2011-2012
UPDATE FOR
FACULTY & ADVISORS
SYLLABUS MUST INCLUDE THE
FOLLOWING INFORMATION:
1. A statement regarding students with
disabilities:
“A student requesting classroom accommodations or
modifications due to a documented disability must notify
me within the first two weeks of the semester. If the
student has not already done so, he or she must contact
the Office of Disability Services in order to receive these
accommodations and modifications. The Office of
Disability Services is located in Sanford Hall, room 101,
and the phone number is 229-931-2661.”
SYLLABUS MUST INCLUDE THE
FOLLOWING INFORMATION
2. Indicate on your syllabus that the
student’s GSW email account is the
official method of communication
between them and the university and
that it is crucial that they check their
accounts frequently.
If you choose to use the email function in
GeorgiaVIEW for your course, be sure to
indicate that on your syllabus as well.
SYLLABUS MUST INCLUDE THE
FOLLOWING INFORMATION
3. A statement regarding your
attendance/participation policy.
4. A policy regarding make-up work.
5. Your grading policy.
6. A statement concerning the GSW Academic
Integrity Policy and the punitive actions you
will take if violations occur.
Be clear---do what you say and say what you do.
Changes to Syllabus
If during the semester you decide to
change your syllabus, communicate the
information to every student. It is to your
advantage to document that each
student received the information
regarding the changes.
Here are some suggestions:
– return receipt on email
– student signatures
Grades
Make every effort to have all your grades in by
the published deadline. If you are unable to
meet the deadline call Krista in advance.
Not assigning a grade to a student impacts the
student’s financial aid, HOPE Scholarship
and Academic Standing.
Financial Aid will not be awarded to students
that have a grade of NR or I.
Grades Continued
• Make sure each student has been
assigned a grade when entering grades
on RAIN.
• All F grades must have a last date of
attendance.
– Your grade sheet will not be submitted through
RAIN if this date is left out. You may think it has
gone through, but it has not.
– Last dates of attendance for F’s are required by the
federal government for students receiving federal
financial aid.
Grades Continued
NEW REQUIREMENT:
Copies of all your final grades for the
semester must be turned in to your
Administrative Assistant no later than
the day of the published deadline for
grade entry.
Refresher on “Incompletes”
A grade of incomplete is given for non-academic
reasons only. A best practice is to request
documentation from the student as to why he or
she is unable to complete the course.
The student must complete the missing
assignments by the end of the following
semester or the grade turns to an F.
When the student completes the missing
requirements, a change of grade form must be
submitted to the Registrar’s Office.
“Incompletes” Continued
A student should not register for a course in
which he or she has a grade of
“incomplete”.
Example: If a student receives an
incomplete for MKTG 3800 in the fall, he or
she should not register for the course again
in the following spring.
Drop vs. Withdrawal
• Drops
– Students can be ‘dropped’ from a class during
registration and add/drop only. For fall semester
2011 drops can occur only through August 18th.
No record of the class will appear on the student’s
academic transcript.
• Withdrawals
– After the end of the drop/add period, students
must complete the withdrawal form found online
and submit it to the Registrar’s Office to be
‘withdrawn’ from the class. A grade of ‘W’ will be
assigned and will appear on their academic
transcript.
Update on Core Area A
• Grades of C or better must be earned
for all core area A courses including
math.
– Anyone on a 2011-2012 curriculum sheet
must meet this requirement. This includes
those students who change majors this
academic year.
Updates to Core Area A Continued
MATH 1101-Introduction to Math Modeling has been approved by
the USG as an acceptable Core Area A math course for some
majors/degrees. If you have any questions about the
acceptability of Math Modeling for your program, please contact
your dean or chair.
Programs accepting MATH 1101-Math Modeling to meet Core Area
A requirements:
All Business programs - BBA
Nursing program – BSN
All BA programs
BFA program
BS in History with Teaching Certification
BS in Political Science, Psychology, Sociology
Updates to Core Area A Continued
Programs confirmed as NOT accepting MATH 1101Introduction to Math Modeling to meet Core Area A
requirements:
All Education programs – BSEd
BS in Biology, Chemistry, Geology
Dual Degree engineering programs
BS in Mathematics
BS in Mathematics with Teaching Certification
BS in Computer Science
BS in Information Technology
Updates to Core Area A Continued
• Most students who entered as new freshmen
took the Math Placement Test before they
enrolled. One of the possible outcomes was
“ACAM 0999 Required”, and those students
with this designation were obliged to pass
ACAM 0999 – Intermediate Algebra before
registering for a Core Area A math course.
