILMEMBER MEYER: Okay. Good. A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
COUNCILMEMBER MEYER: Oppose nay. Motion passes. (Motion passes 6-0).
2. BUDGET PRESENTATION – SPECIAL REVENUE FUNDS
COUNCILMEMBER MEYER: All right. The second item on tonight’s agenda is the
Budget Presentation of Special Revenue Funds. This budget meeting is a review of
Special Funds and will include presentations by the contracted Chamber agencies, the
Economic Development Council and the Convention and Visitors Bureau; and recommendations by staff on all the special funds. Linda Leeper, President of the
Shawnee Chamber of Commerce, will begin the presentation. Ms. Leeper, come on up.
Shawnee Chamber of Commerce
MS. LEEPER:
Good evening. Thank you. I’m Linda Leeper, President of the Shawnee
Chamber. And thank you for giving us this opportunity to address this Committee. I think this is maybe the fourth year that we’ve had the opportunity to do that and we do appreciate that time for us to talk about our organization and our partnership with the
City.

Page 11 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
So, I want to first just take a look at some things. This is kind of a standard format that I think we used last year. This talked about Mission Statement and Vision Statement.
And this year I put on here the Six Strategic Focus Areas that we work with through the
Shawnee Chamber of Commerce. And obviously it includes membership, economic development, community, tourism, governmental affairs, and the overall Chamber operation. This really is the cornerstone of our strategic plan, which is a three-year strategic plan, and also our business plan that we work with every day in our office.
Structure again, and I think most of you know this, but I like to review it. The Chamber is a §501(c)(6), and that’s a not-for-profit organization. I joke it doesn’t mean that we don’t make a profit on something. We have to make some money to pay for everything that we do for our membership. The corporation is under the governance of the Board of Directors. And they establish the structure and the policy for the organization. The two contract divisions that we run, which you are very familiar with, is the Shawnee
Convention and Visitors Bureau, or our CVB. And that’s really an established statute through the State of Kansas. And then the CVB is set up and appointed by the Mayor and approved by this Governing Body to set up the CVB and then there’s a contract related to that for the operation of marketing with the Chamber of Commerce. The
Shawnee Economic Development Council, as referred to as the SEDC, again, the governance is set out through the contract with the City. And that contract is with the corporation of the Shawnee Chamber of Commerce. We run these two divisions as divi sions underneath our total Chamber corporation. I’ve shared recently with a couple new Councilmembers that structure and how you explain that structure. It is a marketing and it’s a contract that the City has with a separate corporation for services.
One of the examples I use is like contracting for a street overlay or something else. But we have just a little closer relationship with the City. We work very, very well with the
City. Sometimes we think we are, you know, under the City. But we just have a very good working relationship and I think that has worked well in the past and I hope that works well in the future. So, that’s our economic development contract and division through the City. So, we’re here tonight to talk about those two contracts and the funding for those. Board of Directors, as I said, is the governing body of the Shawnee
Chamber of Commerce. And that within that is an executive committee. Tonight we actually have the opportunity to have our Chairman of the Board. Leon Logan is here.
And our past chair David Herndon is here. So, I would ask those two to stand and thank them for being here. Thank you.
COUNCILMEMBER MEYER: They don’t look so excited about that.
MS. LEEPER: They didn’t know I was going to make them do that. I just asked them to come. Continuing with our Board of Directors. We do have a few of those members here tonight. Without turning around, I’m not sure who all is here. But JoLynn Broslin is our CVB chair and she also serves on our Board of Directors. And Heidi Thummell is our SEDC chair and also serves on our Board of Directors, but plus those additional business leaders that you see listed there. And then Mayor Distler serves an ex-officio position on our Board of Directors representing the City.
I hope many of you know that last year in March we announced that we were a five star accredited chamber. That was very exciting news. That puts us in once again the top one percent of the 7,077 chambers in the United States, which is a very high distinction.
But I have the opportunity to announce just today, press release went out three hours ago, that we applied for Chamber of the Year through our National Executive
Association. And we were notifi ed through the press release today that we’re a finalist

Page 12 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 for that. That is a big deal. It puts in high level competition. It’s not over yet. We’re a finalist. We still have to compete in August at the National Convention through a personal interview. But there’s not very many chambers that are able to achieve that.
The credit goes to staff who worked very hard to do this. The credit goes to our membership who support our organization. And once again, and they’re not going to stand, but credit to David Herndon last year for the year that we submitted in terms of our achievements, and for Leon Logan for allowing us to do that this year. So again, that’s exciting news. I think they’ll be in the news tomorrow with the press releases going out this afternoon. So, I wanted to -- it was great timing that I had an opportunity to share it. So, most of our members don’t know, but you know tonight.
So, professional staff. Most of the staff members you do know here. We did add a new staff person in ED as of yesterday and he came back to work today. So, it’s always good that he comes the second day to work. Jacob Hayes, and he’s the Business
Development Coordinator. And he’s going to be working directly with Andrew and we’re excited to have him on board.
The CVB Committee. As I said, those two contracts, they also in turn establish a committee. JoLynn is chair of that committee, plus many of the additional people that se rve on that committee, including City Council people. I’ll let Kevin introduce some of those as he goes up. He likes to do that.
The SEDC exec committee, and that’s a group of business leaders that choose to invest at a higher level and are very much interested in economic development and growth in
Shawnee. So, Heidi chairs that committee and also sits on our Board of Directors in addition to the members listed here. And obviously you can see have the Mayor, City
Manager, plus the other business entities that serve on this SEDC exec committee.
They work very closely with Andrew. They work very closely with you all in terms of what your priorities are in terms of business, growth and development.
So tonight, again it’s the CVB and SEDC budget requests. I will have each of my executive directors for those divisions to come up and do a detailed presentation. It’s not a long presentation, but I’m going to have Kevin come up first, Kevin Fern, our
Executive Director of CVB, and he’s going to talk a little bit about the accomplishments and what we look to the future for CVB. So, with that, and then he will -- Andrew will follow him.
Shawnee Convention & Visitors Bureau
MR. FERN: Thank you, Linda. Thank you, members of the Council. And first of all,
I’ve shared this in the past. We are the DMO, and that’s a definition. A DMO is the
Destination Management Organization, and we serve for that City of Shawnee, Kansas.
Our objectives. Obviously I like to say first and foremost, I guess I get to use the slang that would be used in the hotel business, I think first and foremost what we want to see is heads in beds. That’s what we like to say in the hotel business, so that’s what we say. And that’s our main strategic objective. Increase visitors and generate room nights. Impact the tourism market segment of our economy. Use the community’s identity to create a positive impression for visitors. Provide leadership in various state and regional tourism alliances. Maximize potential through co-op marketing opportunities and be a point of contact for future development of hotel properties.

