Dear Cambridge Baseball Academy Parents,
The members of the Cambridge Baseball Academy (CBA) board would like to welcome you to the Cambridge Baseball
Academy Community and the 2014-2015 season! This handbook is intended to provide you with all the information you’ll need
regarding our program, including important dates and contact information for the CBA Board. As always, the CBA Board
members are available to address any questions/concerns you may have during the season.
The 2013-2014 season proved to be very exciting, and there were numerous successes to celebrate as a relatively new program.
We will be continuing our focus on playing competitive baseball, while utilizing extremely unique and influential resources in
our community. By participating in our program, your sons’ exposure to positive, professional instruction will be a standard you
should expect, while also beginning to develop and strengthen your sons relationship with the Cambridge High School coaches
and players.
The CBA would not have the success we experience without the many volunteers who help make our association function. We
would like to thank all the Coaches, Assistant Coaches, Team Managers, Volunteers, Players, and Parents who commit their time
and energy to maintain our success and create a fun and rewarding environment for our children.
We are establishing a theme for the CBA in 2014: “We are Family”. Our efforts to build a program of competitive character
based athletes and parents will make our family stronger, and in the long run more successful. In 2014-2015 our Family will be
growing to offer opportunities for athletes ranging in age from 11u-14u. These four age levels will allow continuity with
instruction, terminology and exposure. Multiple teams at every level are a goal of the CBA. The CBA can offer many things to
players in our community that simply cannot be found, even in the highest and most competitive levels of travel baseball.
We are fortunate to have the opportunity to partner with Cambridge High School, a new High School program that recognizes the
importance of developing a strong feeder program. It is the goal of the CBA to better align coaches, terminologies, strategies and
techniques that will allow for advanced learning, and preparation for the opportunity to play at the high school level. We are
grateful that Cambridge High School offers support to the CBA.
As members of The CBA, we will have the opportunity to leverage many beneficial resources within our community. It will be
the goal of our board, to identify, solicit, and partner with some of the most influential and successful individuals and businesses
in the world of baseball skill and development. These relationships will undoubtedly go a long way to advancing the skill and
profile of our program. CBA will have rules in place to provide a safe and fun environment for all participants, including players,
parents and coaches. The CBA will strongly encourage all coaches to adopt a minimum contribution policy which suggests each
team find an opportunity for each participant to contribute to the team on a game by game basis. The CBA also has extremely
high standards to hold coaches and parents accountable, and an experienced governing body to ensure each team plays by the
standards set by the CBA. Games will be held at various parks across the county, state, and country, and this exposure carries
with it an incredibly responsibility to represent the CBA with the utmost respect for our opponents, umpires, teammates and
anyone affiliated with the CBA.
Since youth baseball can be an expensive endeavor for our families, we encourage you to acquire sponsorships to help fund our
team expenses. This will help us make this a memorable season for our athletes. CBA is a volunteer organization, and many
volunteers are always needed from each team during the season to help run the gates, concessions, and tournament and travel
planning and organization. Your willingness to share this responsibility evenly among parents goes a long way to building our
team and program culture. I would like to encourage all parents to check with their employers, as several offer Grants to
organizations like ours 501 (c) 3. These gifts are typically tied to your participation or volunteerism within our program.
Thank you for choosing the CBA and allowing your child to participate in the 2014-2015 season. This handbook, as well as CBA
Board Member contact information, will eventually be available through our web site. Thank you in advance for your support
and dedication. We look forward to an outstanding year with the Cambridge Baseball Academy. Go BEARS!
Respectfully,
Tony Schuster
Cambridge Baseball Academy, President
TABLE OF CONTENTS
CBA BOARD OF DIRECTORS
MISSION AND VISION
PARENT’S CODE OF ETHICS
COACH’S CODE OF ETHICS
NATIONAL STANDARD FOR YOUTH SPORTS
PREAMBLE
ARTICLE I – PURPOSE
ARTICLE II – COACHING
ARTICLE III – CONDUCT
ARTICLE IV – PRACTICES
ARTICLE V – GAMES
ARTICLE VI – EQUIPMENT
ARTICLE VII – SPORTSMANSHIP
ARTICLE VIII – ELECTION OF OFFICERS
ARTICLE IX – OFFICERS’ RESPONSIBILITIES
ARTICLE X – GENERAL RULES
ARTICLE XI – LIABILITY
REFUND POLICY
CONFLICT OF INTEREST
SPECIAL NOTES
2014-2015 Cambridge Baseball Academy Board
NAME
POSITION
EMAIL
PHONE
Tony Schuster
President
Schuster.tony@gmail.com
309-287-8021
TBD
Vice-President
TBD
TBD
TBD
Secretary
TBD
TBD
Dale Eneberg
Treasurer
deneberg@gmail.com
TBD
TBD
Baseball Director
TBD
TBD
TBD
Communications
TBD
TBD
TBD
11u Team Rep.
