Basic Book Cataloging in ALEPH
1. Open Cataloging Module
2. Click on the Binoculars
a. Select "Find"
b. Select "ISBN (no hyphens)" from the drop-down
3. If record is found from another institution in the consortia by ISBN; verify the following information:
○ OCLC Number present
○ Title
○ Author
○ Place of Publication, Publisher, & Copyright Year [Imprint]
○ Pagination [Page Numbering]
■ Front Matter & Body Text
4. If record is not found by ISBN:
a. search by title to find the record and verify with the above criteria.
or
b. use “Library of Congress” or “Florida University System” for the Search "Base"
5. Once the correct record is obtained:
a. Click "Items"
b. Click "New"
c. Place Item Barcode in the back of the Book and enter the following information:
■ Scan Barcode
■ Enter Sub-library information
■ Enter Copy Number in Field [if more than 1]
■ Material Type [i.e. Book]
■ Item Status
■ Description [i.e. v.1, pt.1, c.2, etc...]
■ Item Collection
■ To enter specific item notes Click on the “General Information (2)” tab
● e.g. "CD-ROM Included" only if the record states there is a CD-ROM or "CDROM Not Included" if the CD-ROM went missing.
7. Link Holdings to proper sub-library
a. Click the "HOL Links" Tab
b. If the correct Edison sub-library is not listed click "Create New"
■ Check also that there is a Library of Congress Call Number.
7. If any changes are made click the "Save on Server" Button [Ctrl+L].
Additional Copies or Volumes
1. Click "Duplicate" for another copy.
a. Change the Copy Number in field or Volume Number into the enumeration field (a)
b. Change Copy/Volume Number in description
2. The Hol. Link should have transferred
3. Scan that item’s barcode.
4. Click on "HOL Links" Tab and double check that the item is Linked to the proper sub-library.
Call Number Creation
1. Use the Cataloging Red Books which are organized Alphabetically By Subject to find the most specific
Subject that covers the item's content.
○ Consult the Classification Outline found at: http://www.loc.gov/catdir/cpso/lcco/ for a quick idea
of the general headings or Library of Congress Authorities http://id.loc.gov/authorities/.
○ For Children's Literature and Edison Collegiate High School [‡kECHS] Fiction Books use the
following guidelines:
■ PZ 7
Storybooks
■ PZ 7.2
Big Story Books
■ PZ 7.3
Rhyming Books
■ PZ 7.4
Board Books
■ PZ 7.5
Feel Books with No Author
■ PZ 7.6
Long Story Books
■ PZ 8
Fairy Tales
■ PZ 8.1
Folk Tales
■ PZ 8.10
Mythology
■ PZ 8.2
Poetry
■ PZ 8.3
Fact Books
■ PZ 8.32
Chapter Fact Books
■ PZ 8.4
Biographies
■ PZ 73
[Bi-Lingual] Spanish-English Storybook
■ PZ 74.3
[Bi-Lingual] Spanish-English Rhyming Books
■ PZ 74.4
[Bi-Lingual] Spanish-English Board Books
■ PZ 80
Chapter Books
■ PZ 80.2
Children's Graphic Novels
○ Edison Collegiate High School Non-Fiction Books follow standard Library of Congress Call
numbers with a ‡k field of ECHS.
2. Creation of the Cutter Numbers in Title then Author Order
a. Take the First Word of the Title after "The" or any articles. Use the First Letter of the word then
convert the next two letters into a number using the Cutter Table below.
b. Then take the Last Name of the Author use the First letter of the Last Name and convert the next
two to number as well.
■ Example: Naked / David Sedaris
● Naked = .N35
● Sedaris = S43
A-D
E-H
I-L
M-O
P-S
T-V
W-Z
3
4
5
6
7
8
9
3. The Year of Publication is the final part of constructing the Call Number. Utilize the copyright year
found with the publisher information if not a part of a multi-volume set.
For Dewey Decimal or National Library of Medicine Number conversion, consult these resources for Dewey to
LOC http://www.questionpoint.org/crs/html/help/en/ask/ask_map_ddctolcc.html or the NLM classification to
obtain the subject heading at http://www.nlm.nih.gov/class//OutlineofNLMClassificationSchedule.html.
Standard Call Number Formats
Audio-Visual
‡kAUDIO
‡kCD
‡kCD-ROM
‡kDVD
‡kDVD
‡kVIDEO
BF
STUNT
R
PN
TRAFFIC
D
105
9 Characters
2951
1997
9 Characters
305
.F45
d.1
.B4
.P35
d.1
.W456
1987
c. # 2 or more
2008
2005
c. # 2 or more
1980
d.1
LEE ONLY
c. # 2 or more
LEE ONLY
VHS
[Discontinued]
*NOTE* Edison Libraries are not presently Cataloging Blu-ray discs. ‡kBLU-RAY would be used at the
head of the call number. A new material Type code would have to be added to ALEPH.
Books
No ‡k for CIRC
‡kECHS
‡kREF
‡kTLC
‡kATLAS
CASE
BS
PZ
AX
LB
G
105
80
1259.23
1056.35
1021
.H20
.H76
.F59
.N19
.M23
2005
2008
2008
2007
2009
c. # 2 or more
c. # 2 or more
c. # 2 or more c. # 2 or more c. # 2 or more
General Printing Instructions:
1. Open Cataloging Module
a. Click on "Items" on the top menu
b. Click on "Print Item Labels"
c. Scan 12 Barcodes
i. Click "Print" to print on Label sheet then print again on the back of the Processing Check
List.
Troubleshooting:
● “ALEPH GUI XSL file missing” When printing labels
●
○ Close ALEPH Cataloging and open the Cataloging Module from the “Catalog” Icon on the
desktop.
Labels running outside of page label
○ Open Internet Explorer and adjust the print margins accordingly:
■ HP LaserJet P2035: Left: 0.2 ; Right: 0.24 ; Top: 0.26 ; Bottom: 0.25.
■ HP LaserJet P4014n: Left: 0.25 ; Right: 0.25 ; Top: 0.3 ; Bottom: 0.25.
HP LaserJet 4000n: Left: 0.25 ; Right: 0.25 ; Top: 0.3 ; Bottom: 0.25.
Cataloging Books From Yankee Book Peddler [YBP]
1. Open Cataloging Module
2. Click on the Binoculars
a. Select "Find"
b. Select "ISBN (no hyphens)" from the drop-down
3a. If record is found from another institution in the consortia by ISBN;
1. verify the following information:
● OCLC Number present
● Title
● Author
● Place of Publication, Publisher, & Copyright Year [Imprint]
● Pagination [Page Numbering]
○ Front Matter & Body Text
2. Then, proceed with Normal Cataloging Procedures.
3b. If a record is not found from another institution in the consortia by ISBN; follow the steps below:
1. Go to http://psw.oclc.org/ OCLC “Records and Reports” service website.
2. On the left-hand side of the page click on the orange “Records and Reports” button.
3. Then click on the “OCLC WorldCat Cataloging Partners labels, records and reports” link
a. Login with your OCLC Authorization Number and Password.
4. Under the Records Section look for the Corresponding date associated with the email received
from marcrecords@oclc.org.
a. e.g. YDX.FHFFI.D[YYMMDD].FIRM
i. See “Miscellaneous Help” sec. “Alphabetizing MARC Records” to rearrange
the file.
b. Then click on the “Download” link next to the appropriate file.
i. A “.bin” file will downloaded with the Filename of the report.
