Effective Rotary
Clubs
Rotary Clubs and RI
Rotary clubs exist to encourage the ideal of
service as a basis of worthy enterprise.
Rotary International is the association of
Rotary clubs throughout the world. Rotary
International is only effective if its member
clubs are effective.
Effective clubs pursue the Object of Rotary,
carrying out activities along each Avenue of
Service.
Effective Clubs
Effective clubs are identified by their
ability to:
• Sustain and increase their membership base
• Implement successful service projects in their
community and communities in other
countries
• Support the Rotary Foundation both
financially and through program participation
• Develop leaders capable of serving in Rotary
beyond the club level
Sustain & Grow Membership
Effective Rotary clubs should strive to keep
current members and bring in new members. To
be effective, Rotary clubs need committed,
knowledgeable members who wish to provide
service. More members results in:
•
•
•
•
More service potential for a club
More supporters of The Rotary Foundation
A larger pool of workers and future leaders
How would you like to have 2-3 more Rotarians to
help share the load? (That would add 100+ to Dist.
6400 headcount.)
Successful Service Projects
Effective clubs provide
service to their local
community and in
communities of other
countries. “Service Above
Self”, Rotary’s motto,
embodies the ideal of
service that a club must
practice in order to be
effective. These service
efforts make a positive
difference in the world.
Support Rotary Foundation
Effective clubs support the mission of The
Rotary Foundation,world peace and
understanding, by participating in
Foundation programs. Through financial
contributions, Rotary clubs ensure that the
programs of the Foundation and its mission
will continue.
Leaders Beyond the Club Level
Effective clubs plan for the future by
continually developing potential leaders for
office at all levels of the organization. District
leaders help coordinate club efforts that
result in service output no club could
achieve on their own. Strong leaders at each
level of Rotary ensures that clubs
accomplish their goals.
Your Role As President -Elect






On July 1, 2007, you will become PresidentElect
Please help the President in all ways possible
Study the Presidents Manual and be prepared
for your President-Elect training in March
2008
Encourage all club leaders to attend the
District Assembly in April, 2007 and 2008
Work with the President and the Board to
ensure continuity of club leadership and
projects
Attend club committee meetings to assist &
guide
Club Leadership Plan
Recommended Administrative
Structure for Rotary Clubs
Purpose
The purpose of the Club Leadership Plan is
to strengthen Rotary at the club level by
providing the administrative framework of
an effective club.
Features






Extension of the District Leadership Plan to the
club level
Provides list of steps clubs should take to
implement the plan
Fosters continuity and consensus among
leaders
Includes simplified list of standing club
committees that are supported by the district
structure
Supported by the new Recommended Rotary
Club Bylaws
Can be implemented at any time
Implementation Steps
1.
2.
3.
Develop a long-range plan that addresses
the elements of an effective club.
Set annual goals using the Planning Guide
for Effective Rotary Clubs in harmony with
the long-range plan.
Conduct club assemblies that involve
members in planning and keep them
informed about Rotary.
Implementation Steps
4.
5.
Ensure clear communication between the
club president, board, committee chairs,
club members, district governor, assistant
governors, and district committees.
Provide for continuity in leadership,
including the concept of succession
planning to ensure development of future
leaders.
Implementation Steps
6.
7.
8.
Amend bylaws to reflect the club committee
structure and roles and responsibilities of
club leaders.
Provide opportunities to increase fellowship
among members of the club.
Ensure that every member is active in a
club project or function.
Implementation Steps
9.
Develop a comprehensive training plan that
ensures
 Club leaders attend district training
meetings
 Orientation is consistently and regularly
provided for new members
 Ongoing educational opportunities are
available for current members
New Standing
Committees*
Club Board
Club
Administration
Club Public
Relations
Membership
Service
Projects
The Rotary
Foundation
*Additional committees can be appointed as needed on an annual basis
New Standing
Committees*
Club Board
Club Public
Relations
Membership
Reports
Internal
Recruiting
Community
EREY
Finances
External
Fellowship
Vocational
PHF, PHS
Motivation
International
Benefactor
Member
Satisfaction
Fundraising
Bequest
Club
Administration
Meetings
100%
Participation
Service
Projects
Youth
The Rotary
Foundation
New Standing Committees
Club Board
Club
Administration
Assistant
Governors
Club Public
Relations
Membership
Service
Projects
Public
Membership
District
Relations
Development
Programs
Committee
Committee
Committees
District support of the Club Leadership Plan
The Rotary
Foundation
The Rotary
Foundation
Committee
The Five Essential
Committees