TBD
TBD
TBD
12u Team Rep.
TBD
TBD
TBD
13u Team Rep.
TBD
TBD
TBD
14u Team Rep.
TBD
TBD
TBD
HS Liason
TBD
TBD
Mission and Vision
Mission
The Cambridge Baseball Academy (CBA) is a non-profit organization created to develop 11u14u baseball players, while preparing them for the following year of competition and
expectations. The CBA is dedicated to fielding competitive teams who will play of mix of
independently scheduled games, as well as weekend tournaments. The CBA strives to make our
program a destination for all players and parents seeking excellence on and off the field.
Philosophy
CBA is committed to developing our athletes, through competitive scheduling, qualified
coaching, and a continuous search of personal, individual, and team excellence. Players will be
encouraged to remember that discipline, hard work, and dedication will bring rewards on the
field, as well as their own personal development. Coaches will teach the fundamentals, while
incorporating advanced technique and strategy where applicable, and the Board will utilize and
search out all avenues to ensure the best resources are being fully utilized.
Sportsmanship will always remain the utmost priority within the CBA. All decisions made by
the CBA will keep Sportsmanship as a key component as we grow and develop. The CBA
considers itself a competitive avenue for athletes and parents looking for opportunities beyond
what traditional recreation leagues may.
Our teams will personify excellence, hustle, determination, loyalty and effort in everything we
do. It will always be our goal to find the right players and parents to compliment and advance
the goals of the CBA. This organization is governed by, and consists of, volunteers, that actively
support and partner with Cambridge High School and its baseball program. That partnership,
and privilege of wearing the Cambridge name should be embraced, and its positive reputation
preserved.
Parents Code of Ethics
I hereby pledge to provide positive support, care and encouragement for my child participating in youth sports by
following this CODE OF ETHICS.
• I will encourage good sportsmanship by demonstrating positive support for all players, coaches and officials at
every game, practice or other youth sports events.
• I will place the emotional and physical well-being of my child ahead of any personal desire to win.
• I will insist that my child plays in a safe and healthy environment.
• I will support the coaches and officials working with my child to provide a positive, enjoyable experience for all.
• I will demand a drug-free, alcohol-free and tobacco-free sports environment for my child and agree to refrain from
their use at all youth sports events.
• I will remember that the game is for children and not for adults.
• I will do my very best to make youth sports fun for my child.
• I will ask my child to treat other players, coaches, fans and officials with respect regardless of race, sex, creed or
ability.
• I will promise to help my child enjoy the youth sports experience within my personal constraints by supporting
coaches and board members, being a respectful fan and supporter of the CBA..
• I will require that my child’s coach be trained in the responsibilities of being a Youth Sports Coach and that the
coach agrees to the Youth Sports Coaches’ Code Of Ethics.
• I will read the NYSCA National Standards for youth sports and do everything within my power to assist all youth
sports organizations to implement and enforce them.

I will complete on line certification called “The Role of Parents in Youth Sports” prior to my child
beginning participation. Head coaches will provide details.
Coaches’ Code of Ethics
I hereby pledge to live up to my certification as a CBA Coach by following The CBA Code of Ethics.
• I will place the emotional and physical well-being of my players ahead of any personal desire to win.
• I will remember to treat each player as an individual remembering the large spread of emotional and physical
development for the same age group.
• I will do my very best to provide a safe play situation for my players.
• I will promise to review and practice the necessary first aid principles needed to treat the injuries of my players.
• I will do my best to organize practices that are fun and challenging for all my players.
• I will lead by example in demonstrating fair play and sportsmanship to all my players.
• I will ensure that I am knowledgeable in the rules of each sport that I coach and that I will teach these rules to my
players.