5. In ALEPH Cataloging go to the “Records” Tab [Looks like a pen writing on paper]
a. From the menu on the left, click on “Import Records.” The Import screen should appear
on the right.
b. Click on the ellipsis button in the “Input File” section
i. Locate the downloaded YDX.FHFFI.D[YYMMDD].FIRM.bin file.
c. Click the drop-down menu of the “Convert Procedure” section
i. Select “2709 OCLC conversion” as the procedure and then click the “Convert”
button.
ii. The records from the .bin file will be listed below in the bottom-right pane.
1. Look for and select the title of the book in hand and click on the “Edit”
button on the right.
2. The MARC Record of that item will open in ALEPH’s MARC editor.
a. Clean up the file by removing unused or unnecessary fields. Be
sure that the record has a OCLC Number [Field 035##$a(OCoLC)]
b. Click the save to server button [Ctrl+L].
6. Then, go back to the Find Tab and search by ISBN and proceed with Normal Cataloging
Procedures.
Automatic Holdings Reports [Reclamation]
1. Go to http://psw.oclc.org/ OCLC “Records and Reports” service website.
2. On the left-hand side of the page click on the orange “Records and Reports” button.
3. Then click on the “OCLC Batch Services records and reports” link
a. Login with your OCLC Authorization Number and Password.
4. Under the Records Section look for the Corresponding file name associated with the email received
from batchload@oclc.org or BatchServices@oclc.org.
a. e.g. D[YYMMDD].R[######].UNRES
b. Then click on the “Download” link next to the appropriate file.
i. A “.bin” file will downloaded with the Filename of the report.
5. In ALEPH Cataloging go to the “Records” Tab [Looks like a pen writing on paper]
a. From the menu on the left, click on “Import Records.” The Import screen should appear on the
right.
b. Click on the ellipsis button in the “Input File” section
i. Locate the downloaded D[YYMMDD].R[######].UNRES.bin file.
c. Click the drop-down menu of the “Convert Procedure” section
i. Select “2709 OCLC conversion with atl fix” as the procedure and then click the
“Convert” button.
ii. The records from that file will be listed below in the bottom-right pane.
1. Start from the first record in the list and look for an OCLC Number [035##$$a].
a. Be sure to have WorldCat open
[http://www.linccweb.org/eResources.asp?DB=fsWorldCat&CID=07] and
do an ISBN search of the OCLC number with the search operator “no:”
before only the OCLC number.
i. Check if holdings exist for “Edison State College” on that record.
b. Then search ALEPH by OCLC Number for the same record and check if
Any campus of Edison owns the item.
c. Follow the logic below:
i. If a holding is available in WorldCat and an item and holding
exists in ALEPH for Any Campus of Edison, then do nothing with
the record and go on to the next one [following steps a-c directly
above].
1. EXCEPTION: If ALEPH only has an item on Reserve and
it is not an Edison Owned and Processed item, delete
WorldCat holding for Edison. If any other Edison Campus
has a non-reserve item attached, then leave the WorldCat
holding.
ii. If a holding is available in WorldCat and no items and/or holdings
exists for Any Campus of Edison, then go to Connexion Browser
and delete the holding from WorldCat.
iii. If there is no WorldCat holding available and one or more items
under any collection EXCEPT Reserves in ALEPH, then go to
Connexion Browser and update the holding.
NOTES:
1. The following information related to the Project ID’s in the Summary Reports:
● Project ID 014963 is for records having holdings added or “set” in WorldCat.
● Project ID 014964 is for records having holdings deleted or “canceled” in WorldCat.
Download each summary report (D[YYMMDD].R[######]) to report batch loading numbers to SWFLN.
DVD Cataloging
1. Open Cataloging Module
2. Click on the Binoculars
a. Select "Find"
b. See section "Searching for CD's & DVD's"
3. If record is found from another institution in the consortia by UPC/ISBN; verify the following
information:
○ OCLC Number present
○ Title
○ Place of Publication, Publisher, & Copyright Year [Imprint]
○ Make sure that at least four people listed on the record match.
■ Director, Producer, Writer, Narrator, Actors, etc...
4. Once the correct record is obtained:
a. Click "Items"
b. Click "New"
c. Place Item Barcode inside DVD case and enter the following information:
■ Scan Barcode
■ Enter Sub-library information
■ Enter Copy Number in Field [if more than 1]
■ Material Type: DVD
■ Item Status: 10
■ Description: d.1 and above, pt.# or v.#
■ Item Collection: AV
d. Enter
e. Click on the “General Information (2)” Tab:
■ In the "OPAC Note" enter what the disc contains [not necessary for a single disc record]
● Feature Film, Special Features, or Individual Disc Title of a multi-disc series/set
○ Generally Disc 1 contains the Feature Film and Disc 2 contains the Special
Features.
● If a Special Features disc is present also add a "Circ Note" of SPECIAL
FEATURES.
f. Enter
g. Click on the “HOL Links” Tab:
■ Click "Create New"
■ Click "Edit"
● LEE ONLY:
○ Change 852 First Indicator to 5
○ In Subfield ‡h Type the Title of the film in all Caps as it appears on the
container up to 9 characters per word leaving out any beginning articles,
special and punctuation characters.
■ The hyphen is an acceptable character to use to break-up a word to
another line.
○ Add Subfield ‡kDVD
■ Full Example: 852 5# ‡h TRAFFIC IN THE CITY ‡k DVD
● CHARLOTTE, COLLIER, HENDRY/GLADES:
○ Verify that there is a Library of Congress Call Number
○ Add Subfield ‡kDVD
■ Save to Servers [Crtl+L]
Printing DVD Spine Labels Copy 2 or Above:
● To print DVD spine label some settings need to be manipulated:
○
○
○
In the DVD item record type in the copy number in description field [ex. c.2]
Click the HOL. Links tab and Click the Edit Button of the Highlighted Holding.
■ If there is only 1 disc for the DVD add “d.1” after the Title Call Number of the DVD and
Save the updated Holding to the server.
■ If there are two discs or more be sure the copy number and description are in the item
record and then create a new holding for each disc number and place the disc number
after each Title Call Number.
Follow the “General Printing Instructions” to print a batch of 12 Items
■ LEE and CHARLOTTE campus needs two labels printed per DVD.
■ COLLIER and HENDRY/GLADES only require one label per item.
DVD Booklets
● Booklets will be mentioned as a Circ. Note when the 300 ## ‡e subfield is present and states there is a
booklet.
○ Must be more substantial than a leaflet or folded page.
● DVD Booklets that are substantial and fit within the original box will remain in the original box and the
item record will get a Circ. Note of “BOOKLET IN ORIGINAL BOX” to be included with other notes
such as “SPECIAL FEATURES”.
● If the DVD Booklet does not fit within the original box, as is the case with most Guide Books, the DVD
will be treated as a KIT where both the DVD and Guide Book will be processed within a Kit Bag and a
Circ. Note will be present to “CHECK FOR # DVD[S] AND BOOKLET”.
○ In the rare occasion that an actual monograph is included with the DVD. The monograph will be
cataloged and have holdings of a Circulating item. The DVD will be cataloged with holdings of
AV. A Circ. Note that reads “ACCOMPANYING BOOK [CALL NUMBER] [BARCODE
NUMBER]” for the DVD and “ACCOMPANYING DVD [CALL NUMBER] [BARCODE
NUMBER]” for the Book.
● Booklets that are cataloged but not a full monograph will bear the same call number as the DVD and
will be shelved with the original box.
Searching for CD's & DVD's
In WorldCat:
1. Open your selected method of connecting to OCLC WorldCat [http://connexion.oclc.org/,
http://www.worldcat.org/, FirstSearch WorldCat Database]
2. In the keyword search type the operator sn: [Standard Number]
3. With the cursor after the operator scan the Barcode
a. e.g. sn:093624696322
4. OCLC should return one or a few results:
a. e.g. http://www.worldcat.org/search?q=sn%3A093624696322
5. Export the record in “RAW MARC” format from an external catalog and follow the steps described in
"Importing MARC Records Into ALEPH From File".
