PARISH COUNCIL MONTHLY MEETING
TIME:
7:00PM
PLACE:
HEEB ROOM
PRESIDING:
DONNA LAWSON
AGENDA
OPENING PRAYER
APPROVAL OF JUNE 8, 2015 MEETING MINUTES
DISCUSSION ITEMS
WELCOME NEW MEMBERS/WELCOME BACK RETURNING MEMBERS
5 YEAR PLAN
REPORTING ITEMS
ADMINISTRATION
Todd Oberhausen
BUILDING & GROUNDS
Tom Pifer
LIFELONG FORMATION/EDUCATION
Jim Coyle
SCHOOL
SERVICE/SOCIAL
SPORTS MINISTRY
WORSHIP
John Barnett
Deacon Dan Bisig
FR. MARK HAMILTON
AGENDA ITEMS FOR NEXT MEETING
CLOSING PRAYER
NEXT MEETING
Monday, September 14, 2015
7pm Heeb Room
Donna Lawson presiding
ST. MARTHA PARISH COUNCIL JUNE 8, 2015 MEETING MINUTES
The June 8, 2015 parish council meeting was opened with prayer at 7:05pm.
MEMBERS PRESENT: Fr. Mark Hamilton, Kellie Hood, Bill Tompkins, Donna Lawson, Jim Coyle,
John Barnett, Deacon Dan Bisig, David Crawford, Sarah Mann, Gerard Senn and Matthew Karrer.
Guest this evening was incoming at large member Steve Shuff.
EXCUSED MEMBERS: Todd Oberhausen, Lisa Leister, Tom Pifer, Dan Gerber, Robin Brady and Joe
Schmitt Jr.
MISSING MEMBERS: none
HANDOUTS – Church Renovation Project
St. Martha Parish Mission Statement – (Page 2 of telephone directory)
The May, 11, 2015 meeting minutes were approved as written.
DISCUSSION ITEMS
Steve Shuff was welcomed as visiting new at large member.
Matt Karrer agreed to the Vice Chair position.
REPORTING ITEMS
ADMINISTRATION: Todd Oberhausen
Please keep Lisa Leister in your prayers.
Budget process will be discussed at August meeting.
Administration has vision – not just budget/finances.
Asking about Data – what’s being booked up? Where? How?
Security cameras have been used several times.
How long is information stored?
Jacob Hein and James Key can work cameras.
BUILDING AND GROUNDS COMMITTEE
Great spring clean up – close to fifty volunteers throughout the day.
Thanks to Tom Pifer and Building and Grounds Committee and volunteers.
LIFELONG FORMATION/EDUCATION – Jim Coyle
ERE had our closing Pot Luck Dinner on April 29th and our closing catechist meeting on May 13th.
Jim will be offering Catechist training opportunities in July which will be open to anyone wanting
continuing formation classes.
We will be losing a few catechists.
One major change for next year will be the fact that Ascension Parish has decided not to return to our
combined program.
St. Bartholomew under the direction of Becky Box will remain.
We will be training families preparing for Baptism in July on Thursday, July 9th.
Eat, Pray, Play will return again this year instead of our annual VCS program. It will begin after the 4pm
Mass on July 25th. Master Builder will be this year’s theme.
SCHOOL: Kellie Hood
We are finishing the closing out of this school year.
New hires are: After School Care – Anita Ricks comes from Holy Family with 10 years
experienced.
Pre-K and After School Care will be under same leader.
Holly Oyler Director over Pre-School and 4 year old teacher and Anita will be co-directors.
New PE – Latoya Lee has MAT in track will be PE teacher 3 days a week at St. Martha,
2 days at John Paul II.
Laura Rogers will be our new 4th grade teacher. Laura comes to us from Bates Elementary
and Myers Middle School with a couple years of experience.
Rachel Thornton will be our library media resource teacher.
Still in process of interviewing for 5th and 6th Literature & English teachers.
