University of Colorado
Documented Quote
CU-MS43595149-Q
I.
General Information
The University of Colorado-Boulder Heritage Center requests quotations from qualified vendors
for the design, engineering, fabrication, delivery and installation of two (2) identical custom
display cases per specifications below. The cases will house Apollo astronaut suits and equipment
on loan from both the National Air and Space Museum (NASM) and National Air and Space
Administration (NASA).
The sole contact for this request for Document Quote is:
Purchasing Agent: Madeline Souder
Telephone Number: 303.764.3418
E-mail Address: Madeline.Souder@cu.edu
A. Due date for this Documented Quote is March 12, 2014 at 1:00 PM MST. Responses must be
sent to Attention: Madeline Souder, 1800 Grant Street, Suite 500 Denver, CO 80203-1148.
Late bids will not be considered.
B. Questions will be accepted via email through March 3, 2014 1:00 PM MST. Please send your
questions via email to Madeline.Souder@cu.edu.
C. Pricing shall be FOB Destination (Boulder, CO 80302) with all applicable freight paid by
vendor.
D. Time is of the essence. Please quote your best delivery time.
E. Award determination will be made to the responsible offeror whose bid meets the mandatory
specifications and is the most advantageous to the University of Colorado with price,
delivery deadline, warranty and other factors considered.
F.
II.
The specifications and code number(s) are based on the latest information available to the
university. Bidders finding fault in the specifications contained in this document should notify
the buyer prior to the due date of the solicitation.
Vendor Requirements
Qualified vendors must supply a client list with photographs of similar projects that show
the contractor’s ability in the following:
A.
Design and fabrication of casework for display of fragile artifacts.
B.
Design and engineering of casework with specified temperature and humidity
controls.
C.
Knowledge of mounting artifacts within casework.
D.
Design, engineering and fabrication of casework using laminate and metal
finishes.
1
III.
IV.
Specification Information
A.
All items are to be new product (not used, remanufactured, refurbished, rebuilt,
etc.).
B.
CU reserves the right to work with low bidder to facilitate possible desired
design changes while staying at low bid threshold.
C.
CU reserves the right to piggyback like equipment orders onto this quote for a
period of 30 (thirty) days from the due date of this DQ.
D.
This is an all or nothing bid.
E.
At a minimum, a one-year parts and labor warranty against defects in materials
& workmanship is required at no additional charge. Include information about
your specific warranty, including your policy on replacement and repairs.
F.
Product is to be shipped with paperwork that references the purchase order
number.
G.
Pre-payment approval is at the sole discretion of the requesting department.
Should the department not agree to a requested pre-payment, your bid may be
considered non-responsive and awarded to the next lowest bidder.
H.
Do not use your quote form when responding to this solicitation. Pricing and/or
additional terms will NOT be considered if they are not listed on Attachment B.
I.
Delivery and Installation by vendor.
1.
Delivery location:
Heritage Center
Old Main, Third Floor
1600 Pleasant
Boulder, CO 80302
2.
Elevator limitation:
5,000 lbs. maximum weight
Cab dimensions: 7’-5 ½”w x 5’-10” d x 7’-4 ½” h
Door clearance: 4’-0” w x 7’-0 1/4” h
3.
Building limitation:
Door clearance: 5’-2 ½” w x 6’-8 ½” h
4.
Street Access:
Box truck only; no semi-truck access
5.
Delivery must be scheduled with the requesting department
and will take place during university business hours.
Mandatory Fabrication Specifications
A.
The following mandatory fabrication specifications cover the following areas:
1.
2.
Division 1: Project Management
Division 2: Fabrication Drawings
2
3.
4.
5.
Division 3: Samples
Division 4: Exhibit Structures
Division 5: Setup and Installation
3
1.
1.1
Division 1. PROJECT MANAGEMENT
Introduction Schedule, coordinate, oversee, and manage work produced and installed under this contract.
1.2
Contacts The Contractor’s Project Manager (CPM) shall be the single point of contact with the
University of Colorado-Boulder Heritage Center Director (HCD).
1.3
Specific Requirements The CPM shall perform the following work:
A.
Quality Control - Provide quality control to ensure that all elements of project
work meet the requirements of the contract specifications and that all
modifications are implemented. Provide routine inspections of shop-fabricated
work and subcontracted work. Oversee quality of all work during installation.
Ensure that all work not acceptable or compliant with the specifications is
corrected prior to inspection or review by the HCD.
B.
Schedule - Track work progress to ensure that the project is completed
according to the schedule. Coordinate and confirm the dates for shipment,
delivery, and installation of the work at the exhibit site with the HCD.
C.
Meetings - Meet with the HCD in accordance with this Division, 1.4, Meetings
and Inspections.
D.
Travel - In accordance with this Division, 1.5, Travel.
E.
Organize Resource Materials - Identify and compile all resource material and
ensure that this material is forwarded to the appropriate unit or person within the
contractor's organization for use in the project.
F.