In ALEPH Cataloging Search:
1. Go to the Advanced Search Tab
a. Select "Universal Product Code" from the drop-down menu
b. Scan the UPC
2. If the record corresponds with the item in hand push to Items and Catalog normally.
OR
1. Go to the Advanced Search Tab
2. Select the “Base” of "Library of Congress"
3. Then, select "Keyword Anywhere in Record" from the drop-down menu
a. Scan the UPC
4. If the record corresponds with the item in hand push to Cataloging
a. Duplicate the Record [Ctrl+N]
b. Cleanup the record
c. Then, “Save to Servers” [Ctrl+L] after the appropriate changes have been made.
In LINCCWeb OPAC:
1.
2.
3.
4.
5.
Access the LINCCWeb Catalog
Click on the "Expert Search" link near the top of the page
Select from the drop down menu "All Community Colleges"
Then click on the "Command" Link [Numeric is selected by default and highlighted in Dark Blue]
Enter the search term "UPC=" and then scan the DVD/CD Barcode
a. This is to quickly verify if the record exists if an original box is presented for search.
If Search Returns No Results:
1. The UPC data OCLC searches for is in the 024 1# Field. Sometimes end digits are not entered.
a. Try the same search again with the first and last digits let off.
i. e.g. sn:9362469632
2. This will usually find the item if it is not found the first time.
a. If the item is still not found a traditional Title or Keyword search will need to be used.
3. Export the record in “RAW MARC” format from an external catalog and follow the steps described in
"Importing MARC Records Into ALEPH From File".
If No UPC Barcode is Available on the Item:
1.
2.
3.
4.
Go to the Advanced Search Tab
Use the drop-down menu to select "Music Publisher No."
Locate a publisher number on the item [usually on the spine of the box]
Type in the Publisher number as it appears exactly on the item
a. Even include hyphens or spaces if they appear on the item.
5. If the record corresponds with the item in hand push to Items and Catalog as usual.
In LINCCWeb OPAC:
1.
2.
3.
4.
5.
Access the LINCCWeb Catalog
Click on the "Expert Search" link near the top of the page
Select from the drop down menu "All Community Colleges"
Then click on the "Command" Link [Numeric is already selected and highlighted in Dark Blue]
Enter the search term "AVN=" and then enter the publisher number on the box
If no item is found in LINCC:
1. Open your selected method of connecting to OCLC WorldCat
2. In the keyword search type the operator sn: [Standard Number]
3. With the cursor after the operator scan the Barcode
a. e.g. sn:FFH 39505
4. OCLC should return one or a few results:
a. e.g. http://www.worldcat.org/search?q=sn%3AFFH%2039505
5. Export the record in “RAW MARC” format from an external catalog and follow the steps described in
"Importing MARC Records Into ALEPH From File".
Monthly or Annual Serial Publications
Title
Bib. #
Collection
Retention
College Blue Book
000183764Reference Replace with current
Great Decisions
000634024CirculationKeep 10 years back
New Directions for Community Colleges
Varies
TLC
LB2328 .N4 [Year] no.
New Directions for Higher Education
Varies
TLC
LB2331.72 .N45 [Year] no.
New Directions for Institutional Research
Varies
TLC
L11 .N494 [Year] no.
New Directions for Student Services
Varies
TLC
LB2331.72 .N48 [Year] no.
New Directions for Teaching and Learning Varies
TLC
LB1025.2 .N456 [Year] no.
STD surveillance [CDC]
West Law
000694080CirculationReplace with current
Reference
La Coe’s pleadings under the FL...
001341797
Replace with current
Florida Jur 2d
000513642
Update to current
Florida rules of court. Federal
000393982
Replace with current
Florida rules of court. Local
001304915
Replace with current
Florida rules of court. State
000393981
Replace with current
Trawick’s FL practice & procedure 000161086
Replace with current
Trawick’s FL practice & proc. Forms000736518
Replace with current
Trawick’s Redfearn wills...
001144714
Replace with current
West’s Florida digest 2d.
000132583
Update to current
West’s Florida Practice Series
Reference Replace with current
v.1 FL evidence
001215297
v.2 FL appellate practice
001119178
v.3 FL civil procedure forms
000269044
v.4 FL civil procedure
001661787
v.5 FL civil practice
001144520
v.6 FL personal injury...
000916883
v.7 FL motor vehicle no-fault
001144659
v.8 FL construction law
001282752
v.9-10 FL workers’ compensation
001137938
v.11 FL DUI handbook
000847992
v.12-13 FL estate planning
001192039
v.14-15 FL elder law
002073770
v.18 FL law of trusts
001703632
v.19 FL real estate law
001603753
v.20 FL summary judgment...
001741297
v.21 FL elements of an action
001867203
v.22 FL criminal procedure
001698157
West’s Florida probate code
000488377
Replace with current
West's Florida statutes annotated
000185854
Update to current
West’s southern reporter 3d
001614299
Update to current
Adding/Updating Holdings to OCLC
●
●
Open Connexion [http://connexion.oclc.org]
Search for BIB Record via:
○ OCLC Number
○ ISBN Number
● Verify Record
● Press Ctrl+U to Update Holdings
○ If needed Export Record to ALEPH
■ Follow steps on "Overlaying OCLC on ACQ-Created Records" if an ACQ-Created
Record is present.
■ Clear all non-LC Call numbers and Miscellaneous fields before exporting
● Above the Connexion editor is should state "FHF Holdings" in Bold.
Overlaying OCLC on ACQ-Created Records
Acquisitions will frequently create an ACQ-Created record for an item so duplicates are not ordered when there
is no shared BIB record in the system. The cataloger can utilize this record by placing a 035 tag in the AQCCreated record and ALEPH will overlay the OCLC item information onto the ACQ-Created record.
1. Locate the ACQ-Created record by searching
a. Verify the cataloger user by Clicking on the "MARC Tags" tab, if it is your acquisitions clerk
2. Open Connexion [http://connexion.oclc.org/] and locate the correct record for the item in hand.
a. Copy the OCLC number from the correct record.
3. Push the ACQ-Created record to cataloging in ALEPH and add the 035 field
a. Paste the OCLC number in.
4. Save to Server [Ctrl+L].
5. Go back to Connexion editor and click Actions>Export or Ctrl+E on the keyboard.
6. In ALEPH do a new search for the new OCLC number.
7. The overlayed record will be the only record available for cataloging.
CopyCat LOC & Make OCLC
To use an external database as a cataloging source:
1. Click the Search tab, then select Find. The Find screen will appear to the right.
2. In the “Base” field, select “Library of Congress”.
3. In the first search field, click the arrow and select “ISBN”
4. In the adjacent search field, enter search terms, if needed.
5. When finished, click OK.
6. Click “Cataloging” to push the record to the Cataloging mode if it corresponds with the item in hand.
7. In the window that appears, select the correct record format, and then click OK.
8. The record will appear in the upper pane. The record must be duplicated to the LINCC database before it
can be edited. To duplicate the record, on the Cataloging menu, click Duplicate Record [Ctrl+N].