335 total registered so far. Pre-K/3’s & 4’s – 22 students – 9 -3’s and 13 4’s.
Fr. requested Kellie find a school person to write something for the bulletin – thank yous; how many
years of service; who have we hired.
SERVICE SOCIAL: John Barnett (will be moving to Sports Ministry Chair position)
1. We are still working on marketing.
Web site is moving good now – have to thank David Thomas and Brandon Head ?
Very professional looking website will link on to Sycamore.
2. John shared the proposed signs/banner that will be posted on property looking a total of five.
3. Sports Ministry Chair – John Barnett
Held first meeting last month – 17 attended.
A lot of people stepped up in position.
Amy Ackerman/Tammy Beam – Athletic Directors each now have an associate
Eric Pohler is our New Field Manager – Jim Brinkman was in that position for 17 years.
Every School has to have a Coordinator
Chris Porter is making sure all coaches have training needed.
Ice Baths during football games; Concussion training; Heat training.St. Martha is liable.
John heard from CSAA that we will still be merged with Ascension football. They come here,
they wear our uniforms.
John Paul II will be merging with St. Raphael.
Game Day Coordinator/Field Manager – Eric Pohler
Chain Crew
Looking for Cheerleading Coordinator
Sports Ministry needs to send a representative to every parish council meeting.
Joe Burns will still do the concessions for Eat, Pray, Play.
June 20th is the date set for the annual Golf Scramble – we will field 20 teams at Charlie Vetner Park
$100 to sponsor a hole – need “goody” bag items
We will come back to St. Martha afterwards
July 19th we will host weigh-ins here at St. Martha – email will be sent to parents.
WORSHIP: Deacon Dan Bisig
We had no meeting this month.
We are still looking for new Stations of the Cross for Church.
Deacon Dan has sent two emails to Fr. Dale in charge of the Archdiocese Archives and has received no
response.
FR. MARK HAMILTON (2 handouts)
Handout #1 Church Renovation Budget sheet
Handout #2 - St. Martha Parish Guide Book & Directory Mission Statement Page 6
The Mission Statement listed in phone directory has odd words and is too long.
PARISH COUNCIL TASK #1 FOR AUGUST – NEW MISSION STATEMENT - DEFINE WHO WE ARE
Technology – data backed up? When, where, how often?
Security Cameras used several time – no problem/no vandalism/they are checked on a regular basis.
Question – John Barnett – are they all stationary? No.
1. Merger – John Paul II/St. Barnabas – move date June 17th
School – St. John Paul II on St. Pius Campus
Church – St. John Paul on St. Barnabas Campus
First Sunday of Advent will officially be one parish
Fr. Bill Burks will start from year one of St. John Paul II
St. Barnabas tearing down rectory? Tearing down gym?
We are not expecting any influx of students from John Paul II.
2. Boy Scouts of America
Fr. Hamilton is owner of Pack 194 – all money has to be put into parish bank account and
we will have one special imprest account for them - Cub scouts will also be on board.
Catholic Committees on Scouting is a Diocese Structure – Director of Youth Ministry falls under
that.
Girl Scouts are just using St. Martha space. Fr. has no say on issues.
Girl Scouts are a Christian Based Program.
Our Mexican Priest has arrived – he doesn’t speak English so he can’t help at St. Martha.
Hispanic Ministry is still struggling in the Archdiocese.
Fr. Hamilton is trying to help straighten it out because he is the Region Representative.
3.
Crusade for Children St. Martha donated $15,700.00 – second highest to St. Michaels.
4.
Stewardship forms have been completely redone.
5. Thank you to outgoing parish council members: Bill Tompkins, Sarah Mann and Gerard Senn.
Welcome to new members – Steve Shuff is here this evening other new members, Angela
Harrison & Beverly Stubbs will attend beginning in August
AGENDA ITEMS: 2015-2016 Parish Budget
New Parish Mission Statement
CLOSING PRAYER 8:15 PM followed by refreshments.
