Substitute Teacher
Reference Guide
Ogden & Box Elder School Districts
kellyeducationalstaffing.com
CONTACT INFORMATION
ROY OFFICE
LOGAN OFFICE
Ogden & Box Elder School Districts
Cache, Logan & Box Elder School Districts
MONDAY - FRIDAY | 7:00 A.M. - 4:00 P.M.
MONDAY - FRIDAY | 7:00 A.M. - 4:00 P.M.
4872 South 1900 West
1300 North 200 East #112
Roy, Utah 84067
Logan, Utah 84341
801.773.4473
435.752.1261
5936@kellyservices.com
5936@kellyservices.com
KELLY ABSENCE SCHEDULING TEAM (KAST)
MONDAY - FRIDAY | 3:00 A.M. - 6:00 P.M.
1-866-535-5998 option 1
KESSCHEDULE@kellyservices.com
KELLY AUTOMATED SCHEDULING SYSTEM (Aesop)
EVERY DAY | 24 HOURS
INTERNET: http://www.mykelly.com → Aesop Login
PHONE: Interactive Voice Response System (IVR) → 1-800-942-3767
TECHNICAL SUPPORT HOTLINE
(Timesheet questions, website issues, log in questions)
1-866-535-5938
4872 South 1900 West
Roy, UT 84067
Phone: 801-773-4473
Email: 5936@kellyservices.com
Office Hours: 7:00 A.M. to 4:00 P.M. , Monday – Friday
Kelly Educational Staffing Local Branch

To update any personal information

To discuss any performance related topics

For questions regarding employee benefits or programs

To report any incidents and/or injuries

To refer new substitute employee applicants to Kelly
Phone: (866) 535-5998
Hours: 3:00 AM – 6:00 PM MST, Monday – Friday
Email all non-urgent support requests to KESSCHEDULE@kellyservices.com
Kelly Educational Staffing (KES)
Scheduling Team

For assistance with accepting absences in Aesop

To notify Kelly if you need to cancel a previously accepted absence,
including same-day notifications

To notify Kelly if you are requested to return for a future assignment

To notify Kelly about assignment changes (if you were moved to a different
classroom after arriving at the school)

For questions on your assignment

To notify Kelly if you are asked to work beyond your scheduled time
Please note that any calls coming from the KES Scheduling Team will show up as
“800 Service”. The caller ID display will not have the Kelly Educational Staffing or Kelly
Services name.
Aesop - Internet Scheduling Access:
www.mykelly.com or www.kellyeducationalstaffing.com
Login ID: Your primary telephone number as listed on employment application
Aesop System
PIN: Last 4 of social security number
Aesop – IVR Interactive Voice Response System: 800-942-3767
Hours: 24 hours 7 days a week
Phone: (866) 535-5938
Technical Support
Hours: 6:00 AM – 6:00 PM MST, Monday – Friday
For ALL Technical Support with Web Time Issues or Problems with Aesop
SCHOOL DAY POLICIES/PROCEDURES
Use this guide as a quick reference throughout the school day to help increase your confidence and ability
to meet school-specific requirements.
Substitute Employee – Keys for Success
Check In/Check Out Procedures
The exact time you should arrive at the school will show in AESOP and is 15 minutes before schools starts in Alpine and Provo
Districts and at our Charter Schools. In Nebo School District the arrival time is 30 minutes before school starts. The substitute
teacher is expected to remain at the school site for the entire length of the teacher day; this includes planning periods unless you
are otherwise directed by the main office. Sign in at the main office when you arrive and check out when leaving. If you do not sign
in and out the school will not have an accurate record of your time. Ask for a school floor plan, if you do not already have one.
Dress Code
Business Casual - Collared shirts, blouses, sweaters, slacks/pants, skirts, and dresses all of modest fit and length. Blouses, shirts and
pants should cover the midriff during all activities in the classroom. All clothing should be neat, clean and without holes. No extreme
styles or jewelry. Hats and sunglasses should never be worn in a school. Always dress professionally to set a good example for the
students.
Personal Belongings
Keep personal belongings with you; do not leave personal items unattended. Do not bring valuables to school.
Lunch Procedures
Please follow individual school procedures for lunch. Elementary schools may require you to accompany students to lunch and stay
with them the entire lunch period. Do not leave the school during the lunch break or planning period unless excused by the main
office.
Finding Materials/Equipment
Check with the school office or another teacher in the same grade if you do not have the necessary materials or equipment to
follow your daily lesson plan.
Emergency Procedures
Familiarize yourself with fire and emergency weather drill procedures. Account for all students during these drills. If an emergency
arises, consult the principal or office staff. If excused, you must sign out and back in and also note the break on your timesheet. If
possible, lock the classroom when you leave.
Procedures for Students Leaving for Special Classes (e.g., speech, reading, art, physical education)
Times for special classes should be noted on the teacher’s lesson plan. Times and names of individual students involved in special
classes should also be noted on the lesson plan.
Classroom Management
An effective substitute teacher is expected to create an atmosphere in which the students can learn in an orderly environment.
Before entering the classroom, ask the school administrator for information on the “school’s discipline plan” and other information
on any special discipline policies or procedures followed at the school.
As a substitute teacher, it is essential to understand and practice effective classroom management and disciplinary skills. Having
complete control of the classroom is a necessity before any classroom learning can occur. Classroom control can be the best
prevention of many classroom issues and stumbling blocks.
Often, a class will “test” a substitute teacher. Students may try to gain status by upsetting class routines. Your response to these
situations is critical. You must always remain calm and never lose your temper. Be patient, convey your expectations to the students,
and be consistent and firm at all times.
If a problem occurs that you are unable to manage, contact the principal or designee immediately for assistance. DO NOT create
situations that encourage students to challenge your authority.
Skills for Effective Classroom Management
1. Get and Keep Students on Task.
 Greet students at the door.
 Introduce yourself.
 Engage students in productive activity.
 Enact your plan.
2.
Have Positive Interaction.
 The designated Problem Student (be proactive and positive).
 The “You vs. Them” class (create interaction with the class).
 Handling wrong answers (redirect and echo the correct response).
3.
Teach Expectations.
 Instructional Expectations.
 For example: Pass your worksheet to the front row or Number your paper from 1 –100
 Procedural Expectations.
 For example: Work silently or Keep all of your materials at your desk.
4.
Respond correctly to inappropriate behavior.
 Redirect student behavior.
 Re-evaluate the situation.
 Reinforce appropriate behavior.


