Students@Centre – Ultranet
3rd Industry Briefing
Tuesday, 19 December 2006
DoE, 2 Treasury Place, Melbourne
Students@Centre - Ultranet
Adam Todhunter
Education Chief Information Officer
Department of Education
Agenda
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Welcome
Project history
Since the last briefing
Where are we now?
Progress of pilot
Progress of tender
RFT framework
Next steps
Process and timelines
Challenges ahead
Questions?
Project history
• S@C developed a prototype web-based
environment to support the implementation of the
Blueprint for Government Schools
• To provide an ICT framework to allow the whole
school community to engage
• Pilot was funded by Treasury in 2004
• Original S@C team has been strengthened
• Project sponsor is Darrell Fraser
(Deputy Secretary OSE)
Since the last briefing…
• Labor Financial Statement commitment of $60.5m
• Ongoing professional development in pilot schools
• All pilot teachers logging on and marking student
attendance online
• More teachers planning units of work
• Prototype demonstrations
• Engagement of key stakeholders
• Development of project and RFT documentation
Where are we now?
• Pilot Evaluation Report has been completed
• Business Case (draft) completed
• Non-functional Requirements Specification
(draft) completed
• Functional Requirements Specification ~50%
completed
• Request For Tender ~65% completed
Progress of pilot
• All pilot schools using the system
• Schools marking student attendance rolls
• Groups of students and parents accessing the
Ultranet
• TLF objects embedded in a shared repository
• Teachers executing Term 4 2006 work using the
Ultranet
• Schools and DoE gaining up-to-date data on
student attendance
• Pilot evaluation completed
Evaluation measures
• An enhanced learning environment for every
student
• Improved planning, preparation, sharing and
delivery of learning materials by teachers
• Improved capacity to track progress and manage
learning pathways for every student
• Improved reporting of student progress to parents,
teachers and school administration
Evaluation summary
• 627 teachers from 22 schools participated in the
evaluation (12 pilot schools/10 matched schools)
• Impact of the Ultranet was particularly noticeable
in Primary Schools
• Positive changes included access to technology,
ideas and attitudes to technology and increased
motivation to collaborate as a result of the Ultranet
• Teachers and Administrators strongly expressed
support and were enthusiastic about the potential
of Ultranet
Progress of tender
• Development of functional and non-functional
specifications
• Development of the Business Case
• Development of the Request For Tender
• Facilitation of a market testing exercise
• Facilitation of workshops and focus groups
Conceptual model
User groups
Baseline User
Volumes:
Departmental
& Regional
Staff
~ 3,000
Principals &
Business
Managers
Administrators
~ 40,000
Training &
Support Services
~ 550,000
Teachers
~ 1,000,000
Students
Parents/
Guardians
1,213 Primary
= 1,602
Vic Govt Schools
311 Secondary/Primary-Secondary
78 Special Development
School ICT architecture
User Interfaces
Learning
Portal
School
Portal
School
Admin
HR
Finance
Application Services
Finance
Mgt
Learning
Mgt
System
Student
Info
System
Teacher
Mgt
School Mgt
Facilities
and Asset
Mgt
IT Service
Mgt
Knowledge
Mgt
System
HR Mgt
Learning
Portal
Common Application Services
Data Management
Functional areas being considered
User Interfaces
Learning
Portal
School
Portal
School
Admin
Application Services
Teaching
and
Learning
CollaboratStudent
School
ion
Information Information
Common Application Services
Data Management
Content
Mgt
Non-functional areas being considered
Schools
Interoperability
Framework
(SIF)
Security
Strategy
Architecture
Implementation
Quality
Standards
Change
Management
RFT framework
• Will comprise of 6 parts (A – F):
• A – Conditions of Tendering
• B – Specifications
• C – Proposed Contract
• D – Bidder’s Response
• E – Ethical Purchasing Policy
• F – Victorian Industry Participation Policy
• Understand the VGPB Purchasing Policies
• www.vgpb.vic.gov.au
• www.tenders.vic.gov.au
Next steps…
• Finalise Business Case by December 2006
• Finalise Non-functional Requirements
Specification by January 2007
• Complete Functional Requirements
Specification (draft) by January 2007
• Complete Request For Tender (draft) by
February 2007
• Release RFT (draft) by March 2007
• Release RFT (final) by May 2007
Process & Timelines
Pilot
Final evaluation
ERC1 bid
*Tender (draft version) release
*Tender (final version) release
*Tender evaluation
*Build / plan deployment
*Commence deployment
2006
Q4 2006
Q1 2007
Q1 2007
Q2 2007
Q2/3 2007
Q4 2007+
2008+
Project schedule
Challenges ahead…
• Managing organisational, operational and
people change
• School readiness (i.e. infrastructure)
• Migration of existing systems
• School Interoperability Framework for the
Victorian Government
• Evolving technology
• Delivery timeframe
• Interdependencies
Questions?
Questions and responses will be recorded and
published on the Students@Centre website by:
• Adam Todhunter – ECIO
• Ben Cushing – Project Director
• Anne Dalton – Probity Advisor
Future questions should be addressed through:
Adam Todhunter, ECIO
Students@Centre – Ultranet
3rd Industry Briefing
Tuesday, 19 December 2006
DoE, 2 Treasury Place, Melbourne