Page 13 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
Accomplishments in 2014 and 2015. We fulfilled 351 direct requests for visitor and/or relocation information, provided information and promotions for over 7,300 other visitor requests, worked with the developers of the two new, I’m sorry, the three new properties that are either in final planning or now under construction. We hosted for the fourth consecutive year the USA Senior Softball Tournament at MidAmerica and renewed the contract again for this summer in July in 2015. We assisted in the production of the visitors guide section of the spring edition of Shawnee Magazine , in partnership with
Sunflower Publications for the second year. We also hosted the seventh annual
Shawnee Tourism celebration back in May. And I thank those members of the Council here tonight who were with us that day. We hosted a hospitality event, a hospitality tent at over 15 community events, starting with Old Shawnee Days. And again that starts this weekend so we hope to see you all there and hope you’ll stop by our tent.
And then my personal leadership roles in the state include the president this year of the
Travel Industry Association of Kansas and serving as Treasurer of the Regional
Destination Alliance. As we look to the future and this coming year, we will continue to host the Shawnee tent at all the community events, continue leadership roles in state and regional travel in terms of alliances, continue partnerships with the Shawnee
Magazine and continue to do in-house design of all the other destination maps and guidelines, continue website updates as we move to a technology responsive design and graduate -- and I personally will graduate this year from a three-year program earning the designation as a Certified Tourism Executive, which will put me in the two percent of executives in convention and visitors bureaus throughout the country.
To look to the future. I want to share a few ideas. Basically we can talk more in general on this. But obviously in the next year or so we’re going to be doubling our capacity of rooms. Right now we’re at 217. I think I calculated it would be 444 rooms when the third hotel is completed. So, with that, create some new, exciting opportunities in
Shawnee tourism. It is also going to create some challenges, and that is to create a balanced marketing plan because we’ve had quite a unique situation in Shawnee that most of my peers don’t have to deal with. We’ve had one ownership group own the hotels. And so it’s always been somewhat easy to be able to deal with basically the sell strategy of that company is our sell strategy as a CVB. That obviously now they’ll be competing, we’ll have some new challenges of how to deal with that. And so we’ll need a more balanced marketing plan and serve those multiple ownership groups. It’s always kind of been -- our hotels have done very well and they’ve had a very exact market of what they wanted to go after and so we’ve kind of cooperated with that. But as we look with the additional rooms and having to fill those rooms, we’ll have to really work on having more aggressive strategy to pursue some new markets.
We’ve always pursued sports. But sports is a very wide and wide-ranging market and it will require us to be able to land more of that business. SMERF. Everybody always says that’s a hotel term. If I remember correctly it’s Sports, which is more direct sports, but it’s military, educational, religious and fraternal organizations. That’s a lot of small meetings, which obviously our hotels would be very much into where you’ve got small reunions and that kind of stuff. And then the group tour market which, frankly, we have not pursued a lot simply because our hotels being at the top end of the price bracket, the group tour market is extremely price conscious. It’s more at the lower end and very competitive. And so we’ve never really pursued that because of the idea that we really -
- we’re not really in the market for that. Certainly with the additional rooms we’ll be looking at that. So, that’s what we look to in the future as we build and we get these new hotels up and operating and we look at that as an exciting opportunity to be able to

Page 14 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 expand our room inventory in a major way. That looks what I believe what I have to say. So, Carol.
CITY MANAGER GONZALES: You all have questions for Kevin?
COUNCILMEMBER JENKINS: I did have a question. Hi, Kevin. I enjoyed visiting with you folks a couple weeks ago. That was nice meeting you and the rest of everybody.
And one of the things I brought up in our meeting was that idea of a virtual tour of
Shawnee. And I was -- I don’t know if you guys can work that into this year or not, but we talked about how beautiful this community is and a lot of people outside of Kansas think we’re nothing but a tabletop with grass and there are no trees, nothing. Everybody is just like, y ou know, and if you drive out west past Manhattan that’s what it looks like.
But it doesn’t look like that here, it looks really nice and we have some beautiful amenities and the sports facilities and the biking trail. We got all this good stuff. And if we had a -- I think it would be fantastic if we had a virtual tour on our website and you click on it and it would show you a five-minute video or a three-minute, however long it takes. That would just kind of take you through Shawnee and I think that would be a great sales feature for you guys.
MR. FERN: And follow-up to our conversation, I know we have discussed it, Linda and
I, as well as Andrew and maybe just not tourism, but as well as economic development as well.
COUNCILMEMBER JENKINS: Yeah. The whole nine yards.
MR. FERN: So, we could maybe do a lot of things. We did that a few things. I think it was 2009, 2010. What we did was what we call B-roll. We run out and captured a whole bunch, I mean, just basically hired a company that went out and captured a whole bunch of B-roll and then we designed a fairly simply video that we put on our website, but it’s not the virtual tour site, but that is certainly something that we’re looking to pursue.
COUNCILMEMBER JENKINS: I think we’re kind of a best-kept secret, but I’d like to be a little less secret I guess.
MR. FERN: We will work on that.
COUNCILMEMBER JENKINS: Thank you.
Fund 210 – Convention and Tourism Fund
CITY MANAGER GONZALES: I’m going to just jump in the middle of Andrew and
Kevin and go through the fund. So, the Convention Tourism Fund, the revenue for that is from the guest tax, which is six percent from our two hotels. So, we look along the revenue line item for that.
The ‘15 and ‘16, we’ve actually budgeted a four percent increase and then backing off to two percent in the future. You don’t see any bump for new hotels. You all know me well enough to know I’m very conservative. I like to wait till things are actually built and open and then we would adjust the revenues accordingly. So, I would anticipate by 16R, hopefully we’ll be recommending an adjustment in our revenue numbers on the top end of that. And then the forecast going out, it’s a pretty straightforward forecast. Again, just projecting the increases to the contract over the next few years. And then the other two things I’ll talk about on the

