Archiving the Arts
16 September 2014
Manchester Central Library
Elise Turner
Development Officer, North West
Heritage Lottery Fund
Outcomes – A lasting difference for heritage
and people
• We describe the differences that we want to make to
heritage, people and communities as ‘Outcomes’
• There are 14 in total, however your project does not
need to contribute towards them all
• We will consider how well your project will achieve
these Outcomes, which means that contributing
towards more will not necessarily make your
application stronger
Outcomes for heritage
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better managed
in better condition
better interpreted and explained
identified/recorded
Outcomes for people
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developed skills
learnt about heritage
changed attitudes or behaviour
had an enjoyable experience
volunteered time
Outcomes for communities
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environmental impacts reduced
more / wider range of people engaged with heritage
local community a better place to live, work or visit
economy boosted
organisation more resilient
Who Can Apply?
Public or not-for-profit organisations such as:
• Community or voluntary groups
• Local authorities
• Other public sector organisations
• Parish Councils
• Charities
All organisations must have a constitution / set of
rules and a bank account
However, private owners for ‘for-profit’ organisations
can now apply under Our Heritage scheme
providing Public Benefit outweighs Private Gain
Main Grant Schemes
• Sharing Heritage (£3,000 to £10,000)
• First World War: Then and Now (£3,000
to £10,000)
• Our Heritage (£10,000 to £100,000)
• Young Roots (£10,000 to £50,000, aimed
at young people aged 11 – 25)
• Start-Up Grants (£3,000 to £10,000)
• Heritage Grants (£10,000+)
Archive Specific Points
• Work to archives, including cataloguing & digitisation can be
funded
• How and where will the original source material be conserved
after the project?
• How can you demonstrate that the original material is at risk of
degradation or loss?
• Is your archive PD 5454 compatible? If not, can you
demonstrate that the environmental conditions are suitable for
the long term care of your collection?
• Training and volunteers are important: we can support skills
development (e.g. object handling, digitisation, conservation,
exhibition design, cataloguing)
• All archive projects must include activities allowing the wider
public to engage with the archive in some way
Think about ….
• How will you select items for digitisation and what
kind of project material will most help you to meet the
aims of your project?
• Have you considered themes, subject and formats
that will suit or target your project audience? What
activities / resources will engage them?
• How will your archive material be accessible in the
long term and how will you preserve it?
Purchase of Items
• HLF can support acquisitions of
heritage items and collections
• Purchase alone is not enough for a
project
• We will not support acquisitions that
are above market value. Independent
valuation is required
• Urgent acquisitions are possible with
a single Heritage Grant round, but
you would need to demonstrate how
the item will be integrated into existing
learning programmes
When assessing applications we consider the
following:
• What is the heritage focus of the
project?
• What is the need or opportunity that the
project is responding to?
• Why does the project need to go ahead
now and why is Lottery funding needed?
• What outcomes will the project achieve?
• Does the project offer ‘value for money’?
• Is the project will planned and financially
realistic?
• What is the legacy of the project?
What can we fund?
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Displays, interpretation, exhibitions
Costs of running activities
Learning materials
Equipment
Facilities, room hire etc.
Research and creating records
Publicity and marketing
Additional staff costs
Building repairs and preservation
works
• Storage of records or collections
• Professional fees
Sharing Heritage
• Grants £3,000 - £10,000
• Easy access for small groups
• Can include capital works
• Min. 1 outcome for people
• Projects last up to 1 year
• Not-for-profit applicants
• Very light touch assessment
• Single payment in advance
• No deadlines
First World War: Then and Now
• Grants £3,000 - £10,000
• Easy access for small groups
• Can include capital works
including work to memorials
• Min. 1 outcome for people
• Projects last up to 2 year
• Not-for-profit applicants
• Very light touch assessment
• Single payment in advance
• No deadlines
Title: Looking at Wilfred Owen’s view of life in the trenches
Applicant: Wythenshawe Community Housing Group
Grant Awarded: £10,000
• FWW poet Wilfred Owen who was killed in action a
week before Armistice Day and awarded Military
Cross
• Applicant worked in partnership with Archives +
• Young people from the Group’s networks carried out
research at a number of different archives; visited
exhibitions about other war poets
• Intergenerational Q&As with older people to explore
memories of their family members who fought
(recorded for local community radio)
• Write own poems
• Create exhibition at Manchester Central Library, as
well as website, newsletters and education pack
Our Heritage
• Grants £10,000 - £100,000
• Helping communities to discover,
celebrate, share and take care of
their heritage
• Projects last up to 3 years in practice
• Minimum of two outcomes (1 from
heritage, 1 from people)
• 8 week assessment
• No minimum match funding
• 50% of grant up paid up front
• No deadlines
Title: Manchester Chinese Archive
Applicant: Manchester Chinese Centre
Programme: Our Heritage
Grant Awarded: £48,900
• Manchester’s Chinese community numbers
over 40,000, but there is little awareness of its
heritage
• Project to create new archive
• Worked with over 40 local volunteers from a
range of communities (Jewish, Malaysian,
Vietnamese)
• Carried out 55 oral history interviews with local
Chinese people
• Catalogued 86 boxes of material donated by
Chinese community & digitised 11,000
documents!