Submittals - Coordinate all contractors’ submittals and review them for legibility,
accuracy, completeness, and compliance with contract requirements. Forward all
submittals to the HCD for review and approval. Receive all reviewed submittals
and take appropriate action according to the approval or rejection by the HCD.
G.
1.
Approved Submittals - Ensure that all changes, revisions, or additions
are noted, and fabrication drawings and instructions are updated and
forwarded to the HCD.
2.
Rejected Submittals - When submittals are rejected, the HCD will notify
the CPM, in writing, identifying the reasons for rejection. The CPM shall
revise and/or correct and resubmit, identifying changes.
Final Inspection - Inspect completed work, including that of subcontractors, prior
to final inspection by the HCD and shipment to the site. Ensure that all elements
of the project are complete and ready for the final inspection. The CPM shall
notify the HCD prior to the inspection if any elements will not be ready for final
inspection as scheduled.
4
Division 1. PROJECT MANAGEMENT
H.
1.4
Delivery and Installation - Ensure that all work is delivered and installed as
scheduled. In the event that the HCD reports problems during or after shipment,
delivery, and/or installation, the CPM shall:
1.
Determine the nature of the reported problem, damage, or production
and provide a proposal for resolution to the HCD for review and
approval; and
2.
Ensure that approved corrections or repairs are made in a satisfactory
manner within the time scheduled by the HCD.
error
Meetings and Inspections
The contractor's CPM shall meet with the HCD as specified. This meeting will take place at the
fabricator’s shop. Facility walk-thru and corresponding staff introduction is desired. After all
scheduled meetings, the CPM shall prepare and provide written documentation to the HCD
enumerating all issues discussed and decisions made relative to the project.
A.
Post-award Conference - The minimum agenda for this meeting includes the
following:
1.
2.
General project review, including discussion of the following:
a.
HCD responsibilities;
b.
Specifications and other work requirements;
c.
Correspondence procedures;
d.
Subcontractors;
e.
Delays and extensions;
f.
Work order changes;
g.
Submittals;
h.
Project schedule;
i.
Billing and payment procedures.
Review of case concept drawing with CPM, fabrication shop manager
and construction detailer, at a minimum.
5
Division 1. PROJECT MANAGEMENT
B.
Progress Meetings and Inspection - The HCD will schedule one progress
meeting to coincide with project work inspection at the contractor's facility. The
minimum agenda for the progress meeting includes the following:
C.
1.
Inspection of work in progress and completed work;
2.
Identification of problem areas and discussion of proposed solutions;
3.
Review of schedule;
4.
Discussion of planned progress during succeeding work period; and
5.
Discussion of work standards and practices to maintain quality.
Pre-installation Meeting - The HCD will meet with the CPM, installation
representative, and others of the contractor's staff, at the contractor's facility,
prior to shipping and installation of the casework. The minimum agenda for the
Pre-Installation Meeting includes the following:
1.
Inspection of the fully completed and assembled casework.
2.
Review of existing conditions at the installation site, identifying potential
problems and proposed solutions.
3.
Review of installation schedule, including:
a.
Sequence in which work will be shipped, unloaded, setup, and
installed; and
b.
hours.
4.
1.5
Projected work schedule onsite, including working days and
Review of maintenance manual in accordance with Division 5, Setup and
Installation.
Travel
The CPM shall travel to University of Colorado Heritage Center, Boulder, Colorado to perform
duties required under the contract.
A.
Installation - Travel to the museum to oversee installation of casework at the
site by the contractor’s representative, and to submit the Maintenance Manual to
the HCD, in accordance with Division2, Fabrication Drawings 2.4,C and Division
5, Setup and Installation, 5.4,C.
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2.
2.1
Division 2. FABRICATION DRAWINGS
Introduction Provide drawings for review and approval detailing proposed fabrication of all structures
indicated in the HCD case concept drawing.
2.2
Specifications
A.
Review all measurements relating to the fabrication and installation of work
required under this contract.
B.
Prepare Fabrication Drawings and Revised Fabrication Drawings.
Incorporate changes required into fabrication drawings and all additional
elements specified that were not included in the case concept drawing.
Fabrication drawings shall include the following that are changed from, or in
addition to, the HCD-furnished case concept drawing:
C.
2.3
1.
Plan, Elevation, and Section View Drawings indicating final
dimensions, layouts and access.
2.
Materials, Finishes, Colors, and Hardware identified, including
manufacturer's name and associated color, finish, or product
identification number.
Prepare a Maintenance Manual in accordance with this Division, 2.4.C.
Materials
The contractor shall provide all materials for the production of work included in this
Division.
2.4
Execution
A.
Fabrication Drawings
Drawings may be submitted electronically in PDF format. The contractor shall
use American National Standards symbols. Each drawing shall be identified as
Heritage Center Space Suit Casework, University of Colorado-Boulder with the
sheet number, and date of submittal.
B.
Revised Fabrication Drawings
The contractor shall prepare and submit revised fabrication drawings
incorporating all corrections or revisions required by the HCD.
C.
Maintenance Manual
One copy of a completed maintenance manual shall be submitted at installation.