Page 15 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 next slide, keeping those stable. So, the other two things that we fund, three things that are funded out of that Convention Tourism Fund. We have traditionally allocated an amount for Old Shawnee Days. For many years it was $20,000. In ‘15, we bumped it to 25, so I kept it at 25 in the ‘16 proposed also. And then for many years we have funded Wonderscope at a $10,000 level. Their letter was in your packet. Jill Jolicoeur and John Lowe are here tonight also if you have any questions for them. I thought
John’s letter was very thorough. Provided a lot of information, but have included that allocation again. And so what we typically do then is we take those two, the 25 and the
10 kind of off the top of the annual revenue and then allocate to the CVB contract and then the remaining amount we transfer to the General Fund as a supplement to
Shawnee Town because those funds do have to be used for tourism and economic development type uses. So, it’s a nice transfer into the General Fund to help cover costs of operations for Shawnee Town. So, any questions on that? All right. I will turn it back over to Andrew.
Shawnee Economic Development Council (SEDC)
MR. NAVE: Thank you. Members of the Council. Excited to discuss about the year we’ve had. We’ve had some, I think some really solid economic development wins this year. Certainly not as many as we want. We’re still looking for more and always looking for, but 2014, the start of 2015 has been a good year. I’d like to review the strategic objectives of the SEDC and these come down from the chamber board and they’re embedded directly in the contract that we have with you all of providing services.
Those top four are kind of the main called out specific objectives and criteria that are embedded in that contract. Fairly self-explanatory, but retaining existing employers and encouraging their expansion. So, just like any private business, I always use the analogy that with any private business the most likely customer you’re going to receive is among your existing customer base. That premise is true in economic development.
That we will find a great amount of success working within our own company base and employment base in Shawnee. So, we spend a lot of time and energy focusing on our existing list of companies. We make about 25 visits per year, sometimes with you all, many elected officials, some of our board members, some of our volunteers to visit our major employers and some of our growing businesses to kind of see their needs. We do annual award nominations through all the various awards that you see. Some of the magazines, the Kansas Department of Commerce has an annual business appreciation and a recognition award program that we nominate. And then we have some large events that many of you participated in years past that we call employee appreciation events where we host like a cookout in our industrial parks for all of the employees to help those companies show support and appreciation for their employees. So, those are some of the things we do within retaining existing employers. Some of the tactical strategies that make up that objective. Attracting new businesses. We are looking to attract new basic employers. Some of you have heard me talk about this before. The basic employer is that type of business that bring dollars, new dollars into our economy, so into Shawnee. Retail businesses are kind of the obvious non-basic employer.
Those are good, too. Certainly for quality of life and tax base purposes, but we’re really after those basic employers. Those employers that are going to improve our economy.
So, we attract those businesses a number of ways. We’re reaching out to real estate brokers on a very consistent basis. In fact, a large majority of our marketing dollars are dedicated to the real estate community. We travel and go coast to coast. We will be in the key markets across the country that have a boutique group of consultants called site

Page 16 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 selection consultants. These companies help companies of all size choose their next location, whether it be for a manufacturing plant, a call center, a back office operation, what have you. These consultants help companies decide where they need to go and we know who those consultants are spread around the country and we systematically call on them. Our resources aren’t such where we can do it as much as some of our neighbors or some of the larger organization, so we partner with those organizations like KCADC, the Kansas City Area Development Council, which does economic development for the 18 county region around Kansas City. The State of Kansas is a good partner of ours, so we partner with them to try to attract new businesses.
And then support residential and commercial development. We do that in a number of ways. We’re always constantly working on product. You hear us talk about that before that I can’t help a company grow and expand or help a new company come into the community without having a place to put them, so we work quite a bit on development, whether that’s retail development, office development, industrial development and, you know, many of the projects that have happened over the last couple of years. And then generally, general marketing of the community within the county region and across the country.
The last bullet point there, provide value in connection for our private members isn’t embedded in your contract, but that is part of our strategic objectives as we try to leverage the private resources that are brought to bear and make valuable connections for those EDC members. And we have 68 EDC members now in 2015. In 2011, we had 44, so we’ve had over a 50 percent increase. And our private membership, which I think speaks well to the growth and kind of the trajectory of Shawnee.
I won’t go into all of the detail of our metrics, but we measure everything. And our executive committee gets a much deeper dive of some -- a lot of data that we pull on.
But I’ll just kind of hit the highlights of some of the metrics that we measure on a daily basis really. Attraction prospect files opened. What we consider a prospect filed opened is when we have talked to a company themselves or talked to their representatives, whether it be a broker or an attorney, whoever is speaking for that company. When we have had our staff have had an engagement with that company, and that we know that they are considering a Shawnee site. Not just looking around the metro for, you know, any number of spots, but we know that a Shawnee site or a
Shawnee building is in consideration, that’s when we consider a prospect file opened.
And we have four or five times this amount of what I’d consider kind of rumor mill stuff or, you know, stu ff that we have just heard about or stuff we’re generally chasing, but we open a file. We have a goal of about 50 a year. We’re right on pace for that the second half of the year. You can see in red there. It doesn’t show up real well, but the red column there is a year-todate number, so we’re a little behind. But the second half of the year generally picks up. So, we definitely track our prospect files.
We also track by type and which types of companies, which types of projects we’re working. An d again, that’s a little hard to read. The blue is 2013, green 2014, and then the red is kind of year-todate ‘15. And it’s kind of the column there to the left is office projects and then call center. In the middle of the screen you have kind of industrial and retail. And then distribution and manufacturing round out the categories that we measure. The one thing I’ll say that you can kind of tell a little bit with office and call center, we have a fairly good bump in that this year. The amount of prospect projects that we track and really receive really resonant very strongly with the amount of product, available product that we have. So, last year you saw, and the last two years really, in

Page 17 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
‘13 and ‘14, you saw manufacturing and distribution a little bit higher because we had the Westlink building coming online and then being fully available. This year that building is completely full and so we’re trending a little bit behind on those, not a lot, but a little bit behind on those because we don’t have that ready to go major industrial building that I can talk to a potential company or potential broker about. We do have on the office and call center side, we have the Perceptive Software building and we have a couple other spaces. So, it’s amazing that when we’re making our calls to those brokers or setting up appointments, they’re far more responsive when we have something to pitch. And when they know we have something to pitch, we hear a lot more from them. And when we don’t, they don’t return our calls as quickly. But that just gives you a little insight into how we track the different types of industries.
And then this graph will show, again, year over year the lead sources of where we get our leads from. And the one I would call out specifically is kind of the second kind of grouping on the left is KCADC. That’s that regional group that we’re a part of. They’re really ticked up in terms of the amount of activity that we’ve had this year. That’s really a function of the Perceptive building. They run a lot of large office projects, and we’ve been in on almost all of those this last year. So, really kind of changes year over year.
Commercial brokers are generally our largest source. That’s trending a little bit slower this year, but I expect that to pick up.
Run through of some accomplishments. This is just kind of a fraction and a little -- really a snapshot of what went on over the last year. But the photo there kind of talks about the DeviceShop. Many of you are familiar and some of you are just learning about the
Shawnee DeviceShop, which is kind of a new incubator. I would call it an accelerator more than anything.
Entrepreneurial program in Shawnee, which is really cool, that just got off the ground in the last month and somebody that we have helped and staff did a lot of work with over the last several months to kind of help them along. We did a major refresh of our website of really scrubbing out a lot of our data and cleaning that up. We’ve hosted many membership programs and events for real estate brokers, some advertising of jobs. We try to take the attitude that we just don’t want to bring the jobs here, but we want to do the best we can to connect Shawnee residents to those jobs, so we did a job mailer, a direct mail piece to zip codes within Shawnee talking about some of the new companies and some of the companies that are hiring and expanding. And then some of those from this last year, year and a half are listed there at the bottom. About a little over 100-115 jobs in the community over the last year that are a result of our project, so we’re very pleased about that success.
Looking forward. Obviously we have a number of real estate projects that are kind of front and center for us. Westbrooke Village continues to be a top priority for us, getting that shopping center redeveloped. It’s instrumental to the City. It anchors the corner of our City. It’s the largest, second largest shopping center we have in Shawnee. It’s one of the largest vacancies in all of Johnson County, so definitely a priority. Certainly additional industrial development, Westlink and EcoCommerce further west are going to be important. Continuing to promote some of our corridors and certainly Shawnee
Crossings and that office building is a top priority. Talked about the cookouts and some of the things.
The last think I’ll on, and this URL that we have. We just launched this in the last probably month. And the good folks, Nico, the good folks at the Shawnee Dispatch

