Clearview Public Schools
(Clearview School Division No. 71)
BOARD MEMORANDUM
DATE: June 26, 2014
TO:
Board of Trustees
FROM: Policy Committee
RE:
Administrative procedures/policies for review
Background:
As part of its work in governance the Board follows a cyclical process to review, revise and update
the Division’s policies and administrative procedures.
Over the last number of years the Policy Committee has worked through the Division’s Policy manual.
Policies have been: updated to bring them in line with current legislation, regulations and/or practices;
added to address new legislation (i.e. Occupational Health and Safety); or deleted if deemed
unnecessary. In some cases policy has been transferred into Administrative Procedures. The Board has
directed that the Policies and Administrative Procedures be separated and this work will be undertaken
this year. The former plan to continue the review of all policies to ensure they are clear, concise,
consistent, complete and up to date will continue. This is a matter of due diligence and should reduce
risk of liability in the long term.
On a go forward basis the Policy Committee plans to work through the policy manual on a
systematic basis evaluating policies upon the following criteria:
• is the policy current and complying with current legislation/regulation
• is the policy relevant and necessary (if not deletion will be recommended)
•
whether the document should be in the form of a policy or an administrative
procedure
Initial discussion
The following draft policies/administrative procedures are put forward for discussion by trustees.
The Policy Committee recommends the following policy as outlined for initial discussion to the regular
Board Meeting on June 26, 2014. Initial discussion is intended to address the process for developing
replacement draft policy:
Policy 104 – “General Appeals” 104.docx
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Areas of discretion
Areas of appeals
Consideration of resubmission
Process/Timelines
Drafts for final approval
The Policy Committee recommends the following policies/administrative procedures for review to
the regular Board Meeting on June 26, 2014 for final approval as outlined:
New 106 – Whistle Blowing Protection - New106.docx
Policy 203 – Delegations to the Board - 203Draft.docx 203DraftClean.docx
Policy 206 – Trustee Honorarium - 206Draft.docx 206DraftClean.docx
Policy 216 – Board Work Plan – 216Draft.docx 216DraftClean.docx
Policy 218 – Superintendent Job Description - 218DRAFT(354) Superintendent.docx
218DraftClean.docx
AP403 - Signing Authorities – Change to policy 403 403AP.docx
Policy 403 – Purchasing Procedure - Change policy to 404AP – 403.docx 404APDraft.docx
404PDraftClean.docx
Policy 404 – Purchasing Oversight – 404PDraft.docx 404PDraftClean.docx
Policy 405 – Cash in School Buildings - 405PDraft.docx 405PDraftClean.docx
AP405 – Cash in School Buildings – 405AP.docx
Policy 406 – Petty Cash –Change policy to 406AP - 406AP.docx 406APClean.docx
Policy 407 – External and Internal Audit Responsibilities – 407PDraft.docx 407PDraftClean.docx
Policy 411 – Disposal of Assets – Change policy to 411AP – 411APDraft.docx
411APDraftClean.docx
Policy 413 – Student Accident Insurance – Change policy to 413AP – 413APDraft.docx
413APDraftClean.docx
Policy 414 - Freedom of Information and Protection of Privacy - 414P.docx 414-1.docx
414AP.docx
Policy 415 – Records Retention - 415PDraft.docx 415PDraftClean.docx
Policy 416 – Copyright - Changed policy to 416AP 416APNew.docx 416APClean.docx
Policy 418 – Fiscal Accounting and Reporting - Delete this Policy - Amalgamated with Policy 407.
418.docx
Policy 422 – Naming of Facilities - 422PDraft.doc 422PDraftClean.doc
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Policy 423 – Conflict of Interest and Fraud Prevention - New423.docx
Policy 716 – Harassment and Workplace Bullying - 716Draft.docx
AP 724 - Duty to Report - 724APDraft.docx
Policy 903 – Off Campus Education - 903Draft.docx 903DraftClean.docx
Members of the Policy Committee are pleased to respond to questions Board members may have regarding
the information presented in this report.
Recommendation:
That the Board approve the recommendations of the Policy Committee as outlined in this report.
Recommended motion:
“that the Board approve the draft administrative procedures and policies as outlined in this report for final
approval and adoption by the division”.
Policy Committee
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