Item 2 Paper 1/0313
Founding Council Meeting
Minutes of meeting held on 18 December 2012 from 3pm to 5pm at the
Academy of Medical Royal Colleges
Present
Prof Sir Neil Douglas
Kirsten Armit
Dr Nicholas Ashford
Prof David Black
Prof Dinesh Bhugra
Dr Malcolm Boyce
Anne Galt
Alastair Henderson
Claire Lathwell
Dr Richard Heron
Prof Peter Lees
Dr Lola Loewenthal
Carla Madrilejo
Dr Fiona Mason
Mrs Laura Mitchell
Natalie Murray
Dr Mike Nevin
Prof Wendy Reid
Prof Charles Swainson
Mr William Thomas
Mr David Tolley
Founding Chairman
Manager, Faculty of Medical Leadership and Management
Treasurer, Royal College of Radiologists
Vice President Education, Royal College of Physicians of London
Professor of Mental Health and Cultural Diversity, Institute of
Psychiatry
Chairman of D/CHP Advisory Committee, Faculty of
Pharmaceutical Medicine
PA/Administrative Assistant, Faculty of Medical Leadership and
Management
Chief Executive, Academy of Medical Royal Colleges
Membership Officer, Faculty of Medical Leadership and
Management
Vice President Health & Chief Medical Officer, Faculty of
Occupational Medicine
Founding Director, Faculty of Medical Leadership and
Management
Clinical Fellow, Faculty of Medical Leadership and Management
Membership Engagement and Events Officer, Faculty of
Medical Leadership and Management
Associate Registrar, Royal College of Psychiatrists
Chair of IT Committee and Board member, Faculty of Dental
Surgery
Communications Manager, Faculty of Medical Leadership and
Management
Clinical Directors Representative, Royal College of Anaesthetists
Vice President (Education), Royal College of Obstetricians and
Gynaecologists
Treasurer, Royal College of Physicians of Edinburgh
Vice President, Royal College of Surgeons of England
Founding Treasurer
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
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Apologies
Mr Ian Anderson
Mr Bill Aylward
Dr Hilary Cass
Dr Ruth Brown
Prof Amanda Howe
Dr Rachael Liebmann
Dr Laurence Mynors-Wallis
Dr Liz Scott
President, Royal College of Physicians and Surgeons of
Glasgow
Consultant, Royal College of Ophthalmologists
President, Royal College of Paediatrics and Child Health
Vice President, College of Emergency Medicine
Honorary Secretary, Royal College of General Practitioners
Assistant Registrar, Royal College of Pathologists
Registrar, Royal College of Psychiatrists
Treasurer, Faculty of Public Health Medicine
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Welcome and apologies
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Minutes from meeting on 4 July 2012
For approval.
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Update on progress
Director's report tabled for noting. Highlights included:

Action
Approved
Workstreams:
Women
o At present 32% of the FMLM membership are female – aiming
for 50%.
o The FMLM is supporting work on women doctors’ careers and
leadership and in particularly black and ethnic minority (BME)
women doctors. A small working group to promote BME
women doctors has been established under the leadership of
Dr Penny Newman to consider the issues and identify what
could potentially be done using the outputs from the
conference.
Inclusion
o The FMLM inclusion task and finish group under the
leadership of Dr Daghni Rajasingham is gaining more data on
BME leaders and creating a BME leader FMLM transitions
piece.
o FMLM membership from a BME background is healthy in
percentage terms and data is being collected to ascertain
number of BME doctors reaching senior positions.
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
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Mentoring
o Consideration needs to be given how to address the demand
to set up mentoring schemes, given this would be a major
undertaking for all FMLM members.
Trainee Steering Group (TSG) and Medical Student Group (MSG)
o Peter Lees thanked Anna Moore and Rob Greenhalgh for
leading trainee and student engagement from the beginnings
of FMLM.
o It was confirmed that dental student members are eligible to
become a member of the Medical Student Group.

Communications – website statistics above industry average.