Page 18 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 were kind enough to feature it, too. And I wanted to talk about -- oops, not a software update. I probably should do that, too. An interactive map that we helped kind of create. And this is embedded on our website, but was again featured in the Dispatch .
We’ve pushed it out to brokers and pushed it out to folks to kind of give a depiction of, hey, there’s a lot going on. And sometimes we kind of move on to the next deal. We don’t stop and take stock in what’s happened over the last few years. And so what this map depi cts is a calculation of over the last four years there’s been over $250 million invested in Shawnee. A quarter of a billion dollars has been invested in this community.
That’s everything included. That’s private investment. That’s public investment. That’s forthcoming investment like the Westlink Industrial Park, not just the first building, but the future buildings that they’re planning on, projecting and building and developing.
So, it includes a lot of things. But this interactive map really kind of depicts that in a graphic way and kind of -- I can show you. You can kind of mouse over and kind of see like the Prairie Pines Townhomes project which is underway, or the Walmart, Gray
Oaks at Walmart Supercenter at Gray Oaks. Not a public investment at all, not an incentivized project, but new investment that we tout heavily to the retail development world to say, hey, the newest Walmart in the Johnson County area was built in
Shawnee. So, really I won’t spend a lot of time on it. It’s got the ability to kind of sort and kind of do some cool things. And it’s just a way -- we had heard from the community for a while about having, hey, we know there’s been some stuff going on, but is there one place to kind of see it and kind of get a handle on it graphically. So that’s what this interactive map does. But really kind of tells the story of a quarter of a billion dollars, which has happened. Much of that with your guys’ partnerships as well.
So with that,
I’m happy to take questions. That’s just a quick recap of what’s been going on.
COUNCILMEMBER SANDIFER: I’d like to -- there is three Council people that weren’t around when the McLane deal went down. And Andrew contacted them about having just a routine meeting. And at this period of time found out that they were going to be searching for another location and going to be moving out of Shawnee, and this was a pretty massive building out at 83 rd and Monticello. And he set up a meeting with the ward people, which I went and the Mayor and he and we met with some of their leaders.
And he was able to save them and work out a 50,000 square feet, wasn’t it, expansion?
MR. NAVE:
It wasn’t quite that big. But, yeah, it was a considerable expansion, about
20,000 feet.
COUNCILMEMBER SANDIFER: I thought it was bigger than that.
MR. NAVE: Yeah. Yeah. It’s a big building.
COUNCILMEMBER SANDIFER: And brought in more help and we were able to salvage the deal versus having a pretty massive empty building.
MR. NAVE: Yeah. Yeah. And a pretty complex building.
COUNCILMEMBER SANDIFER: Yes.
MR. NAVE: About 70 percent of that building is refrigerated space which is very specialized and very unique.

Page 19 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
COUNCILMEMBER SANDIFER: Right. But this was -- it was quite a save that he was able to do. And this was during recessional times.
MR. NAVE: Sure.
COUNCILMEMBER SANDIFER: So, that was a fantastic deal. And I think that’s some of the ideas of what he’s still putting together. You know, for the people that weren’t here at that time, it’s nice to know what actually was accomplished because we’re not taking accolades for that anymore.
MR. NAVE:
Sure. Yeah. Well, that’s the nature of it. We move on to the next deal.
But I appreciate the thought, Mickey. And that one -- and kudos to the Council. That was a project that you all approved as well, so.
COUNCILMEMBERS: Eric, did you have a question?
COUNCILMEMBER JENKINS: Not a question, but I’d like to suggest something I suppose is what it is, a suggestion. I’m really happy to see, you know, your interest in
Westbrooke Village. That’s a blight on the community. I have spoken to some folks over in the Planning Department just because I feel like old friends with them. I spent so many years working with those guys. Just kind of chatting with them one day out in the hallway about there’s got to be some ways to put some heat on those owners of that property. And I think some communities are -- we’re not the only community in the nation that’s dealing with this kind of problem. And other people may have some innovative solutions on what we can do to gain leverage over these people because they’re fat, dumb and happy right now. They’re still -- they’re writing off their losses and they’re still getting paid for Dillon’s. And I mean, it’s really kind of a fat deal for them right now. And I’d like it to hurt for them a little bit and not be quite so much fun. So, we’d just chat with Paul and Doug wasn’t a tasker, but I’d like to see a tasker developed where we would look into that as a priority to say, okay, what’s going on in the country, what are some tools that we can use in order to leverage these people a little bit and put a squeeze on them. And so if we could I’d like to move ahead of that. Would that require a motion or anything to do that?
COUNCILMEMBER MEYER: I think so.
CITY MANAGER GONZALES: It is actually stuff we are doing ongoing. Always looking for new ideas. I tried to call them this week and --
COUNCILMEMBER JENKINS: Well, Paul had mentioned. He said there is stuff going on like down in Georgia and there’s a few places where there may be some things that other communities are doing that’s had some success. And I’d like to pursue it rather vigorously and move on these guys this year.
CITY MANAGER GONZALES: Yeah. We are very active looking at new ideas. So, if t here are ideas we’ll pursue those.
MR. NAVE: And a kickback again one more time to the Council, I would say that an innovative thing that you all did last year was the rather unique approach to say, hey, we’ve got a, I think it’s fair to say, at minimum a disengaged property owner. And we had a user, potential user that was interested preliminarily at the site, but wasn’t willing to go through maybe as many hoops or as many steps as other developers or users

