UK Association of Preservation Trusts
Midlands area meeting - 15 May 2015
How to Make a Compelling (First Round)
Application
• Peter Morgan
• Development Manager
What is heritage?
HLF’s Own Heritage
National Lottery
1994 to 2015
21 Years
Who do we fund?
Public and
constituted
not-for-profit
organisations
such as:
– Community or voluntary groups
– Youth clubs or organisations
– Charities or trusts
– Faith organisations
– Parish councils or local authorities
Also:
– Private owners in cases of clear public
benefit (‘Our Heritage’ programme)
Our grant programmes:
‘Open’ Grant Programmes (circa 75% of all grants)
Programme
Grant Range
Regional
Budget 2015/16
Access to
National Budget
Sharing
Heritage
£3,000 to
£10,000
£300,000
No
Our
Heritage
£10,000 to
£100,000
£2,100,000
No
Heritage
Grants
Over £100,000
£8,400,000
For
applications
over £2m and
for ‘cross
territory’
projects
TOTAL
£10,800,000
‘Targeted’ Grant Programmes (circa 25% of all grants)
Programme
Grant Range
Regional Budget
2015/16
Access to National
Budget
First World War –
Then & Now
£3,000 to
£10,000
£400,000
No
Start-up Grants
£3,000 to
£10,000
From Sharing
Heritage budget
No
Young Roots
£10,000 to
£50,000
£400,000
No
Grants for Places of £10,000 to
Worship (GPOW)
£250,000
(£2,700,000)
Yes
Heritage
Enterprise
£100,000 to
£5 million
From Heritage
Grant Budget
For applications
over £2m
Parks for People
£100,000 to
£5 million
Yes
Townscape
Heritage
£100,000 to
£2 million
Yes
Landscape
Partnerships
£100,000 to
£3 million
Yes
Assessment Process
• Casework Manager allocates to a Grants Officer /
Senior Grants Officer
• GO / SGO assesses application and drafts
assessment report – sends to line manager
• Line manager checks, returns for editing or approves
• Moderation meeting
• Head of Region approves case paper
• Case paper sent to Committee for West Midlands
• Presentation to Committee who make decision at a
quarterly meeting
• Approximately £2.1 million available at each meeting
• If request >£2 million, Committee recommends,
Board decides.
Key Assessment Questions
A Strong Heritage Focus?
Or, is heritage just a feature of a project
focusing primarily on something else?
•
•
•
•
Arts
Regeneration
Training
Community Cohesion
Need, demand or opportunity?
Answer to “why?” or “who cares?”
• At risk e.g. danger of falling down, danger of being
lost
• Anniversary, e.g Waterloo, Agincourt, Shakespeare,
Capability Brown, Somme
• Lots of people / organisations behind the project
(evidence, e.g. consultation, letters of support)
• Filling a gap in knowledge or provision
• Way of engaging with new audiences
• An innovative approach to a longstanding issue
Will the project achieve HLF outcomes?
Outcomes for…
Heritage
People
Communities
•Better managed
•In better condition
•Better interpreted
and explained
•Identified/
recorded
•Developed skills
•Learnt about
heritage
•Changed their
attitudes and/or
behaviour
•Had an enjoyable
experience
•Volunteered time
•Environmental impacts will be
reduced
•More people and a wider
range of people will have
engaged with heritage
•Your local area/ community
will be a better place to live,
work or visit
•Your local economy will be
boosted
•Your organisation will be
more resilient
Value for Money?
• Is the project well conceived? Options
appraisal?
• Are the costs sensible? (not too much or too
little).
• Are costs for ‘Activities’ included?
• Plans for procurement?
• Percentage grant request?
• Non cash contributions, especially volunteer
time
• Understanding of VAT implications
Delivery Risks?
•
•
•
•
•
•
•
Sufficient money? Fundraising strategy?
Applicant’s track record and staff experience?
Organisational stability / fragility?
Credibility of delivery plan and timetable?
Good understanding of risks?
Certainty of costings?
Adequate contingency budget?
Sustainability Risks?
• Business Plan – long term sources of
income?
• Costed management and maintenance plan?
• Post project completion management
structure?
• If recipient organisations ceases to exist, will
the project still provide
Be Clear About
•
•
•
•
•
•
Project location. Maps or plans
Property ownership (appendix 2 of guidance )
Policy context / fit
Responsibility and accountability; who?
Timetable. Include project plan.
Cash flow (showing that project will not run
out of cash!)