• I will use those coaching techniques appropriate for each of the skills that I teach.
• I will remember that I am a youth coach and that the game is for children not adults.
I will attend at least one coaching clinic prior to the beginning of the spring and summer season.
National Standard for Youth Sports
These standards are endorsed and supported by over 60 national agencies and organizations.
environment for their child, including the appropriate age and development for participation, the rules of the sport,
the age range of the participants, and the proper level of physical and emotional stress.
-BEING OF CHILDREN o Parents must select youth sports programs
that are developed and organized to enhance the emotional, physical, social and educational well-being of children.
DRUG AND ALCOHOL-FREE ENVIRONMENT o Parents must support a drug and alcohol-free environment
for their children.
that coaches are trained and certified.
experience of their child providing positive support as a spectator, coach, league administrator, and/or caring parent.
games, practices, and home, while also giving positive reinforcement to their child and support to their child’s
coaches.
T o Parents must demonstrate their commitment to their child’s youth sports
experience by annually signing a Parental Code of Ethics, and making their childs attendance at all practices and
games a priority for the benefit of their child, as well as the team.
and proper first-aid applications, should the need arise.
-FREE ADULTS o Parents must be drug and alcohol-free at all youth league sporting
events.
Cambridge Baseball Academy Association By-Laws
PREAMBLE
It is the primary purpose of The Cambridge Baseball Academy (CBA) to promote, encourage, direct and operate
baseball teams and programs for the participants and the families of the CBA. In order to promote the growth of
physical, mental, social, educational and spiritual welfare of the participants in the program, we will prioritize the
ideals of good citizenship and good sportsmanship through an organized sport program.
ARTICLE I – PURPOSE
1. All Baseball Team Squad Members (hereafter referred to as “Member” or “Members”) and parents must display
good citizenship, good sportsmanship and positive behavior at all times.
2. Baseball registration and team selection shall be governed by CBA Rules.
3. Baseball Team sizes, games scheduled, practice philosophy and all general culture building items will be
governed by CBA Rules.
4. All Baseball participants will participate by age group as mandated by the USSSA guidelines. (Based on an age
cutoff designated annually by their National Organization.) Players wishing to play up, based on grade or ability
must have parents present their individual case for review by the CBA board. Board decisions will be final in this
regard.
5. The Head Baseball Coach of each team shall appoint a parent volunteer to serve as Team Rep. The Team Rep
shall assist the Head Coach by handling communication with the team parents, drink schedules, gate duty schedule,
fund raising, banquets, etc. Team Reps for the CBA should work together to share best practices among all CBA
teams. The Team Rep will also represent each team at scheduled Board meetings in a non-voting capacity.
ARTICLE II - COACHING
1. Size of Coaching Staffs shall conform to CBA Rules. (no more than three coaches)
2. It is in the best interest of the participants in our program to have Head Coaches and Assistants of the highest
character and qualifications. Anyone wishing to coach in the CBA shall apply by annually completing a Coaches
Application. Head Coaches will submit an application directly to the Board President for review. Those applicants
may then be submitted to the board (if deemed qualified) for review by Board members. A panel built by the CBA
President will interview all applicants. Head coaches must be approved by the CBA President and Varsity Baseball
Coach at Cambridge High School.
3. The Head Coach of each team may recruit or choose his or her own Assistants (up to two formal Asst. Coaches).
All selections for Assistant Coaches must be submitted for approval by the Board. All coaches are required by the
CBA board to submit an application for a background check. These background checks are performed by a private
service. All information obtained from background checks is held private and confidential with assigned executive
board members.
4. Baseball Coaches should have a parents’ meeting within two weeks of the 2014-2015 being selected. This
meeting will be used to get acquainted, answer parents’ questions, and establish parameters for disciplinary actions.
Coaches can establish, within reason, their own rules for missing practices and games, use of profanity, fighting,
disrespect, failure to follow instructions, etc.
5. Coaches shall not use profane or disrespectful language toward players, parents or one another when working
with the teams on the practice field or during games on the playing field. The use of any form of tobacco is
prohibited on the practice and playing fields. All Board Members are responsible for monitoring and reporting to the
CBA Board any offenders. Violation of these rules may result in suspension of the guilty person for the remainder of
the season.
