TECHNICAL EDUCATION QUALITY IMPROVEMENTPROGRAMME
Phase II Sub Component 1.1
14th MEETING MINUTES OF
THE BOARD OF GOVERNORS
Date: 17-06-2015
Time:10.00 am
Venue: Chamber of Principal, College of Engineering Trikaripur
COLLEGE OF ENGINEERING TRIKARIPUR
CHEEMENI P.O., KASARAGOD - 671313KERALA
Phone: 04672250377 Fax: 04672250750
14th BoG Minutes, TEQIP II, CE Trikaripur, 17 Jun 2015
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Agenda
Part A (Procedural)
Part A
Procedural
Item.
No
Items
A1
Confirming the Minutes of the 13th Meeting of the Board of Governors held on 24-02-2015 at
the College of Engineering Trikaripur, Cheemeni.
A2
Report on the action taken/action pending on the pertinent decisions in the Minutes of the
13th Meeting of the Board of Governors.
Part B (Discussion, Consideration and Ratification/Approval)
Part B
Discussion, Consideration and Ratification/Approval
Item.
No
Items
Page No
B1
Ratification of the various in- house training
programmes for the students and staff.
5
B2
Ratification of the various training programmes
attended by faculty, technical and administrative
staff outside the institution.
6
B3
Approval for National Conferences.
11
B4
Approval for Governance Development Plan.
16
B5
Approval for Revised Institutional Development
Plan.
16
B6
Proposal to incorporate an Industrial person in the
BoG.
16
B7
Approval for Finishing School Activity.
16
14th BoG Minutes, TEQIP II, CE Trikaripur, 17 Jun 2015
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Part C (Reports)
Part C
Reports
Sl. No
Items
Page No.
C1
Status of fund position as on 31-05-2015.
20
C2
Accreditation status of the UG programmes.
23
C3
Report on Remedial Classes
23
Part D (Other Items)
Part D
Any other item with the permission of the Chair
Sl. No
Items
Page No.
Other Items
D1
24
14th BoG Minutes, TEQIP II, CE Trikaripur, 17 Jun 2015
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Members Attended:
The meeting was started at 10.00 a.m in Principal’s chamber, and presided over
by Sri.K.Raghavan, Chairman BoG. The following members of the BoG were participated
in the meeting.
1. Dr. M.K. Radhakrishnan
2. Dr. A.K. Padmini
3. Dr. V. Gopakumar
4. Dr. S. Raveendran
5. Sri. Vijayamohan J
6. Dr. R. Biju kumar
7. Prof. P. Kunhikannan
8. Sri. Mahesh.V.V
9. Sri. Sudheesh N
10. Sri. Suresh kumar. A. V.
The Principal welcomed all the members and briefed the actions taken/pending
on the recommendations of the previous meeting held on 24/02/2015. After detailed
discussion the following decisions were taken.
Item No.1 (A1 & A2): Confirming the minutes of the previous BoG Meeting held on
24-02-2015 and report on the action taken/pending.
Minutes of the previous BoG Meeting held on 24-02-2015 was approved. (Refer
Annexure A1 of detailed agenda and notes).
Item No.2(B1):Ratification of Various In-house training programmes for the students
and staff.
BoG ratified all the in-house training programmes for the students/staff and
approved as per Table B1.1 of detailed agenda and notes.
BoG suggested to split up the Table B1.1 presented in the agenda and notes which is
related to the in-house training programmes, into three different categories such as:
amount settled, amount not settled but programme conducted, and advance incurred but
programme to be conducted.
BoG also suggested to write the respective heads of the expenditure under the eight
main activities of TEQIP-II.
14th BoG Minutes, TEQIP II, CE Trikaripur, 17 Jun 2015
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Item No.3 (B2): Ratification of the various training programs attended by faculty,
technical staff and administrative staff, outside the institution.
BoG ratified the various training programs attended by faculty, technical and
administrative staff outside the institution and approved as per Table B2.1 of detailed
agenda and notes.
BoG suggested to split up the Table B2.1also, which is related to the external
training programmes, into three categories such as amount settled, amount not settled but
programme attended, and advance incurred but programme to be attended.
Item No.4 (B3): Approval for National Conferences.
BoG has given approval for two National conferences to b e conducted on the
m o n t h s o f D e c e m b e r a n d J a n u a r y a s proposed by the two departments. BoG
has also given suggestions to plan the conference for at least two days and try to
publish the conference papers in any standard journals, as it could bring up much publicity
and validity for the events.
Similarly, efforts should be taken to bring up eminent
personalities as keynote speakers.
