Library Services Day
Brokerage Update
Garvan McFeeley
Library Services Day 2014
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Brokerage
• Apply systematic & collaborative approach with Clients &
Vendors
• Aggregate demand
• Provides a portfolio of agreements
– Negotiate Agreements with vendors to provide volume
discounts and pricing models in step with client needs
– Provide Framework Agreements to address client needs
– Reduce the workload in complying with Public Sector
Procurement rules
– Inform clients of the agreements on offer and how to avail of
them
• Ongoing services
– Framework Sharing
– Co-operation and collaboration with Clients, Other national
bodies, Internationally
– Client Support
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Current Portfolio
2011
2012
2013
2014
• Storage Virtualisation
• Storage Hardware
• Microsoft Campus refresh
• Adobe Campus
Adobe CLP
• Application Virtualisation
Adobe Connect
• Monitoring and Alerting
AntiVirus
Framework
Articulate
• Student Mobile Broadband
Blackboard Collaborate
• VLE Framework
MacOS/IOS (Apple) Framework • Vidyo h/w, s/w Framework
Microsoft Framework
• Video platform Framework
Microsoft
Polycom VC Equipment
Continuously updated
Support
• Eduserv agreements
• Server Hardware
• Student Stores for Adobe and
Visit here for current list
Microsoft
• Vulnerability Scanning
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Agreements
Total Live
40
35
30
25
20
15
2011
2012
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2014
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Agreements
Agreements in operation
40
35
30
25
20
15
10
5
0
2011
2012
via Eduserv
2013
via HEAnet
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Total Live
5
Apple Framework
• Replaced in 2013
– Live to 06/2016, option to extend to 06/2017
– Includes
• Laptop, desktop, tablets
• Apple software ONLY
• Associated services
– eases compliance burden
– single mini-tender per annum with drawdown
– template mini-tender documents exist
Apple Framework
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Mobile Broadband
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New supplier awarded - Meteor
On-line, on-campus and in Meteor stores
Live since September 1st
€10 - Mobile Broadband, 25GB including 4G, 6 month term
€20 - Mobile Broadband, 50GB including 4G, 6 month term
€20 - Voice and data, all on network calls and texts, off
network 200 minutes and 300 texts, 5GB including 4G and
tethering
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Eduserv Agreements
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Chest agreements, there is a fee to use them
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Software, 16 accessible
Atlas TI
Endnote
Ingres
Open Text
Adobe Campus
ENVI
License
Dashboard
QSR Nvivo
Collins Indicate
ERDAS
Maplesoft
SAS
Education Support Centre
ESRI
MindGenius
Uniras
Resource agreements, 47 collections accessible
Alexander Street Press
Counseling and Therapy
Package
American Mathematical
Society Journals
Collins Bartholomew
Digital Mapping Data
Compendex and EI
Backfile
IEEE-Wiley eBooks
IET – Many
collections
Nielsen BookData
Online
SciFinder
Springer Lecture
PressReader
Notes Series
ProQuest Abstract
and Indexes
SpringerProtocols
Collections
ProQuest Core
Collection
ProQuest Full Text
Subject Collections
Eduserv information
Emerald – Many
collections
ESDU Validated
APA PsycTHERAPY
Engineering Data
ASTM Standards and
Euromonitor Passport
Engineering Digital Library and Research Monitor
MarketLine Case
Studies
MarketLine
Advantage
Brill – Many collections
New Scientist Online PsychiatryOnline
APA PsycTESTS
GSE Research
MathSciNet
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Microsoft
• 1 TB of One Drive for Business under Office 365
• Data at rest encrypted by the year end
• Subscription for eligible institutions
– Campus EES – 100 FTE or above
– Campus OVS/ES – less than 100 FTE
• Other purchases via
– Select Plus
– Open Academic Pricing
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Office 365 Plan A2
Azure grants
Home use rights
Dreamspark and Dreamspark premium
Only EdLars can sell at education prices
Student advantage programme
Student online store
Framework agreement in place until 2016
Microsoft Information
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Polycom VC support
• Created in 2013
• To assist procurement of support and maintenance
contracts for Polycom video conferencing equipment
• Multi-supplier Framework
• Framework agreement in place until 2016
Polycom Information
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VLE Framework
• New in 2014
– Live to 04/2017, option to extend to 04/2018
– There are two lots and both lots are multi supplier agreements
– Lot 1: Managed hosting or self-hosting VLE, ancillary software
and ancillary services
Blackboard
Instructure
Desire2Learn
Moodlerooms
Enovation
– Lot 2: Consultancy services and value added services including
support, software services, integration services (to student
records and exams processing systems) and training
Blackboard
Learning Technology Services
Enovation
Moodlerooms
Instructure
– Lot 1 is a superset of Lot 2
– Template mini-tender documents exist
VLE Framework
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Adobe Connect
• Adobe Connect favourable pricing through Collab8
• Framework to be created during 2015?