Page 20 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 were interested. And so you all created an agreement with a real estate firm that tried to bring that deal together. That deal didn’t work for other reasons outside of any of our control. But kudos to the City Council for taking the steps. You know, this property owner is going to do it. This user may not have the ability to do it. Somebody needs to take the bull by the horns and actually try to make something happen here, and we did that. It didn’t work, but we need to keep trying things.
COUNCILMEMBER MEYER: All right. Thank you, Andrew.
MR. NAVE: Thank you.
Fund 217 – Economic Development Fund
CITY MANAGER GONZALES:
Let’s look at the Economic Development Fund then.
Those of you that remember when we first set up the Economic Development Fund, then we moved the ED contract out of the General Fund, which is a great relief to the
General Fund, very helpful. And so that’s one of the expenses in the Economic
Development Fund.
But the revenue comes from our impact fee from Deffenbaugh obviously. And that’s a contract we have with them. It goes up I think every five years or every three years, a cost of living factor. So, that’s really the primary revenue source in there. The expenditures are governed by the policy statement that this Governing Body approved and have to do with programming and product development. And then the contract with the SEDC. So, we have -- every year we visited all of those things, looked at what we have used the fund for and then predicted out based on the things we know and activity within the community of what kinds of things are coming down the pike, could be coming down the pike. And again, we have the flexibility to shift and move if something unexpected comes, which is really the beauty of having this fund.
On the forecast you will notice the very last line, the Transfer to Debt Service. You all will remember that is the allocation that pays special assessments on Silverheel, those taxes that haven’t been paid, so we’re covering those out of the Economic Development
Fund. We do still, of course, hope that we will get those back. So, the 780 is the accumulated from several years and then the 156 is the assessment amount going forwar d. Hopefully we won’t have to pay those, but we did plug those in.
So, just some examples for the upcoming years. Programming, product development, this is how we’ve broken down the budget. The contract for the SEDC. And what those numbers include are money for a SEED grant. We’re hoping for a big player to come to the, I call it the Shawnee Crossings building i nstead of that other name. But we’re hoping to have a big employer come. And so we’ve identified that if they do that our
SEED program will be a tremendous way to attract them. And it already has piqued the interest of several of the lookers.
And then these others, many of which Andrew mentioned, these are projects that are active that we’re working on and not all have been committed. The Nieman Road rightof-way is a match to a grant that we are getting, so that will be one that will begin shortly. The one that Andrew didn’t mention is kind of interesting. We discovered through discussion with the Water District just recently, talking about Westlink and the water, who provides the water. Bonner provides the water to the Westlink building.
WaterOne actually comes down on that eastern side. And so we talked about the

Page 21 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 possibility if we could get a main built that actually would connect into our future park there, then that main also could serve that very large piece of property that’s sitting there that we have been marketing in the past for manufacturing. Might be a product development item that we could help make happen. Again, all of this is just discussion right now, but those funds are -- we’ve tried to plug reasonable numbers in to show budgeted funds.
And then going forward we just, again, under programming we look at other buildings and opportunities we might have for future SEED loans. EcoCommerce still out there.
The 43 rd Street project is still out there. You can see it on the forecast. We’ll have to be talking soon if we don’t have an active developer, do we push that out a little bit further or do we want to take the jump and go ahead and try and get things going, so that maybe we could be more appealing for a developer. Once we do the right-of-way study and the landscape study along Nieman Road, then I would hope that there would be a project to follow. What that looks like has yet to be determined. But if so, that would be a product development type of project. It would certainly be appropriate to fund out of the Economic Development Fund.
And I believe I mentioned to you all last week we’re in pretty serious discussions with a developer of the area south of Belmont School west of K-7, which was a residential area. Clear Creek Parkway is the road that, you know, the bridge that comes across K-
7 that the Clear Creek Parkway is planned to go through to K-7. And so in talking with the developer one of the big attractions is our excise tax abatement. And so part of that program is that the City would actually contribute that abatement amount towards the construction of that major collector. And so we’ve allocated some funds in that case that project comes to fruition also.
So again, some of these are ifthen’s, but we try to be prepared by plugging in good numbers. So, I might pause and just ask if while these folks are all here, not that you have to leave, but if there’s any questions for Chamber, Wonderscope, ED at this time?
Okay. Thank you all.
Fund 205 - Special Narcotics Fund
All right. Well, we begin our tour then through the rest of the funds. I’m going to do a few of those. And then so you don’t get tired of me, I’ll hand off to Maureen. So, Fund
205 is called the Special Narcotics Fund. The revenue from it comes from taxes for drug seizures, which is obviously very difficult to predict, so we plug a very modest increase of about two percent a year. It’s a very small amount of funding. But by statute, it has to be used for special and additional law enforcement purposes. So, we do, then when we come down to the expenditures, try to plan out the expenditures for that fund, at least for the next few years. Obviously going forward it’s difficult to predict.
But the operations equipment that’s planned for 15R included a K-9, which we already purchased because our other K-9 had hip issues and had to retire. Tasers, 19,500 in the 15R budget for tasers and a used vehicle. We typically buy some used vehicles for some of our undercover operations. And we can buy those out of this fund which is very helpful. 16-Proposed includes another allocation of tasers and then another replacement or used vehicle. We try to move those vehicles in and out, too, so there is some tradein, but we don’t want them to become identified as our vehicles. So, those are the allocations under the Special Narcotics Fund.
Fund 207 - Special Park & Recreation Fund

Page 22 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
Special Park and Recreation. So, the liquor tax, as most of your know by statute the
City gets a liquor tax. We’re thankful that we’re still getting the liquor tax. It is divided three ways. A third goes to the General Fund, a third goes to Park and Recreation purposes. Yes, it comes from the state, I’m sorry. And a third goes towards alcohol and drug prevention programming.
So, this is the third that goes for Park and Recreation purposes and we do have it in a special fund in order to properly account for it. This fund, about probably eight or nine years ago when we first did the strategic plan for Shawnee Town, began to identify this fund as really the funding source for that strategic plan, which has worked very well and helped pace the work and fund the work, along with -- in the past we had a very generous donation from the Deffenbaugh Foundation, too. So, you’ll see in the forecast going forward the various Shawnee Town improvements. And as Neil told you during his budget presentation, working on an updated ten-year strategic plan. So, some of those may change as we bring that plan forward to you all and go forward.
We are still paying for -- allocated some debt payments for previous park projects that were debt funded. We’ve been very fortunate the last decade of having Parks and
Pipes and not debt funding any of our parks. But Pioneer Crossing and Stump were probably the last two built with debt and we are excited to be getting near the end of the debt payments for Stump Park and still have a few more years on Pioneer Crossing.
One of the things I mentioned to you I think in the very first budget meeting was that part of this year’s budget and this restoration is trying to move some of our operations costs that we’ve moved over to Special Funds when the budget got so tight back into operations budgets. And so that 15,000 that was allocated for -- just to help with building repairs, painting, basic operations, we’ve used the Park and Rec fund to do that for a few years. And by ‘16, we feel like we can push that back into the General Fund.
So, good restoration of moving operations and allocating this special park fund for special projects.
So, the future going forward. This is kind of plan as it looks today. As I mentioned, we will be bringing that updated ten-year plan to you all hopefully end of the year, beginning of next year. But these are kind of the plans that correspond with the numbers in the forecasts. And then for the immediate budget, Phase IV of the town in ‘16. The debt payments will continue in ‘16, and then the reallocation of 15,000 back into the General
Fund. It’s been a really good source for the Shawnee Town project. And we’ve been obviously able to do some really great things over there with that.
Fund 208 - Special Alcohol Abuse Fund
Special Alcohol Abuse Fund. Then this is another of the third of the liquor tax that has to be used for alcohol prevention, drug prevention programming. So, we have traditionally used this fund to pay for our part of the school resource officers. A lot of the programming they do in the schools is related to drugs and alcohol, unfortunately, sadly.
So, that’s an appropriate expense and it takes a burden off the General Fund by funding that out of this fund. We also fund h alf of the legal assistant in the prosecutor’s office because a lot of the work she does is related to diversions and drug and alcohol related offenses. Then some operating costs related to those positions.
And then the Professional Services line item is an allocation to the Drug and Alcohol
Council. I think I talked about this earlier. But Drug and Alcohol Council is a volunteer group that the United Community Services helps staff and organize. We have a