NEXT MEETING
MONDAY, August 10, 2015
7:00PM
DONNA LAWSON PRESIDING
2015-16 OFFICE OF RELIGIOUS ED
Parish Council Report for August 10, 2015
June- Religious Education Calendar being set with parish and school events
_________________________________________________________________________
Religious Education Staff
Annette Bergamini- (PCL)
PARISH CATECHETICAL LEADER-491-8535 x 28, home -499-6027 cell-777-1961
Overseeing adult and children’s Religious Education Formation Programs in the Parish and RCIA
Coordinator. Collaboration and Resource contact to the school administration and faculty for
sacrament preparation/ Liturgy, Para-Liturgies, prayer service planning/ textbooks and materials/
formation for teachers and catechists.
Jim Coyle- Evening Religious Education Coordinator - 491-8535 ext: 26
Helen Morgan, Rel. Ed. Administrative Assistant - 491-5135, 499-1985-H
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LIFE LONG FORMATION/EDUCATION
LLFE includes but not exclusive to:
Adult Faith Formation Programs/Young Adult Formation/Special Formation Programs
Adult Formation
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Parish Book study Looking at a new book for the Fall
Retreats for men and women will be looked at over the summer
Mission for November
We have scheduled a 3 night Mission engagement with Stephen Binz- Nov. 16, 17, 18, 2015.
"God's Mission of Mercy”- We will help celebrate the Jubilee Year of Mercy with a parish mission/retreat
led by Stephen J. Binz—He is a Catholic biblical scholar, psychotherapist, popular speaker, and award-winning
author of the Threshold Bible Study Series, and other books on biblical spirituality. Following graduate studies at the
Pontifical Biblical Institute in Rome and Hebrew University in Jerusalem, he has developed Bible studies in the church
for over two decades. Also, award-winning author “God’s Mission of Mercy”
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YOUNG ADULTS - Catholic Adult Ministry in the Archdiocese- CAM- online.
Why Catholic? Weekly Group led by Jenna and Anthony Kelly are meeting on Thurs. nights
7:30- Approx.. 20 young - 20-30 yr olds are meeting.
CATECIST CERTIFICATION-Contact: PCL Office/RE Office/ School-491-3171
A calendar for Archdiocese classes can be found http://www.archlou.org/article138255.htm OR
contact Denise Puckett at 448-8581 for registrations. Active Catechists in the Parish can ask them to
bill parish.
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Summer schedule is out to all catechists.
Honor Thy Children: is required of all staff and volunteers in all areas of parish life.
Check www.archlou.org for updated schedule. Anyone who goes to Honor Thy Children must also have
a background check through the church office.
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RCIA: Adults and Children- Coordinator- Annette Bergamini
RCIA- Sessions are on Sundays at 9:00 am in the Parish Office.
Adult Team: Deacon John Maher/Judy Landis/Gary Parsons/Angela Hall/ Rhonda
Basile/Karen Anderson
Children’s Team- Catechists- Debra Worth and Karen Parsons______________________
Ongoing Invitation to anyone wishing to learn more about the Catholic Church
Adult Team: Meeting and Training during summer months.
August 11th & 18th- Team Training 7:00PM
August 25th- Inquiry Invitation night- 7:00 PM
September 13- 9:00AM- sessions begin
ERE- COMBINED PARISH EVENING RELIGIOUS EDUCATION CLASSES
Contact: Coordinator - Jim Coyle- 491-8535 ext. 26 & Rel. Ed. - Helen Morgan 491-5135
*Includes children from the parishes of St. Martha/St. Bartholomew & St. Pius.
Registration is now taking place on line at the St. Martha Parish Website. 6th Grade Bible enrollment
Mass is scheduled for Sunday, August 23rd at the 11:00 Mass. Formal registrations can be turned in
on that date.
Catechist start up meetings are scheduled for Wednesday, August 19th and Wednesday August 26th.
Classes begin on September 9th.
