NIMAC for Publishers:
How to Create Sub User
Accounts
December 2015
What is a Super User?
• Each publisher who registers with the
NIMAC is given a primary user account.
• This is the “super user” account.
• This account has full Rights regarding the
publisher’s account and inventory.
• (If you are new to the NIMAC and don’t yet
have a publisher account, contact us at
nimac@aph.org for assistance.)
What is a Sub User?
• The super user has the ability to create “sub
user” accounts to provide vendors or others
at their company others with access to the
account.
• The super user determines the Rights
associated with each account, providing full
access or more limited access to the portal
features. (We’ll discuss this in more detail
shortly!)
Managing Sub Users
• The super user can create, edit or delete
sub user accounts as needed, at any time.
• Because your super user account has full
rights, including creating user accounts
and downloading inventory, you will most
likely prefer to have more limited rights for
your additional users.
• Creating, editing or deleting sub users is
simple and easy!
Adding New Sub Users
Step One: Log into the NIMAC
• Using the credentials that you were sent
when your NIMAC account was created,
log into the NIMAC.
• The login page is at:
https://secure3.overdrive.com/NIMAC/NIMAC_Login.aspx
Step Two: Navigate to
“Add Sub User”
• Click on User Information.
• From the dropdown menu, choose
Manage Users.
• From that menu, select Add Sub User.
• User Information  Manage Users  Add
Sub User
• This will open a blank web form for you to
enter the account information.
Step Three:
Enter User Information
• For the new user, you will need to enter:
– First Name
– Last Name
– Login ID (this can be anything you want)
– Email
– Password
– Confirm Password
• After you have entered this information,
you will select the rights.
Step Four: Select User Rights
• Hold down the Ctrl key and click with the mouse
to choose from the scroll down list.
• If you are using a Mac, use the Command key.
• NIMAC recommends that vendor accounts be
given the following rights:
»Add Content
»Edit Content
»View Inventory
• However, you may choose additional rights, at
your discretion.
Rights Options
• Add Content: User can upload files through the
portal.
• Edit Content: User can resubmit files through
the portal.
• Delete Content: User can delete files from
Uncertified, Pending or Stalled inventory.
• Manage Account: Please disregard. All sub
users can update their own information whether
this right is selected or not.
Rights Options
• Manage Users: User can manage the sub users
associated with your super user account.
• Preview Title: User can download files from
your inventory.
• View Inventory: User can search and locate
files in your inventory.
• View Reports: User can generate reports
related to your inventory.
Vendor Rights Recap
• NIMAC recommends that vendor accounts be
given the following rights:
»Add Content
»Edit Content
»View Inventory
• These are the rights required to upload new files
or resubmissions on behalf of your company.
• Be sure to scroll down to select all the rights you
need to assign.
Step Five: Submit the Form
• Once you’ve entered all the information
into the form, just click the Submit button.
• The system will confirm that the account
has been successfully created.
Editing Accounts
Step One: Navigate to
View Sub Users
• From the User Information menu, choose
Manage Sub Users.
• From that menu, choose View Users.
• User Information  Manage Sub Users  View
Sub Users
• You will see a screen listing all of the sub user
accounts associated with your account.
Step Two: Click the Edit link
• To update a user’s contact information,
click the Edit link next to the account
name.
• This will open the record.
Step Three: Make your changes
• Enter any needed changes.
• A note about passwords:
– You will notice that the password information
is not displayed.
– The system will retain the existing password if
you do not make a change.
– If a sub user loses or forgets their password,
you can use this screen to put in a new one
for them.
Step Four: Save Changes
• Click the Submit button to save your
changes.
• The system will confirm that the changes
have been saved.
Deleting Accounts
Step One: Navigate to
View Sub Users
• From the User Information menu, choose
Manage Sub Users.
• From that menu, choose View Users.
• User Information  Manage Sub Users  View
Sub Users
• You will see a screen listing all of the sub user
accounts associated with your account.
Step Two: Click the Delete link
• Click the link that appears to the left of the user
that you want to remove.
• The system will ask you to confirm the deletion.
• After you confirm, the page will refresh and you
will see that the account has been removed.
Need Additional Help?
• For any questions about creating or editing
accounts, using the publisher portal, or
other questions, don’t hesitate to contact
us for assistance:
nimac@aph.org
877-526-4622