Page 23 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 volunteer on that board, Marcy Knight, who actually serves as the chair of that. But that is a board of volunteers that then reviews requests from drug and alcohol agencies for grants and funding for their programming. So, they vet the agencies, vet the programs.
They look at the performance measures at the other end of the year and then they allocate those funds. Almost every City in Johnson County makes an allocation to the
Drug and Alcohol Council. It’s a very good way of pooling our funds and having someone else vet those, so we don’t have to do that work as an individual city. We did in 2014. It shows a larger amount on that and we did -- several of the cities gathered -- pooled some additional funds for some one-time grants, which was very helpful. Some agencies were able to do some additional programming, additional training, additional technology to support their services. So, we may look at that in the future depending on funding availability.
Fund 209 - Special Park and Recreation Land Use Fund
Special Park and Rec Land Use Fund. The revenue from this is from the park fees that builders pay when they pull the building permit. So, it is directly related to the economy and the amount of building that’s going on. Again, it doesn’t generate a lot of money. It certainly does more now than it did during the time when building permits had really, really tapered off. The ordinance that set off that fee sets the scope of the use of this is for park development, building new things and need new parks to support that. So, we’ve been very careful to use these funds for new types of Parks projects. Used part of it for Erfurt in the past. And then you see the expenditures that are -- the only two expenditures shown there now are, in ‘16, we want to do a grading plan for that west community site on Woodland. We’d like to use some of that or get some of that area useable. We have opportunity to get free dirt from time to time, but without a grading plan and appropriately assessing the site we can’t be dumping dirt on a site as that’s a violation of our own ordinance. So, by doing a grading plan we can get a land disturbance permit and we can get the site more ready and take advantage of some of the fill that we know we will need someday down the road.
Fund 212 - Cemetery Fund
Cemetery Fun d. It’s a pretty easy one. Revenues come from fees people pay and we use those fees to pay a contractor to dig the grave sites and to mow and maintain the site. So, it has paid for itself and continues to pay for itself. So, it’s a pretty simple fund.
Fund 214 - Public Safety Sales Tax Fund
Public Safety Sales Tax Fund. So, this is the eighth of a cent that was approved by the public in 2007, I believe, for construction of the Justice Center and Fire Station 72. The scope of the sales tax is broader. The language in the ballot was for public safety purposes, but that was the stated reason for the ask was the construction of the Justice
Center and Fire Station 72. So, that sales tax continues to come in. If you remember last year or the year before we did a refinancing for several years of this fund. The projections were showing it going in the red. Because our sales tax is healthier and because of the refinancing that we did, this fund is actually in very, very good shape right now, so. Debt service is the only expenditure out of it and it’s a 20-year bond. So, we’ve got a few years beyond this forecast to continue paying for that.
Fund 215 - Neighborhood Revitalization Fund

Page 24 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
The Neighborhood Revitalization Fund. This is the fund we’ve used for downtown improvements. And then when we adopted, the Council approved the NRA. By statute, when you approve NRA, then a portion of that rebate amount can come back to the city to use to spend in the area that’s identified. And so we use this fund as a way of tracking the rebates and then the return. And then a few years ago that return amount was building up to enough that it’s -- we’ve been able to use that revenue to offset some of the costs related to the grants that we give in the downtown area and the loan buydowns and the various progr ams that we have. I’m not sure long term it will sustain enough to do that. It just depends on what projects come up. If you’ll remember in
2012, we expanded that area, so we actually have an Area A and an Area B, so we do track those separately with Area A being more of the original downtown area. And Area
B then actually goes down Shawnee Mission Parkway and all the way to Pflumm and on the north side and cuts over. So, we haven’t had -- we’ve only had one project in that area since it was initiated. But over time, hopefully, there will be more. The grants have been very successful. Loan buy-downs are a good program. I think you see the results of those as you look downtown. And then we do make a transfer from the General
Fund into this fund. And that was originally intended to support the activities and the events related to the Downtown Partnership. And we are showing that going up over time as we, you know, it’s really hard to predict those rebate amounts, so we are concerned that the rebates won’t cover the grants’ costs. But again, that’s something we’ll look at and revise every year going forward.
All right. I’m going to turn it over to Maureen and let her talk about the acronym fund.
Fund 218 - CID/TIF/TDD Fund
MS. ROGERS: Maureen Rogers, Finance Director. The revenues for this fund are TIF increments and CID and TDD sales tax. And right now the projects we have actively going on during 15R and ‘16, are 10 Quivira and Shawnee Plaza. Prairie Pines should start becoming active for 2017. I keep track of them separately, but they all roll up into one summary here.
Generally what happens in a pay-as-you-go is you have revenue coming in and reimbursements going out. In this fund, as we’ve kind of talked about when we did the economic development report, we kind of talked about Shawnee Plaza. There is a fund balance shown here because that is the -- across here that’s the reserve provided by that redevelopment agreement, to make sure that if the TDD revenue is not adequate that there is TIF there to help cover, so that our bond payments for the relocation of
Midland Drive are covered. I’ve tried to allow a little extra money in case -- we don’t really know exactly what is going into the building where Savers is, next to Savers. So, t o make sure that we don’t -- that we have adequate budget authority, but to pay out whatever does come in, but nothing is going to get paid out that is not according to each development agreement. And then there is a transfer to the Debt Service Fund for the
Shawnee Plaza bonds. And you’ll see that on the other side in the Debt Service Fund.
And then by agreement there is an administrative fee that is taken from the increment to help pay for the staff costs.
Fund 206 - Special Highway Fund
Special Hi ghway Fund. This one is really fun. I’m going to flip over to the next couple of slides and then come back to this one. So, one thing that is the standout on this fund is that we have a much larger maintenance program starting in 2016 because of the