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Reinforce proximity.
Restate expectations.
State the facts.
Practice “remove, identify, redirect”.
Explain consequences.
Correct individuals vs. the entire class.
Special Education Students
 Students with disabilities in one area may be capable or even exceptional in others.
 By eliminating barriers to participation, students with disabilities may enjoy the regular classroom activities and assignments.
 Treat all students with respect.
 Do not think first of students’ special needs. Think of them first as learners.
 Be patient; you may have to repeat yourself more often.
 If there are problems, do not single out a child in front of the class.
Working with School Staff
Substitute teachers interact with a variety of school personnel. The ability to communicate positively and effectively with school personnel affects
the quality of instruction students receive.
Many special education classes and primary grade classes use the services of paraprofessionals or teacher’s aides. Most paraprofessionals
demonstrate knowledge and skill regarding student instruction in their assigned areas. They know the daily routines, schedules, classroom rules,
and most importantly, the students. They are often the best source of information and assistance when substituting in these classes.
Some paraprofessionals prefer to take the teacher’s role, and ask that the substitute teacher assist them in the management of the class. Other
paraprofessionals prefer to continue their usual role in assisting the substitute teacher. To avoid misunderstandings in this unique situation, it is
recommended that you discuss teaching responsibilities with the paraprofessional or the school administrator prior to the beginning of class.
Reporting at End of Day
Detail events of the day for the full-time teacher and leave this report in their folder. The teacher may also have one that they leave for you. Leave
the teacher’s materials and students’ work in the classroom or in the office as instructed. Return the classroom key to the office.
Facilities Available for Use
When checking in at the school, you will be given information regarding the facilities available for teachers. You can either purchase school lunch
for a minimal charge or bring a lunch. Most schools have a teacher’s lounge with a fridge, microwave, and vending machines available for your
use.
Getting Paid
You will be paid weekly, based on the time recorded in AESOP Web Time. See the AESOP Substitute Quick-Start Guide for instructions on entering
your time. Be sure to complete an application for either direct deposit or the payroll card. This is our required method of payment and the fastest,
safest and most reliable way to get paid.
Absence Notification Policy
You are expected to attend the substitute teaching assignments that you accept. Contact the KES Scheduling Team immediately when you know
that you cannot fulfill any assignment. The Scheduling Team’s hours are M-F from 3 A.M. - 6 P.M. MST. The phone number is (866) 535-5998.
Cancellation Policy
As a teacher, imagine the strain last-minute cancellations put on the system. Therefore, we do have a cancellation policy in place – not to penalize
the teacher that has an occasional unexpected event, but to prevent anyone from trying to work the system without regard for the strain it puts on
the schools, not to mention their colleagues.
You can accept as many assignments as you want to work; however we do ask that you only accept assignments that you are certain you can
complete. We all know that occasionally, something unexpected happens that may impact your ability to complete an assignment. When this
occurs, call the Kelly office ASAP to let us know that you can no longer work an assignment.
Same-day cancellation means you called after 6 p.m. on the night before you have an assignment. By then, all the scheduling center staff has left
and will not get your message until 3am the next morning. If you have five of these cancellations, it may be grounds for termination.
Less than one hour or no call/no show is an egregious cancellation and may lead to termination with KES
Exclusion Policy
Being excluded from 3 schools could lead to termination with KES (may still be eligible to work for Kelly in other positions).
Show-Up Pay
If you show-up for an assignment that is on your schedule and it is canceled after you have arrived at the school, contact the KES Scheduling
Team at (866) 535-5998 immediately. If there are other assignments they will let you know. If no other work is available for the remainder of the
day, you could qualify for show up pay. KES standard show-up pay is two hours, or ¼ unit, at the quoted rate of pay for the employee.
Miscellaneous Expectations
Substitute teachers must always:
·
Arrive with sufficient time to prepare the classroom
·
Use proper English
·
Treat each other with courtesy, kindness, and respect at all times
·
Follow the school/school district discipline policies, as presented in the Orientation Presentation
·
Follow the lesson plan (Contact the main office if a lesson plan is not available)
·
Use the intercom, phone, or buzzer to contact the main office (Do not leave the classroom)
·
·
·
·
Dress in an appropriate and professional manner and adhere to the district/school’s dress code policy
Assume responsibility and accountability for one’s performance and continually strive to demonstrate competence
Understand and respect the values and traditions of the diverse cultures represented in the community and in their classroom
Understand (before instructional day begins) bell schedule and school dismissal procedures for recess, lunch, and end of day (This
includes a roster detailing which students are walkers, bus riders, etc.)
Substitute teachers must NEVER:
·
Have any physical contact with a student outside of the requirement of an approved lesson plan or by district/school instruction
·
Use inappropriate language nor verbally abuse a student, staff member, or parent
·
Have sole custody of a student in a private setting
·
Leave the school grounds during school hours
·
Leave a classroom unattended
·
Bring any food to share with the students
·
Bring or show unauthorized movies to the students
·
Transport students in a vehicle
·
Disperse or administer medication to a student
·
Move or touch an injured student (Contact the main office.)
·
Comment on a student’s personal appearance
·
Attempt to contact or be contacted by a student outside of the assignment
·
Use school equipment for personal purposes: This includes, but is not limited to, using or installing any software on district/school
computers, downloading of inappropriate or obscene material, and using school resources for purposes that are not job-related
·
School computers should never be used for personal use
·
Use picture or video cameras including those in cellular phones on school grounds
·
Release students during the day (This is to be done ONLY through the school office)
·
Have sole physical supervision for release of students to a bus or other vehicle (This should ONLY be done under the physical
supervision of school district employees)
·
Use cell phones during class
Cancellation/Exclusion Policies
•
“Same-Day” Cancellations
–
•
Five or more call same day cancellations, may result in termination of employment
“Less Than One Hour” and “No Call/No Show” Cancellations
– Two or More “Less than One Hour” Cancellations may result in termination of employment
–
ONE “No Call/No Show” will result in termination of employment
–
If you leave an assignment without notifying our office or the Scheduling Team ,it is considered a “walk off” and you will be
terminated
Exclusion Policy
– If 3 schools ask that you be excluded from their campus, it is grounds for termination
RETIREMENT SAVINGS PLAN AND BENEFIT
INFORMATION
Kelly Services offers eligible employees the opportunity to participate in our 401(k) retirement savings plan
OVERVIEW
·
You are eligible if you are 18 or older and at a customer location that offers this benefit.
·
This 401(k) plan offers you the opportunity to reduce taxes while saving for retirement.
·
You can save more with pre-tax rather than after-tax dollars.
·
You can save more than you can through an IRA.
·
Your funds stay in your account and are only distributed to you after you terminate your employment with Kelly
Services.
FEATURES
·
Payroll deduction convenience
·
A variety of funds from which to choose
·
Taxes on contributions and earnings not due until funds are distributed
·
Your contributions are 100 percent vested at all times
·
You will receive quarterly statements for our account
·
Distribution occurs after termination of employment
·
Taxes can be deferred by “rolling over” upon distribution
·
Account access via phone and internet
To enroll, call 1-800-376-4964.
Benefit Alliance Plans are provided through Leslie Benefits & Associates
Kelly has arranged for the opportunity for employees to purchase benefits from a third party vendor, Leslie Benefits & Associates.
The plan includes, but is not limited to:


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Group Supplemental Medical Plans
Prescription Drug Plans
Dental Insurance Plans


Vision Plans
Group Life Insurance
For more detailed information and enrollment material, visit www.lesliebenefits.com or call 800-644-6854.
BONUS PLAN
When you complete at least 130 units during one academic year (first week ending in July- last week
ending in June), you may be eligible for a Kelly Educational Staffing bonus!
Bonus checks will be issued in July based on the following structure:
Payout Amount
Units Required
1% of earnings
130-149
2% of earnings
150 or more
*For unit assignments, 1 day = 1 unit
*For all hourly assignments, 7 hours = 1 unit
TO QUALIFY:
·
The combination of all Kelly time worked must equal the total units required in the table to qualify for the
bonus.
·
You must be an “active” employee at the end of the school year. “Active is defined as having worked 10
units after the last Sunday in March.
·
Be sure to maintain an ongoing, accurate record of your units and assignments.
This plan applies to KES instructional positions only and may be modified or cancelled at any time without notice.
KES INSTRUCTIONAL JOB DESCRIPTIONS/CONSENT
To perform the following jobs successfully, an individual must be able to perform each essential duty according to stated expectations.
The requirements listed below under each job title are representative of the knowledge, skills, and/or abilities required to perform the
duties of that position.
SUBSTITUTE TEACHER
In the absence of the full-time classroom teacher, the Substitute Teacher provides instruction, encourages student progress, and manages the
learning environment.
Major Job Functions
Job functions listed below are not all-inclusive; others may be added or deleted at the manager’s discretion.

Assumes duties of the regular District/School classroom teacher promptly and in accordance with school rules.

Implement existing lesson plans in a manner that ensures the integrity of academic time, and motivates students to learn and
participate.

Instruct students regarding a variety of classroom topics/courses of instruction, as determined by the School District’s lesson
plan and in accordance with Kelly Services policy.

Assign reasonable tasks and homework to students in accordance with the School District’s lesson plans.

Creates a classroom environment that is conducive to learning and appropriate to the maturity and interests of the students.
Address the various learning styles of students accordingly.

For long-term assignments, it may be required to develop lesson plans; devise, administer, and grade tests and assignments;
participate in parent-teacher conferences; and attend school-related functions. (These activities may occur outside of normal
school hours.)
SUBSTITUTE PARAPROFESSIONAL
Other job titles that a Paraprofessional may be known by include (but are not limited to): Paraeducator, Aide, Education Technician,
Teacher Aide, Instructional Assistant, Classroom Assistant, Education Assistant, Learning Support Assistant, and Teaching Assistant.
In the absence of the full-time paraprofessional, the Substitute Paraprofessional provides classroom assistance to general education
or special needs students and to the assigned District/School teacher, who has ultimate responsibility for designing and
implementing educational programs, activities and services.
Major Job Functions
Job functions listed below are not all-inclusive; others may be added or deleted at the manager’s discretion.

Present subject materials to students under the direction and guidance of a School Disrict teacher, but never have sole
supervisory responsibility.

Prepare lesson material, bulletin board displays, exhibits, demo, and necessary equipment to enable lesson plan.

Assist teacher(s) to reinforce learning concepts presented through lesson plans, individually and in small groups.

Grade homework and tests (computing/tabluating results) using answer sheets and other methods the school employs.

Assist students in transition from regular classrooms to special needs classroooms as needed.

Understand, address, and be sensitive to the presented special needs of each student, recognizing differences in their abilities
and cognitive levels.
The following job functions apply to ANY instructional position held with Kelly Educational Services:
Classroom Management

Maintain and/or assist in maintaining classroom control that fosters a safe, positive environment for all students and staff in
accordance with Kelly Services and School District policies and all applicable federal, state, and local laws and regulations.

Ensure adequate supervision of students and classroom environment to assure health, welfare, and safety of students.

Take all necessary and reasonable precautions to protect equipment, materials, and facilities.

Remain in classroom and monitor students at all times. Ensure that the students are never left unattended in the classroom.

Report student injury, accidents, illness, and discipline problems to Kelly supervisor and school personnel immediately.

Report all personal injury or school property and/or theft to Kelly supervisor and District/School personnel immediately.

May supervise students in out-of-class settings (e.g., assemblies, lunchroom) as directed and supervised by an authorized School
District employee (e.g., school principal).

If serious or disruptive student behavior problems occur, assistance should be sought from a School District teacher or a building
administrator.
Professional Practices and Duties

Reports to school office at beginning of school day to pick up required materials and schedule of classes, and at the end of the
school day to return materials.

Follows sign in and sign out procedures, as prescribed by the school principal.

Interact in a cooperative and professional manner with students, parents, and school personnel.

Maintain student and school personnel confidentiality.

Never physically move, touch, or be in any type of physical contact with a student.

Work cooperatively with all school personnel, parents, and Kelly team members.

