PINK ACCOUNTING, LLC
NEW CLIENT SETUP FORM
CORPORATION
COMPANY AND CONTACT
Company legal name:
DBA name(s), if applicable:
Legal address:
Physical address:
Mailing address:
Contact name:
Office number:
Contact email:
Cell number:
Fax number:
DOCUMENTS TO PROVIDE
IRS SS-4 (EIN)
Secretary of State ID number
Articles of Incorporation
DBA Filings
Prior Year Tax Return
Prior Year Financials & Trial Balance
Most recent statements for all accounts: bank, merchant, credit card, loan, line of credit
Loan & line of credit agreements
Lease agreements: equipment, office or vehicle
Open receivables: outstanding invoices
Most recent sales tax filing
Open payables: outstanding bills
Vendor W-9’s
Contractor agreements
All current year payroll filings: federal & state(s)
Employer ID number(s)
Employee contracts
Employee handbook
New hire packet
Benefits package
Non-Disclosure Agreements
LEGAL
Description of business:
Date business started:
Type of entity created:
Date entity creation:
State of entity creation:
EIN number:
States where offices or employees are present:
State ID number(s):
Number of owner(s):
For each owner
Name:
Percentage ownership and number shares:
SSN (if individual):
Address:
Total shares issued:
Total shares authorized:
Lawyer
Name:
Firm name:
Email address:
Phone:
Address:
Trademarks: for each trademark
File date:
Registration number:
Patents: for each patent
File date:
Patent number:
Gretchen Kinnear, CPA
M ic helle Pozg aj
e gretchen@pinkaccounting.com
e michelle@pinkaccounting.com
p 803.548.0679
p 323.464.1662
6767 Suns et Blv d. , Suit e 403 | Holly wood, CA 90028 | f 888. 402. 6674 | pink ac count ing. c om
PINK ACCOUNTING, LLC
NEW CLIENT SETUP FORM
CORPORATION
Copyright: for each copyright
File date:
Registration number:
Intellectual Property: for each IP
Name:
Value:
Licensing Agreements: for each agreement
Name:
Date:
Terms:
Franchise Agreements: for each agreement
Name:
Date:
Terms:
INCOME TAX – FEDERAL & STATE
Business Code number:
Date fiscal year begins:
Name & number of forms to file:
Accounting method (Cash or Accrual):
Tax Accountant
Name:
Firm name:
Email address:
Phone:
Address:
LICENSES & OTHER TAXES
Business License number:
Property Tax ID number:
INSURANCE
General Liability coverage per claim/aggregate:
Directors & Officers coverage per claim/aggregate:
Errors & Omissions coverage per claim/aggregate:
BANK ACCOUNTS
Bank name:
Account number:
Routing number:
Account name:
Signor(s):
Primary use(s):
Online banking (Y/N):
Bank name:
Account number:
Routing number:
Account name:
Signor(s):
Primary use(s):
Online banking (Y/N):
Bank name:
Account number:
Routing number:
Account name:
Signor(s):
Primary use(s):
Online banking (Y/N):
Cash Restrictions, if applicable:
MERCHANT & PAYMENT GATEWAY ACCOUNTS (Amex, Visa/MC/Disc, PayPal)
Bank name:
Merchant account number:
Payment Gateway name:
Payment Gateway account number:
Primary use(s):
Bank name:
Merchant account number:
Payment Gateway name:
Payment Gateway account number:
Primary use(s):
Bank name:
Merchant account number:
Payment Gateway name:
Primary use(s):
Gretchen Kinnear, CPA
M ic helle Pozg aj
e gretchen@pinkaccounting.com
e michelle@pinkaccounting.com
p 803.548.0679
p 323.464.1662
6767 Suns et Blv d. , Suit e 403 | Holly wood, CA 90028 | f 888. 402. 6674 | pink ac count ing. c om
PINK ACCOUNTING, LLC
NEW CLIENT SETUP FORM
CORPORATION
Payment Gateway account number:
CREDIT CARDS, LOANS & LINES OF CREDITS
Account type:
Name on account:
Bank name:
Account number:
Primary use(s):
Account type:
Name on account:
Bank name:
Account number:
Primary use(s):
Account type:
Name on account:
Bank name:
Account number:
Primary use(s):
GENERAL ACCOUNTING – GENERAL LEDGER – CHART OF ACCOUNTS
Departments list: name, description (use Excel list document)
