AGENDA
Saturday 5 March 2016 (2-5pm)
The Boardroom, Lower Ground Floor, Chelsea & Westminster Hospital, Fulham Road, London SW10 9NH
2:00pm
2:01pm
2:05pm
Meeting opens (Sign-in)
Chair welcome
Readings:
Preamble • 12 Traditions • 12 Concepts • Purpose of Intergroup
• Healthy Intergroup Preamble
Introductions and 7th Tradition
Committee Meetings (Outreach, 12th Step Within)
January Meeting, Minutes:
- Approval of minutes
- Matters arising
Officers’ reports (Only Questions to Officers)
- Chair (Caroline)
- Vice Chair (Rosemary)
- Executive Secretary (Rachael)
- Recording Secretary (Laurie)
- Treasurer (Mayu)
- Website Officer (Vacant)
- Newsletter Officer (Emma W)
- Telephone Officer (Juliet)
- Region 9 Rep (Francene and Holly)
- World Service Delegate (Holly and Angela)
- NSB Rep (Vacant)
- Outreach Committee Chair (Angela)
- Twelfth-Step-Within Committee Chair (Vacant)
2:10pm
2:15pm
3:00pm
3:05pm
3:25pm
3:40pm
Break
Agenda items (See p2 for Notes)




4:55pm
5:00pm
Election of web Officer (10 minutes)
7th Tradition Finance budgeting tool (10 minutes)
Intergroup Budget 2016/2017 (30 minutes)
Proposed changes to doing Intergroup business (25 minutes)
AOB
Meeting closes
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
AGENDA ITEMS: PRE-­­MEETING NOTES
Election of Web Officer:
The position of Web Officer is vacant, so we will be looking to elect someone to this
position.
The job description for this role is:
General:

Shall provide an officer report for each agenda pack describing actions taken since
last Intergroup (IG) meeting.
 Shall save copies of all documents needed to perform officer role in the IG Dropbox
and maintain archives as necessary.
 Shall perform all other necessary duties as prescribed in IG meetings or as
requested by Executive Board.
 Officers shall support each other and may request help from other officers or IR’s as
the need arises in performing duties not within the normal scope of their job
description.
Specific:
 Shall maintain and update the IG website.
 Shall set up and maintain IG officer email accounts.
 Shall be main contact for enquiries on IG website.
 Shall forward general enquiries to other officers.
The requirements for this role are:




to have (your own definition of) abstinence for a minimum of 6 months.
have been working the Twelve Steps of OA for at least 6 months.
be familiar with the Twelve Traditions and Twelve Concepts of OA.
be a regular attendee of an active group for a period of at least 1 year and to have
attended two or more previous IG meetings as an intergroup representative or
visitor.
7th Tradition Finance budgeting tool:
We would like to share and discuss some information and documents from Region 9 about
the 7th Tradition and the importance of being self-supporting at all levels. We've attached
some information for you to share with your groups and will be sending out a further
communication with more details before the Intergroup meeting on 5 March 2016.
Intergroup Budget for new financial year 2016/2017:
We will be discussing and voting on the budget for the coming financial year, and also
making decisions about any excess funds left from last year’s budget. Please see the
Treasurer’s Report below and the attached budget document for full details.
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
Please note: The Treasurer is not able to attend this Intergroup meeting, however she
has fully briefed another member of the Executive Board to present her
recommendations on her behalf. If you have any specific questions about the financial
information presented below, please send them to
treasurer@oasouthandeastengland.org.uk before the meeting so that written answers
can be provided by the Treasurer and read out at the meeting.
Proposed changes to doing Intergroup business
It is often the case that, due to time pressures during the Intergroup meeting, we do not
get around to discussing all the items on the meeting agenda. As a result, important issues
must then be held over for the following meeting, which prevents any progress being made
for another two months.
Also, the items we do discuss are sometimes rushed through in order to finish the meeting
on time, which means that they may not get the careful consideration which they deserve.
The Executive Board have been discussing ways to address this issue, and have come up
with four ideas for you to consider.
The proposals are summarised below, and full draft motions were attached to the agenda
packet email.