The maintenance manual shall include a table of contents and all content
information that is appropriate such as catalog cuts, maintenance instructions, list of
vendors, suppliers, and subcontractors.
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1.
Content of Maintenance Manual
a.
Title Page - Provide a title page with the name of the exhibit, the site, and installation date.
b.
Table of Contents - Provide a list of contents.
c.
Contract Information - Provide name, address, and telephone
number for all contractors and suppliers who produced work for
the exhibit, identifying the portion of the work which they
provided.
d.
Cleaning Instructions - Provide instructions for cleaning all
exhibit structures, and finishes. Include brand names of
recommended cleaning materials. Provide the name, address,
telephone number, and website (if applicable) of the
manufacturers or distributors of the cleaning products.
e.
Repair Instructions - Describe specific techniques for repairing
damage to exhibit surface materials such as: plastic laminates,
metal, and acrylic.
f.
Access Instructions - Provide visuals clearly and sufficiently
illustrating access to artifacts, desiccant, and mechanical devices
within the casework. The illustrations (or photos) shall include
instructions, and any other information relevant to opening or
dismantling the structures.
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3.
Division 3. SAMPLES
3.1
Introduction
Provide samples for all materials, colors, and finishes specified for the casework.
3.2
Specifications
A.
Catalog Cuts - Catalog cuts shall be provided for all specialized hardware and
off-the-shelf items provided by the contractor, including:
B.
2.
Security hardware and locks;
3.
Specialized cabinet hardware, including hinges, casters, drawer pulls,
door handles, levelers, etc.; and
4.
Specialized fasteners, including cable hanging systems, wall or floor
anchors, and other fasteners specified for anchoring or supporting exhibit
structures in place.
5.
Catalog cuts shall be legible originals or copies. When more than one
product is shown on a page, highlight, circle, or otherwise identify the
specific product, including all appropriate specifications such as model or
part number, color, size, etc.
Materials and Finishes Samples - All samples shall be identified with the brand
name, number, color name and number, and the manufacturer's name, address,
and telephone number. Sample sizes shall be a minimum of 4" x 4”.
1.
Finish Samples a.
Paint - Paint colors mixed to match the specified exhibit color,
applied to substrate of same material to be used in the exhibit.
b.
Plastic laminate
c.
Metal - Finish and metal specified, including but not limited to,
paint, powder coating, patina, and anodized finish.
2.
Heat-bent acrylic – 12” x 12” sample of acrylic bent to fabrication angle
in specified thickness.
3.
Gasketing - One-foot long sample of each type of gasketing to be used.
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4.
4.1
Division 4. EXHIBIT STRUCTURES
Introduction
Provide fabrication of artifact cases.
4.2
Quality Assurance
Refer to the Architectural Woodwork's Institute (AWI) quality standards for cabinetry and
laminate work. All manufacturers’ printed recommendations for materials, coatings, and
adhesives are a part of these specifications. Copies of the publication, AWI Quality
Standards, are available from: Architectural Woodwork Institute 46179 Westlake Drive,
Suite 120 Potomac Falls, Virginia 20165 571-323-3636 www.awinet.org. 4.3
Product Handling
Store lumber and millwork in a dry location. Do not expose wood to extreme changes in
temperature or humidity. Protect all materials from damage during handling, production,
storage, shipping, and installation.
4.4
Materials
NO SUBSTITUTE MATERIALS ARE ACCEPTABLE IN THIS SECTION.
A.
Wood Products - As specified and in accordance with the following.
1.
Plywood - For exhibit finish substrate and structure use American
Plywood Association (APA) Grade B or better, birch veneer plywood,
sanded and touch-sanded, 3/4" thick. In areas where moisture is a factor,
use marine grade birch plywood. Bending plywood shall be used for
curved surfaces.
2.
Medium Density Fiberboard (MDF) - Artifact case structures and
platforms for use inside artifact cases shall be fabricated
using Medite II,
industrial grade medium density fiberboard (MDF) manufactured with a
formaldehyde-free binder which meets the requirements of
ANSI A208.2-2002.
Medite II, as manufactured by:
Sierrapine, Ltd.
Lava Ridge Court, Suite 220
Roseville, California 95661
800-676-3339
www.sierrapine.com
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Division 4. EXHIBIT STRUCTURES
B.
Plastics - As specified and in accordance with the following.
1.
Artifact Vitrines - Plastic glazing for artifact cases or vitrines shall be clear, UV-filtering cast acrylic sheet, as specified below.
Plexiglas, UF-3, as manufactured by:
Altuglas International
c/o Arkema, Inc.
2000 Market Street
Philadelphia, Pennsylvania 19103
215-419-7000
www.altuglasint.com Acrylite OP-2, as manufactured by:
Cyro Industries
100 Enterprise Drive
P. O. Box 5055
Rockaway, New Jersey 07866
800-223-2976
www.cyro.com
2.
C.
Moderately Expanded PVC Sheet - Moderately expanded PVC sheet
shall not be used for fabrication of any elements which are to be
installed in the interior of an artifact case, including panels, pedestals, or
graphic substrates.
