Association of Insurance Compliance Professionals®
Finance Committee
2015-2016 Annual Charges
[Date of Report]
The following Annual Charges have been assigned to your committee. Please include any progress,
discussion items or action items for these charges in your narrative report. A copy of this chart should
accompany your narrative report submitted to the Board each quarter.
Common Annual Charges
A. Does not apply to this committee.
Date
Due
Date
Completed
N/A
N/A
B. Communicate with committee members at least monthly to keep all volunteers
engaged.
November
December
January
February
March
April
May
June
July
August
September
C. Prepare and submit a quarterly board report outlining the activities of the committee
and progress on these annual charges.
January
April
July
September
D. Track committee member information and submit with quarterly board report. Be
sure to verify that all committee members are current AICP members. Should a
committee member fail to renew AICP membership, remove them from the
committee member list.
January
April
July
September
E. Does not apply to this committee.
N/A
F. Collect pictures of committee members, verify employer information and submit
along with any updates to the committee poster to Conference Planning for
volunteer recognition and the Committee Fair Display.
08/01/2016
G. Identify committee members who want a thank you letter sent to their employer for
their service on the committee and send to headquarters, or prepare personalized
letters and send to employers.
08/15/2016
H. Provide a Committee Corner article for The Journal about committee.
March Issue
I.
Provide a Member In The News article for The Journal about a committee member.
March Issue
J.
Provide a committee article for the Journal to thank volunteers.
K. Create and/or review all policies and guidelines for which the committee is
responsible, and update as needed. Policies must be approved by the Board.
Submit all new and revised policies to the Bylaws Committee for review prior to
submitting them to the Board for approval. Though Guidelines do not require Board
approval, submit all new and revised guidelines to the Bylaws Committee for review
to make sure such new or revised guidelines are not in conflict with AICP policies.
Sept Issue
Ongoing
Please try to
complete by
July Board
meeting
N/A
Upon review by the Bylaws Committee, include a summary of new or revised
guidelines in your narrative report to the Board for informational purposes.
L. Review and maintain the committee information on the AICP Wiki at least quarterly.
January
April
July
September
M. Review and maintain the AICP website pages assigned to the committee at least
quarterly.
January
April
July
September
N. Adhere to the AICP Record Retention Policy.
Ongoing
O. Adhere to the AICP Marketing Policy and Logo Usage Policy and Guidelines.
Ongoing
P. Coordinate communications with the Communications Committee.
Ongoing
Q. Committee members should review and adhere to the AICP’s Conflict of Interest
Policy. Committee members must disclose any conflicts of interest involving
committee business and may not influence decisions on matters where they have a
conflict of interest.
Ongoing
Committee Specific Annual Charges
Date
Due
1. Compile AICP annual budget and present to the Board for final approval.
January
2. Post the AICP 2016 Approved Operating Budget to the website.
January
3. Monitor monthly financial statements to ensure income and expenses are in line
with the annual budget and items are categorized correctly. Work with
headquarters to resolve and correct discrepancies as needed.
Ongoing
4. Review all out-of-budget requests and make recommendations to the Board to
approve or deny each request.
Ongoing
5. Adjust the AICP funds in accordance with the AICP Investment Policy.
6. Oversee selection of auditor, review audit or financial review results and report
results to the Board.
April
Ongoing
7. Oversee the investment advisor, review all AICP investments per the requirements
established in the Investment Policy and Chapter Fund Investment Policy,
coordinate changes as needed and report results to the Board.
January
April
July
September
8. Complete AICP Quarterly Investment Report and post to the website within 30 days
following each board meeting.
January
April
July
September
9. Complete the AICP Annual Financial Report and post to the website.
10. Train chapter treasurers.
July
November
Date
Completed
Finance Committee Members
List all committee members below. If a member leaves the committee, show their name in "strike through" font (like this)
and put the reason for the departure in the Employer column (i.e., job change, etc.).
Name
Employer
Phone
Email
Chapter
Finance Committee Policies/Guidelines
As required in Annual Charge # K, list all policies and guidelines that the committee is responsible for.
Policy or Guideline Name
Date Created or
Reviewed
Revision Date
(if applicable)
Board Approval Date
(if applicable)
AICP Investment Policy
Chapter Fund Investment Policy
Out-of-Budget Request Policy
Financial Review/Audit Policy
Guidelines for Multi-Chapter Contracts
Chapter Treasurer – Duties, Processes
and Procedures Guidelines
Finance Committee Wiki Information http://64.78.31.125/index.php
As required in Annual Charge # L, list all Wiki information that the committee is responsible for.
Wiki Document Name
Date Created or
Reviewed
AICP Investment Policy
Chapter Fund Investment Policy
Out-of-Budget Request Policy
Financial Review/Audit Policy
Guidelines for Multi-Chapter Contracts
Chapter Treasurer – Duties, Processes and Procedures Guidelines
Finance Wiki Landing Page http://64.78.31.125/index.php/Finance
Finance Committee Website Pages
As required in Annual Charge # M, list all website pages that the committee is responsible for.
Revision Date
(if applicable)
Website Page
AICP Approved Operating Budget
AICP Quarterly Financial Report
AICP Quarterly Investment Report
Web Address
https://www.aicp.net/members/secureDocum
ent.cfm?docID=9
https://www.aicp.net/members/secureDocum
ent.cfm?docID=10
https://www.aicp.net/members/secureDocum
ent.cfm?docID=322
Date
Created or
Reviewed
Revision Date
(if applicable)