Removal of committee meetings
Move that the meetings of the 12th step within and Outreach committees are
removed from the IG meeting time and that the committees meet separately at a
time of their own determination. This could be before the IG meeting begins at 2pm
or at another time of their committee’s agreement.

Extend length of IG meeting
Suggestion that the IG meeting is extended by 30 minutes to last a total 3.5 hours.
pm.

Email questions on Officers’ Reports
Move that any questions to Officers regarding their reports be submitted to the
relevant officer by email in advance of each SEEIG meeting. A statement dealing
with questions or matters of clarification would be read aloud at the meeting. Emails
received would not generally be responded to on an individual basis.

Email feedback on agenda items
Suggestion that IG reps receive an email between IG meetings giving information
about suggested items for the next IG agenda, and inviting their comments and
questions. This email would be sent in advance of the meeting pack email, so that
comments and questions received in response could be summarised and/or
answered in the agenda pre-meeting notes.
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
To help all IG members take part as effectively as possible in the discussion about
the motions at IG we thought it would be helpful to describe what the process will be
at the meeting. We would suggest reading the motions before the meeting if you are
able to.
Part 1: Clarifying
All IG members will be invited to ask clarifying questions about any of the motions
of the IG Executive Board who have drafted them. The Board will respond to
questions.
Part 2: Agreeing how to progress the motions
We will ask the IG reps about each motion in turn- from 1 to 4. For each one we will
ask you to vote on whether you want to:
1. Remove it from consideration – meaning it won’t be discussed further at all and
won’t be voted upon
2. Keep it for consideration
We will use majority vote and any of the 4 motions that the majority of IG members
present wish to remove from consideration will be removed and won’t be reviewed
further. The purpose of this section is to save time from discussing motions that
most members don’t support.
Part 3: Progressing the motions
We will then have an option to bring any of the remaining motions (which may be all
of them!) forward for a formal proposal. This means that an IG member will need to
propose the motion and someone else will need to second it. Once it is formally
proposed then members can:



Speak for or against it
Propose amendments to it
Vote for or against it
Any motions carried forward for consideration which we do not have time to
propose and discuss at this IG meeting will be carried forward to May IG.
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
OFFICER REPORTS SEEIG – 5 March 2016
Chair Report –Caroline
Since the last meeting I have:
 Worked with rest of the Executive Board to write the discussion document about
changes to doing Intergroup business
 Completed paperwork to become a signatory and account holder on the Intergroup
bank accounts
 Worked with the Executive Secretary to finalise the agenda for the March meeting
 Chaired a conference call with the Executive Board to discuss the agenda for the
March meeting and possible items of future business
 Had a telephone call with the Treasurer to better understand the Intergroup budget
 Begun work on creating an Intergroup Email Policy, a set of guidelines to help us
use email effectively when conducting Intergroup business
 Emailed meetings in the Kent and Essex area to let them know that the bylaw
amendment to include these counties in our Intergroup area was passed and they
are now able to send voting reps to our meeting
 Contacted the Newsletter Officer as requested to discuss setting dates for the
publication of the newsletter
 Answered queries from the OAGB email responders (3) and from a group outside of
our Intergroup area looking to affiliate with OASEE
 Answered other queries from reps and officers as and when required.
As outgoing WSBC officer I have:
 Helped answer queries from the WSBC reps regarding travel, registration etc
 Helped draft the email to groups explaining the business motions
 Attended the WSBC meeting in support of the current reps
As part of the Web Committee I have:
 Kept the website updated with announcements and information for upcoming
Intergroup meetings
 Updated the PDF meeting lists on the website with the newest versions created by
the Executive Secretary
 Added newsletters from 2015 to the Newsletter Archive page
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
Vice Chair Report – Rosemary
I have been involved in various communications with fellow Board Members in
preparation for this meeting an
The Calendar has been updated is included in the announcements email – please take
back to your groups. Please email details of any events you are planning this year to
vicechair@oasouthandeastengland.org.uk.
.
Thank you for this opportunity to serve
Executive Secretary Report – Rachael
IG LISTING:
NUMBER OF CURRENT MEETINGS: 79
We still need an IG contact for the following 5 meetings:
 Monday, Hinde Street, 18:15
 Monday, Clapham 19.00
 Tuesday, Hinde Street 18:00
 Tuesday, Chelsea 19:00
 Thursday, Bank, 18:00
If you attend any of these meetings – or know someone who does – please request
they submit contact information to me for IG mailings.
The following meetings need support. Please pass this on to your groups:



Chelsea, Thursday 19.00
Leytonstone, Monday 19.30
Hillingdon, Monday 19:30
Upcoming Dates:



18 April 2016 - Officer reports due for May meeting
23 April 2016 Agenda packet sent out
IG meeting 7 May 2016 2:00pm to 5:00pm
To help reps identify which material is directly relevant to IG meetings, the calendar,
information, dates, flyers, events, newsletters and announcements for you to pass on to
your groups will be kept separate from the agenda pack email in future. They, along with
Page 6 of 17
OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
all available attachments, will be sent in a separate email either in a timely fashion or at
the same time as the agenda pack.
Meeting Announcements:



Meeting closures, The Thursday Watford (20:00), Wednesday Toddington (19:00),
Friday Farnham (19:30), Monday Milton Keynes (19:00) and Wednesday Leighton
Buzzard (12:00) meetings have closed.
New Meetings Monday Cambridge (19.00), Monday Waltham Cross (19:00),
Tuesday Sutton on Sea (18:30), Wednesday Great Yarmouth (17:30), Wednesday
Sutton (19:00), Wednesday London Chelsea (19:30), Wednesday Cranham (20:00),
Thursday London Hinde St (17:00) and Friday St Neots (13.00)
Meeting Changes Woodbridge meeting is now held on Fridays at 12:00
The PDFs of our meeting listings available to download and print from our website have
been updated. If any of your meeting details change, then please do let me know as well
as altering them with WSO so that I can keep everything current for members in our region
or potential newcomers searching for a local meeting. Thank you.
If your IG Representative changes – or your meeting IG contact changes – please
send me the new contact information: secretary@oasouthandeastengland.org.uk
Recording Secretary Report - Laurie
Please see attached minutes.
Treasurer Report – Mayu
1. Summary
 Handover continues.
o All bank transactions sorted and missing information addressed for current
fiscal year (1 Apr 2015 to 31 Mar 2016) so accounts are fully up to date.
o All outstanding payments now completed.
o Bank mandate completed to set up new signatories. Mandate rejected by
bank due to need for prior chair and treasurer signatories. New mandate
being organized. Prior treasurer kindly making payments in the meantime
where needed.
o Need to move P.O. Box to new treasurer.
o Discovered treasurer handbook which provides historic instructions on
handling transactions
o Hard copy box received of all records which require sorting and archiving.
 Need to send this year’s payments to WSO and Region once it has been
determined how to do this.
 Draft budget for next fiscal year (1 Apr 2016 to 31 Mar 2015) created in separate
proposal for discussion at next IG meeting.
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
2a. Cash flow summary recent quarter – Delegate account
December 2015
Date
Description
Debit
Balance Brought Forward
01-Dec
Contribution from East Finchley
01-Dec
Contribution from Oxted
04-Dec
Francene /website ($30)
20.00
07-Dec
Contribution from Southgate Monday
08-Dec
Contribution from Greenwich
09-Dec
Global Gold
12.00
14-Dec
Contribution from 52167
17-Dec
Contribution from Milton Keynes 52807
18-Dec
Contribution from Greenwich
21-Dec
Contribution from East Finchley
22-Dec
Contribution from Hazelmere thurs
29-Dec
OAGB Contribution
25.00
29-Dec
Contribution from 30692
30-Dec
Contribution from Greenwich
Closing Balance
January 2016
Date
Description
Balance Brought Forward
04-Jan Contribution 52059 Barbican Tues
08-Jan Contribution 50941 Southgate Mon
11-Jan Contribution 48270 Oxted Wed
12-Jan 7th tradition 9th Jan IG meeting
12-Jan Contribution 40866 Brixton Wed
15-Jan Christmas workshop venue rent
19-Jan Contribution 38379 Ockham Mon
19-Jan Contribution 40781 Beaconsfield Wed
21-Jan Post document box to new treasurer