Metals - As specified and in accordance with the following.
1.
Steel - Steel for fabrication of exhibit structures shall be as
recommended by the American Society for Testing and Materials
(ASTM) for the application specified.
American Society For Testing and Materials
100 Barr Harbor Drive
West Conshohocken, Pennsylvania 19428-2959
610-832-9585 www.astm.org
2.
Aluminum - Flat plate shall be anodized. Extrusions for structural
supports shall be 6060-T or 6063-T52 alloy and anodized or painted.
3.
Miscellaneous - Railings and ornamental metalwork shall be in
accordance with recommendations of the National Ornamental &
Miscellaneous Metals Association (NOMMA).
National Ornamental & Miscellaneous Metals Association
1535 Pennsylvania Avenue
McDonough, Georgia 30253
888-516-8585
www.nomma.org
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Division 4. EXHIBIT STRUCTURES
D.
Gasketing - The contractor shall use only inert material, silicone gasketing with
no off-gas or harmful adhesives.
E.
Adhesives and Sealants - As specified on the drawings or as recommended in
the manufacturer's specifications for installation of materials. Protein-based
glues, rubber-based or plasticized, cellulose nitrate, polyvinyl acetates and urea
formaldehyde adhesives shall not be used in case construction.
1.
2.
High Pressure Laminate Adhesive a.
Laminate-to-Substrate - Use a non-pigmented contact cement
or the manufacturer's recommended adhesive.
b.
Laminate-to-Laminate - Use a non-pigmented two-part epoxy
or the manufacturer's recommended adhesive.
Artifact Case Wood Sealant - Seal all exposed wood inside artifact
cases that shares the same air space with the artifacts and desiccant
chamber so that artifacts will not be harmed by volatile chemicals
outgassing into the air inside the case. Exposed wood inside case
furnishings such as platforms, pedestals, or panels shall also be sealed.
Surfaces already finished with high-pressure laminate do not need
additional sealant. Follow manufacturer's specifications for application of
the finish.
Camger 1-175 Series Poly Preserve Aliphatic Urethane Barrier, as
manufactured by:
Camger Chemical Systems, Inc.
364 Main Street
Norfolk, Massachusetts 02056
508-528-5787
www.camger.com
3.
Artifact Case Crack and Gap Sealant - To ensure a tight seal, fill all
seams which could allow air exchange with outside air using silicone,
acrylic latex, or acrylic latex silicone caulk which is neutral curing, does
not emit acetic acid during curing, and has low volatile organic
compounds (VOC’s). Examples of some acceptable neutral curing
caulks, and caulks with low VOC's, include the following:
For permanent seals
a.
Dow Corning 3145 RTV and 748 Non-corrosive Sealant, as
manufactured by:
The Dow Chemical Company
2030 Dow Center
Midland, Michigan 48674
989-636-1000
www.dowcorning.com
12
Division 4. EXHIBIT STRUCTURES
b.
GE RTV 615 and GE SCCS Silglaze II, as manufactured by:
General Electric Company
GE Silicones
260 Hudson River Road
Waterford, New York 12188
518-237-3330
800-332-3390
www.gesilicones.com
For reusable seals
c.
NEOPRENE closed-cell gaskets, Neoprene PRS 537-2-Id 3601
and Viton PRS 509, as manufactured by:
Pawling Engineered Products Division
157 Charles Colman Boulevard
Pawling, New York 12564-1193
(845) 855-1000
www.pawling.com
d.
EPDM foam strip or silicone gaskets, as manufactured by:
Resource Conservation Technology Inc.
2233 Huntingdon Ave
Baltimore, MD 21211
410-366-1146
www.conservationtechnology.com
For replaceable seals in small spaces
e.
Gore-Tex Joint Sealant, as manufactured by:
W. L. Gore & Associates, Inc.
555 Paper Mill Road
Newark, DE 19711
1-888-914-4673
www.gore.com
f.
Red Devil 25-Year acrylic latex interior wall and wood caulk, and
Red Devil LIFETIME® siliconized acrylic adhesive sealant, as
manufactured by:
Red Devil, Inc.
4175 Webb Street
Pryor, Oklahoma 74361
918-825-5744
www.reddevil.com
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Division 4. EXHIBIT STRUCTURES
4.
General Purpose Caulk - Clear silicone rubber, standard grade RTV
Silicone Number 108, as manufactured by the General Electric
Company:
General Electric Company
GE Silicones
260 Hudson River Road
Waterford, New York 12188
518-237-3330
800-332-3390
www.gesilicones.com
5.
Acrylic Cement - Weld-On 40 adhesive, as manufactured by:
IPS Corporation
455 West Victoria Street
Compton, California 90220
310-898-3300
800-421-2677
www.ipscorp.com
G.
6.
Gasket material not accepted – Gaskets made from natural rubber,
mostly synthetic rubber, polyurethane foams, or silicone caulking
material containing acetic acid.
7.