Updates to Core Area A Continued
• Beginning fall semester 2011, ACAM 0999 will no longer be
offered. Instead, students with the ACAM 0999 requirement
as indicated by AA on their RAIN advisor transcript will take
a one-hour math lab (MATH 1111L or MATH 1101L) along
with MATH 1111-College Algebra or MATH 1101Introduction to Mathematical Modeling.
• NOTE: The lab is mandatory for students who have not yet
met their ACAM 0999 requirement.
• These lab classes are open, but optional, to students who
have failed MATH 1111 several times. Students must
register for the math course in order to enroll in the lab.
45 Hour Rule for
Core Area A for Fall 2011
Effective Fall 2011, students who have earned 45
hours but have not completed Area A must enroll
in the next course necessary to make progress
toward completing this Area in every semester in
which they take classes.
Effective Fall 2012, the hour limit is lowered to 30
hours for new freshmen.
Certificates vs. Minors
As you know, a student may earn a
certificate in place of a minor for
degrees requiring a minor, but
there is a very important
difference between the two.
Certificates vs. Minors Continued
A minor must contain 15 to 18 semester hours of
coursework with at least 9 hours of upperdivision coursework. Courses taken to satisfy
Core Areas A through E may not be counted
as coursework in the minor. Core Area F
courses may be counted as coursework in
the minor. (USG Academic Affairs Handbook)
A certificate does not have any restrictions on
courses used to fulfill requirements.
Certificates vs. Minors Continued
If a student chooses to complete a certificate
in lieu of a minor, be careful to make
certain the student has enough hours for
graduation, including a minimum of 39
hours in upper division courses.
The number of free electives may need to
be increased.
Certificates for All Students
If a student selects to complete a
certificate, whether necessary for his or
her degree program or not, please
counsel the student to contact the
faculty advisor for that certificate as
soon as possible.
(Would faculty who serve as advisors for certificate
programs, please stand and introduce yourself
and identify the certificate.)
GSW Forgiveness Policy
Normally, a course is counted only one time for credit
hours. If a student wants to repeat a course that falls
into this category, he/she may do so with the
understanding that the latest grade earned replaces
all previous grades.
The number of quality points awarded and credit hours
earned is determined by this final grade. If the student
earned a grade of F, then he/she will lose credit hours
when a higher grade is earned. A student should discuss
how repeating courses effects financial aid with a
financial aid counselor.
REGENTS’ TEST
Satisfied by earning a grade of C or
better in ENGL 1101 and 1102.
Physical Education Requirements
Physical Education (4 hrs)
Hrs
PEDS 1010 Lifetime Fitness
1
PEDS 2000 CPR/First Aid
2
PEDS ________ (Activity)
1
Term
Grade
Additional Requirements
UNIV 1000 __________________
GA HISTORY ___________________
US HISTORY _________________
GA CONSTITUTION ______________
US CONSTITUTION ____________
Physical Education requirements are not included in the 120
hours necessary for graduation.
Students transferring to GSW with a transferable AA or AS
degree are exempt from the PE requirements.
However, the PE classesn/aused to meet the graduation
requirements at the previous institution cannot be used to
meet GSW degree requirements, including open electives.
Disability Accommodation
Forms
• For each student whose documentation
indicates that certain academic
accommodations and modifications are
required, a form with this information
indicated will be sent to you by Evelyn
Oliver, Director of Disability Services.
• For your own protection and that of the
student and the University, sign the form,
make a copy of it for your reference, and
return the form to Evelyn immediately upon
receipt.
Final Exams for Online
Courses
Days/times for final exams for online
classes are set by the individual
instructors.
Please be mindful of the schedule for the
face-to-face classes.
Tuesday = Monday
For the Fall Semester 2011, the University will
operate a Monday class schedule on Tuesday,
Sept. 6th.
• Regular Tuesday classes will not meet on Sept
6th.
• This is done to equalize the class minutes
between MW and TTH classes and to provide an
equal number of class meetings for courses
which may meet only once per week.
• If you teach a class on Mondays, please discuss
this arrangement with your students and include
it in your syllabus.
Registration on
Monday (August 15th)
10:45 am – New Transfers
Returning students can begin registering
with advisors at 8:30 am and continue the rest of
the day.
Online registration is
currently open for students
and will end
Thursday, August 18th, at 11:00 pm.
QUESTIONS?
Lynda Lee Purvis
llpurvis@gsw.edu
229-931-2019
Office of Academic Affairs
Krista Smith
ksmith@gsw.edu
229-931-2051
Sanford Hall room 218