Page 25 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 pav ement sales tax. The approach that this budget takes, in the past we’ve shown our gas tax and our impact fee coming in and then we have shown everything being spent down to just a few dollars left in fund balance. But because the mill and overlay contracts and the scope of work is so much larger, it needs to be started much earlier in the year and Public Works and Development Services need to know what they have to work with. Also as they get started in the spring on these contracts, we don’t want to be spending money that we haven’t even collected yet because we get sales tax every month. So, it’s budgeted based on a 12-month cycle from June through May. We’ll start getting the first sales tax at the end of this month for April. So, what the ‘16 progr am is based on is the sales tax for the rest of ‘15 and then five months of ‘16. And the rest of it will roll over into the next year. So, on the forecast you see a fund balance at the bottom. So, that’s the rationale for that. And then also there is the -- as part of the pavement tax, it’s got two pieces. A third of it is the Street Improvement Program and the other two-thirds is for enhancing the street resurfacing, mill and overlay. So, we’re separately tracking those pieces.
So, going back to t he forecast there is a line, Street Improvement Program. That’s the one third. What I would anticipate this looking like. A third of it is for upgrading the chip seal streets. And so I would anticipate that there would be kind of a -- somewhat of a flat amount every year for that because that can be budgeted out pretty predictably.
And then as you know, there is a SIP task force that is working on prioritization and criteria for the street reconstruction, the curbs and gutters and sidewalks. And I would anticipate part of this line being saved up. Maybe there isn’t any expenditure for a couple years, then there’s a large amount because there is -- that would be more project-oriented.
Then the next line this Dedicated Street Maintenance. That was kind of something we wanted to do internally. That is the other twothirds of the sales tax. And that’s really just to help us make sure that that portion of the revenues always goes to what we talked about when we went and talked to the public, the lane miles that would be enhanced. It really kind of goes together with the next line down that’s called Mill and
Overlay, but it includes other things. It includes CSRs. It includes curbs, crack seal, chip seal, all kinds of street maintenance activities.
The sales tax that’s in the revenue, that’s directly tied in the forecast to Parks and
Pipes. So, whatever Parks and Pipes has it’s pulled over here and multiplied by three.
This is kind of my favorite slide in the whole presentation.
This is taking all the revenues plus the CARS money that was requested for the two projects that came to you at the end of March. And if we receive those dollars, have a total program of $9.3 million. 2015's is more like $3.5 million. So, this is a huge scope of work compared to what we’ve had. And so that’s pretty exciting. And then we kind of talked about what’s in this slide, the three lines. You see 2016 going much larger. Any questions on that?
Fund 211 - Parks and Pipes Fund
Parks and Pipes. This is another fund where we had quite a bit of new forecast because of the -- you might recall what we - how we budgeted this before. We didn’t presume that the tax would be renewed, so everything just -- all the revenue just ended in
2015. And so now we’ve programmed that revenue out. Not totally, but we have a pretty good idea.

Page 26 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
On the Parks side there is four major projects in the future. In 2018, there’s a property up on 43 rd Street east of the Westlink Center that has been mined for sand by Holliday
Sand. And that contract, 15-year contract is coming to a close. And the idea there that was, and I believe it was actually in an agreement that that would become a park. And so there is money forecasted for that. And the 55 th and Belmont Park, that park land out there in 2020, $2.8 million. And then in 2022 and 2025, kind of depending on what makes the most sense, completing the Clear Creek Trail Phases IV and V. And then this is a listing of what is in the 2015R and 2016, those items.
Pipes forecast. Last Council meeting there was a packet memo about the SMAC opportunities. There’s five projects. There was a map for Nieman Road. That’s pretty much what is forecast is the funding for that five-phase Nieman Road area. Wha t we’ve been doing in recent years is the Johnson Drive that’s still being worked on. There was a number of projects that went with that. So, now we’re moving into the Nieman Road corridor. And at this point it looks like that the forecast will support the City required funding for all five of those over the tenyear period. And then as I mentioned what’s in
15R, this is pretty much finishing up the projects that we have in the Johnson Drive area. And then the first of these Nieman Road areas, the northern part, those 320. And then this would be the first half. This extends into ‘17, the Nieman Road south and then it goes on out into the future.
Fund 213 - Stormwater Fund
Stormwater Fund. We mentioned last time that the transfer from General Fund to
Stormwater would go from 500 to 750. This is just listing it by category. Of course this fund is -- the Personal Services is for the Stormwater maintenance staff are in this fund.
Land Improvements line item is where the repairs for various stormwater projects.
When we come and bring a group of pipelining projects or small maintenance projects like CSRs, those are coming out of that Land Improvements in the Stormwater. Also as part of the pavement tax and mill and overlay program, since there’s going to be so much more work done, Stormwater and Street staff are working together to get out ahead of the mill and overlay plan to identify inlets and pipes that go under the roads beforehand, so that work can be done in conjunction and not come back a year later and tear up the road. And so that’s a coordinated project.
Fund 401 - Debt Service Fund.
Debt Service Fund. As we talked about last time mills shifting out of this fund as debt comes off. Each year for the next several years we’ve got about a million dollars’ worth of debt coming off. Let’s see. Highlights of this fund. It shows Shawnee Plaza activity broken out. What we’ve done here is -- there is some future capacity starting in -- really in 2019. A project could be done in 2018 and th en begin debt service payments in ‘19.
And ending with this $18 million amount down here in 2025. That’s pretty much just -- these are all of our existing debt and then Shawnee Plaza called out. That’s what those debt service payments are.
What we wo uld like to do is have a future Governing Body prioritization exercise. I’ve kind of tried to show in concept, take this $18 million amount that’s left at the end and assign some possible project amounts to them. These are sort of loosely based on some a ctual projects, but we don’t want to presume what you all think is the most important to do first. They’re kind of based on ten-year, 4.0 to 4.5 percent rates. These

