NILA 2015
Conference BriefingProfessionals
Presented By:
Laura Rangel,
Senior Coordinator, National Meetings & Events
Welcome to NILA!
Special Message from CEO:
Richard Morley
Overview
Conference Schedule
Typical Day at NILA
On-site Registration
Information
Rules of Behavior
Packing for NILA/Dress
Code
Travel Tips
Booking Airport
Transportation
Parking Information
Email Hotline
Emergency Information
Before You Leave for NILA
Social Media
Questions
Conference Schedule
Thursday, August 6th
3:00pm - Hotel Check-In
12:00pm - 5:00pm - Registration
(Professionals)
1:30pm – 4:30pm – Debriefing & Pre-Testing
5:30pm - Shuttling to Facebook
6:30pm – 8:00pm - Welcome to NILA
(Professionals)
8:00pm – 11:00pm – Group Activity
Friday, August 7th
6:30am - Shuttling to Facebook
8:00am – 5:00pm - Program
5:15pm – 7:00pm – Regional Dinner/Keynote
7:15pm – 10:30pm – Group Activity
*Full Agenda on NILA Website
Saturday, August 8th
6:30am – Shuttling to Facebook
8:00am - Group Photo
8:45am – 12:00pm – Program
1:30pm – Professional Post-Testing
2:30pm – Regional Meeting
4:30 pm – Certificate Ceremony
5:30pm – Prepare for Dinner
7:15pm – Shuttling to Facebook
8:00pm – Leadership Ceremony
Typical Day at NILA
Up at 5:00am
Two professionals per room
Downstairs in lobby by 6:15am
Mandatory attendance at all workshops
& events
All meals provided
On-site Registration
Hours
Thursday, August 6th
12:00pm – 5:00pm
Bring ID and Confirmation Receipt
Registration Process
Register with SHPE at Marriott Santa Clara – Hall of Cities
Foyer
Check-in with Marriott Santa Clara – After 3:00pm
Drop off your bags in your room
Debriefing & Pre-testing
Meet in Lobby by 5:15pm
• First scanned event
Shuttle to Facebook
Rules of Behavior
Promote professionalism and are expected to be honored when
individuals are present at any SHPE event
Treat every day at NILA as a job interview
Badges must be worn at all times.
The Rules of Behavior will be enforced at all National SHPE
activities
Contents
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Weapons, Alcohol and Drugs
Medications & Illness
Damage to Property and/or Facility
Quiet Hours
Attendance
Photograph and Video Taping throughout NILA 2015 events
Equipment Policy
Packing/Dress Code
Pack
Business dress clothing for all conference days (Thurs-Saturday)
Formal attire for the closing banquet/leadership ceremony
• Outdoor reception: Please bring light sweater/shawl
One outfit in your carry-on luggage in case your checked baggage is lost or
delayed
Personal Laptop & Charger
Business Cards
Confirmation Receipt
Dress Code
No boat shoes, sneakers, open-toe shoes (i.e.: Sandals/Flip-Flops)
No see-through blouses, spaghetti straps
Men must wear tie
Travel Tips
Arrive to airport 2 hours prior to your flight departure time
Always arrive to your gate for boarding at minimum 30 minutes prior to
flight departure
Always carry a government issued I.D. and a boarding pass.
Airlines charge a fee starting at $25 for checked baggage
SHPE will not cover this expense
Carry on items are limited to one carry-on bag plus one personal item.
You are allowed one clear quart-sized plastic bag filled with all carry-on
liquids (all liquid containers must be 3 ounces or smaller)
If you have a missed or cancelled flight or connection, go to the
customer service counter or the gate agent at the gate where your
departure was scheduled for. As an alternative, call the booking agent,
Egencia, at 866.397.2677 and find out what your options are (usually
they can rebook you on another flight that day)
Booking Airport Transportation
You must book your own round-trip airport transportation. Please
contact Super Shuttle in advance to arrange your
reservation/transportation to and from the Mineta San Jose
International Airport (SJC) and Marriott Santa Clara. You can book
your reservation online or by phone after you book your flight.
Use the discount code: NE8KL or by clicking here.
Super Shuttle –
http://www.supershuttle.com/
800.BLUE.VAN (258.3826) ($2 fee if booked by phone)
$40 round-trip (estimate)
Parking Information
For those attendees that have enrolled
in the Mileage Reimbursement Program,
please email documentation and
parking receipts to deborahm@shpe.org
by Monday August 17th.
Attendees will be responsible for their own
expenses incurred for travel if they do not
meet this deadline.
Email Hotline
Onsite NILA 2015 Email Hotline:
nilahelp@shpe.org
Email Address Not Active Until Wednesday, August 5
Hours
Wed., 8/5: 6:00am - 10:00pm
Thurs., 8/6: 6:00am - 10:00pm
Emergency Information
For On-site Emergencies
We will have a hotline available onsite.
What qualifies as an emergency?
Medical Emergency
Psychiatric Emergency
Incidents Involving Law Enforcement/Hotel
Security
Always carry copy of Insurance ID card
Before You Leave for NILA
Flight booked according to restrictions
Airport transportation booked
Review Rules of Behavior
Renew your SHPE membership for 2015-2016 year at
www.shpeconnect.org.
Print your Confirmation Receipt
Update your 2015-2016 chapter contact information here.
Email a soft copy of your current chapter bylaws
to membership@shpe.org prior to August 1, 2015. Subject Line:
(Chapter Name)-Chapter Bylaws
Social Media
Facebook
NILA 2015 Facebook Group
https://www.facebook.com/groups/NILA2015/
Twitter
https://twitter.com/shpe
@shpenational
#NILA2015
Instagram
https://instagram.com/shpenational/
@shpenational
#NILA2015
FAQ?
What do I do if I miss my flight?
Contact your airline carrier for rebooking before informing
nilahelp@shpe.org
What do I do if I have to cancel last-minute?
Please contact membership@shpe.org
What do I do if I miss the shuttle to Facebook?
Please call emergency hotline for alternate transportation.
Questions?