Professional Interactive Signposting Map (PrISM) – plan is for broader
sign up to include Leadership Academies in the four nations and Wales
Deanery.

Online Communications Advisory Group (OCAG) has been established
to advise on improving access to key resources and navigation. A
website review is being undertaken in conjunction with web
designers.

Response to Mid Staffordshire Inquiry:
o The inaugural FMLM conference was built around some of the
themes of the Francis report. FMLM have started to work on
an adaptation of the Sears (North American department
store) service-profit chain model that demonstrates that good
leadership leads to a culture which values its staff who in turn
provide better care of customers (patients) and positively
affect the performance of the organisation. This message will
form the basis of FMLM’s response to Francis.
o BP have found that staff engagement is statistically linked to
the leadership culture and thereby predict next year’s safety
rates using engagement data from this year.

Regionalisation:
o Wales: Very positive meeting with the Chief Medical Officer
and Medical Director, regional leads and colleagues who are
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
Natalie Murray
and Carla
Madrilejo to
establish
regional pages
on the website
asap.
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keen to progress this agenda and will hold the first conference
with FMLM presence in March 2013.

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FMLM Talent – we are exploring opportunities for offering
professional development, leadership assessment and head hunting
services.
Governance
Clive Constable introduced the draft standing orders and the accompanying
narrative.
The standing orders have been developed, following feedback from members
at the conference and the workshop in August 2012.
Membership, elections and appointments
 On page 5 of draft standing orders add in dental students next to
medical students as a membership category.
 Agreement that the first appointment of the Chair will not be at an
AGM.
 The Chair will be the first appointment followed by Officers.
 Agreed that it needed to be clearly only full UK members would be
electable for officer positions and trainees and students had the right
to vote.
Quorum
 Agreed a quorum of 5% of full membership was required for the EGM.
Faculty of…
 The question was raised what the new organisation will be a Faculty
of? There was general agreement that it would be easiest to establish
the new organisation with one parent college. However another
possibility would be whether FMLM becomes a Faculty of AoMRC.
Alastair Henderson stated there is no precedent or no legal reasons
why this should not happen but as the Founding Council comprises
representatives from all colleges, further discussion needs to take
place and consideration given to whether a resolution would need to
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
Peter Lees and
Kirsten Armit to
scope
development of
a FMLM careers
service and
assessment
process.
Clive Constable
and Kirsten
Armit to amend
Standing Orders
and arrange for
these to be sent
to the Colleges
and Faculties for
review via the
AoMRC.
Clive Constable
and Kirsten
Armit to
develop a
transition plan
for appointment
and election of
officer
positions.
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
go through the councils of each College.
Agreed Standing Orders would be reviewed in light of Founding
Council conversation and sent to each College and Faculty for
approval.
The Founding Council endorsed the draft Standing Orders (pending
amendments). The Standing Orders will be sent to all colleges in January 2013
for review, signed off by the Founding Council at the next meeting in March
then shared with membership. A transition plan for key appointments and
elections would also be available for discussion and agreement at the next
Founding Council meeting.
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Annual Conference feedback
Neil Douglas congratulated the FMLM team for a successful conference.
Regional networking events helped to raise the profile of FMLM UK wide via
regional leads and boosted regionalisation considerably.
2013 Annual Conference:
 Date has been provisionally set for 15-16 October 2013.
 The event management company have suggested a longer term
partnership (three years) which would bring benefits including a
discount on venue costs.
 Agreement to continue with Dods though a greater share of profit
should be investigated in going forward.
 A conference steering committee is being formed and Founding
Council members will be invited to join to inform the theme, structure
and content.
Strategic and business plan
Strategic and business plan report (Paper 6) tabled for discussion.
Founding Council comments:
 Finances need to be referred to in a more prominent way given the
number of grants for different activities.
 Issue raised of need to consider the inclusion of indemnity and legal
fees in budget in relation to the transition to charitable status. Kirsten
Armit is discussing with RCP and will factor in those costs.
Founding
Council
members who
wish to be
involved in
committee to
email Kirsten
Armit.
Founding
Council
members who
wish to
comment on
the draft budget
for April 2013March 2014 to
email Kirsten
Armit.
Finance update (Paper 7) tabled for discussion.
 An application for a grant to support specific activities in 2013/2014
has been submitted but not yet agreed.
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
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