6. Head Coaches shall be responsible for all phases of the operation of their team, including all functions of the
baseball Team, (banquets, fund raisers, travel etc.)
7. Parents will be advised with at least one warning if their child is creating a problem. If the problem persists, the
Coach can ask the CBA board to withdraw the player from the program. The CBA Board must be notified in
writing, when the first warning is issued.
8. Suitable conduct is expected at all CBA functions. Coaches, Trainers, Team Reps, Players, and Parents should
not smoke, consume alcoholic beverages, or use profane language or illegal drugs at any time during practice or a
game. Each Member is expected to follow all CBA Rules.
9. Problems arising as a result of violations of sections 1 through 9 of this Article shall be dealt with by the Head
Coach, and if the problem is not resolved it shall be brought before the CBA Board.
ARTICLE III – CONDUCT (See Code of Ethics)
ARTICLE IV - PRACTICES
1. All members must attend all practices. Permission to miss a practice must be obtained in advance from the Head
Coach excluding cases of family emergency or severe illness.
2. Members must be on time for all practice sessions and attend the entire practice. Head Coaches may set their own
individual team rules/guidelines for missing practices. All practice times will be scheduled within the practice rules
set by the CBA. Members and Parents should be informed of the rules at the beginning of the season at the Parents’
meeting.
3. Children dropped off at practice are to be picked up promptly after practice.
4. Parents/family members attending practice sessions are not allowed on the field of play, in the dugout (unless
requested by the Head Coach) or to interfere with practice activities. The only exception is in the case of injury to
your child.
5. Coaches will communicate and enforce guidelines for team members missing practice sessions. Any member that
misses practices must notify their Head Coach or Team Manager prior to a scheduled practice. It will be up to the
Head Coach whether or not a child will be able to participate in the next scheduled game.
6. Coaches must follow CBA Rules on practice hours and number of days per week. (A yearlong recommended
ratio is 2 practices for every game played).
7. Children who suffer injuries (concussion, broken bones etc.) during the season must provide a doctor’s permission
before they can resume practice or game play.
ARTICLE V – GAMES
1. Each Member should attend all games. If a Member is unable to attend a game the member must advise the Head
Coach in advance if they will miss a game.
2. Members should always arrive at the designated game location and at the designated time set by the team’s Head
Coach.
3. Parents and athletes are mutually responsible for ensuring they arrive at the game site with the required equipment
including helmet, bats, glove, proper uniform, etc.
4. Parents are urged to attend games and support the team. The Head Coach is totally responsible for the activities of
the Team during the game while on the field. Parents must not interfere with the activities during the game and
should control the activities of their children while they are spectators of other games or functions. The area in and
around the dugout is exclusively for players and coaches only.
5. While there is no specific minimum play rules enforced per the CBA rules and regulations, it is encouraged that
each player participate as frequently as their ability and game situation will allow. Coaches will remember the goal
of the CBA as an organization is geared to developing each of the participants to the fullest extent of their individual
potential. If issues arise regarding playing time, parents are requested to 1st speak privately with the Head Coach
(Privately can be defined as: 1) Without exception 24 hours AFTER a game, 2) either in person or over the phone.
Email is not an accepted form of communication for issues, as it is often times leaves too much to
interpretation). Should the problem persist contacting the CBA President (using the same above mentioned
criteria) is next. The findings of the CBA will be final regarding any and all issues.
ARTICLE VI - EQUIPMENT
1. Members are expected to provide all of their own baseball equipment (excluding Helmet, and uniforms). Cleats
for each age group differ and clear direction from your Head Coach will be provided. Sharing of bats, gloves, etc. is
only permissible with the permission of the parents and athletes that own the equipment.
2. CBA will provide a helmet, game jersey, bag, and game pants to each member.
3. Members are not allowed to wear any jewelry during practice or games, (jewelry includes any type of necklace,
piercing or bracelet) with the exception of a Medical ID, which will be taped to the body.
4. Head Coaches are provided with necessary practice equipment at the beginning of each season. All equipment
must be returned to the equipment room at the designated time when the season is complete. Failure to return
equipment will result in the invoicing of the Head Coach for the replacement costs of the equipment.