9. In the window that appears, select “FCC01 LINCC BIB”, and then click OK.
10. Follow below steps for editing and finishing record.
OCLC duplication method:
11. Search for item on First Search http://www.linccweb.org/eResources.asp?DB=FirstWeb&CID=07
a. If there are multiple records find the one with the highest amount of holdings
12. Compare the WorldCat summary record for item with the Library of Congress record
a. Click on the "Libraries worldwide that own item" link with the highest amount of holdings
b. Browse through the list and look for college [col] or university [univ] libraries
i. Follow the link and wait for record to load
ii. Look for the MARC display button or link it the catalog
1. NOTE: You may have to change the display setting to no formatting with a full
record, click on staff / librarians' view, or click MARC display.
iii. Compare the MARC record with the record pulled from Library of Congress
1. If, there is an 035 ## ‡a existing in the Library of Congress record then, check to
see if it matches the OCLC control number and edition found in WorldCat
2. If, the number and other information differs compare item with the MARC
display from the WorldCat results then, edit the Library of Congress record
accordingly
iv. Remove unnecessary tags and check consistency
1. Remove all 9XX, 001, 005, 019, 029, 042, 049 and other "Not in Table" fields
from imported MARC records also check for a 852 to remove from other library's
holding info 856 links to loc.gov and other government agencies are appreciated
for record enhancement, verify that the link is working and valid.
2. Check the 007, 008, and LDR tags for consistency across other catalogs
3. Change 050 00 to 050 14 & 082 00 to 082 04 for proper call number validation.
13. After all edits have been made click the save to server button [Ctrl+L]
14. Search for item on Base “LINCC BIB” and catalog and place holdings like normal.
NOTE: Same procedures are followed for data acquired from other external databases in ALEPH utilizing
Z39.50.
Importing MARC Records Into ALEPH From File
1. Open ALEPH Cataloging
2. Go to the Records tab
a. Click on "Import Records"
i. Go to the convert records pane
1. Click on the ellipsis button to browse for the Raw MARC file
2. On the drop-down menu below the file location select the "2709 OCLC
conversion with atl fix" conversion method
3. Click "convert"
ii. The item will appear and the converted MARC will display below
1. NOTE: This is only a Local File which has not been submitted to the servers,
therefore, it is not viewable in the online catalog.
2. Click the "Edit" button on the convert records pane
○ MARC record will display in the standard ALEPH MARC editor
○ Compare the record against other catalogs' MARC records to the most
accurate and complete catalog record.
■ Insure 035 ## ‡a is a real OCLC control number for proper OCLC
overlays.
■ Remove all 9XX, 001, 005, 019, 029, 042, 049 and other "Not in
Table" fields from imported MARC records also check for a 852 to
remove from other library's holding info 856 links to loc.gov and
other government agencies are appreciated for record
enhancement, verify that the link is working and valid.
■ Check the 007, 008, and LDR tags for consistency across other
catalogs
■ Change 050 00 to 050 14 & 082 00 to 082 04 for proper call
number validation.
■ Validate record before saving to server
■ Save to Servers [Ctrl+L]
iii. Search for item in Base “LINCC BIB” and catalog and place holdings like normal.
Deleting Items from the Withdrawn List
1. If there are other holdings at same campus:
○ Use the item barcode to retrieve the record to be deleted
○ Highlight only that item and press the Delete button on the right
○ Do NOT Remove from OCLC
○ Finished and continue on report.
2. If there are other holdings at a different campus:
○ Use the item barcode to retrieve the record to be deleted
○ Highlight only that item and press the “Delete” button on the right
○ Push Record to Cataloging Record Editor
○ "HOL Records" Tab in the Bottom Pane, highlight the HOL record, and press “Edit”
■ Press Ctrl+R to Remove the HOL Record
■ Click "Yes" to Delete
○ Do NOT Remove from OCLC
○ Finished and continue on report.
3. If there are no other holdings attached to the BIB record:
○ Use the item barcode to retrieve the record to be deleted
○ Highlight only that item and press the “Delete” button on the right
○ Push Record to Cataloging Record Editor
○ Get the 035 or 020 and/or 100 data for OCLC Deletion
○ Click on the "HOL Records" Tab, highlight the HOL record, and press “Edit”
■ Press Ctrl+R to Remove the HOL Record
■ Click "Yes" to Delete
○ After HOL Records are removed for the specific BIB Record
○ Relocate the withdrawn BIB record
○ Select Record Manager>Total Delete
○ Continue to Bullet Point 4
4. Deleting holdings from OCLC:
○ Open Connexion [http://connexion.oclc.org]
○ Search for item with FHF [Edison] holdings using
■ [035] OCLC Number
■ [020] ISBN Number
■ Title/Author
■ li:FHF
○ Select "Delete Holdings" from the Actions drop-down menu.
○ Finished and continue on report.
Monthly New Item Report
1. Open ALEPH Cataloging
2. Go to Services
a. Items
i. General Retreval Form [ret-adm-01]
1. Enter Output File Name
2. Retrieve By:
○ Open Date
■ Line 1: YYYYMMDD [First day of month]
■ Line 2: YYYYMMDD [Last day of month]
○ Material Type
■ Line 1: BOOK
■ Line 2: DVD
○ Cataloger
■ Line 1: CAMPBECEC1
■ Line 2: KOLBERSEC1
3. Report Format
○ GRF-03 - with system no.
■ GRF-03 - with scannable barcodes (11)
3. Click Submit
4. Open ALEPH Circulation
a. Click ALEPH
i. Task Manager
1. Submission may take a few minutes to generate a report.
2. Click on refresh until job is ready.
3. Select the report.
4. Click Print.
Item Process Status Use
There are many Item Process Statuses available in the ALEPH system for cataloging materials. Most of these
are unused because they are Acquisitions statuses that we do not use in our bulk ordering. Below is a list of
acceptable Item Process Statuses and their uses:
● MI - Missing - This status is to be applied whenever an item is not located by a staff member for InterLibrary Loan or customer services purposes. Status is removed with item is returned.
● WD - Withdrawn - The Withdrawn status is used to discard items from the collection. This status is not
to be removed unless under the direction of a Reference Librarian. Items marked Withdrawn usually are
not reordered.
● SC - Send to Cataloging - This status is used by the Cataloger to have items returned to them either from
being on loan or to run reports to have items sent en masse. Typically a Circ Note will be placed on the
item instructing the cataloger why it is being sent to them.
● BD - In House Repair - The In House Repair status is used to denote that the item is in mending. The
acceptable uses for this status is when a book needs binding repair, page replacements, re-processing, or
DVD buffing. This status is to be removed once the item is mended.
● DM - Damaged - The Damaged status is to denote the material is beyond repair but is still required to be
in the collection. Typically the Damaged status will remain on the item until a replacement has been
ordered. After the replacement is ordered the item is moved to Withdrawn status [WD].
● DO - In Department Office - The In Department Office status is used for materials that are cataloged but
are not able to be checked out because they are located in a staff member’s office. Apply a temporary
location and give a second call number of the department’s name.
● FO - Faculty Office - The Faculty Office status is used for items that have been purchased for our
collections but will be temporarily used in a different location than the library. Typically this is used for
administrators that need to use materials for extended periods of time. Apply a temporary location and
give a second call number of the Faculty’s name.
● LO - Lost - The Lost status is applied automatically by ALEPH when an item is checked out under a
delinquent patron’s record. The Lost status implies that the item will be reordered after 6 months of
having the status applied. When the delinquent patron owes money a Circ note will be applied to the
item with the date marked and the ID number of the patron.
● NB - New Book Shelf - The New Book Shelf status is applied for Lee Campus new items that have been
placed on the New Book Shelf. This status may also be applied for special displays that are shelved on
the New Book Shelf. Status is removed with item is returned.
● DC - Display Case - The Display Case status is applied for Lee Campus items that have been placed on
one of the two display case shelves. This status is applied for special displays that are shelved on the
Display Case. Status is removed with item is returned.