More Information
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2015
• Library Management System Framework Tender?
• What else could you use…
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Summary
• Many agreements exist
• They can save you
– money
– effort
– Time
• Portfolio constantly under review
• Sign up to email lists:
– HEANET-CM
– HEANET-CM-FW-LOOKAHEAD
• If you have a need, let me know...
– scm@heanet.ie or
– garvan.mcfeeley@heanet.ie
• And finally...
– Whilst renewing my own annual travel insurance I negotiated a 10%
reduction on travel insurance and a 5% reduction on house insurance
with getcover.ie. Simply use the promotion code HEA.
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Questions
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Appendices
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Adobe Agreements
• Campus Agreement
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subscription agreement for Creative Suite
unlimited use on campus equipment including virtualised environments
Accessed through Eduserv
licence tied to renewal
Closed for new entrants 08/13
New agreement 08/15
• Cumulative Licensing Program
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running since 2007
upgrade protection on non Creative Suite software
desktop software only
perpetual licence
• Student and Staff Software Agreement
– creative suite via http://adobeirelandstudentstore.onthehub.com
– online store is federated
– perpetual licence
Adobe Agreements
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Anti Virus
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Added in 2013
Kaspersky Lab
Price per device through a reseller
Not a Framework Agreement
AntiVirus
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Articulate
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In collaboration with the NDLR
Studio ‘13 Pro
Storyline 2
Significant savings over standard education pricing
Articulate Information
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Alerting, Monitoring and
Notification Services Framework
• New in 2014
– Live to 05/2017, option to extend to 05/2018
– Multi-supplier framework
Damovo
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Fastcom
Logicalis
Covers monitoring, alerting and notification services, 24x7
Eases compliance burden
Single mini-tender per annum with drawdown possible
Template mini-tender documents exist
Alerting… Framework
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Application Virtualisation
Framework
• New in 2014
– Live to 04/2017, option to extend to 04/2018
– There are two lots and both lots are single supplier
agreements
– Lot 1: Managed hosted solution.
• Zinopy provide a managed hosted Citrix based solution
– Lot 2: Self hosted
• Software2 provide Application Jukebox as a self hosted
solution. eases compliance burden
– template mini-tender documents exist
Application Virtualisation Framework
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Blackboard Collaborate
• Preferential pricing to HEAnet member institutions
• Not a framework agreement
Blackboard Collaborate
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IP Vulnerability Scanning
• Outpost24
• Not a framework agreement
• Pricing fixed until 2016
Vulnerability Scanning
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Server Hardware
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Created in 2013
Single Supplier Framework (Dell)
Will refresh in 2014 to keep specs current
Template mini-tender documents exist
Server Hardware Framework
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Storage Hardware
• Expires August 2015
• Template mini-tender documents exist
• Good mix of vendors
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BT (EMC)
Triangle (IBM)
Tyrell (Isilon)
PFH (HP)
Appliance Technology (NetApp)
DELL (Compellent, EqualLogic, PowerVault)
Storage Hardware Framework
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Storage Virtualisation
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Expires August 2015
Allows you to manage multiple storage resources
Template mini-tender documents exist
Good mix of vendors
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DataArch (FalconStor)
BT (EMC)
OCF (IBM)
Triangle (IBM)
PlanNet21 (NetApp)
Storage Virtualisation Framework
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Video Platform Framework
• New in 2014
– Live to 10/2017, option to extend to 10/2018
– There are two lots and both lots are multi supplier
agreements
– Mediacore, Kaltura, Panopto in both lots
– Lot 1: Managed hosting or self-hosting Video Platform,
ancillary software and ancillary services
– Lot 2: Consultancy services and value added services
including support, software services, integration services
and training
– Lot 1 is a superset of Lot 2
– Template mini-tender documents exist
Video Platform
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Vidyo Compatible Framework
• New in 2014
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Live to 08/2017, option to extend to 08/2018
Image Supply Systems, PlanNet21, Vu2Vu
Vidyo Compatible hardware and software
Template mini-tender documents exist
VidyoCompatible
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Handy Tips
• Tenders
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If buying hardware and software consider
• wording choices
• splitting tender
– Not all suppliers may be able to sell you software at the same price
• Frameworks
– OGP
– NPS
– CMOD
• Mini-tender
– Annual mini-tender with a draw down award
• Standardised approach to integrators
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