Revision of Recommendation 6 Working Group
Plenary meeting
Geneva, January 2005
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Meeting agenda 1/2
1) Welcome and participants introduction
2) Reporting on UN/CEFACT Forum and project approval (UNECE)
3) Present state of implementation and use of Recommendation 6 in Norway (Bjørn Aasheim)
4) List of issues tied to revision of Recommendation 6 (Gordon Cragge)
5) Invoice data content
a
VAT/sales tax requirements (PwC)
b
Business requirements (SwissDigin)
c
Financial processing requirements (AD Little)
d
The Finnish Invoice (Jari Salo)
e
Observations by Group Members
f
List of issues
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Meeting agenda 2/2
6) Sealing
a
Digital signatures and other sealing mechanisms (PwC)
b
The case in Finland (Jari Salo)
c
Observations by Group Members
d
List of issues
7) Invoice for trade in services
a
Observations by Group Members
b
List of issues
8) Action plan and milestones
a
Observations by Group Members
b
List of issues
9) Any other business
2
A UN “umbrella” to help make electronic invoicing happen....
Revise the existing UN/CEFACT Recommendation 6 on the Invoice for International Trade,
adapting it to the business and regulatory requirements of e-invoicing
UN/CEFACT and “external”
experts
•PWC
•swissDIGIN
•Arthur D. Little
•Fin-invoice
•SITPRO
•TBG 1 BRS
•……
Key stakeholders for the
implementation
•IATA
•ABI
•SAP
•Microsoft
•….
Government Representative
and Institutions
•CEN
•EU DG Enterprise
•EU DG Tax
•UNCITRAL
•.......
3
…covering the different issues…
Tax and legal issues
Objective
Reconciliation
Payment & Financing
Objective
Objective
Define what data elements are
necessary to make automatic
invoice reconciliation with other
commercial documents
possible
Define what what information
must be present so that financial
institutions are able to process
the invoice as effectively as
possible
Presentation
Presentation
Presentation
PricewaterhouseCoopers
swissDIGIN
Arthur D. Little
Legal aspects on authenticity of
the origin and integrity of the
content; to define “how” a
business should pursue its
obligation to electronically “send”
and “store” the invoice. Analyze
the data content requirements
from a VAT/Sales Tax perspective
Jari Salo
PLUS  analysis of Recommendation 6 issues and state of implementation (Gordon, Bjørn,..)
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..in a limited time frame
Activity stream
April
May
June
Develop and
review
recommendation
“blocks”
Consolidate
blocks
Recommendation
review (draft)
Define deliverables and set up a calendar of sub-group conference calls and (possibly) a prerelease meeting
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To implement the recommendation…
Recommendation
Understand how it can
be implemented
• Draft the
recommendation,
• Create market awareness of
value of invoicing
recommendation
• Create consensus
from key
stakeholders,
• Get endorsement from
regulators
• Promote pilot
implementations
(IATA,…)
Implement it
• Have key project
implementations up
and running
• Get endorsement from key
ERP vendors as compliant
with recommendation
• Identify communities for
implementation (large
buyers, industrial
districts,…)
• Identify key events (Industry
Forums, ETSI Plugtest,…)
6
…it could be useful to aggregate other stakeholders…
April-May
June- September
Review
Recommendation 6
October-December
Recommendation Fine Tuning
and analysis for
implementation
Implementation
Activities that will be implemented
with larger stakeholder base
Deliverables
Milestones
Preliminary Draft of
Racommendation 6
Revised version of
Recommendation 6
Workshop on
E-Invoicing
Presentation of
E-Invoicing
Initiative
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… interested in seeing e-invoicing happen
Players
Achievable objectives
Big companies
Understanding issues and requirement of both large companies and small and
medium enterprises that have trade relationships with them
Banking institutions
Understanding issues related to financing and payments processes involved in
trade activities
IT providers
Identifying technological issues/constraints related to information handling and
processing
Institutional
organisations
Assuring political and social objectives to the initiatives
Business Communities
Understanding a broad range of business requirements
Competence Centres
Accessing to best-in-class tools, methodologies and skills
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