● CS - Circulation Storage - This status was used when a large amount of items were placed into a
temporary storage facility during the process of renovation/moving. It is still a status that can be used
when items are placed in a back room or other storage site.
● RS - Reference Storage - This status was used when a large amount of items were placed into a
temporary storage facility during the process of renovation/moving. It is still a status that can be used
when items are placed in a back room or other storage site.
MARC Field Reference
050 - Library of Congress Call Number [LOC] R
First Indicator: #, 0 Item in LC, 1 Item not in LC
Second Indicator: 0 Assigned by LC, 4 Assigned by Agency
‡a - Classification Number. R
‡b - Item Number. NR
520 - Summary, Etc. R
First Indicator #
‡a - Summary, etc. NR
‡b - Expansion of Summary Note. NR
650 - Subject Added Entry - Topical Term R
First Indicator 0 [No Level Specified]
‡a - Topical term or geographic name entry element. NR
‡v - Form subdivision. R
‡x - General subdivision. R
‡y - Chronological subdivision. R
‡z - Geographic subdivision. R
852 - Location [Call Number] R
First Indicator 0 [LOC Class.]
‡b - Sublocation or Collection. R [Sub-library Code i.e. ECCLE]
‡c - Shelving Location. R [Collection i.e. CIRC]
‡h - Classification Part. NR [First Part of Call Number i.e. PS3569.E33]
‡i - Item Part. R [Second Part of Call Number i.e. N35 1998]
‡k - Call Number Prefix. R [To Designate Location i.e. REF]
‡m - Call Number Suffix. R [To Designate Location at Bottom i.e. c.1]
856 - Electronic Location and Access. R
First Indicator 4 - HTTP
Second Indicator # - No information provided or 0 - Resource.
‡u - Uniform Resource Identifier. R
‡z - Public note. R
866 - Textual Holdings. R
First Indicator # - No information provided
Second Indicator 0 - No information provided
‡a - Textual string NR
Key: R - Repeatable Field ; NR - Non-Repeatable Field ; # - Undefined Value ; ‡ - Indicates sub-field of main
MARC heading.
For current MARC standards from the Library of Congress: http://www.loc.gov/marc/ and Bibliographic
standards by OCLC: http://www.oclc.org/bibformats/en/.
Standard Cataloging Abbreviations
Term A-Fl
accompaniment
and others
approximately
arranged
arranger
bind
black & white
book
born
Brother, -s
bulletin
bytes per inch
centimeter, -s
chapter
circa
colored
Company
compiler
copyright
Corporation
corrected
Department
diameter
died
document
edition, -s
editor
enlarged
et cetera
facsimile, -s
flourished
Abbr.
acc.
et al.
approx.
arr.
arr.
bd.
b&w
bk.
b.
Bro., -s.
bull.
bpi
cm.
ch.
ca.
col.
Co.
comp.
c
Corp.
corr.
Dept.
diam.
d.
doc.
ed., eds.
ed.
enl.
etc.
facsim., -s.
fl.
Term Fo-Pa
folio
following
foot, feet
frame, -s
frames per second
genealogical
government
hour, -s
illustration, -s
illustrator
inch, -es
inches per second
including
Incorporated
introduction
kilometer, -s
Limited
millimeter, -s
minute, -s
monophonic
new series
New Testament
no name (publisher)
no publication place
number, -s
numbered
Old Testament
opus
page, -s
paperback
part, -s
Abbr.
fol.
ff.
ft.
fr.
fps
geneal.
gov.
hr.
ill.
ill.
in.
ips
incl.
Inc.
introd.
km.
Ltd.
mm.
min.
mono.
new ser.
N.T.
s.n.
s.l.
no.
numb.
O.T.
op.
p.
pbk.
pt., pts.
Term Ph-U
photograph, -s
plate number, -s
portrait, -s
posthumous
preface
pressing
printing
privately printed
projection
pseudonym.
publishing
report
reprinted
reproduced
revise
revised
revolutions per minute
series
signature
silent
sine loco
sine nomine
sound
stereophonic
superintendent
supplement
title page
tome
translator
typographical
unaccompanied
Abbr.
photo, -s
pl. no.
port., ports.
posth.
pref.
p
print.
priv. print.
proj.
pseud
pub.
rept.
repr.
reprod.
rev.
rev.
rpm
ser.
sig.
si.
s.l.
s.n.
sd
stereo.
supt.
suppl.
t.p.
t.
tr.
typog.
unacc.
For a fairly complete alphabetical listing of cataloging terms visit the JustMARCIt Cataloging
Dictionary: http://justmarcit.wikispaces.com/Cataloging+Dictionary. For a very complete dictionary of Library
and Information Science terms visit the ODLIS: Online Dictionary for Library and Information Science
at: http://lu.com/odlis/index.cfm. Check out this link: http://staff.library.mun.ca/staff/toolbox/abbrev.htm.
OCLC Search Operators for WorldCat, FirstSearch, & Connexion
Access Method [am:]
Access Method [am=]
Access Restrictions [rs:]
Access Restrictions [rs=]
Action Note [io:]
Authentication Code [ac=]
BC Year [bc:]
Cataloging Source [cs=]
Corp/Conf Derived [cd:]
Corp/Conf Name [cn:]
Corp/Conf [cn=]
Corp/Conf Subject [nc:]
Corp/Conf Subject [nc=]
Corp/Conf [cnw=]
Corp/Conf Subject [ncw=]
Dewey Class Number [dd:]
Dewey Edition [d2:]
General Call Number [nu:]
General Call Number [nu=]
Genre/Form [ge:]
Genre/Form [ge=]
Gov Doc Number [gn:]
Holding Library [li:]
IR Control Number [ir:]
ISBN [bn:]
ISBN [bn=]
ISSN [in:]
ISSN [in=]
Keyword [kw:]
Language of Cat. Description [ll:]
LC Childrens Subject [hc:]
LC Childrens Subject [hc=]
LC Childrens Subj [hcw=]
LC Class Number [lc:]
LC Class Number [lc=]
LCCN [ln:]
LCCN [ln=]
LCSH [hl:]
LCSH [hl=]
LCSH [hlw=]
MeSH [hm:]
MeSH [hm=]
MeSH [hmw=]
Musical Composition [mc:]
Musical Composition [mc=]
NAL Class Number [ag:]
NAL Subject [ha:]
NAL Subject [ha=]
NAL Subject [haw=]
NLC Class Number [ca:]
NLC Subject [he:]
NLC Subject [he=]
NLC Subject [hew=]
NLM Class Number [lm:]
NLM Class Number [lm=]
Name [au:]
Name [au=]
Name [auw=]
Name/Title Derived [nd:]
Notes [nt:]
OCLC Number [no:]
Other Subject [ho:]
Other Subject [ho=]
Other Subject [how=]
Personal Name [pn:]
Personal Name Derived [pd:]
Personal Name [pn=]
Personal Name Subject [na:]
Personal Name Subject [na=]
Personal Name Subj [naw=]
Personal Name [pnw=]
Publisher [pb:]
Publisher Location [pl:]
Publisher Number [mn:]
Publisher Number [mn=]
Publisher [pb=]
RVM Subject [hr:]
RVM Subject [hr=]
*NOTE: "=" Means Phrase and "xxw=" Means Whole Phrase.