Comply with Board of Education policies and administrative regulations.

Conduct assigned classes at the times scheduled.

Enforce regulations concerning student conduct and discipline.

Be punctual, and start and end class on time.
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Use computers, audiovisual aids, and other equipment and materials as appropriate to supplement presentations and the
teacher’s lesson plan.
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Dress in a professional manner consistent with Kelly and school policies.

Manifests a positive role in school and community relations.

Demonstrate professional practices in teaching.

Maintain accurate, complete, and appropriate records and files.

Model non-discriminatory practices toward students, faculty, and staff. Endeavors to understand and respect the values and
traditions of the diverse cultures represented in the community and in the classroom.
Skills and Essential Job Function Requirements

Daily personal and close, non-physical contact with children to provide classroom management and learning environment support.

Ability to assist in the implementation of an instructional support program with students of varying ages and sizes.

Effective organizational, communication and interpersonal communication skills.

Must be able to follow oral and written directions and have the ability to establish effective working relationships with School District
staff and students.

Frequent walking, standing, stooping, and lifting up to 25 lbs. Other physical activities may be required.
I have reviewed, read, and received a copy of the detailed job descriptions for KES Instructional positions. I have familiarized myself with the
essential functions and job duties of the position(s) for which I am interested, and my signature below indicates that I can perform the essential
functions of the position(s). I agree that, if hired, I will perform the duties in accordance with the expectations and policies of KES and all schools
to which I am assigned. **Original signed document retained in Employee’s File by Kelly**
STANDARDS OF PROFESSIONAL CONDUCT
OVERVIEW
The educator’s primary concern will always be for the student. The educator must strive to create a learning environment that nurtures and
fulfills the potential of all students—acting with conscientious effort to exemplify the highest ethical standards.
Professional Conduct toward Kelly Educational Staffing
1.
Reports time on assignment accurately and efficiently into the electronic timekeeping system through the Kelly Automated Scheduling
System (KASS). Contact the branch for approval before working beyond the scheduled assignment hours. Repeated failure to obtain
approval in advance could lead to disciplinary action up to and including termination.
2.
Reports all time worked, including overtime hours. Nonexempt hourly employees will be paid time and one-half for overtime hours, or
double-time as required. Nonexempt employees paid by the unit will be paid an additional premium of one-half of their base rate for all
overtime hours worked, or double-time as required. The base rate is calculated by dividing total hours worked in the workweek by total
wages earned during the workweek.
3.
Never misrepresents one’s own qualifications
4.
Alerts the branch to change in availability, district/school request on future assignments, assignment duty changes, and when assignment
requires leaving school grounds
5.
Reports all incidents involving a Kelly substitute teacher, whether actively involved or merely a witness to the Kelly Services office: This
includes but is not limited to any type of harassment; any injury to a student, Kelly employee, customer employee, or third party; and
property theft and/or damage
6.
Never talks to the media on behalf of Kelly Services or the district/school—referring all inquiries, without comment, to Kelly Corporate
Public Relations
7.
Self-reports any new arrests/charges to the Kelly office immediately (with the exception of minor traffic violations) within 48 hours, and
provides written follow-up statement within five business days
8.
Understands that unapproved gaps of 150 days or more in assignment will lead to deactivation, possible re-screening of criminal history
(which may result in additional costs), or termination from our Educational Program
9.
Uses the Aesop system for accepting assignments
Professional Conduct toward Practices and Performance
1.
Assumes responsibility and accountability for one’s performance and continually strives to demonstrate competence
2.
Dresses in an appropriate and professional manner, and adheres to the district/school dress code policy( for safety reasons no flip flops,
crocs or open toe footwear, or high heels greater than two inches high).
3.
Never uses recording devices or picture/video cameras, including cellular phone cameras, on school grounds
4.
Complies with school policies and applicable laws and regulations
5.
Understands and follows the district/school discipline procedures
6.
Follows the district/school policy for videos and books
7.
Never uses one’s professional position for personal gain or advantage
8.
Does not use school equipment for personal purposes: This includes but is not limited to using or installing any software on district/
school computers; downloading of inappropriate or obscene material; and using school resources for purposes that are not job-related
9.
Leaves the classroom tidy at the end of the day’s assignment/in the same condition as upon arrival that day.
Professional Conduct toward Students
1.
Strives to achieve and sustain the highest degree of ethical conduct
2.
Commits to academic openness, fairness, honesty, and objectivity to students and the learning material
3.
Never harasses, embarrasses, or discriminates against students
4.
Makes a constructive effort to protect the student from conditions detrimental to learning, health, or safety
5.
Endeavors to present facts without distortion, bias, or personal prejudice
6.
Is never physically/verbally abusive to a child, including the use of inappropriate language
7.
Supervises students constantly and never leaves a classroom unattended
8.
Never disperses or administers medication to a student or diagnoses a student. Where there is potential injury or illness, send student to
the on-site nurse or front office. Allows students to see the on-site nurse/front office if and when they request to do so. Never make
judgment calls as to the authenticity of a student’s request in this regard unless otherwise instructed by academic personnel.
9.
Understands that the release of a student(s) during the school day should ONLY be conducted by the school office
10. Before the instructional day begins, know the bell schedule and dismissal procedures for recess, school, and end of day (This includes a
roster detailing which students are walkers, bus riders, car riders/parent pick-up, or attend an afterschool program.)
11. Understands that release of a student(s) to a bus or other vehicles should ONLY be done under the physical supervision of school district
employees
12. Never moves or touches an injured student, but informs the school office/staff
13. Uses effective verbal and written communication skills
14. Treats students with respect
15. Never has any physical contact with a student
16. Never is alone with a student in a private setting
17. Never comments on a student’s personal appearance
18. Never brings any food or drink to share with the students
19. Never transports students in a vehicle
20. Never intentionally attempts to contact, contact, or be contacted by a student outside of the assignment. This includes, but is not limited
to, face-to-face, texting, phone calls, or social media activity via mobile or electronic devices.
Professional Conduct toward Parents, Community, and Colleagues
1.
Endeavors to understand and respect the values and traditions of the diverse cultures represented in the community and in the
classroom
2.
Manifests a positive role in school/community relations
3.
Treats others with courtesy, kindness, and respect at all times
4.
Takes responsibility for one’s own actions
5.
Refuses to accept gifts, which may influence personal judgment
I have reviewed, read, and received a copy of the Kelly Educational Staffing Standards of Professional Conduct. I have familiarized and will
conduct myself in accordance with the standards KES has set forth. I agree that, if hired, I will perform the duties in accordance with the
expectations and policies of Kelly Educational Staffing, and all schools to which I am assigned. I understand that violation of the KES Standards