• Other activities included radio interviews,
educational resources and an exhibition
Title: Hidden Histories
Applicant: Lancashire LGBT Centre
Awarded: £49,900
• The heritage focus is memories and
experiences from the 1950s and 60s of older
LGBT living in Burnley, as well as exploring
how the legal and cultural changes of the 20th
century affected them.
• Carrying out a range oral history interviews for
people to share their experiences, working with
NWSA
• Extensive archival research (in Lancashire &
London) to tell the story before that in living
memory. This includes police & court records
and hospital records
• Created website and App for a walking
heritage trail around Burnley
• Exhibition, DVD and booklet
Young Roots
• Engage young people 11-25 years in
their heritage
• Stem from the ideas and interests of
young people
• Partnership between youth and
heritage groups
• Led by a not-for-profit organization
• Grants £10,000 - £50,000
• Projects last up to 2 years
• No deadlines
• 8 week assessment
• 6 outcomes
Title: From Baden Powell to Morrissey
Applicant: Salford Lads and Girls Club
Grant Awarded: £25,000
• Club founded in 1904 by Baden Powell of
Boy Scout fame
• Achieved fame through numerous TV
appearances and featuring on a Smiths
album cover
• The club has held every single membership
card since it opened, as well as a range of
other documents and records
• Around 40 young people gained a variety of
new skills to allow them to:
• Digitise archive of membership cards &
other photos, documents and
memorabilia
• Create an exhibition to tell the club’s
story
Title: The Black Knight and the Gorse Hall Murder
Applicant: Tameside Museum & Galleries Service
Grant Awarded: £22,000
• Two historical characters from
Tameside - The Black Knight (Sir
Ralph de Assheton) who lived during
the 15th century, and George Storrs,
murdered at Gorse Hall in 1909.
• Part of Manga Group (Japanese
comic art and animation), including
young people with autism, homeless
and/or registered as vulnerable
• Spent a lot of time at Local Studies
& Archive Centre, visits to other
relevant archives & museums
• Workshops incl. costume design,
time-lapse photography and comicstrip drawing
• Create exhibition and comic book
Heritage Grants
• Grants over £100,000
• Projects last up to 5 years
• Capital projects with activities OR
activity-only projects
• Decision by NW Committee (£100,000
to £2m)
• Decision by Trustees (£2m +)
• 2 round application process
• Minimum of three outcomes (one from
each heading)
Project: Patterns of Migration
Applicant: Re-tracing Salford
Grant: £161,800
• Preserve large-scale photo archive
created by a photographic studio in
Cheetham Hill
• Focusing specifically on 50s & 60s
• Use images as starting point for
researching social history of the area
• Restore & digitise images
• Creative workshops with schools,
textile art project, oral histories,
exhibitions, archive courses, family fun
events
• Creating training films around archiving
Title: Alfred Wainwright Archive
Applicant: Cumbria Archive Service
Awarded: £184,200
• Acquisition of collection of personal
papers, drawings, sketches & other
items relating to Wainwright (around
10,000 items) from Wainwright family
• Cleaned, repackaged and catalogued,
with elements digitised
• Learning activities including e-learning
pack, loan boxes, workshops for
teachers etc.
• Teachers identified boys being able to
identify with the archive
• Partnership working incl. Mountain
Heritage Trust, Kendal Museum &
Local Studies Libraries, LDNPA
• Create mobile exhibition and
programme of talks and events
Project enquiry service
• Separate from assessment
• Initial project outline
• HLF development team
provide response
• Form is a starting point for
discussion
Contact details:
Heritage Lottery Fund
Carver’s Warehouse
77 Dale Street
Manchester
M1 2HG
Tel: 0161 200 8470
northwest@hlf.org.uk
www.hlf.org.uk
@heritagelottery