Locations list: name, description (use Excel list document)
Use of job costing (Y/N):
Use of billing back customers for products/services purchased or employees’ time (Y/N):
Estimated annual sales:
Seasonal sales (Y/N, if yes how):
Estimated investment funds:
Use of point of sale program (Y/N, if yes specify):
ACCOUNTS RECEIVABLE
Customer types list, if applicable: name, description (use Excel list document)
Customer list: name, address, phone, email, sales taxable, payment terms, shipping method (use Excel list
document)
Open receivables amount:
Use of estimates (Y/N):
Use of sales orders (Y/N):
Type of sales transactions (sales receipt, invoice or both):
If invoice, payment terms (due on receipt, net 10 days, net 30 days, specify other):
Receipt methods (check, transfer, PayPal, credit card, specify other):
Use of web-based shopping cart (Y/N, if yes specify):
Use of web-based affiliate program (Y/N, if yes specify):
ASSETS & DEPOSITS
Investments in other entities: for each
Investment amount as of prior year-end:
Percentage ownership:
Deposits for professional services, utilities, etc., for each
Payee:
Date:
Dollar amount:
Terms:
FIXED ASSETS
Fixed assets list: name, description, location, warranty, purchase date, vendor, original cost, accumulated
depreciation (use Excel list document)
INVENTORY
Inventory item list: name, number, cost per unit, sales price, sales taxable, type (Inventory, Non-Inventory or
Service), manufacturer’s part number, desired re-order quantity (use Excel list document)
Inventory numbering scheme, if applicable:
Assembly of items into a finished product (Y/N):
Gretchen Kinnear, CPA
M ic helle Pozg aj
e gretchen@pinkaccounting.com
e michelle@pinkaccounting.com
p 803.548.0679
p 323.464.1662
6767 Suns et Blv d. , Suit e 403 | Holly wood, CA 90028 | f 888. 402. 6674 | pink ac count ing. c om
PINK ACCOUNTING, LLC
NEW CLIENT SETUP FORM
CORPORATION
Inventory on hand list: date, quantity, total dollar value (use Excel list document)
Inventory count frequency:
Type of sales (Wholesale or Retail):
Method of calculating CGS (Average Cost or FIFO):
Use of purchase orders (Y/N):
SALES TAX
Resale license and state:
Sales tax rate per state:
Frequency of filing per state (monthly, quarterly or annually):
ACCOUNTS PAYABLE
Vendor types list, if applicable: name, description (use Excel list document)
Vendor list: name, address, phone, email, sales taxable, payment terms, shipping method (use Excel list
document)
Open payables amount:
Payment methods (check, wire transfer, PayPal, credit card, specify other):
CONTRACTORS
Number of contractors:
Contractor list: name, address, phone, email, payment terms (use Excel list document)
PAYROLL
Number of employees:
NCIS number:
State(s):
State tax ID number(s):
Local tax ID number(s):
Employee list: name, address, email, phone, SSN, hourly wage or yearly salary, full-time or part-time, hire
date, sick-vacation-PTO accrual schedule per paycheck (use Excel list document)
Use of job costing (Y/N):
Payroll frequency (weekly, bi-weekly or semi-monthly):
Federal payroll 941 deposits requirements (per pay period or monthly):
State withholding requirements per state (monthly, quarterly or annually):
Local withholding requirements per locality (monthly, quarterly or annually):
FUTA unemployment tax rate:
SUTA unemployment tax rate:
Workers’ Comp insurance carrier and policy number:
Next paycheck date:
Pay period of next payroll date
Start Date:
End Date:
HUMAN RESOURCES
Employee handbook (Y/N):
New hire packet (Y/N):
Benefits package (Y/N):
Gretchen Kinnear, CPA
M ic helle Pozg aj
e gretchen@pinkaccounting.com
e michelle@pinkaccounting.com
p 803.548.0679
p 323.464.1662
6767 Suns et Blv d. , Suit e 403 | Holly wood, CA 90028 | f 888. 402. 6674 | pink ac count ing. c om