of Professional Conduct will be subject to disciplinary action up to and including termination.
Signature
Date
SUBSTITUTE QUICK-START GUIDE
KASS/AESOP INTERNET FEATURE
Accessing Aesop via the Internet
Viewing and Accepting
Entering Time Using
Assignments
1.
Go to www.mykelly.com.
1.
2. Select your Country (United States) &
Division (Kelly Educational Staffing).
3. Click Go to MyKelly.
4. Click Aesop Login (located at the top of
the screen).
5. Enter your ID and PIN.
6. Click Sign In. Your home page will
display.
To locate assignments, click
Available Jobs at the top of the
page or view Available Jobs
below the interactive calendar.
2.
To accept the assignment, click
Accept. You will be scheduled
for the assignment and given a
confirmation number.
3.
To return to your homepage
without accepting any
assignments, click the Home
icon.
ID – 10 Digit Phone #
Pin- Last 4 of Soc. Sec #
Entering Time Using Web
Web Time
1.
From the KASS home page, click Web Time.
2. Verify that you are entering time for the
correct weekending and teacher.
3. In the Actual Start, Actual End, and Break
Times fields, enter your actual start and end
times, and times in and out for break in
HH:MM format.
4. If no lunch was taken, leave the Break Times
blank.
Time (continued)
5.
Verify your entered times and click
Save.
6.
In the Time Sheet Comments field,
enter any notes to the approver
once the time sheet has been
saved.
***TIME MUST BE ENTERED EACH WEEK
BY SUNDAY AT 10pm (Midnight EST)***
KASS/IVR PHONE FEATURE
Accessing Aesop via the
Phone/ IVR System
1. Call 1-800-942-3767.
2.
Enter your ID and PIN and press #.
3.
Select one of the following system
options:
·
·
·
·
·
Press 1 to hear a list of available
assignments.
Press 2 to review upcoming accepted
assignments.
Press 3 to review a specific accepted
assignment.
Receiving Calls from the IVR
Accepting Assignments on the IVR
System
System
The system will introduce itself and
offer the following options:
·
·
·
·
Press 1 if you are interested in
an assignment.
Press 2 to prevent further calls
today.
Press 3 if you are unavailable
today.
Press 9 to prevent the system
from calling in the future.
Press 4 to review or change your
personal information.
Press 9 to enter time sheet
information.
1.
Press 1 from the main menu. You will hear
the district and school for the assignment.
2. Enter your PIN and press #.
Changing Your PIN via the IVR
1.
Press 4 from the main menu.
2.
3.
Press 2 to hear your current PIN.
Enter a new four digit PIN and press
# (Press * to leave your PIN
unchanged).
3. The system will present details of the
assignment and the following options:
·
·
·
Press 1 to accept the assignment.
·
Press 4 to reject the assignment and
prevent additional calls today.
Press 2 to hear the assignment again.
Press 3 to reject the assignment and allow
additional calls today.
4. Press 1 to accept the assignment. You will be
scheduled for the assignment and given a
confirmation number.
Note: Press * to go back one menu level at
any point
4. The system will repeat the PIN you
entered:
·
·
5.
·
·
·
Press 1 if the PIN is correct.
Press 2 to re-enter your PIN.
After confirming your PIN:
Press 1 to save your new PIN.
Press 2 to erase and re-record your
PIN.
Press 3 to return to the change
personal information menu without
saving.
The IVR automatically generates a recording of your name. If the IVR records your name incorrectly, re-record it following these steps:
1.
2.
3.
4.
5.
Call the IVR at 1-800-942-3767.
Enter your ID and PIN and press #.
Press 4 from the Main Menu to change your personal information.
Press 1 to record your name.
Press 1 to save the recording.
Call 1-866-KELLY-38 if you experience technical difficulties using AESOP, or if you have forgotten your ID or PIN.
SUBSTITUTE EMPLOYEE WEB TIME INSTRUCTIONS
These instructions will show you how to record your time into the Aesop system for payroll purposes. The following are critical
elements of the process:
Mission Critical Elements of Entering Time:
1.
You must enter your time into Aesop for the week worked by Sunday at 11:59 pm (midnight). For example, if today is Friday,
you have 2 more days (Saturday and Sunday until midnight) to record your time.
2.
Be sure to verify the assignment detail for each job that you had to ensure that it:
a. Reflects the correct date
b. Reflects the correct School
c. Reflects the correct School Employee (teacher) you replaced
If any of the above are incorrect, contact your branch or the Kelly Scheduling Team and have the assignment corrected.
3.
Remember to Save your time sheets as you record the information
4.
Make sure you have an email address recorded in the Preferences area of Aesop so that you are able to receive
notifications of time approval, rejections, etc.
5.
Best practice: enter your time sheet into Aesop’s WebTime on a daily basis.
For additional KES Aesop Training type the following link in your browser to view the video:
http://youtu.be/bxlkAqf3eOM
This training video was created for KES substitute employees serviced by our KAST team. (Kelly Absence & Scheduling Team). You'll learn about KES systems and processes,
understand how absences are managed, and you'll learn important tasks including how to accept an absence in the Aesop system and how to enter your payroll time via
Webtime.
Recording Time for Payroll (WebTime)
1. Log in to Aesop from http://www.kellyeducationalstaffing.com by clicking the “Aesop Login” link and entering your
ID and PIN. If you don’t know your ID or PIN, contact the KES Support Desk at 1-866-KELLY38.
2. From the main screen, click the Webtime tab
3. By default, the screen displays the current period of pay also known as the Assignment Record. Select the desired
pay week (if necessary) by clicking the drop down arrow and then click GO .
4. Icons next to each job in the Assignment Record indicate the status of your submission – the key is shown on the
screen for your convenience.
5. For each job, complete the following:
Verify that the Date, Location and Employee are correct. (i.e., you worked the job listed for that school
employee
NOTE: If the assignment record in Aesop does not list the correct teacher you replaced or the correct start and
end time, STOP - do not enter time for that assignment. Contact your local office or the scheduling team and a
Kelly representative will enter the correct teacher or timeframe of your assignment. Once the correction is
made you can then enter time for that assignment.
a. Enter your Actual Start and Actual End times of the assignment you worked (hint: the scheduled start
and end times are shown in italics)
b. Enter any Break Time you took. If you did not take a break, leave the Break Times fields blank. For
example, if you took a lunch break from 11:45 until 12:15 you would enter those times in the Break Times
field).
6. The system will automatically calculate your Total Hours and/or assign the proper Units based on your input.
Repeat steps A, B, and C
above for any remaining assignments for that week.
7. Be sure to enter the proper AM and PM indicators when recording your time. If you happen to make a mistake, the
system will prompt you about the error when you try to save your time sheet. [e.g. The Actual Start Time must be
before the Actual End Time]
8. Once all your time is entered correctly, click the Save Time Sheet button
9. If you didn’t enter a break time for an assignment, the system will prompt you. If you did not take a break that day,
click the Save Anyway button.
10. Aesop will advise you that your entry was saved.
11. Your time sheet will remain in this status until it is sent for approval by an administrator which is SUNDAY 11:59
PM LOCAL TIME for the week worked.
Up until Sunday 11:59PM, you can update or edit your timesheet by clicking the “ Clear Values” icon [
] which
appears along the left side of the entry
12. On Sunday around midnight, an email will be sent to your approver who will review and approve (or reject) your
timesheet. If you have an email address recorded in Aesop, an email will be sent to you indicating that your time
has been approved or if it has been rejected and why. If your time is rejected, you have the chance to
correct it but you must do so by Monday at 11:59 pm (midnight). Making your correction within this time
frame will allow your pay to process in this weeks paycheck; otherwise if you miss the Monday midnight correction
deadline, that rejected time may not appear until the following pay period.
Instructions for Selecting Your Preferred Schools
You can create a list of preferred schools in which you are willing to work, and customize this list at any time.