Barrier Film – Marvelseal, Aclar and Film-O-Rap vapor barrier films can
be adhered to a wooden substrate using heat or acrylic adhesive.
8.
Artifact Case Curing Time - All artifact case adhesives, sealants, and
finishes shall be allowed to cure while exposed to the fabrication shop
environment for a minimum of three weeks prior to shipment to the
museum site. The contractor shall be responsible for consulting the
manufacturers' technical data to verify exact conditions of time,
temperature, and humidity for the adhesives, sealants, and finishes to
fully cure.
Finishes - As specified and in accordance with the following:
1.
Plastic Laminates - High pressure decorative laminates shall meet the
minimum performance standards of the International Organization of
Standardization (ISO) ISO-4586-2:2004 and the National Electrical
Manufacturer's Association, LD3-2005. Laminate shall be Grade 10,
general purpose grade, with the exception of curved, vertical surfaces,
then Grade 20, vertical post-forming grade is acceptable.
14
Division 4. EXHIBIT STRUCTURES
2.
Paint
a.
Artifact Case Interiors –
1.
Use paints with a low Volatile Organic Compound (VOC)
rating for surfaces inside the artifact chamber.
2.
Use a high-quality acrylic or vinyl-acrylic latex emulsion,
as manufactured by:
Benjamin Moore
101 Paragon Drive
Montvale, New Jersey 07645]
855-724-6802
info@benjaminmoore.com
3.
b.
Oil or alkyd paints shall not be used on case interiors.
Aluminum and Steel - Use Polane T polyurethane enamel and
primer, as manufactured by
The Sherwin-Williams Company
101 Prospect Avenue, Northwest
Cleveland, Ohio 44115-1075
800-474-3794
www.sherwin.com
H.
4.5
Hardware
1.
Rough - Nails, screws, bolts, nuts, washers, anchors, threaded inserts,
flush clips, and similar items of proper size and number to secure
materials in place. Any fasteners used in areas where moisture is a
factor shall be galvanized or aluminum.
2.
Finish - Hinges, keyhole fasteners, concealed hinges, cam locks,
slides, push locks and keys, casters, levelers, handles, and knobs as
specified on approved drawings and catalog cuts. Locks that are
installed as multiples shall be keyed alike.
Execution
A.
Woodworking - General
1.
Quality Standards - AWI Quality Standards are by reference made part
of this Specification. Unless otherwise clearly detailed, all cabinetry shall
be fabricated to conform to AWI Quality Standards, Section 400, for
custom grade material and workmanship.
2.
Cabinetry - All casework shall be plant assembled. Cases too large for
access into the exhibit area shall be made in detachable sections with
provisions for assembly inside the exhibit space.
15
Division 4. EXHIBIT STRUCTURES
a.
B.
C.
Fabrication Methods - All nails shall be properly set for filling.
Filled areas shall be sanded smooth to receive laminate, paint,
or other specified finish. Edges of panels shall be filled, sanded
smooth, and finished or covered with material matching the
panel face. Edges shall not be left unfinished unless otherwise
specified.
Artifact Case Fabrication
1.
Sealed Case Environment - To ensure that artifact case vitrines are as
airtight as possible, seal all seams which could allow air exchange with
the air outside the artifact and silica gel chambers.
2.
Silica Gel Chambers - Chambers that house silica gel shall be
fabricated to maximize exchange of air with the chamber containing the
artifacts and minimize exchange of air outside of the case. The chamber
shall provide a sealed, lined and finished, stable environment that
prevents Rh leakage and as necessary to protect the artifact(s) in the
case.
Finishes
1.
Substrates - Surfaces scheduled to receive etching, sandblasting, paint,
laminate, and graphic prints, shall be made true and even with joints nail
holes filled, and shall be primed, sealed, and properly supported to
prevent warping or bending.
2.
Paint - All exposed surfaces to receive paint shall be finished smooth.
Finished paint surface shall be without runs, sags, and other
imperfections. Match colors specified. Colors shall be consistent from
surface-to-surface. Paint shall be applied under dry, dust- free
conditions, in accordance with the manufacturer's specifications. Edges,
crevices, corners, and joints shall be thoroughly cleaned. Painting shall
be of uniform thickness. All exposed edges of painted panels shall be
filled, sanded, and painted to match the panel face unless otherwise
specified.
3.
Plastic Laminate - All laminate and substrate shall be stored together
for at least 72 hours and assembled in an environment of approximately
70 degrees Fahrenheit and 50 percent relative humidity. Face of the
substrates shall be sanded smooth and free of grease, wax, dust, or
other contaminates which interfere with adhesion. Control of the glue line
and its thickness and uniformity of spread shall be given constant
attention. Spot bonding shall never be used. Cover all areas where
contact is made with adhesive. IN ALL CASES, THE ADHESIVE
MANUFACTURER'S INSTRUCTIONS FOR USE SHALL BE
FOLLOWED. Avoid chipping of laminate by the saw blade. Finish
smooth edges on curved cut by sawing the part oversize and finish it by
routing, filing, or sanding. When cutting laminate, make certain to prevent
hairline cracks or over-cutting at inside corners. Inside corners shall be
eased to prevent corner cracking.