FMLM should not be reliant on membership income for viability in the
long term, other sources of income to be identified.
Further analysis is to be done to identify ways to reduce costs in the
2013/14 budget.
Direct debit implementation (Paper 8)
 Direct debit system is expected to go live on 21st January 2013.
Proposal for membership fees increase (Paper 9).
 The proposal to increase membership fees for all categories as well as
differentiate between direct debit payers and those who pay by card
or other means was approved.
FMLM Travel, Accommodation and Subsistence Policy (Paper 10).
 This was approved.
Membership renewals (Paper 11)
 David Tolley expressed his gratitude to Claire Lathwell for her hard
work and perseverance in securing a high rate of renewals.
Membership status report (Paper 12)
 New target recruitment of 1% from each college and faculty
(equivalent number of new members each college has to secure to
meet target listed on table).
 Membership packs were available for all members at meeting and a
communications message for inclusion in College and Faculty bulletins
will be prepared and sent to members.
Natalie Murray
to send
membership
message to
Founding
Council by 15
February 2013.
Eligibility (Paper 14)
 There are some issues with verifying eligibility of international
members through the country’s online register, resulting in writing to
members.
 Laura Mitchell highlighted the trainee listed as a member of the
Faculty of Dental Surgery is not one of their members.
Claire Lathwell
to amend FMLM
eligibility report.
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
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Revalidation (Paper 15) tabled for discussion.
The FMLM is on track to become a designated body by 1 April 2013. The
implications are that a GMC algorithm advises doctors unable to find a
responsible officer to contact FMLM. This could create a significant piece of
work for FMLM and the risks are potentially high. Consideration is being given
to revalidation support for the following categories of doctors:
 Senior NHS medical leaders
 Medical Royal College officers
 Medical leaders in private sector and non-medical organisations.
Founding Council member comments:
 In NHS organisations most are familiar with the governance
frameworks but there are complexities around revalidating people in
non NHS organisations as governance frameworks are unknown.
 Retired members may need a responsible officer if they are still
involved in medical leadership.
 Agreement that it would be beneficial for the FMLM to only be a
designated body for a tightly defined group and limit it to senior NHS
management and senior Medical Royal College leaders (if they have
no alternative designated body to go to
 Lola Loewenthal asked for volunteers to help FMLM develop more
examples of appraisal portfolios to help with revalidation.
 David Morgan-Jones discussed the series of work strands which are
being developed by the Royal College of General Practitioners which
focuses on developing portfolio based career structures including
leadership and management. Opportunity to co-badge with FMLM.
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Date of next Founding Council meeting
13 March 2013, 1-3pm.
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
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Action points
Item no.
3
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5
6
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Action
Establish regional pages on the website
asap.
Scope development of a FMLM careers
service and assessment process.
Amend Standing Orders and arrange for
these to be sent to the Colleges and
Faculties for review via the AoMRC.
Develop a transition plan for appointment
and election of officer positions.
Founding Council members who wish to
be involved in conference committee to
email Kirsten Armit.
Founding Council members who wish to
comment on the draft budget for April
2013-March 2014 to email Kirsten Armit.
Send membership message to Founding
Council.
Amend eligibility report.
By
Natalie Murray and
Carla Madrilejo
Peter Lees and
Kirsten Armit
Clive Constable and
Kirsten Armit
Deadline
25 January 2013
Clive Constable and
Kirsten Armit
All members
28 February 2013
All members
25 January 2013
Natalie Murray
15 February 2013
Claire Lathwell
25 January 2013
2nd Floor, 6 St Andrews Place, London NW1 4LB. T: +44 (0) 203 075 1241 www.fmlm.ac.uk
1 March 2013
25 January 2013
25 January 2013
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