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PADDOCK WOOD TOWN COUNCIL
The Podmore Building, St Andrews Road, Paddock Wood
Tonbridge, Kent, TN12 6HT
Telephone: 01892 837373
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MINUTES OF A MEETING OF THE ESTATES COMMITTEE held on Monday
10th October 2011, at the Day Centre, Commercial Road, at 7.45pm
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PRESENT:
Cllr B Mace, in the Chair
Cllrs J Flashman, Mrs M Flashman, R. Moon, D. Sargison,
R. Steward, Mrs P Taylor
IN ATTENDANCE: Mrs N Reay, Clerk
Mr K Butler, Estates Manager
APOLOGIES:
Cllr Mrs E Thomas
ES37
DECLARATIONS OF INTEREST
There were no declarations of interest.
ES38
MINUTES OF THE PREVIOUS MEETING
The minutes of the meeting held on Monday 12th
September 2011 were APPROVED.
ES39
(a)
MATTERS ARISING FROM THE PREVIOUS MINUTES
The new alarm system at the Elm Tree had been installed
and will be commissioned on 12th October 2011.
Work on the ponds will commence week commencing 24th October
2011. The Clerk and the Estates Manager would meet with the
contractors before hand to discuss the practicalities of
spreading the spoil at the bottom of the Cemetery.
The new benches to be installed at the Memorial Recreation Ground
had been delivered. Plaques stating that they had been donated by
the Sports Association have been ordered.
The tree work agreed at the meeting had been carried out.
(b)
(c)
(d)
ES40
TOYOTA VAN
The lease for the Toyota van expires in November. It had already been
extended once and the lease company will not extend it a second time.
It had been agreed during the last financial year that £6,000 should be
set aside to purchase the van, as it has a low mileage and is still in
good condition. The price quoted by the lease company is £7,267.88,
+ VAT. The price includes breakdown cover and a12 month warranty.
There is still a further £1600 in the code for the ride on mower and
this could be transferred across to make up the short fall.
Cllr Moon proposed, Cllr Flashman seconded:
That the Town Council should purchase the van outright for the sum of
£7,267.88.
CARRIED unanimously
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ES41
RIDE ON MOWER
Members considered the report from the Clerk for the new ride on
mower.
Following on from the Estates Manager’s recommendation,
Cllr Mace proposed, Cllr Sargison seconded:
That the Town Council should take out a five year hire purchase
agreement for a John Deere 1565, with cab, and maintenance contract.
The order to be placed with Kidmans.
CARRIED unanimously.
This is the same model machine that the Council currently uses and
safety cage will be transferred from the old machine to the new one.
ES42
CHRISTMAS LIGHTS
The Clerk and Estates Manager had met with the lighting company
and arranged the purchase of two tree top stars for the trees at the
War Memorial and the Day Centre. The Paddock Wood and District
Lions have offered to purchase the lights. The Hospice in the Weald
Light up a Life Ceremony will take place on Friday 2nd December 2011.
PW and District Lions are proposing light the tree at the War Memorial
on Saturday 3rd December 2011. The ceremony last year was
cancelled due to the snow.
ES43
ELM TREE PAVILION
The Council’s electrician had advised that the hot water tank should be
kept at 60 degrees C to prevent Legionnaires Disease. From a Health
and Safety point of view he had recommended that the hot water tank
cupboard should be kept locked at all times to prevent the switches
from being tampered with. However, the stop cock to the pavilion is in
the cupboard and the football club may need access in an emergency.
Members agree that signs warning users not to turn the hot water off
should be put up, and a lock fitted to the door. The chairman of
Paddock Wood Football Club will be given a key to gain access in
an emergency.
{During the discussion it emerged that additional keys may be being cut for Council
premises without authorisation. The Clerk and the Estates Manager were asked to
carry out a review of the security on the Council’s buildings and report back to the
next meeting.}
ES44
GREEN LANE
The Council has been approached by another fitness company which
organises outdoor exercise classes at Green Lane on Monday and
Thursday mornings, at 9.30. They had requested use of the
Green Lane car park during these periods to enable their clients to park
off the road. Members agreed that a key could be supplied subject to a
£10 deposit and the company being responsible for ensuring that the
car park was kept locked during the lessons, and all cars were
removed at the end of the session.
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ES45
COMPOST BINS
The Estates Manager had considered the location of compost bins
and reported that there was a redundant concrete slab behind the old
allotment store at Ringden Avenue. Sleepers to build the bay would
cost in the region of £200.
Following a discussion it was agreed that bins would be built at both
Ringden Avenue allotments and Elm Tree Playing Fields, using old
pallets. If the project proved to be successful then a more permanent
method of building the bins would used. The project should minimize
the need for burning cuttings, although some larger items would be
unsuitable for composting.
The Estates Manager expressed concerns about having compost bins
at the Elm Tree playing fields as they may be targets for vandals.
ES46
BUDGET 2012/2013
The following ideas were put forward for consideration at the next
meeting:
Replanting in both the East and West Car Park.
Renovation of the plaques at both the Old Churchyard and the
Podmore building.
Additional waste bins on the recreation grounds
Notice board at Foal Hurst wood
Estates equipment
Maintenance review of all the buildings
Money for play equipment
ES47
DATE OF NEXT MEETING
The next meeting will be held on Monday 14th November 2011.
The meeting closed at 9 pm.
CHAIRMAN