The next slides are brief descriptions of
the five essential club committees.
There is a manual for each committee in
your Club Officers Kit.
You will want to add or delete other
committees to suit your needs…for
example, a Youth Committee or
Fundraising Committee
Club Administration
Committee
This committee is responsible for all
the club’s administrative activities.
 Both the club’s secretary and
treasurer should be members of this
committee.
 The club secretary should help fulfill
the reporting requirements.

Membership Committee
Resource for helping to achieve club
membership goals
 Develops and implements a plan for
recruiting and retaining club
members

Service Projects Committee
Resource for helping you conduct
successful service projects
 Plans and carries out educational,
humanitarian, and vocational
projects that address the needs of
your club’s community and
communities in other countries

RI and Rotary Foundation
Programs






Interact
Rotaract
Global Networking Groups
Rotary Friendship
Exchange
Rotary Volunteers
Rotary Youth Exchange





Rotary Youth
Leadership Awards
(RYLA)
World Community
Service (WCS)
Humanitarian Grants
Program
Educational Programs
PolioPlus and
PolioPlus Partners
The Rotary Foundation
Committee
Resource for helping you achieve
Foundation goals
 Educates Rotarians about The Rotary
Foundation
 Develops and carries out plans to
support the Foundation through
financial contributions, bequests,
and club participation in Foundation
programs

Public Relations Committee

Develops and executes a plan to
provide the public with information
about Rotary and promotes the club’s
service projects and activities
Mission of The Rotary
Foundation
To support the efforts of Rotary
International in the fulfillment of the
Object of Rotary, Rotary’s mission, and
the achievement of world understanding
and peace through local, national, and
international humanitarian, educational,
and cultural programs
Feedback from Clubs
“Thank you for giving us the opportunity
to embrace this new structure. It has
given us the freedom to think outside
the box and to reenergize the club by
shaking it up and cleaning house.”
“We were able to shape our bylaws to
meet the character of our club and at the
same time meet the objectives of RI.”
Benefits





Continuity in projects and decision
making
Consensus for decision making and goal
setting
A larger and stronger field of club leaders
Succession planning for club leadership
Involves all club members in club
activities
Implementation Timeframe
Before the start of the Rotary Year (Jan –
June)
 Incoming and current club board agrees
to implement the Club Leadership Plan
 Club assembly held to involve all
members
 Club agrees to adopt the new
Recommended Rotary Club Bylaws as of
1 July
 Club determines its long-range plan
 Club sets annual goals using the Planning
Guide for Effective Rotary Clubs
Resources








District Governor
Assistant District Governors
District committee members
Club Leadership Plan (EN-245)
Club Leadership Plan policy
Recommended Rotary Club Bylaws
Planning Guide for Effective Rotary
Clubs
Leadership Development Training Cycle
Planning Guide For Effective Clubs
(Appendix 39 of Club President’s Manual)


This will be your responsibility next year as
President-Elect, but you can certainly assist the
current PE in completing this year’s form
It is an inventory of your club’s current state and
future state in the five areas of club organization,
plus Leadership Development:
1. Membership
2. Service Projects
3. Rotary Foundation
4. Leadership Development
5. Public Relations
6. Club Administration
Planning Guide For Effective Clubs
(Appendix 39 of Club President’s Manual)

Based on the current - to - future state planning, your
club will develop goals for all six areas, plus others
that the club deems appropriate. Examples:
- 30 Members by April, 2008
- X, y, z service projects for our local
community
- X, y Service projects for other countries
- Annual RI contributions goal of $5,000
- Participate in x, y, z RIF programs
- 100% of club officers attend District
Assembly
- Two Rotarians serve on District committees
Let’s Talk!