Step 1: On your home page, click the Preferences from the top bar menu. Then select Schools page will display.
Step 2: Select one of the following options:
Show me assignments at schools selected below – This designates the schools you are willing to work for. Aesop
will only offer you jobs for the selected schools.

Do not show me assignments at schools selected below (preferred method) – This designates the schools where
you do not wish to work.

Step 3: Click Apply Changes to save your selection.

Step 4: To add a school to this list, select the checkbox next to that school.

Step 5: Click Save to save your changes.
KELLY EMPLOYEE PAYROLL CONTACT MATRIX
Contact
Point
Issue
Inquiries regarding:
Automated Paycheck
Hotline
 Status of current pay
(U.S. Only)
 Pay details (current and two previous)
Contact Information
1-800-762-8011
Hours of operation:
24 hours a day, 7 days a week
Inquiries regarding:
 Stolen or lost Money Network Service Card
Inquiries regarding:
 Incorrect pay amounts
Money Network Customer
Service
1-800-845-8683
Kelly Employee Service
Center
1-866-KELLY-4U
(535-5948)
 Updating addresses, telephone numbers, or e-mail addresses
 Status of Direct Deposit
*Carefully listen to all options when calling*
 Payroll Distribution Service enrollment (U.S. Only)
Hours of operation:
 Time submittal requirements
6 AM to 6 PM, Monday through Friday
 Post Hire Required Activities
 Reissuing a lost or stolen paycheck
Phone support is also available in Spanish.
 Missing pay (from a previous pay period)
 Garnishments
 Tax deductions, W4, other tax-related issues
Inquiries regarding:
Kelly IT Service Desk
 eRegistration
1-800-KELLY-28
(535-5928)
Hours of operation:
 Resets of Online Application System (OAS) passwords
6 AM to 6 PM, Monday through Friday
 KASS login/pin issues
 Technical issues with Kelly-supported systems (e.g., eRegistration, OAS,
Kelly Learning Center, MyKelly.com, KASS, KASS Web Time)
Inquiries regarding:
Kelly ePaystub/ eW-2 Web
site
 ePaystub enrollment
https://ebpp.documentdna.com/kellyus/login.aspx
1-800-733-7842
 Access to the ePaystub site
 eW-2 enrollment
Inquiries regarding:
Local Kelly Representative
 Customer-specific holiday pay program, or customer-specific policies
and procedures
Branch Location
2255 N University Parkway Suite 7
Provo, UT 84604
 Issues related to time approval process
Phone: 801-377-2112x4
 Non payroll related issues or questions
Email: 5936@kellyservices.com
 Compensation during jury duty
Inquiries regarding:
The Work Number
http://www.theworknumber.com
(U.S. Only)
1-800-367-5690
Benefits department
1-800-376-4964
 Wage or employment verification
Inquiries regarding:
(U.S. Only)
 ACA
 Benefits
 2014 Kelly Services, Inc.
An Equal Opportunity Employer
e3006
R9/14
KELLY ePAYSTUB
ALL KELLY EMPLOYEES ARE REQUIRED TO FOLLOW THE INSTRUCTIONS BELOW TO ENROLL IN EPAYSTUB
With Kelly ePaystub, your paystub is posted electronically to a secure Internet site rather than mailed to your home. If you are
enrolled in Kelly ePaystub, you will enjoy these benefits:
 Receive information on net pay and all deduction/tax details of your earnings without making trips to the mailbox*.
 Increased security for your personal information over a paper paystub that can otherwise get easily lost or destroyed
 Ability to view a historical record of your earnings for up to 16 months from the time you sign up
(No records prior to enrollment will be available on the site.)
 Help the environment with this “green” initiative by reducing paper.
Enrollment
To Enroll in ePaystub, follow the instructions below:
*Once you have received your first paper paystub, you will receive an e-mail from Kelly inviting you to enroll in Kelly ePaystub or visit
www.mykelly.com (see screenshot below) and click the ePaystub link.
 Register as a new user, following the process as detailed on the site.
 During registration you will be asked to enter a current e-mail address and/or phone/text number, and indicate a preferred
means for communication. If you choose to be notified, you will receive a communication when an ePaystub is available.
 Visit the Web site each pay period to view your ePaystub, even if you do not have a current e-mail address or phone/text
number.
 If you encounter a problem getting to your Kelly ePaystub or you choose to decline from the program, you can go back to
receiving paper paystubs by calling a toll-free number that will be available 24 hours a day, seven days a week.
Note: New employees gain access seven to 10 business days after enrollment.
You will continue to receive a paper paystub until your enrollment is complete.
What if I have questions?
A. If you have questions about the contents of your ePaystub, or about direct deposit or Payroll Distribution Services, contact the
Kelly Employee Service Center at 1-866-KELLY-4U (1-866-535-5948), available from 6 A.M. to 6 P.M. ET, Monday through Friday.