23-Jan Contribution 52634 Huntingdon Tues
25-Jan OAGB contribution
26-Jan Contribution 30701 Oxford Wed
27-Jan Rent for IG meetings Chelsea hospital
28-Jan Contribution 31153 Hinde St 12.15pm Fri
29-Jan Contribution 50941 Southgate Mon
Debit
Credit
180.00
100.00
100.00
250.13
15.00
200.00
60.29
100.00
125.00
70.00
45.12
Credit
40.00
100.00
100.00
55.41
88.64
200.00
50.00
100.00
16.40
102.70
25.00
20.00
225.00
388.92
80.00
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
Balance
1,439.13
1,619.13
1,719.13
1,699.13
1,799.13
2,049.26
2,037.26
2,052.26
2,252.26
2,312.55
2,412.55
2,537.55
2,512.55
2,582.55
2,627.67
2,627.67
Balance
2,627.67
2,667.67
2,767.67
2,867.67
2,923.08
3,011.72
2,811.72
2,861.72
2,961.72
2,945.32
3,048.02
3,023.02
3,043.02
2,818.02
3,206.94
3,286.94
February 2016 (to date)
Date
Description
Debit
Balance Brought Forward
01-Feb Flights costs for both WSO reps
1,602.10
01-Feb Contribution 25738 Crouch End Tues
02-Feb OA chair travel/photo copy
14.10
04-Feb Contribution 00770 Islington Mon
08-Feb Contribution 52167 Stevenage Sun
10-Feb Contribution 51249 Greenwich Sat
11-Feb Retreat payment BBR03
11-Feb Retreat payment BBR02
11-Feb Retreat payment BBR04
11-Feb Retreat payment BBR05
12-Feb Retreat payment BBR06
15-Feb 7th tradition IG meeting 13 Feb
15-Feb Retreat payment BBR08 + BBR09
17-Feb Retreat payment BBR07
17-Feb Contribution Purley Tues 7.30pm (closed meeting)
Credit
200.00
50.00
15.00
77.08
200.00
200.00
200.00
200.00
200.00
35.20
400.00
200.00
218.13
Balance
3,286.94
1,684.84
1,884.84
1,870.74
1,920.74
1,935.74
2,012.82
2,212.82
2,412.82
2,612.82
2,812.82
3,012.82
3,048.02
3,448.02
3,648.02
3,866.15
3,866.15
2b. Cash flow summary recent quarter – Savings account
December 2015
Date
Debit
Credit
balance b/f
01-Dec interest
2.47
Closing Balance
Balance
7,513.72
7,516.19
7,516.19
January 2016
Date
balance b/f
01-Jan interest
Closing Balance
Balance
7,516.19
7,518.74
7,518.74
Debit
Credit
2.55
February 2016 (to date)
Date
balance b/f
01-Feb
interest
Closing Balance
Debit
Credit
2.54
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
Balance
7,518.74
7,521.28
7,521.28
3a. Annual spend year to date - Summary
Account balance as at 17 Feb 2016
£
Delegate a/c
3,866.15
Savings a/c
7,521.28
Budget analysis as at 17 Feb 2016
Budget
Contributions
7th tradition
Surplus/
Year
£
Actual as at
17 Feb
2016
£
(7,000)
(8,526)
1,526
(Under)
£
Year
£
Actual as
at
17 Feb
2016
£
Costs
OAGB
Region 9 WSO Contributions
Intergroup meeting expenses
Phone, PO Box, Newsletter, Website
Public Liability Insurance
National Assembly Delegate
Region 9 Delegate
WSO Delegate
PO Expenditure
Twelfth Step Within
300
150
1,000
375
125
350
700
1,250
1,750
1,000
250
0
539
439
119
295
617
2,505
38
225
50
150
461
(64)
6
55
83
(1,255)
1,712
775
Total
7,000
5,028
1,972
Budget
Page 10 of 17
OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
Surplus/
(Overspend)
£
3b. Annual spend year to date – Detailed by month
Current fiscal year
Q1
Apr
May
Jun
Q2
Jul
Aug
Sep
Q3
Oct
Nov
Dec
Q4
Jan
Feb (half month)
Mar
Total
Other
income
OAGB/WS
Contributions
IG
meeting
Expenses
IG meeting
£
0.00
0.00
0.00
-76.19
0.00
-54.05
0.00
-49.71
0.00
-55.41
-35.20
£
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
£
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
0.00
£
150.00
0.00
0.00
0.00
0.00
150.00
0.00
0.00
0.00
225.00
14.10
-270.56
0.00
250.00
539.10
7th
Tradition
7th
Tradition
Groups
£
-598.98
-712.00
-914.58
-673.79
-725.00
-671.00
-594.32
-490.00
-1,245.54
-1,070.26
-560.21
-8,255.68
Phone/PO
Box
Newsletter/
Public
Liability
Delegate
National
£
0.00
108.00
10.00
0.00
134.40
0.00
137.99
0.00
32.00
16.40
0.00
Insurance
£
0.00
0.00
0.00
0.00
0.00
119.25
0.00
0.00
0.00
0.00
0.00
Assembly
£
0.00
295.03
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
438.79
119.25
295.03
Website