ARTICLE VII - SPORTSMANSHIP
1. Good sportsmanship must be displayed by all Members of the Association at all times.
2. All members, upon completion of CBA member registration, agree to the CBA Code of Ethics Pledge. Any
member in violation of the Code of Ethics will be subject to disciplinary action from the CBA board up to an
including suspension/expulsion from the CBA. Players expelled are allowed to re-apply for consideration (1) one
calendar year after their expulsion begins.
3. Participants will show proper respect to all CBA and its participants. Fighting or use of profane language within a
game or off the playing field as a spectator will not be tolerated and will be cause for disciplinary action and
possible expulsion from the CBA.
4. Parents will be asked to cheer for and support all players on the team.
5. Acceptable conduct is expected at all CBA Baseball functions. Members should not smoke, consume alcoholic
beverages, illegal drugs, or use profane language at any time. Each Member is expected to follow all CBA Rules.
6. Problems arising as a result of violations of sections 1 through 5 of this Article shall be handled by the Head
Coach and/or CBA Board of Directors. The decision of the CBA Board of Directors is final.
7. Parents will be required to complete an on-line course, entitled The Role of Parents in Youth Athletics, prior to
their son being allowed to compete. Details will be provided by your Head Coach.
ARTICLE IX - ELECTION OF OFFICERS
1. The election of New Officers shall be completed by the second Sunday in October of each Calendar Year. New
Officers shall assume responsibilities of office on January 1 of the following year. All Terms of Officers shall be for
two calendar years. (Candidates must submit their names/applications for Board Position(s) of interest, along with
references BEFORE the Second Sunday in September.)
2. The President shall arrange for a meeting place with the capacity to hold the expected (or average) crowd. The
Secretary will provide the ballot listing only the names nominated for each office. Only current years’ Member’s
parents and Officers are permitted to vote. The Secretary will check off the names of parents as they enter the
meeting and hand out ballots. The number of votes counted shall not exceed the number of ballots handed out.
Extra lines shall be provided on the ballot so nominations may be made from the floor.
3. Prior to the Election of Officers, the Board shall select and appoint an Election Chairperson from the General
Membership to oversee the election of Officers. This Chairperson shall appoint one (1) to help count ballots and
verify. No Officer shall be allowed to assist unless there aren’t any assistants available.
4. General Rules or Order:
a. The President shall bring the meeting to order, introduce the Election Chairperson, and then turn the
meeting over to the Chairperson. If no Election Chairperson is available then the President shall conduct the
meeting. The Chairperson or President will conduct the Election of Officers in the following manner.
b. Starting with the office of President, give the name or names of the nominees and then ask for
nominations from the floor. Any nominees from the floor must be present and must be willing to serve in the
position for which nominated. Any nominations from the floor will be written in by the ballot holders on the line
provided. If only one name is offered for an office, voting shall be by a show of hands and recorded. If more than
one nominee, then voting shall be by secret ballot. The name of the elected officer shall be announced upon
completion of the counting of the ballots and recorded. This will be done after office has been voted on. Officer’s
names will not be withheld until the end of the election.
5. After all Officers have been elected, the Election Chairperson or President shall turn the meeting over to
the current President who will address any new business. The secretary should obtain the telephone numbers and
addresses of all new officers so they can be notified of the next meeting date. A motion shall be made to allow the
adjournment of the meeting.
6. Newly elected Officers shall attend all Board Meetings prior to the beginning of their term to acquaint themselves
with the procedures. Outgoing Board Members shall finish all outstanding business prior to December 31 of current
year. Replacement Board Members should be brought up to date on any unfinished business so new Members can
carry on with the minimum of transitional problems. Newly elected Board Members shall have no voting right until
they assume office on January 1 of the following year.
7. Anyone running or nominated for the position of President, Vice-President or Treasurer is required to have
served at least two years on the CBA Board prior to holding one of these positions.
ARTICLE X - OFFICER RESPONSIBILITIES
1) PRESIDENT - The President shall oversee all functions of the Cambridge Baseball Academy (CBA).