16
4.
5.
Panel Edges and Backs, Concealed Areas - Finish in accordance with
the following unless specified otherwise.
a.
Concealed Areas - Those areas completely enclosed by solid
opaque framing and skin. No finish required.
b.
Semi-Exposed Areas - Those areas only visible by opening
doors or access panels. Finish with wood sealer.
c.
Edges - All exposed edges of panels shall be fitted and sanded
smooth. Edges shall be finished
to match adjoining surfaces.
Artifact Case Interiors - All surfaces inside artifact cases which share
air exchange with the artifact and silica gel chambers shall be finished.
D.
Plastic - Follow manufacturer's printed instructions. Cut material to the size
specified, allowing for expansion and contraction. Welded joints shall be free of
gaps and bubbles, continuously sealed, and absolutely clear. Heat bent angles
shall be free of cracks and bubbles, and absolutely clear. All exposed edges shall
be hand polished, no flame polishing. Surfaces of acrylic shall be free of
scratches, stains, or other imperfections.
E.
Metal Work - Fabricate to detail and finish as specified. All metals shall be
prepared and finished in accordance with the finish manufacturer's specifications.
Ease all sharp edges and corners on horizontal or angled panel frames.
1.
Welding - Use appropriate welding materials, grind welds smooth, and
ease all sharp or ragged edges. Standards for welding shall be as
recommended by:
American Welding Society
550 NW LeJeune Road
P.O. Box 351040
Miami, Florida 33126
305-443-9353
800-443-9353
www.aws.org
2.
Fasteners - Use appropriate fasteners for fabrication of metal structures,
as recommended by the organizations specified under this Division, 4.4,
C., Metals.
F.
Finish Hardware or Fasteners - Shall be applied and installed so they are fully
functional. Screws shall be countersunk to flush level with surface, free of burrs,
and at a 90-degree angle to the surface plane.
G.
Security Hardware
1.
Provide locks for all access doors to artifacts.
2.
Install locks so that the hardware is concealed yet easily accessible,
if possible. Locks may be installed behind removable outer panels, on
the unexposed top or underside of structures, or as otherwise specified.
Access doors to chambers not requiring locks (such as silica gel
17
chambers) shall be hinged panels using the same hardware as panels
used to conceal the locks.
H.
5.
5.1
3.
All locks shall be keyed alike.
4.
For hardware requiring special tools, such as tamperproof screws and
cam locks, the contractor shall provide a minimum of two of each tool
required.
Shelving- Shall be fitted and installed so they are level and true to the case
structure. Shelves shall not have any sway or vibration when objects are placed
upon them.
Division 5. SETUP AND INSTALLATION
Introduction
Provide setup and installation of all exhibit elements so that they are complete, fully
operational, and ready for use.
5.2
5.3
Specific Requirements
A.
Pre-installation meeting at the contractor's facility.
B.
Staging of finished casework at the contractor's facility, for inspection by the HCD
prior to final packing or crating for installation.
C.
Packaging and shipping of casework to the site.
D.
On-site installation of casework.
F.
Delivery of the maintenance manual.
G.
Operational training for museum staff.
H.
Punch list corrections of work that the HCD has inspected and determined is
unacceptable.
Materials
A.
Wood Crates
The contractor shall fabricate or supply wood crates, using CDX plywood and
pine framing in thickness required, based on size of crate. Crates shall be
fastened using galvanized nails and screws for crate top.
B.
Packing Materials
1.
The contractor shall pack materials using material such as Ethafoam,
Tyvek, flexible corrugated packing material, and/or heavy blankets.
2.
Polyfoam peanuts and/or “bubble pack” shall not be used for packing.
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C.
Installation Tools and Materials
The contractor shall provide all installation tools and materials in sufficient
number to accomplish the job.
5.4
Execution
A.
Pre-Installation Meeting
The CPM and members of the contractor's installation team shall meet with the
HCD at the contractor's facility to discuss the project and review work at the time
of the staging.
B.
C.
Staging and Acceptance
1.
Setup - Prior to shipping the exhibit elements to the site for installation, a
thorough inspection of the completed and functioning casework will be
made by the HCD at the contractor's facility.
2.
Demonstration - All units shall be fully operational at the time of final
inspection.
3.
Packing and Shipping - Casework shall be wrapped with all attached
exhibit elements protected as specified in this Division, 5.3, B, 1,
Packing Materials.
4.
Shipping - The contractor shall pack and crate all materials which shall
be shipped by their own or commercial carrier in such a manner that they
will arrive at the designated site undamaged. If exhibit elements are
damaged in transit, the contractor shall bear the full responsibility for
repair or replacement.
Installation
1.
Installation Team - The contractor shall provide adequate personnel to
install the casework. The contractor shall provide all required tools and
materials in sufficient number to accomplish the job.
2.