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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
Delegate
Region 9
Delegate
WSO
Committee
Outreach
Committee
12th Step
£
0.00
0.00
0.00
0.00
321.48
0.00
296.00
0.00
0.00
0.00
0.00
£
0.00
0.00
902.81
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,602.10
£
0.00
0.00
0.00
0.00
0.00
0.00
38.00
0.00
0.00
0.00
0.00
£
-1,434.00
2,666.39
120.62
0.00
0.00
523.80
0.00
-251.45
0.00
200.00
-1,600.00
617.48
2,504.91
38.00
225.36
Within
Newsletter Officer Report – Emma
We currently have 259 subscribers
Sent Dec 2015 newsletter to 257 contacts
It was opened by 128 (48%)
We have had 32 clicks on links within the newsletter and the most popular were:
Link to revised Preamble - 9 clicks (28%)
Link to Workshop flyer - 6 clicks (19%)
Link to meetings list - 5 clicks (16%)
Link to festive meeting changes - 5 clicks (16%)
As discussed at the last meeting, there are now set dates for newsletter distribution. They
will be on 20th March, June, Sept & December. Therefore, the deadline for submissions
will be the 6th of every month. I still need a personal piece for March so please do get in
touch if you would like to submit something.
Telephone Officer Report – Juliet
The IG Helpline number has received 39 calls and 4 text messages since my last report. I
am grateful that giving service in this way by picking up the phone and talking to callers
about OA matters continues to be helpful for my recovery
There have been general enquiries about the fellowship and about finding specific
meetings plus one enquiry about using the oa.org website to set up a new meeting.
Over Christmas time there were a number of enquiries about whether specific meetings
were open or not (many thanks to those meetings who let IG know the dates that they
would be closed over the festive period)
We also had an enquiry from a journalist writing an article about post-Christmas dieting
and people making New Year’s resolutions to lose weight.
Region 9 Rep report - Francene
The Region 9 Secretary resigned due to health issues so I have been quite busy. The
Treasurer and myself shared those duties in the interim. We have now appointed a new
secretary, Isabella from Sweden, and she is getting up to speed on the duties.
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
Some of the Region 9 Committees are moving along with their service work and other
committees are suffering from lack of participation. The region is soliciting help from all
the OA members within our Region 9 area. Currently we are looking for people to help
with the new fundraiser items. This involves working with the committee on generating
ideas, selecting a product, ordering, and tracking inventory as it sells. See me if you are
interested in doing some service with the R9 Finance Committee. The “work” is done via
email/Skype. Leading up to product selection time involved is about 2-3 hours per week;
following drops to about ½ hours per week.
The Region Chairs Committee (RCC) has “met” via Skype to check in and further our
service work. One of the meetings involved “service body building.” It was very
interesting to hear about problems that seem common to all levels of service (lack of
participation, thinking someone else will “do it” and then “it” doesn’t get done, getting
people committed and involved at IG level, etc.) and better yet to hear about solutions
others have implemented. We are not sure yet what form this information will take – a
book, a pamphlet, training modules, but trusting the process and will be able to bring this
information to our IG when available.
In addition to all those routine tasks necessary to R9, it’s wonderful to get emails from
OA’s all over our 42 countries asking questions from “how do I start a meeting” to “can
‘they’ do ‘this’ at a group conscience meeting. Keeps me ever mindful of the traditions,
concepts, and principles.
This service has contributed to my recovery in such a positive way that I cannot image why
anyone would not love to be the next Region 9 Representative for our IG. Anyone
thinking of serving in this position (elections coming soon!) who has any questions about
the position --it’s duties and rewards—please contact me.
Region 9 Rep report – Holly
Since the last Intergroup meeting I have:



Attended a skype call with the Region 9 board and other committee chairs;
Forwarded announcements for “important dates” to the Region 9 board and
newsletter for circulation. You can find an announcement for Unity Day (27
February 2016) attached to the Announcements email, along with the January 2016
Region 9 newsletter;
Forwarded requests for R9 sponsor list to sponsors list sub-committee, as well as
passing on requests from members who wish to be added to the list. The subcommittee has been contacting all the people on the list to check their details and
that they are still willing to sponsor. Please consider if you can do service in this
way. Similarly, please pass this on to other members who you think would be
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |



interested in being added to the Region 9 sponsor list. If you’d like to be added, or if
you want to find out more, please e-mail me at tsw@oaregion9.org;
I have liaised with the “absentee country outreach” sub-committee, which has now
been provided with the finalised list of countries and contacts.
There haven’t been any requests for the Region 9 skype speaker list. If you would
like to be added to the list, please e-mail me at tsw@oaregion9.org and do pass this
on to any other members you think would be willing to do service in this way; and
Various ad hoc contact that has arisen relating to the TSW committee – including
reaching out to a prospective member in the Democratic Republic of Congo, who
was interested in starting OA meetings in that country!
Would you like to share your experience, strength and hope with Region 9? We need to
hear about your recovery! Please submit your story by email to the newsletter co-ordinator
newsletter@oaregion9.org The topic for the March issue is “the right tool for the job” and
the deadline is 10 March 2016.
World Service Delegate Report – Holly
I’ve booked my flights and hotel for WSBC 2016 in May, and I am in the process of
registering. I co-chaired the Intergroup meeting on 13 February 2016, where reps had the
chance to feedback their group’s opinions and comments on the proposed WSBC motions.
I would like to say a big thank you to all who attended, and extend my thanks to your group
members as well, who took the time to discuss and vote on these motions.
By the Intergroup meeting on 5 March 2016, we will have finalised registration and
submitted the agenda questionnaire.
You can find information about upcoming virtual workshops in 2016, and a copy of A Step
Ahead, attached to the Announcements e-mail. Please pass this on to your groups, to help
carry the message!
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
COMMITTEE CHAIR REPORTS
Outreach Committee Chair Report – Angela
The key areas we are working on are:
Project