Responsibilities include the smooth functioning of everything from Board Meetings, to sign-ups, to conflict
resolution
a. Assign Baseball Director all necessary the responsibility of maintaining and securing appropriate access to all
facilities for registrations and activities (games and practices, lights, etc.) during the season.
b. Preside over all Board Meetings. The President will vote on matters brought before the Board and in the case
of a tie vote. The President’s vote will serve as a tie breaker.
c. Support and enforce the By-Laws and Rules of the CBA at all functions of the CBA.
d. Oversee Baseball tryouts. Work with all coaches to determine criteria to be used for evaluation.
e. Serve as a CBA representative at required Cambridge High School Baseball meetings.
f. Receive mid-season and end of season evaluations and distribute evaluation to the Vice President, Baseball
Director and Communications Director.
g. The President may hold a Head Coaching, Assistant Coach or Trainer position during his/her term in office
if so desired.
2. VICE PRESIDENT - The Vice President is responsible for the smooth functioning of all CBA activities and
will perform in the same capacity as the President in the absence of the President at any function of the CBA.
a. Nominate a CBA Board committee to acquire a Head Coach for each age group with the assistance of the
President and Baseball Director. NOTE: The Head Coach may select his own assistants, however, each must be
approved by the Board.
b. Coordinate efforts with the Baseball and Communications Directors to ensure CBA operates efficiently.
c. Work with the Baseballl Director, Communications Director and Team Representatives to handle any
complaints or problems from parents or children. The President shall always be advised immediately of any
physical fighting that has occurred (i.e., Coaches, Parents, and Children).
d. Coordinate pre season coaches and trainers clinics with the Baseball Director.
e. Serve as a CBA representative at Cambridge High School Baseball meetings.
f. Submit final rosters for Board Approval.
g. Serve as the role of President in his/her absence.
h. The Vice President may hold a Head Coaching, Assistant Coach or Trainer position during his/her term
in office if so desired.
3. SECRETARY - The Secretary shall be responsible for the minutes, record keeping and all publications
of the CBA.
a. Record minutes of all Board Meetings. Distribute minutes for the Board’s approval prior to the beginning
of the next meeting.
b. Maintain all pertinent documents concerning the CBA (i.e., current season information on registrants,
head coaches, assistants, and team manager, contracts, insurance policies, by-laws, etc.). Release this
information to interested parties only if a receipt is placed in the file showing who, what, why and when the
item was released.
c. Oversee the Communication Director, Team Manager Coordinator and Webmaster.
d. Oversee the maintaining of parent and athlete personal contact information.
e. Ensure that all CBA registration is correct and submitted on time.
f. Develop schedule for CBA Board members, and coaches for game day responsibilities.
g. Webmaster will be a CBA Board appointed position (may be Communications Director).
h. Responsible for contacting all Board Members to advise of meeting times and dates.
i. Facilitate communication of baseball to the Webmaster to update the CBA website as needed.
j. The Secretary may hold a Head Coaching, Assistant Coach or Trainer position during his/her term in
office if so desired.
4. TREASURER - The Treasurer is responsible for all Financial Records of the CBA.
a. Set up one (1) major account, while maintain three (3) separate ledgers for accounting purposes.
b. Deposit all cash and checks from registration, gate, concession, etc.
c. Provide status of checking account activities to all Board Meetings.
d. Balance checking account.
e. Provide details of Board expenditures at the MonthlyAnnual General Meeting.
f. Disburse funds as directed by the President for expenses such as referees, police officers, baseball and
equipment purchases and concession stand supplies.
g. All checks require the signatures from 2 of the 3 (President, Vice President or Treasurer) for release of
funds.
h. Maintain sufficient records of all expenditures and income that will withstand scrutiny by independent
auditors.
i. The Treasurer will supply an annual audit.
j. Oversee and manage all individual team funds. Maintain team financial reports.
k. Coordinate distribution of CBA Sponsorship form and handle monies provided by the Team Manager
Coordinator.
l. Supervise management of concession stand with the Concession Manager.
m. Concession Manager is a CBA Board appointed position.
n. Ensure all fundraising/spirit fees are collected and recorded for each team/squad.
o. Supervise final deposits of each fundraiser..
p. The Treasurer may hold a Head Coaching, Assistant Coach or Trainer position during his/her term in
office if so desired.
5. COMMUNICATION DIRECTOR - The Communications Director shall be responsible for supplying
information and literature to all Board Members, Parents and Team Members.
a. Organize and publish a handbook for all members of the Association with general information
concerning all members.
b. Maintain email database of all coaches, players and parents to facilitate ongoing communication.
c. Prepare and distribute communications as needed via email. Build/maintain CBA Website.
d. Forward any communication from coaches or parents to Baseball Director
e. Assist the Secretary in all areas of responsibility to help ensure smooth operation of all CBA functions.
f. The Communications Director may hold a Head Coaching, Assistant Coach or Trainer position during
his/her term in office if so desired.