RVM Subject [hrw=]
Report Number [rn:]
SCIPIO Auction House [ah:]
SCIPIO Auction House [ah=]
SCIPIO Auction House [ahw=]
SCIPIO Citation Index [ci:]
SCIPIO Citation Index [ci=]
SCIPIO Citation Index [ciw=]
SCIPIO Seller/Subject [cx:]
SCIPIO Seller/Subject [cx=]
SCIPIO Seller/Subject [cxw=]
SCIPIO Date of Sale [ds:]
SCIPIO Individual Auctioneer [ia:]
SCIPIO Individual Auctioneer [ia=]
SCIPIO Individual Auct. [iaw=]
SCIPIO Place of Sale [ps:]
SCIPIO Sale Code [sl:]
SCIPIO Sale Code [sl=]
Sears Subject [hs:]
Sears Subject [hs=]
Sears Subject [hsw=]
Series [se:]
Series [se=]
Series [sew=]
Standard Number [sn:]
Standard Number [sn=]
Subject [su:]
Subject [su=]
Subject [suw=]
System Control Number [sy:]
Title [ti:]
Title Derived [td:]
Title [ti=]
Title [tiw=]
Uniform Title [ut:]
Uniform Title [ut=]
Uniform Title [utw=]
Universal Dec. Class Number [ud:]
Vendor [vn:]
ALEPH Codes
ITEM STATUS CODES
ITEM PROCESS STATUS
MATERIAL TYPE CODES
MATERIAL TYPE CODES
Cont.
01 - Regular Loan
OI - Order Initiated
BOOK - Book
SLFLM - Slide Filmstrip
CIRC - Circulation
03 - NonCirculating
OR - On Order
ISSUE - Issue
SLDTP - Slide Tape
REF - Reference
04 - Periodical
IP - In Process
CD - CD
EMMFM - 8MM Film
PER - Periodicals
10 - AV Loan [7 Days]
MI - Missing
DVD - DVD
STMMF - 16MM Film
FLA - Florida Collection
11 - AV Loan [21 Days]
WD - Withdrawn
VHS - VHS
FLMLP - Film Loop
AV - Audio/Visual
12 - Professional A/V Loan
SB - Sent to Binder
VCD - Video CD
MICRO - Microform
LIBOF - Library Office
13 - Kindle Loan
SC - Sent to Cataloging
CDROM - CD-ROM
MICFC - Microfiche
GDOCS - Gov. Docs.
14 - iPad Loan
CT - In Cataloging
SFTWR - Software
MICFM - Microfilm
RESER - Reserves
42 - TV Course
CA - Cancelled
KIT - Kit
MICCA - Microcard
SPECC - Special Collection
51 - 1 Hour Loan
BP - Binding Prep
LP - LP
VIDBE - Video Beta
ILL - ILL
52 - 2 Hour Loan
BD - In House Repair
REALI - Realia
VIDTQ - Video 3/4
ACQ - Acquisitions
53 - 3 Hour Loan
DM - Damaged
CASS - Cassette
VIDDK - Video Disc
EQUIP - Equipment
54 - 8 Hour Loan
NA - Not Arrived
AUDBK - Audiobook
VHSCC - VHS/CC
TSERV - Tech. Services
55 - 12 Hour Loan
VC - Vendor Cancelled
AUDTP - Audio Tape
VHSDV - VHS/DVS
PROF - Professional
56 - 5 Day Loan/NR
TE - Technical Dept.
ISSBD - Bound Issue
VHSCD - VHS/CC/DVS
ARCHV - Archive
57 - 5 Day Loan/Request
DO - In Dept. Office
TVCRS - TV Course
EQUIP - Equipment
TLC - TLC
59, 61 - 1 Day Loan
FO - In Faculty Office
PPRBK - Paperback
INTNT - Internet
ECHS - ECHS
62 - 2 Day Loan
NR - Reg. Loan/NR
PRINT - Print
LAPTP - Laptop
MAG - Magazines
63 - 3 Day Loan
CL - Claimed
SCORE - Score
CALC - Calculator
SUB-LIBRARY CODES
64 - 30 Day Loan
NP - Not Published
PAMPH - Pamphlet
CAMER - Camera
ECCLE - Lee
65 - 4 Day Loan
NO - Not Ordered
PHCPY - Photocopy
DVDPL - DVD Player
ECCCH - Charlotte
66 - 90 Day Loan
LO - Lost
GOVDC - Gov. Docs.
EBOOK - E-Book
ECCCO - Collier
67 - 7 Day Loan
RS - Ref. Storage
FLSCD - Flash Card
EAUBK - E-Audiobook
ECCHE - H-G
68 - 14 Day Loan
CS - Circ. Storage
TFRHR - 24 Hour Loan
MANIP - Manipulative
ECCEB - eResources
69 - 21 Day Loan
IL - ILL
ILLBK - ILL Book
EVID - Electronic Video
73 - ILL Circulating
NB - New Book Shelf
MAP - Map
EDIV - Electronic Device
74 - ILL NonCirculating
DC - Display Case
GLOBE - Globe
79 - H.S. Loan
ZZ - No IP Status
TRNSP - Transparency
82 - Internet
SLIDE - Slide
87 - Calculator
FLMST - Filmstrip
COLLECTION CODES
DVD Region Code Reference
Region 1: United States, Canada, Bermuda and U.S. territories.
Region 2: Europe, Middle East, Japan, Egypt, Greenland, South Africa, Leshoto and Swaziland.
Region 3: Southeast Asia, Hong Kong, Macau, South-Korea and Taiwan.
Region 4: Oceania, Central and South America, Mexico and the Caribbean.
Region 5: Russia, former Soviet Union, Indian subcontinent, Mongolia, North-Korea and Africa.
Region 6: China
Region ALL: May be played in any locale on any player.
Tag Reference:
538 - System Details Note R
First Indicator #
‡a - System details note (NR)
Sample:
007
vd cvaiz^
300 ## ‡a 1 videodisc ( min.) : ‡b sd., col. ; ‡c 4 3/4 in.
538 ## ‡a DVD ; NTSC [or other color type] ; [Region number] [and country
if other than 1] ; [Type of audio playback] ; Anamorphic widescreen [if
available] ; Aspect ratio ; Dual or single layer.
Blu-Ray Region Code Reference
Region A: North America; Central America; South America; East and Southeast Asia; U.S. territories;
Bermuda.
Region B: Africa, Europe, Oceania; Middle East; Kingdom of the Netherlands; British overseas
territories, French territories; Greenland.
Region C: Central and South Asia; Mongolia, Russia, and People's Republic of China.
Tag Reference:
538 - System Details Note R
First Indicator #
‡a - System details note (NR)
Sample:
007
vd czaiz^
300 ## ‡a 1 videodisc ( min.) : ‡b sd., col. ; ‡c 4 3/4 in.
538 ## ‡a Blu-ray Disc ; NTSC [or other color type] ; [Region number] [and
country if other than 1] ; [Type of audio playback] ; Anamorphic
widescreen [if available] ; Aspect ratio ; Dual or single layer.
538 ## ‡a Requires a Blu-ray player.
Miscellaneous Help
Alphabetizing MARC Records
To Alphabetize a file of MARC records from a vendor use the following procedure:
1. Open the program MarcEdit.
2. Select the MarcEditor tool
a. Open the vendor’s MARC Record file by going to File>Open in the MarcEditor and select the
file.
b. Once loaded select the tools menu and go to “Sort by...” then “Sort by Title”
c. Go to File>Save As... and give the file a name. Select the “Save as type:” “MARC Files (*.mrc)”
3. Save file.
Capitalizing on the Capabilities of Word Processing
Question: I've been noticing that a number of LC records have been coming through with machine-generated
contents notes (505) that are in ALL CAPS. This data is being harvested from publisher-supplied ONIX data.
They are also not properly formatted with regards to punctuation. I am trying to decide what to do with these.
The data make the materials retrievable, but they are ugly. Do I retype the entire 505, or do I just let it go and
look all ugly?