Cleanup - The contractor shall maintain all areas in a clean condition on
a daily basis and provide means of preventing dirt or waste material from
being tracked into adjacent areas of the building.
a.
The contractor shall provide bags and containers for storage of
trash. The contractor shall be responsible for removing waste
materials generated during installation from the museum. The
contractor may dispose of their waste in university dumpsters.
c.
The contractor shall thoroughly clean exhibit surfaces to remove
handprints, dust, and miscellaneous markings generated during
the installation.
d.
The contractor shall handle all acrylic with clean gloves to
minimize handprints of natural skin oils. Panels shall be
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thoroughly cleaned until all dust, prints, smears are removed
from the face and rear surfaces.
e.
D.
The contractor shall provide labor, materials, equipment, and
supplies for final cleaning of the casework.
3.
Existing Work - Anything damaged or defaced within the building due to
the contractor's error during installation shall be restored to the original
condition by the contractor. Restoration work shall be coordinated with
the HCD.
4.
Protection - The contractor shall provide adequate protection for parts of
the building, its contents, and occupants wherever work under this
contract is being performed. This includes dust protection where required
and protective coverings for interior surfaces and furnishings adjacent to
the work area.
Inspection
Upon completion of the on-site work, the contractor shall conduct a final
inspection of the casework with the HCD and museum staff.
E.
1.
The inspection shall identify punch-list items (items that need to be
corrected by the contractor). The contractor shall record and maintain a
list of the punch-list items as they are identified by the HCD and provide
a copy of the list to the HCD after the walk-through inspection.
2.
The contractor shall demonstrate operation of all mechanical elements.
3.
The contractor shall demonstrate access into exhibit structures for
maintenance purposes, including artifact cases and silica gel chambers.
Maintenance Manual
Provide one hard copy of the maintenance manual to the HCD at the installation.
F.
Maintenance Kit
All keys to exhibit locks and specialized tools, including screwdrivers for
tamperproof screws, wrenches for roto locks, and allen (hex) wrenches, or any
other specialized tool which shall be used for case access, mobility, or security.
Provide three copies of each type of key and tool. Each key and tool shall be
identified with the exhibit project name and number.
G.
Specific Requirements
Assemble and submit all fabrication drawings produced to complete the project.
Drawings generated by the fabricator will remain the property of the University of
Colorado. All computer-generated drawings shall be submitted both in PDF
format and as a hard copy.
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RESPONSE FORMAT:
Please provide one (1) original and one (1) electronic copy (CD or thumb drive) to the location noted
above, only one set of samples is needed.
Submittal Requirements
Please provide the following documentation in response to this DQ. Your quote must contain the following
information in the order and format provided below.
1.
Cover letter. Provide key contact information, including first and last name, phone
number, fax number, and email address for the primary contact. Note exceptions, if any,
to the SOW/Service Requirements
2.
Vendor Requirements. Qualified vendors must supply a client list with photographs of
similar projects that show the contractor’s ability. See section II. A-D.
3.
Company Background and Experience.
a. How many years has your company been performing this type service?
b. Provide name and a brief bio of those assigned to this project.
c. Provide a narrative which gives sufficient information to help the University to
assess your ability to perform the services described herein. Describe method of
doing business/ providing this service to the University.
d. Describe your quality control and inspection procedures that are routinely carried out
in the normal course of business, and will be applied to the University’s account.
4.
References. Please provide information from three (3) to (5) accounts of similar scope.
Include, at a minimum, the following information: 1) company name, 2) contact name, 3)
phone number, 4) email address. References may be contacted at any time during this DQ
process to determine a vendor’s responsibility.
5.
Signature Block. Please provide the “Signature Block” page.
6.
W-9. Please provide a completed W-9 as found at: https://www.cusys.edu/psc/forms/W9psc.pdf
7.
Samples. Provide samples for all materials, colors, and finishes specified for the
casework. See section IV. A. 3 – Samples.
This solicitation is governed by the University of Colorado Procurement Rules. The University of
Colorado Purchase Order Terms and Conditions for Invitation For Bid, Request For Proposal and Purchase
Orders apply to this bid in addition to the terms and conditions of the State. The University of Colorado
Purchase Order Terms and Conditions are binding unless expressly excepted or modified in any offer and
subsequently expressly accepted by the University. The University of Colorado Purchase Order Terms and
Conditions can be obtained through the following website
https://www.cusys.edu/psc/purchasing/po_terms.htm.
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INSURANCE REQUIREMENTS
The Contractor shall obtain and maintain, at its own expense and for the duration of the
contract, the minimum insurance coverages set forth below. By requiring such minimum
insurance, the University shall not be deemed or construed to have assessed the risk that
may be applicable to the Contractor under this contract. The Contractor shall assess its
own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages. The Contractor is not relieved of any liability or other obligations assumed or
pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient
amounts, duration, or types.