6. BASEBALL DIRECTOR - The Baseball Director is responsible for the smooth functioning of all
baseball activities.
a. Oversee and approve selection of each Head Coach with the assistance of the Baseball Representatives.
NOTE: The Head Coach may select his own assistants and trainer, however, each must be approved by the Board.
b. Handle complaints or problems from baseball parents and children. The President and Vice President
will be notified immediately of any physical fighting that has occurs (i.e. coaches, parents, children)
c. Keep all Head Coaches informed as to practice dates, fields, and game schedules, etc. with the assistance
of the Communications Director.
d. Assist Coaches with any problems that may occur with parents, players, etc.
e. Assist Team Manager Coordinator with any problems the Team Managers may encounter for whatever
reason.
f. Serve as CBA representative at Cambridge High School meetings when the President and Vice President
cannot attend.
g. Preside at all baseball coaches meetings.
h. Coordinate with the Team Rep Coordinator distribution of any/all team equipment.
i. Coordinate and delegate duties to Baseball Representatives and ensure that all Baseball Representatives
understand their roles and duties.
j. Conduct regular meetings with Team Representatives to handle any baseball business or cover issues
that need to be presented to the board.
k. Ordering of necessary equipment required to keep the programs functioning. Obtain, at the end of the
season, from each Head Coach, all baseball equipment assigned to the team trainer’s kits, special equipment, etc.
l. Shall maintain a complete inventory of all equipment.
m. Maintain first aid kits and supplies for each team.
n. Maintain equipment and equipment storage room in a serviceable condition.
o. Assure game field is lined and the field is ready to play. Provide Baseball Representatives with a
schedule for required pre and post-game checklists..
p. Have a current knowledge of all CBA rules and activities.
q. Represent the CBA Board at the Cambridge High School meetings and promptly report to the President
and the Board.
r. Organize and administer program/team surveys within 48 hours of the conclusion of each team. Surveys
are to remain anonymous, but be separated per grade.
7. TEAM REPRESENTATIVES - The baseball team Representatives will assist the Baseball Director and shall
act in the same capacity as the Baseball Director in the absence of the Football Director at all CBA Meetings or
functions.
a. Shall attend all CBA Meetings.
b. Assist the Vice President and Football Director in all areas of responsibility to help ensure smooth operation of
all CBA functions.
c. Knowledge of all CBA rules and regulations.
d. Each Representative will be assigned an age group. Representatives are responsible for making the initial contact
with the coaching staff and parents then maintaining an open line of communication.
e. Representative will act as a liaison between parents and Head Coach should an issue arise during the course of the
season for their appointed age group. (playing time, coaches issues, etc…) All problems will first be handled by the
Representatives for the respective age groups and reports to the Baseball Director or Vice President, if deemed
necessary.
f. Representatives will assure team of 100% participation of program/coaches’ evaluations from the President and
will address these evaluations with the Head Coach on a weekly basis or as received.
g. Baseball Director will assign weekly field prep/schedule. Representatives will work with the Head Coaches to
have field game ready prior to all home games.
k. Game day: Maintain order and security of all events in and surrounding CBA sponsored events such as games,
practice, and jamborees. Arrange for an announcer (if applicable) for every home game. Act as liason for gameday
officials/umpires. Report any incidents or infractions during games to the Baseball Director. Ensure the proper setup and break down of fields and securing proper storage of equipment on game day. Serve as the liaison between
Head Coaches and Umpires before, during, and after games.
l. The Baseballl Representatives may hold a Head Coaching, Assistant Coach or Trainer position during his/her term
in office if so desired.
The EXECUTIVE BOARD consists of the President, Vice President, Secretary, Treasurer, Baseball Director and
Communications Director.