Answer: Here's a suggestion about reformatting the 505 without having to retype everything. Copy the text and
paste it into whatever word processor you use. If it's Word, highlight everything, go to the Format tab and down
to "Change Case." Click on "Sentence case" and most of the work will be done for you. You can clean up the
rest. Then copy and paste the corrected text back into the record and replace the record.
Source: http://www.olacinc.org/drupal/newsletters/enews/2010march/judgement.html
In Word 2010/2007:
In Word 2003:
Firefox Smart Keywords
Visit a site with a search form, for example Google. Press the right-click inside the search input field, and select
"Add a Keyword for this Search...".
Add a Keyword for this Search
A dialog window appears, enter a short memorable keyword. You may also change the Name of the Bookmark.
Add Bookmark
By requesting the properties of the smart keyword bookmark you can remove unwanted fields, for example you
can trim:
http://www.google.com/search?q=%s&hl=en
down to:
http://www.google.com/search?q=%s
Source: http://johnbokma.com/firefox/keymarks-explained.html
MARC Tag 245 Subfield Order
Subfields $n and $p precede subfield $h:
$a Title proper. $n Part number, $p Part title $h [GMD] : $bother title information
Subfield $n data follows a period (.).
Subfield $p data follows a period (.) when it is preceded by subfield $a, $b or another subfield $p. Subfield $p
data follows a comma (,) when it follows subfield $n.
n.n If there are two subfield $n and are being displayed concurrently, they are separated by a period (.)
p.p. If there are two subfield $p and are being displayed concurrently, they are separated by a period (.)
n,p If a subfield $p follows a $n subfield it is preceded by a comma (,)
p.n If a subfield $n follows a $p subfield it is preceded by a period (.)
Do not omit initial articles from the title of a part or section recorded in subfield $p.
If a part title transcribed in subfield $p is distinctive and meaningful, record it also in a variant title field 246.
Initial articles are omitted from tag 246. The second indicator value of tag 246 is 0 for a portion of the title.
Example:
245 14 0 $a The phonics basic skills workbook. $n Part 1, $pReading readiness$h [videorecording] : $b
preparing for kindergarten.
246 30 0 $a Reading readiness$h [videorecording] : $b preparing for kindergarten
Source: http://cataids.wordpress.com/2010/02/26/marc-tag-245-subfield-order/
OCLC Quality Control Record Repair
To have OCLC fix validation errors that are not able to be edited on your end of Connexion follow these steps:
● Send an e-mail to support@oclc.org with the following information:
○ OCLC System Number
○ Title of Item
○ Contact Information
○ Nature of the Problem
OR
● Call support via telephone 1-800-848-5800 Dial 1, 4, 2 for Cataloging Services, then 3 for Connexion
Assistance
○ Hours of Operation:
■ Monday - Friday: 7:00 AM - 9:00 PM EST
Emails are best used for errors in validation of fields that may be masked by OCLC when editing in Connexion
WorldCat services. Telephone help services are best suited for other immediate issues concerning Connexion
and WorldCat cataloging.
To Report Duplicate Records in OCLC follow this link: https://www3.oclc.org/app/bibdup/ and complete the
online form.
List of Link Resources [Cataloging Toolbox]
Abbreviations
1. http://www.maine.gov/infonet/minerva/cataloging/manual/standabbrev.htm - Partial listing of standard
cataloging abbreviations.
2. http://staff.library.mun.ca/staff/toolbox/abbrev.htm - List of AACR2 standard cataloging abbreviations.
Agency Database
1. http://www.loc.gov/marc/organizations/org-search.php - A helpful Library of Congress directory
database which provides directory information of recognized organizations. The MARC Org code
appears in the holding record.
2. http://www.oclc.org/contacts/libraries/default.asp - OCLC's member directory database which is helpful
in determining the cataloging source of a MARC record listed in the 040 field.
Authorities
1. http://authorities.loc.gov/ - Library of Congress Authorities database search.
2. http://id.loc.gov/authorities/ - Library of Congress Subject Headings and Authorities Service with bulk
download feature of authorities information.
3. http://viaf.org/ - The "Virtual International Authority File" a beta project of OCLC provides the proper
authorities information for main entries and added entries. The unique function of this website is it
provides these authorities in a wide variety of languages and national MARC coding convention
standards.
Catalogs
1. http://biblios.net/ - ‡Biblios is an open-source cataloging community with a very large variety of MARC
records available. Z39.50 target available for export.
2. http://catalog.gpo.gov/ - OPAC for the Government Printing Office.
3. http://catalog.loc.gov/ - OPAC for the Library of Congress. Z39.50 target available for export.
4. http://catalogue.bl.uk/ - OPAC for the British Library with over 14 Million records available.
5. http://www.loc.gov/z3950/ - Z39.50 Access to Library Catalogs all over the United States.
6. http://olc1.ohiolink.edu/- OhioLINK Union Catalog for the Ohio Universities.
a. http://olc1.ohiolink.edu/screens/fullmenu.html - All search options for the OhioLINK Catalog.
7. http://www.vialibri.net/library_search.php - A world-wide collection of large Union Catalogs.
Classification
Dewey Decimal
1. http://www.apl.org/libcats/dewey.html - A great resource of the Broad and Narrow subject terms for
Dewey Decimal Classification.
2. http://www.oclc.org/dewey/resources/summaries/default.htm - Dewey Decimal Classification summary
maintained by OCLC.
a. http://www.questionpoint.org/crs/html/help/en/ask/ask_map_ddctolcc.html - QuestionPoint
document that converts from Dewey Decimal to Library of Congress Classification.
b. http://www.questionpoint.org/crs/html/help/en/ask/ask_map_lcctoddc.html - QuestionPoint
document that converts from Library of Congress to Dewey Decimal Classification.
3. http://deweybrowser.oclc.org/classify2/ - OCLC call number service which compares the rate of DDC
and LOC call numbers in all library catalogs.
Library of Congress
1. http://www.loc.gov/catdir/cpso/lcco/ - Library of Congress maintained Classification Schedules and
Outlines.
a. http://id.loc.gov/authorities/ - Free Library of Congress Subject Headings Service.
National Library of Medicine
1. http://www.nlm.nih.gov/class//OutlineofNLMClassificationSchedule.html - The National Library of
Medicine Classification Schedules and Outlines.
Universal Decimal
1. http://www.udcc.org/udcsummary/php/index.php - based on the Dewey Decimal Classification, but uses
auxiliary signs to indicate various special aspects of a subject and relationships between subjects.
Dictionaries
1. http://justmarcit.wikispaces.com/Cataloging+Dictionary - Helpful dictionary of cataloging terms; the
definitions contain links to terms found in the ODLIS and examples.
2. http://lu.com/odlis/index.cfm - The Online Dictionary of Library and Information Science. A
wonderfully extensive dictionary of Library Science terms.
FLVC [Florida Virtual Campus; formerly known as CCLA or College Center for Library Automation]
1. https://staff.lincc.net/staff_resources.asp - Library Staff Resources portal to access CCLA's current
documentation and other helpful resources.
a. https://staff.lincc.net/s/Display.asp?ref=/lms_documentation.asp&file=lincc_cataloging_manual_
v20.pdf - The current ALEPH Version 19 Cataloging Manual. [Requires Login]
MARC [Machine-Readable Cataloging]
1. http://www.loc.gov/marc/bibliographic/ - Library of Congress Bibliographic MARC Cataloging
Authority Standards.
a. http://www.loc.gov/marc/countries/countries_code.html - MARC country code listing for 008
field characters 15-17.
b. http://www.loc.gov/marc/languages/language_code.html - MARC language code listing for 008
field characters 35-37.