COVERAGES
1. Commercial General Liability – ISO most current form. Coverage to include:
Premises and Operations
Personal / Advertising Injury
Products / Completed Operations
Liability assumed under an Insured Contract (including defense costs assumed under
contract)
Independent Contractors
2. Automobile Liability including all:
Owned Vehicles
Non-owned Vehicles
Hired Vehicles
3. Workers Compensation
Statutory Benefits (Coverage A)
Employers Liability (Coverage B)
LIMITS REQUIRED
The Contractor shall carry the following limits of liability as required below:
Commercial General Liability
General Aggregate
Products/Completed Operations Aggregate
Each Occurrence Limit
Personal/Advertising Injury
Fire Damage (Any One Fire)
Medical Payments (Any One Person)
$2,000,000
$2,000,000
$1,000,000
$1,000,000
$ 50,000
$
5,000
Automobile Liability
Bodily Injury/Property Damage (Each Accident)
$1,000,000
Workers’ Compensation
Coverage A (Workers’ Compensation)
Coverage B (Employers Liability)
Statutory
$ 100,000 Each Accident
$ 100,000 Disease Each
Employee
$
500,000 Disease Policy
Limit
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ADDITIONAL INSURANCE REQUIREMENTS
1. All Insurers must be licensed or approved to do business within the State of Colorado,
and unless otherwise specified, all policies must be written on a per occurrence basis.
2. The Contractor shall provide the University of Colorado a Certificate of Insurance
Form evidencing all required coverages, prior to commencing work or entering
University premises. A sample of a completed Certificate of Insurance is attached.
3. The Contractor shall name “The Regents of the University of Colorado, a body
corporate” as an Additional Insured as respects the general liability policy.
4. Upon request by the University, Contractor must provide a copy of the actual
insurance policy effecting coverage(s) required by the contract.
5. The University requires that all policies of insurance be written on a primary basis,
non-contributory with any other insurance coverages and/or self-insurance carried by
the University.
6. A Separation of Insureds Clause must be included in general liability policies.
7. The Contractor shall advise the University in the event any general aggregate or other
aggregate limits are reduced below the required per occurrence limit. At their own
expense, the Contractor will reinstate the aggregate limits to comply with the minimum
requirements and shall furnish to the University a new certificate of insurance showing
such coverage is in force.
8. Contractor’s insurance carrier should possess a minimum A.M. Best’s Insurance
Guide rating of A VII.
9. Provide a minimum of 30 days advance written notice to the University for
cancellation, non-renewal, or material changes to policies required under the
contract.
Failure of the Contractor to fully comply with these requirements during the term of the
Contract may be considered a material breach of contract and may be cause for
immediate termination of the Contract at the option of the University. The University
reserves the right to negotiate additional specific insurance requirements at the
time of the contract award.
Non-Waiver
The parties hereto understand and agree that The University is relying on, and does not
waive or intend to waive by any provision of this Contract, the monetary limitations or any
other rights, immunities, and protections provided by the Colorado Governmental Immunity
Act, 24-10-101 et seq., as from time to time amended, or otherwise available to the
University or its officers, employees, agents, and volunteers.
Mutual Cooperation
The University and Contractor shall cooperate with each other in the collection of any
insurance proceeds which may be payable in the event of any loss, including the execution
and delivery of any proof of loss or other actions required to effect recovery.
Revised 12/02/2003
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Attachment A – also attached externally as PDF
24
Attachment B
Financial Response - CU-MS43595149-Q
The University of Colorado seeks quotes for the item(s) listed below on an “FOB Delivered Boulder
Campus, Boulder, Colorado basis:
Item No. 1)
2 each: Design, engineer, fabricate, deliver and supervise the installation of two identical archival exhibit
cases as shown on attached concept drawing Attachment A, also provided as a PDF. Specifications as per
the above CU-MS43595149-Q Specifications document herewith referenced and considered a part of this
Request for Quote. The casework is to be used to display Apollo space suits in an environment that will
not harm the artifacts.
Please State What You Offer: ___________________________ $________/ea. $________/total
Note: Please list the amount of educational or other discount included in above pricing:
$__________________
or __________________%
Please state your specific Lead Time: ____________________________________.
Please state your specific warranty: _______________________________________.
Our total quotation, on an item-by-item basis, priced FOB Delivered Boulder Campus, Boulder,
Colorado will be: $_________________________________.
SUBMIT THIS PAGE WITH YOUR QUOTE
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Signature Block – CU-MS43595149-Q
___________________________________
Original Signature by Authorized Officer/Agent
______________________________
Vendor’s Tax ID Number (FEIN)
___________________________________
Type or printed name of person signing
______________________________
Company Name
___________________________________
Title
______________________________
Phone Number
___________________________________
Vendor Mailing Address
______________________________
Fax Number
___________________________________
City, State, Zip
______________________________
Quote Valid Until (at least 30 days)
___________________________________
E-Mail Address
______________________________
Payment Terms (standard N30)
The University is required to have a W-9 (modified) on file for every company it does business with. Please
attach a completed W-9 (modified) to your quote, as found at: https://www.cusys.edu/psc/forms/W9psc.pdf
SUBMIT THIS PAGE WITH YOUR QUOTE
26