ARTICLE XI - GENERAL BOARD RULES
1. MEETINGS
a. The Executive Board may meet AFTER to any scheduled CBA board meetings when necessary, in a
clearly defined Executive Session.
b. Board Meetings shall be held at least once at the earliest possible date of the new baseball year (JulySeptember) to plan for the upcoming season. At least one meeting shall be conducted prior to early registration to
organize a plan for handling registrations. Board Meetings shall be held once a month to ensure the smooth
operation and success of the program. Other Board Meetings during the year will be called, as necessary, by the
President. Board meetings are open to the general population; however, if Executive Session is required. All general
business is 1st handled in public forum, and then the board will adjourn meeting to resolve Executive Session no
more than 30 minutes after the conclusion of public meeting. Meeting dates and locations will be announced by the
Communications Director
c. An Officer who is absent for three consecutive Official Board Meetings may be suspended and/or
removed from office by a majority vote of the other Board Members. A replacement may be nominated and installed
by a majority vote of the remaining Board Members.
d. All Board Members are required to work assigned duties throughout the season. A Board Member who
fails to show for assigned duties two consecutive times during the baseball season and fails to inform an Executive
Board member of absence at least 24 hours prior to date and time of duty may be suspended and/or removed from
office by a majority vote of the other Board Members and required to pay registration fee for each child participating
with NGFA.
2. VACANCIES
a. Any vacancy created by resignation, moving, change of job, expulsion, withdrawal, etc., may be filled by
appointment from the President. A majority vote of the Board is not required to confirm a nomination.
b. Vacancies on the Board that are not filled at the General Election, for whatever reason, may be filled by
appointment by the President without confirmation of a majority vote of the Board Members.
3. APPOINTMENTS
a. The position of Concession Manager may be appointed by the President in order to share responsibilities
and working time, a Concession Supervisor may also be appointed. Typically Concessions may also be managed by
individual team representatives.
b. The President shall have the authority to appoint Committees or Individuals from either the Board of
General Membership to handle services or perform functions that are of benefit to, or for, the CBA.
c. Any Board Members shall have the authority to seek assistants from the General Membership to help
with the Board Members assigned responsibilities. However, the Board Member still carries the major responsibility
of his or her position within the CBA.
4. CHANGES
a. Changes, additions or deletions to the By-Laws of CBA must be submitted to the President for
presentation to the Board. Action must be taken at the next regularly scheduled Board Meeting. The person
requesting the changes in the
b. By-Laws shall be promptly notified by the President as to the outcome of the request.
c. Changes, additions or deletions may also be presented at the annual Parents’ Meeting. The new Board
will be responsible for acting on the request by either voting or tabling it at the first scheduled Board Meeting of the
new year after the request is received.
5. MISCELLANEOUS - All Board Members serve at the pleasure of the General Membership for a
period of two years. As the CBA grows with the general growth of the area, more and more donated personal time is
required of Board Members to ensure the success of the Association. Parents can help ease the load on the Board
Members by volunteering to help with the gate or concession stand, serving on committees, working the field prep
or helping as an announcer or liaison on game day. The CBA can only be as good as the Membership wants it to be.
The talent is here, the facilities are here, so let’s all work together to make the CBA the finest Association in the
County.
ARTICLE XII – LIABILITY
6. The CBA Board of Directors, Representatives, Coaches, Trainers, and Officials of other supervisory or
participating personnel are not responsible for personal injuries or damage to property at any CBA or Cambridge
High School sanctioned..
7. All participating individuals such as baseball players, coaches, trainers, officials, parents, spectators, etc.,
participates at their own risk and shall not hold CBA or any of its members responsible for any personal injury or
damage to property.
Refund Policy
It is the policy of the CBA that NO REFUNDS will be given. If you feel that you have an extenuating circumstance
that warrants consideration, a written request must be received by the first game of the season. These requests will
be judged on a case-by-case basis. To send in a request for consideration, you will need to submit a letter stating the
reason for the refund, along with proof of payment.. If you paid by check, please include a copy of the cancelled
check. A $50.00 processing fee shall be deducted from refunds that are granted by the Board of Directors to cover
costs already incurred.
All requests must be made in writing or via email. Phone calls will not be accepted for consideration in any
situation.
All refund requests should be mailed to: The Entire Board’s email addresses.
Conflict of Interest:
Each Board Member or Head Coach must divulge in writing to the board, any
potential conflict of interest that may result in your ability to be fair and impartial as it relates to : Games, practices,
league policies, personal situations, business relationships, or any other situation, past or present that could impact
or preclude your ability to successfully complete your designated tasks or responsibilities.