2. http://www.oclc.org/bibformats/en/ - OCLC Bibliographic MARC Cataloging Authority Standards.
Materials Cataloging
Equipment
1. http://www.olacinc.org/ - OLAC or Online Audiovisual Catalogers, Inc. is an organization that
specializes in producing cataloging conventions and standards for Audio-Visual materials. Using the
search box within the website is helpful in finding training materials and pamphlets.
a. http://www.olacinc.org/drupal/?q=node/12 - This is a direct link to the "Publications & Training
Materials" page of the OLAC website. The "Cataloging Tools and Training Documents" has
wonderful resources available.
2. https://portfolio.du.edu/portfolio/getportfoliofile?uid=98321 - This is a great help sheet covering how to
catalog equipment such as camcorders, DVD players, etc...
Visual Materials
1. http://www.loc.gov/catdir/cpso/amimcovr.html - "Archival Moving Image Materials : A Cataloging
Manual" for cataloging moving image materials. DVD's are not included in this manual but it does
include VHS. Helpful in a general understanding of cataloging visual materials.
a. http://www.loc.gov/rr/print/tgm2/ - "Thesaurus for Graphic Materials II: Genre and Physical
Characteristic Terms" is a resource from the Library of Congress for controlled vocabulary of
genre/format subject terms.
2. http://www.olacinc.org/ - OLAC or Online Audiovisual Catalogers, Inc. is an organization that
specializes in producing cataloging conventions and standards for Audio-Visual materials. Using the
search box within the website is helpful in finding training materials and pamphlets.
a. http://www.olacinc.org/drupal/?q=node/12 - This is a direct link to the "Publications & Training
Materials" page of the OLAC website. The "Cataloging Tools and Training Documents" has
wonderful resources available.
OCLC [Online Computer Library Center]
1. http://classify.oclc.org/classify2/ - OCLC call number service which compares the rate of DDC and
LOC call numbers in all library catalogs.
2. http://connexion.oclc.org/ - Log-in page for OCLC's Connexion Editor to original catalog and improve
WorldCat Services' records. [Requires Login]
3. http://www.linccweb.org/eResources.asp?DB=FirstWeb&CID=07 - Edison State College's Access to
WorldCat via FirstSearch. [Requires Login]
a. http://www.worldcat.org/ - Free to the public version which displays only local library holdings
of searched items.
4. http://psw.oclc.org/ - OCLC Product Services Website to download reports and MARC Records from
Yankee Book Pedler. Also, to view and download reports from OCLC from the automatic holdings
updates from the Florida Virtual Campus [FLVC formerly known as CCLA or College Center for
Library Automation].
Publications
1. Fritz, Deborah A. Cataloging With AACR2 & MARC 21: For Books, Electronic Resources, Sound
Recordings, Videorecordings, and Serials. American Library Association, 2007. Print.
a. http://www.marcofquality.com/bk/cwamupdates.html - This website contains the free updates for
the publication. This item is located at the Catalogers desk.
2. James, Kate. The OLAC Newsletter. Online Audiovisual Catalogers Inc., 1981-Present. Online
Newsletter. http://www.olacinc.org/drupal/?q=node/59.
3. Ohio Library Council. TechKNOW. Kent State University, 1995-Present. Online Newsletter.
http://www.library.kent.edu/page/11226.
Tables
1. http://www.loc.gov/catdir/cpso/roman.html - Library of Congress resource for Romanization of foreign
non-roman characters.
2. http://www.loc.gov/catdir/pcc/053/table.html - Library of Congress resource for cutter numbers. Edison
State College only uses table #5.
Tools
1. http://calculate.alptown.com/ - A very useful online cataloging resource which has a cutter creator,
country and language code search, MARC tag reference, and other useful tools.
2. http://chopac.org/cgi-bin/tools/azorder.pl - The Amazon to MARC converter is a great tool that allows
searching for materials by ISBN, UPC, and Keywords. It provides a great start to a record and is
especially useful for original cataloging.
3. http://chopac.org/cgi-bin/tools/imdb2marc.pl - The IMDB to MARC converter is a tool that will help
with Audio/Visual cataloging in terms of acquiring summaries and other data in MARC record format
from the IMDb. Can be helpful for original cataloging.
4. http://www.copypastecharacter.com/ - CopyPasteCharacter is a simple and very helpful website. Click
on the special character require for non-English characters and paste it into a record right away.
5. http://dl2sl.org/web2marc - The Website to MARC tool is a wonderful start to cataloging web resources
and placing them inside of an OPAC. It also taps into its own database of MARC records created by
other libraries. Records are available in a variety of formats to easily integrate them into existing
catalogs.
6. http://findinfo.angelfire.com/ - This website provides helpful cataloging tools along with other
information search features.
a. http://findinfo.angelfire.com/content/convert.html - Random converters for ISBNs, Audio-Visual
Runtimes, and Roman Numerals.
b. http://findinfo.angelfire.com/content/ISBN.html - Various ISBN number lookups on numerous
websites.
c. http://findinfo.angelfire.com/content/UPC.html - UPC Record Locater for WorldCat,
LINCCWeb Catalog, and many other UPC related websites.
7. http://www.itsmarc.com/crs/CRS0000.htm - The "Cataloger's Reference Shelf" is a compilation of
Library of Congress manuals and tables. It is a very helpful resource for background cataloging
information.
8. http://www.journaltocs.hw.ac.uk/ - This online Table of Contents service pulls in RSS feeds for many of
the major Journals available on the Internet through large publishers. It is a very useful tool for the
original cataloging of certain Journal titles that require full records.
9. http://pcn.loc.gov/isbncnvt.html - ISBN 13 to 10 conversion tool produced by the Library of Congress.
This is a very helpful tool when wanting to add both ISBN numbers to a Bibliographic record.
10. http://www.loc.gov/z3950/test.html - This is a web-based Z39.50 client provided by the Library of
Congress to test any targets availability and functionality. It provides very quick responses.
11. http://marcedit.reeset.net/ - MarcEdit is a great tool to convert between MARC formats, has find and
replace features, can reorder batch MARC Record files, and more.
12. http://www.slc.bc.ca/cheats/index.htm - Numerous helpful "Cheat Sheets" produced by J. McRee Elrod
from Special Libraries Cataloging. There are sheets on a variety of common and uncommon cataloging
tricks.
Z39.50
1. http://irspy.indexdata.com/ - This website is a very helpful database of Z39.50 targets. It contains more
than what is listed at the Library of Congress Z39.50 Agency. This website also provides a reliability
percentage of that target.
2. http://www.basedowinfosys.com/ - This is the website to download the "Mercury Z39.50 Client" which
is a program that is able to harvest MARC Records from various external libraries using Z39.50
technology.
3. http://www.loc.gov/z3950/agency/ - This is the Library of Congress resource which provides links to
information about Z39.50 resources along with other tools.
a. http://www.loc.gov/z3950/agency/resources/software.html - This page within the Library of
Congress Z39.50 Agency is very out of date and many of the links are broken. But, it does
provide program names which can be searched for within a search engine. "Mercury Z39.50
Client" is listed here along with many other free and fee based programs.
b. http://www.loc.gov/z3950/agency/resources/testport.html - This page provides many public
Z39.50 targets and their information to test their availability and functionality.
i. http://www.loc.gov/z3950/test.html - This is a web-based Z39.50 client provided by the
Library of Congress to test any targets availability and functionality. It provides very
quick responses.
c. http://www.loc.gov/z3950/gateway.html - The Z39.50 Gateway page provides a linked listing of
numerous public targets. Once a specific target is selected the user can search within that library
via a web-based Z39.50 client.