• Your understanding of the heritage
(building), or plans for how you will develop
understanding (surveys and research)
Two Round Application Process
Life of a project
Project
ideas
Outline
proposal
Refine &
planning
Detailed
proposals
Implement
1st Round
Application
Development
Phase
2nd Round
Application
DELIVERY
&
Monitoring
3 months
assessment
Up to 24
months
3 months
assessment
Up to 5
Years
Heritage Grant – Guidance for
First Round Applications
• Text directly pasted from Application Guidance
Capital work Outline proposals:
• An initial breakdown of the capital work you
plan to deliver
• Plans for architectural elements up to and
including RIBA work stage 1 (or old RIBA
work stage B)*
• Plans for non-architectural elements, such as
interpretation or digital outputs, at the
equivalent of RIBA work stage 1 (or old RIBA
work stage B)
Project Management
– Detailed information about the work you
will do during your development phase
– Detailed information about how you will
manage your development phase,
including briefs for work to be undertaken
by consultants and new job descriptions
– Detailed timetable for your development
phase
– Outline information about how you will
manage your delivery phase
– Outline timetable for delivery phase
Project Costs
• Detailed costs for your development phase
• Outline costs for your delivery phase
• Possible sources of partnership funding for
your delivery phase and/or a fundraising
strategy for your development phase
BUT BEAR IN MIND
• Decision makers will be nervous if likelihood
of grant uplift request between R1 and R2.
• Costs shown at R1, plus contingency, should
be sufficient to complete the job.
• If costs increase between R1 and R2, do not
assume that HLF can provide additional
grant.
Top tips
• Get advice - from us and from other organisations
• Read the guidance and supporting documents
• Demonstrate need or demand
• Achieve outcomes
• Have a realistic delivery plan
• Show value for money
• Be clear & check your application – avoid jargon and ask
someone to read your application form.
• Don’t start your project before we have assessed it
£100k - £5m
Heritage
Enterprise
“Historic buildings are
the very places where
new ideas and new
economic activity are
most likely to happen”
New ideas need
old buildings
Economic growth
and regeneration
Enterprising local
communities
Conservation
deficit: ‘bridging
the gap’
Conservation deficit
A - Existing value of historic
building
+
B - Cost of capital project
C – Building’s post-project value
=
D – Conservation deficit
A+B–C=D
Awards
£25m annual targeted spend
(from HG budget).
 2013/14 - £28.2m to 11
projects
 2014/15 - £28.4m to 12
projects (to Feb 2015)
Globe Theatre, Stockton
£3.9m
Old Black Lion, Northampton
£1.6m
Harland and Wolff Hotel,
Belfast
£5m
Northern Counties, Derry
£784k
Merkinch Welfare Hall,
Inverness
£706k
Spanish City, Whitley Bay
£3.5m
The Old Baths, Ashton
£1.6m
Davidson Cottage Hospital
£1m
Harvey's Foundry, Hayle
£4m
Rubber Company, Edinburgh
Back Green Bunkhouse,
Portsoy
Ancoats Dispensary,
Manchester
Blatches Farm Bakery, Essex
Spurs Foundation, London
£4.9m
£878k
£4.5m
£626k
£1.75m
Heritage Enterprise – points to note
• Still quite new (no completed projects yet)
• Significantly different processes to Heritage Grants
(including viability appraisal, development appraisal,
use of professional advisors and conservation deficit)
• Some similarities with Townscape Heritage
• No ring fenced budget – HE competes with HG
Which Grant Programme?
Heritage Grant or
Heritage Enterprise?
Some Comparisons between HG and HE
Heritage Grant
Heritage Enterprise
Choice of outcomes
Seven specified outcomes
Wide range of heritage
Focus on buildings and local
economy
Grant based on overall project
costs
Grant based on conservation deficit
Can include commercial
dimension
Must include commercial dimension
Any relevant partnership OK
Commercial Partner encouraged
Long term ‘open access’
No open access requirement
Can include “full cost recovery”
Can include developer’s profit
Rule of Thumb
If ambiguous as to which
programme (HG or HE), apply under
Heritage Grant.
how to apply
Step 1 – Read HE
Application
Guidance
Step 2 – Project
enquiry form
You will
need to
select the
programme
under
which you
will apply
Contact Us
Liz Shaw (Monday – Wednesday)
0121 616 6879
LizS@hlf.org.uk
Peter Morgan (Wednesday– Friday)
0121 616 6879
Peter.morgan@hlf.org.uk
Catherine Kemp
0121 616 6882
Catherine.kemp@hlf.org.uk
Elise Turner
0121 616 6870
Elise.turner@hlf.org.uk
Questions ?