Status
Producing a PI/PO Pack
At our December meeting, we agreed to meet again in February, to review
PI/PO pack and progress all other PI/PO items.
5 committee members attended on Sat 13th February. It was agreed at the
meeting that the PI/PO pack was the main topic. We looked at the 2nd draft
and got committee input.
1 of our members who has made strong links with the Patient Forum at
her local GP surgery and attended a December meeting (previously
highlighted in last report) which included most of the surgery disciplines,
has encouraged us to include our experience of this within the PI/PO
pack.
This pack is being designed in order to develop local PI/PO work and give
OASEE groups ideas on how to do it. The pack will be distribution by IRs
to their home groups in the first instance.
Project deadline to be discussed at next committee meeting
Ongoing.

Online Advertising
Gumtree and Streetlife adverts are still being posted with positive results.
Instructions and reminders to reactivate ads are sent out to members
regularly.
eg of response:
One Gumtree ad posted for 4 weeks had 62 views, plus 2 emails
received, which were responded to giving information and meeting
directions.
We shall start collating statistical response to Gumtree ads (which are free
to post) at each PI/PO meeting from 5 March 2016 to measure impact.
Streetlife currently does not have stats data held on site.
Ongoing
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |

Securing a BBC Radio slot
Continuing to work with our contact at the local BBC radio station in
Berkshire by providing the information that they require in order to secure
a radio interview slot. Have a speaker willing to go. Letter in draft form to
be signed off before or by 5 March meeting.
Ongoing.

Posting ads online on
Council Websites
This has been agreed by the committee as another way of passing the
message. Instructions sent to the committee and feedback due 13th
February. Expected feedback not given, so resheduled for 5 March
meeting. Islington and Reading Councils have been contacted and are
being followed up.
Ongoing.

Speakers List for Outside
Talks
A member offered to:
a) contact outside agencies and compile a list of members willing to
give talks at treatment centres, hospitals, universities,
b) contact “Facilitating Access to Mutual Aid” a Public Health England
strategy aimed largely at Keyworkers who are a source of
continuing support for people seeking recovery from alcohol and
drug dependence. This project is recommended by NICE (National
Institute of Health and Care Excellence) and we wished to
establish a connection and offer outside talks.
Unfortunately, the member has recently resigned from attending
Intergroup.
Point a) now needs to be reassigned – 5 March
Point b) a member agreed to make enquiries and report back 5 March.
Ongoing.
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |
12th Step Within Committee Chair Report – Rachael
Having done a superb year of service in this position, Juliet stepped down as TSW
Committee Chair at the last intergroup meeting having taken up her new role as
Telephone Officer.
Members present at that meeting either didn’t have enough spare service capacity or did
not meet the requirements for the role. The committee voted to cover the position on a
voluntary meeting by meeting ‘rolling’ chair basis until such time as the position is filled.
Since the last Intergroup meeting, within the TSW Committee we have:
1) Held the first Committee meeting for this year’s retreat where roles were allocated,
further meeting dates agreed, the theme and title of the event confirmed (“The Importance
of Working All 12 Steps” which is in keeping with the WSO strategic plan for this year) and
publicity/budget/protocol etc. discussed.
2) Held the first programming meeting for the retreat.
3) Produced and distributed the retreat flyer – attached to the Announcements email.
4) Held a TSW Committee ‘meeting between meetings’ on 13th February.
5) Discussed the principle of using £200 of our budget to offer 2 assisted retreat places
(£100 each instead of £200) to delegates in financial hardship. The TSW committee voted
in favour of this and it will be put to the retreat committee to decide whether or not it is
feasible to implement for this year seeing as the flyer has already gone out and 10 places
have been booked.
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OA South & East England Intergroup, BM Box 6367, London WC1N 3XX
07583 533090| www.oasouthandeastengland.org.uk |