Page 27 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 are projects that could be done and there would also be in some cases outside funds leve raged. What we’d like to do is have a prioritization exercise with quite a bit more information about each possible project, how much it could cost, what kind of outside funding it could have. And then also include other possible uses for these funds like augmenting stormwater dollars for repairs. It could be anything, but these future projects, even with mills decreasing there’s definitely the possibility of projects being done on an annual basis.
Fund 216 - Equipment and Facility Reserve Fund
Equipment and Facility Reserve. Of course, we talked about last time the increasing the transfers from the General Fund to really get an adequate annual transfer that allows us to really be able to fund that average expenditures out of our database. As far as equipment forecast, there’s many, many pieces of varied equipment that are out there in that database. Each piece of equipment is detailed out. It has its -- it’s assigned a life. That includes heavy, light trucks, snow plows, all kinds of different equ ipment. Each one of them has a life. They’re not necessarily replaced just because they reach the end of their life. We’ll look at them and if they’re functioning effectively, we’ll push them out a year or two, reevaluate them again. And you may all remember that in early last year Public Works presented a fleet study where they really went in and studies what their needs were and we would like to expand that into Parks and Rec and other departments as well. Examples of the types of items that are in the facilities forecast. These are -- this is just a listing of the type of -- and they’re all pretty high dollar items. They can be definitely the roofs and HVAC, parking lots, pool equipment, there’s quite a bit of that as well. Doors could be things. That doesn’t sound like that much, but the big overhead doors at the fire stations are expensive.
And the technology, this is kind of a work in progress. By next year I think we’ll have a really good handle on how to really show the replacement of tho se items. It’s a little challenging for IT because by the time something with a fiveyear life is replaced, it’s probably going to be replaced with something completely different because things change so much. But this gives an idea of the scope of the dollars that are included, replacements and the type of items.
And then thes e are the items for 15R and ‘16 in detail for Parks, Public Works and IT. A little bit more detail on IT for their 15R and ‘16 items. I did want to mention on the financial budget package there is $115,000 for 2016 and then another $200,000 anticipated for ‘17. So, we’re looking at just over $300,000 for budget. Hopefully it’s not going to come in quite that high.
Fund 201 - Public Safety Equipment
Public Safety Equipment. That is a mill levy fund and we kind of talked about it as well last time, having its mill levy go up for about two or three years, three or four, and then come back down to a level at 1.1 mills. It’s at about 0.6 mills now.
Police Vehicle Replacements. About ten vehicles that are included in 2016. And then
Police Equipment in that second line there, it includes things like radar and car audio and video.
Fire truck lease payments. There’s four ten-year leases out there right now. In 2016, we’re looking at a $1.3 million fire truck on a five-year lease. There’s not quite enough

Page 28 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 capacity to be able to cash fund that yet. Not till the 2018 forecasted truck. And then a couple of light trucks for the Fire Department and a trailer. And then for fire equipment, the large amounts, the 408,000, are replacement of our SCBA equipment. We are in the process of trying to get a grant for most of that. And we should be finding out in
June how that came out. And for 2016, the SCBA compressor, a replacement of storm sirens. That’s pretty much what’s in there.
The rationale quickly about the cash funding or leasing. I put together a refreshment of kind of what I did last year on why this is a good idea. Talked to Springsted on what rates might be on a tax-exempt lease. This chart is based on ten-year leases and the five trucks that we have plugged into the forecast. Savings by cash funding would be over $1.2 million, which you could pretty much buy another truck with that. So, that’s why the desire to push that money in there by continuing to transfer into the General
Fund till 2018 and increasing the mills.
This is just a summary of all of the special revenue and debt totals. The main story here, increase from 2015R to 2016 is pretty much attributable, a lot of it, to the increase in the pavement tax. Also the Equipment and Facilities and Economic Development
Fund.
So, at this point what we’re kind of looking for is maybe some direction on -- we have another session in two weeks and what you would like to see. We would present a wrapup. But if there’s any topics you’d like to look into deeper, we can get those prepared and be ready to talk about those. June 16 th is our wrap-up and the meetings, two Council meetings in July would be the statutory process for approval of the budget.
COUNCILMEMBER MEYER: Jeff?
COUNCILMEMBER VAUGHT: Stormwat er Fund. We’ve already had a couple of emergency repairs I think in the last couple years. So, those -- when we have -- I think the one over there behind Shawnee Mission Ford, was that a quarter of a million or something in emergency repair or –
CITY MANAGER GONZALES: I want to say $300,000 to $350,000.
COUNCILMEMBER VAUGHT: I can’t remember. How did we -- what did we, just
General Fund that or reserves? What did we do?
CITY MANAGER GONZALES: We Stormwater funded it. We just had to not do other projects that were planned.
COUNCILMEMBER VAUGHT: Because I’m looking at the fund and so we’re dipping back down if I see that right, we’re maintaining. But if I remember the presentation right before on Stormwater, I mean, we’re kind of -- we have a lot of pipes that are a pretty critical issue right now where we have more chance of either a collapse or we have an emergency repair of that, which is then nonbudgeted items, which when we’re scrambling trying to figure it out. Our Stormwater fee, I mean, I think we should really take a look at that. And I know our fee is considerably less than other cities and, you know, it’s a public safety issue as much as anything. I mean, somebody is going to drive over and if it caves in on them, then we have a problem. So, I would like to spend some time looking at that Stormwater Fund and look at other cities in comparisons and

Page 29 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015 see what other, you know, kind of where we stand in comparison and in a little more detail on that fund.
CITY MANAGER GONZALES: We can bring a little bit of that at the next meeting, some overview. And then our thought was that that meeting that Maureen talked about, the prioritization that we would have a pretty comprehensive Stormwater presentation there too, because definitely that’s a high priority. So, if that works.
MS. ROGERS: That would likely not be taking place in two weeks, but later, the prioritization and the Stormwater discussion.
COUNCILMEMBER VAUGHT: And then just one more thing. When we look at the vehicle, where we were just talking about public safety and public safety vehicles and paying for those. So, we have the replacement costs. Are we taking into consideration the trade values or are we looking at those going back into the General Fund? So, if we have a million dollars for, you know, several hundred thousand dollar purchase for a fire truck, is one replacing? If that’s so, is money going back to the General Fund or are we offsetting that cost like a trade-in.
MS. ROGERS: It goes back into the Public Safety Fund. And also starting for ‘16, the other equipment fund, we had been putting proceeds back into the General Fund, but we’ll be putting them back into that fund because really the source of money is the
General Fund.
COUNCILMEMBER VAUGHT: Thank you.
COUNCILMEMBER MEYER: Any further discussion from the Council? Thank you,
Maureen. Is there anyone from the audience who like to speak to this item? Okay.
Seeing none, this item is for informational purposes only, so no action is needed this evening.
C. ADJOURNMENT
COUNCILMEMBER MEYER: On that note, if there is no other business to come before the Committee, I will accept a motion to adjourn.
COUNCILMEMBER SANDIFER: Motion to adjourn.
COUNCILMEMBER MEYER: Second?
COUNCILMEMBER NEIGHBOR: Second.
COUNCILMEMBER MEYER: A motion has been made and seconded on this item. All those in favor say aye.
COUNCILMEMBERS: Aye.
COUNCILMEMBER MEYER: Oppose nay. (Motion passes 6-0). We are adjourned.
Thank you.
(Shawnee Council Committee Meeting Adjourned at 8:49 p.m.)

Page 30 SHAWNEE COUNCIL COMMITTEE MINUTES June 2, 2015
CERTIFICATE
I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.
/das June 8, 2015
Deborah A. Sweeney, Recording Secretary
APPROVED BY:
_______________________
Stephen Powell, City Clerk