Brochure should be modified accordingly and published very soon in the website.
The venue for the conference may be fixed by the concerned departments. The estimation
for the conferences may also be revised.
Item No.5 (B4): Approval for Governance Development Plan (GDP).
After a detailed discussion, the BoG has approved the GDP with some suggestions.
a. To prepare a Master plan for Institutional Development and submit the same on next
BoG meeting. For this the institute may organize some effective discussions with the
stakeholders, industrial experts, educationalists, local body members etc and may seek
the help of an Architect for the preparation of the same.
b. To prepare an Annual budget for the year 2015-16 and submit the same in the next
BoG meeting. The institute can seek the help of a Professional Chartered Accountant
for preparing the Annual Budget.
c. To submit the SARs of all 3 departments in printed form on next BoG meeting.
d. A feedback system can be implemented for the performance evaluation of Head of the
14th BoG Minutes, TEQIP II, CE Trikaripur, 17 Jun 2015
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Institution. A draft evaluation format shall be prepared and submit the same on next
BoG meeting.
e. To prepare an Annual report for the year 2014-15 and submit the same on the next
BoG meeting.
f. A register of ‘interest of members of the BoG’ maybe kept in the Institute. A brief
resume of all BoG members shall be prepared and publish it in the website.
g. BoG has a plan to interact with Faculty, Staff, Students and Parents in the next BoG
meeting.
h. The grade points allotted in the items C3 and E1 of GDP can be upgraded to 1.
Item No.6 (B5): Approval for Revised Institutional Development Plan(Revised IDP).
After detailed discussion, the BoG has approved the revised IDP with the following
comments.
a. Reports shall be submitted by the concerned Departments against a specific item (Index
A-F) under the main activity (No.1) mentioned in the revised IDP (Page No. 50 of
detailed Agenda and Notes).
b. Conduct a programme on Research Methodology.
c. Conduct an STTP on Applied Mathematics.
d. Different Departments shall initiate seed money proposals.
e. To initiate steps to carry out joint research programes with reputed institutions.
f. Establish an Innovation Centre to facilitate the students to convert their innovative ideas
into reality by providing them a minimum level assistance (equipments of minimum
affordable cost, tools and manuals) and also to organize seminars and symposiums in
this regard.
The purchase of consumables for these activities can be booked under IOC.
g. To establish an Energy Audit Cell.
h. All Faculty members should be a member of any of the professional societies. 50% of
membership fee can be provided from TEQIP-II.
i. Start Student chapters in the Campus.
j. FDP can be carried out by using service procurement. The Procurement Co-ordinator
shall take necessary steps in this regard to invoke the proposals submitted by the
14th BoG Minutes, TEQIP II, CE Trikaripur, 17 Jun 2015
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different departments and may submit the same on the next BoG meeting.
k. Send maximum number of faculty members to management capacity development
programmes.
l. Increase the number of MoUs.
m. Impart training to public.
n. To conduct an Entrepreneurship Development workshop for young entrepreneurs in the
North Malabar region.
o. Associate NSS and other bodies for a clean and eco-friendly campus.
Item No.7 (B6): Proposal to incorporate an Industrial person in the BoG.
BoG verified the profile of the proposed industrialist, Sri. Jayakrishnan Divakaran, and
permitted to take necessary further actions to include him in the BoG.
Item No.8 (B7): Approval for Finishing School Activity.
BoG verified the proposal of CSE/IT department. BoG directed to utilize service
procurement to conduct the programme with strict compliance to the norms in TEQIP-II.
Item No.9 (C1): Status of Fund Position as on 31-05-2015.
BoG noted the status of fund position based on the MFMR for the month of 31-05-2015. The
status of fund position is given in Table C1.1 of detailed Agenda & Notes.
Item No.10 (C2): Accreditation status of the UG programmes.
Reported to BoG the accreditation status of the UG programmes. BoG directed to submit the
SARs of all 3 departments in printed form on next BoG meeting.
Item No.11 (C3): Report on Remedial Classes.
Reported to BoG about the remedial classes. Refer detailed Agenda & Notes. BoG asked to
identify 10 week subjects in each department and to give special attention on these subjects in
remedial classes.
14th BoG Minutes, TEQIP II, CE Trikaripur, 17 Jun 2015
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Item No.12 (D1): Other Itemss.
a. TOR of High Intensity Training Programme of ECE department under Finishing
School.
BoG approved TOR of High Intensity Training Programme of ECE department. BoG
suggested to utilize the service procurement to conduct the programme.
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