_________________________________________________________________
SACRAMENTS:
PCL Office / ERE Coordinator/ Religious Education Office/ School
Baptisms: PCL- Next Sunday group Baptisms- September 13th after 11:00 Mass
Baptisms at mass scheduled with Father Hamilton
Preparation Leaders: Julie Cameron / Elizabeth and Tom Pifer- Sunday Mass Baptism
Coordinators. New couple being trained to be Baptism Prep Leaders: Kirk and Lori Bratton
Registration packets are available in the PCL office. Any questions call Annette Bergamini at
491-8535 Ext. 28.
RECONCILIATION
Regular Reconciliation is offered on Monday evenings from 5:30-7:00pm and Friday mornings after
the 8AM Mass or by appointment. Students in the school are offered Reconciliation by grade level
once a month during the school day and ERE twice a year during ERE sessions.
1st Grade First Reconciliation
First Reconciliation will be on Tues., March 15th at 7:00 PM.
Meeting dates for students and parents will be on the church and school calendar.
_________________________________________________________________
2nd Grade FIRST HOLY COMMUNIONFirst communion date for 2016 is tentatively being set for Sunday, May 17 th at 11:00 Mass.
This is a very small class and if it is possible we’d like to have everyone at the same mass.
Meeting dates for students and parents will be on the church and school calendar.
_______________________________________________________________________
8th Grade CONFIRMATION– Requested Date for Confirmation 2016 has been set for 7:00
PM, Friday, February 5th at the Cathedral of the Assumption with Archbishop Kurtz.
Meeting dates for students and parents will be on the church and school calendar.
Sacrament of Marriage- Contact- Front Office for scheduling Weddings.
Marriage Preparation and planning with Deacon or Priest and required Archdiocese programs
Annulment Questions and Procedures directed to Father Hamilton/ Deacon John Maher/ Deacon Dan
Bisig/ Archdiocese: Tribunal Office 585-3291
Denise Meyer is also assisting with the annulment processes
________________________________________________________________
CHILDREN’S LITURGY OF THE WORD (CLW) – Contact: Helen Morgan 491-5135
Religious Education Office
Materials being used are from Pflaum Publishing
Dates are published in the bulletin
Calendar is set through September
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YOUTH MINISTRY- PCL Office / Religious Ed. Office 491-8535 x28
Jr. High Ministry/Faith Club – At this time this ministry is not meeting.
HIGH SCHOOL YOUTH MINISTRY – Chad Bader 386-0386-cell
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Upcoming Fall meeting schedule will be published in the bulletin
2 students went on Mission Trip at the end of July to Harvey, ILL
3 students attended CLI in July- Grant money helped with this cost
Students participated in Archdiocesan Kings Island and Holiday World Trips
NCYC – Nov. in Indianapolis: 11 HS students will attend along with Chad Bader and
Annette Bergamini attending as chaperones.- Grant Money has helped with this cost.
Donut fund raiser to offset costs was very successful. Many thanks to Doug and Ann
Pifer for supporting this effort
Approximately 8-15 HS Students participate in the Sunday night activities held in the
Youth Room.
Youth Director met with 8th graders before the end of the school year and an
invitational letter to participate in summer events was sent out.
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EAT PRAY PLAY… this event was canceled due to lack of registrations. We will
revisit this and VCS before the Spring.
(VACATION CHURCH SCHOOL- the group decided to go with the EPP event again this year)
Contact: Annette Bergamini, PCL; Helen Morgan, Registration 491-5135
_________________________________________________________________________
ADVENT WORKSHOP – PCL Office
Contact Person: Helen Morgan 491-5135
Nov. 29, 2015
Lindsay Gerber will again organize this event.
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CEF GRANTS FOR 2015-16 HAVE BEEN Received.
Rel Ed.- Total $2,270 Help to cover Youth events: Notre Dame Vision/CLI/NCYC
 Adult formation- speakers/RCIA/Retreats/Media updates
Prof Dev.-Total $775.00
 Conferences and training for staff
Technology for the school- $2,000