B .For all other questions, including enrollment, how to log in, or how to use the Kelly ePaystub site, contact the Help Desk, toll-free
at 1-800-733-7842. (Agents are available to assist 24 hours a day, seven days a week.)
SUBSTITUTE TEACHER PAY – OGDEN
Ogden School District – Non Licensed
Substitute
Full Day
Half Day
Non-Licensed
$60.00
$30.00
Non-Licensed 30 cumulative sub days taught in OSD
$78.00
$39.00 – 4 hours or less
Non-Licensed Long term 21 days in same classroom
$80.00
$40.00
Ogden School District - Licensed Substitute
Full Day
– 4 hours or less
– 4 hours or less
Half Day
Licensed
$72.00
$36.00 -
4 hours or less
Licensed 30 cumulative sub days taught in OSD
$100.00
$50.00 –
4 hours or less
Licensed Long term 21 days in same classroom
$105.00
$52.50 -
4 hours or less
Ogden School District – Substitute Staff
Assistant
Hourly Pay
Non
Licensed
Hourly Pay
Licensed
Staff Assistant Substitute
$8.00
$10.92
Staff Assistant Substitute 30 cumulative sub days taught in
OSD
$11.14
$13.29
Staff Assistant Substitute long term 21 days in same
classroom
$14.71
$17.57
Pay increases will be given once a substitute teacher teaches a total of 30 days in Ogden
School District. Once you reach the 30 day rate it will remain at this rate until the end of the
school year.
SUBSTITUTE TEACHER PAY – BOX ELDER
Step 1 Substitute Teacher
Rates
Step 2 Substitute Teacher
Rates
Substitute Teacher - $55/day
Substitute Teacher - $60/day
Substitute Teacher Long Term
(21+ days) - $65/day
Substitute Teacher Long Term
(21+ days) - $70/day
Substitute Teacher BA/BS
Degree - $62/day
Substitute Teacher BA/BS
Degree - $67/day
Substitute Teacher BA/BS
Substitute Teacher BA/BS
Degree Long Term (21+ days) Degree Long Term (21+ days)
- $72/day
- $77/day
Substitute Teacher Certified
Teacher - $65/day
Substitute Teacher Certified
Teacher - $70/day
Substitute Teacher Certified
Substitute Teacher Certified
Teacher Long Term (21+ days) Teacher Long Term (21+ days)
- $75/day
- $80/day
**Substitutes are paid for a full day after working 3 hours and 45 minutes.
Ogden School District
Please arrive 15 minutes before the times listed below.
Bonneville Elementary
490 Gramercy Ave, Ogden
801-737-8900
8:30 – 2:45
8:30 – 1:00 Friday
Dee Elementary
550 22nd Street, Ogden
801-737-8100
8:25 – 2:55
8:25 – 12:55 Friday
Gramercy Elementary
1270 Gramercy Ave, Ogden
801-737-7500
8:25 – 2:40
8:25 – 12:55 Friday
Heritage Elementary
373 S 150 E, Ogden
801-737-8000
8:15 – 2:30
8:15 – 12:55 Friday
Hillcrest Elementary
130 N Eccles Ave, Ogden
801-737-7550
8:25 – 3:00
8:25 – 12:55 Friday
Horace Mann Elementary
1300 9th Street, Ogden
801-737-7600
8:20 – 2:35
8:20 – 12:55 Friday
James Madison Elementary
2563 Monroe, Ogden
801-737-8200
8:15 – 3:05
8:15 – 1:10 Friday
Lincoln Elementary
1235 N Canfield, Ogden
801-737-7650
8:30 – 2:45
8:30 – 12:50 Friday
Odyssey Elementary
375 Goddard Street, Ogden
801-737-8400
8:10 – 2:30
8:10 – 12:40 Friday
Polk Elementary
2615 Polk Ave, Ogden
801-737-8300
8:25 – 3:00
8:25 – 12:55 Friday
Shadow Valley Elementary
4911 S 1500 E, Ogden
801-737-8150
8:55 – 3:30
8:55 – 1:30 Friday
Taylor Canyon Elementary
2130 Taylor Avenue, Ogden
801-737-8950
8:25 – 2:40
8:25 -12:55 Friday
Thomas O. Smith Elementary
3295 Gramercy Ave, Ogden
801-737-8350
8:15 – 2:35
8:15 – 12:50 Friday
Wasatch Elementary
3370 Polk Ave, Ogden
801-737-8450
8:45 – 3:20
8:45 – 1:20 Friday
Highland Jr. High
325 Gramercy Ave, Ogden
801-737-7700
8:10 – 3:05
8:10 – 2:10 Friday
Mound Fort Jr. High
1400 Mound Fort Drive, Ogden
801-737-7800
8:10 – 3:05
8:10 – 2:05 Friday
Mount Ogden Jr. High
3260 Harrison Blvd, Ogden
801-737-8600
8:15 – 3:05
8:15 – 2:05 Friday
Ben Lomond High School
1080 9th Street, Ogden
801-737-7900
7:50 – 2:35
7:50 – 1:15 Friday
George Washington High School
455 28th Street
801-737-7400
7:45 – 2:35
Ogden High School
2828 Harrison Blvd, Ogden
801-737-8673
7:50 – 2:35
7:50 – 1:10 Friday
Millcreek Youth Center
790 West 12th Street, Ogden
801-625-8775
7:45 -2:35
Observation and Assessment
145 North Monroe Blvd.
Ogden, UT
801-625-8777
7:45 -2:35
Ogden School
District
Map
Box Elder School District
Bear River High School - Grades 10-12
1450 S. Main Street
Garland, UT
435-257-2500
8:00 – 3:00
Box Elder High School - Grades 10-12
380 South 600 West
Brigham City, UT
435-734-4840
7:50 – 2:50
Dale Young Community High School – Grades 10-12
230 West 200 South
Brigham City, UT
435-734-4834
8:00 – 2:25
Bear River Middle School – Grades 8 & 9
300 East 1500 South
Garland, UT
435-257-2540
7:50 – 2:50
Box Elder Middle School – Grades 8 & 9
18 South 500 East
Brigham City, UT
435-734-4880
7:40 – 2:40
Grouse Creek School – Grades K-10
76785 West 11900 North
Grouse Creek, UT
435-747-7321
8:00 – 2:45
Park Valley School – Grades K-10
788 Education Drive
Park Valley, UT
435-871-4411
8:00 – 2:40
Harris Intermediate – Grades 6 & 7
515 North 800 West
Tremonton, UT
435-257-2560
7:40 – 2:35
Young intermediate – Grades 6 & 7
830 Law Drive
Brigham City, UT
435-734-4940
8:00 – 3:00
Century Elementary – Grades K-5
5820 North 4800 West
Bear River City, UT
435-279-2651
8:10 – 2:30
Corinne Early Learning Center – Preschool Age 3-5
2275 North 3900 West
Corinne, UT
435-744-2468
9:00 – 3:10
Discovery Elementary – Grades K-5
820 North 500 West
Brigham City, UT
435-734-4910
8:30 – 2:50
Fielding Elementary – Grades K-5
50 West Main Street
Fielding, UT
435-458-2700
8:30 – 2:50
Foothill Elementary – Grades K-5
820 North 100 East
Brigham City, UT
435-734-4919
8:45 – 3:05
Garland Elementary – Grades K-5
450 South 100 West
Brigham City, UT
435-257-2600
8:30 – 2:50
Lake View Elementary – Grades K-5
851 South 200 West
Brigham City, UT
435-734-4922
8:10 – 2:30
McKinley Elementary – Grades K-5
120 West 500 South
Tremonton, UT
435-257-2590
8:25 – 2:45
Mountain View Elementary – Grades K-5
650 East 700 South
Brigham City, UT
435-734-4926
8:30 – 2:50
North Park Elementary – Grades K-5
50 East 700 North
Tremonton, UT
435-257-2580
8:20 -2:40
Snowville Elementary – Grades K-5
160 North Stone Road
Snowville, UT
435-872-2771
8:00 – 2:45
Three Mile Creek Elementary - Grades 2-5
2625 South 1050 West – Explorers Passage
Perry, UT
435-734-4930
8:00 – 2:15
Willard Elementary – Grades K-1
40 West 50 South
Willard, UT
435-734-4934
8:45 – 3:05
ILSE – Special Education - Post High School
271 North 100 West
Brigham City, UT
435-734-2989
8:00 – 2:00
3
2
4
5, 8
1
10, 18, 20
12
213
21
6, 7, 9, 11, 14, 15,
16, 17, 19, 23
22
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Grouse Creek School
Park Valley School
Snowville Elementary
Fielding Elementary
Bear River High
Box Elder High
Dale Young Community
Bear River Middle
Box Elder Middle
Harris Int
Young Int
Century
Corinne Early Learning
Discovery Elementary
15. Foothill Elementary
16. Garland Elementary
17. Lake View Elementary
18. McKinley Elementary
19. Mountain View Elementary
20. North Park Elementary
21. Three Mile Creek Elementary
22. Willard Elementary
23.ILSE
THE WORK NUMBER
Employment Verification
VERIFIER INFORMATION SHEET
Employment and Income Verification Instructions
Table 1: Government Assistance and Social Service Agencies
To Verify Employment and Income
The Work Number is free to qualified businesses and government agencies.
Step 1: Collect the information necessary to request verification information from the employee.
·
The employee’s Social Security Number (SSN).
·
The Kelly Services Employer Code: 11336. (The Work Number system, online or phone, will
Step 2: Obtain verification information online or by phone.
Registered Users
Online: Go to http://www.theworknumber.com. Log on in the Social Services Agencies
·
section and enter the necessary information.
ask for this code.)
Note: If the employee does not give you the Kelly code, you can look it up on The Work
Number Web site or via their 800 number.
·
The Work Number Web site: http://www.theworknumber.com
·
The Work Number telephone: 800-660-3399
By Phone: Call 800-660-3399 and follow the instructions.
·
Non-Registered Users
Online: Go to http://www.theworknumber.com, click Social Services Agencies, and click the
·
“Not Registered?” link in the login box and follow the prompts to obtain a registration form.
Registration is a one-time process and takes approximately five minutes.
By Phone: Call 800-996-7566 and follow the instructions.
·
Note: The verifier prints the information from the Internet, receives a fax copy, or hears the
information by phone.
Table 2: Other Verifiers
To Verify Employment and/or Income
Step 1: Collect the information necessary to request verification information from the employee.
·
The employee’s Social Security Number (SSN)
·
The Kelly Services Employer Code: 11336. (The Work Number system, online or phone, will
Step 2: Obtain verification information online or by phone.
Registered Users
·
necessary information.
ask for this code.)
Note: If the employee does not give you the Kelly code, you can look it up on The Work
Number Web site or via their 800 number.
·
·
The Work Number Web site: http://www.theworknumber.com
·
·
The Salary Key (only obtain if verifying income)
Phone: Call 800-367-5690 and follow the instructions.
Non-Registered Users
·
Online: Go to http://www.theworknumber.com, click Verifiers, and click the “Not Registered?” link in the login box and follow the prompts to obtain a registration form. Registra-
The Work Number telephone number:
800-367-5690 or 800-996-7566
Online: Go to http://www.theworknumber.com. Log on in the Verifiers section and enter the
tion is a one-time process and takes approximately five minutes.
·
By Phone: Call 800-996-7566 and follow the instructions.
Note: The verifier prints the information from the Internet, receives a fax copy, or hears the
information by phone.
SUBSTITUTES REALLY
DO MAKE A
DIFFERENCE!