BIM to Budget: Follow the Money from Autodesk® Revit® to Constructware® Chris Russell Director of Information Systems/Process Development Tom Clavelle Executive VP & CFO © 2011 Autodesk Phones Please turn off your cell phone! © 2011 Autodesk Questions for you: How many of you are Architects/Engineers? How many of you are GC/CM? How many of you are Owners? © 2011 Autodesk Questions for you: How many of you are using Revit®? How many of you are using Autodesk® Quantity Takeoff? How many of you are using Timberline Estimating and/or Timberline Accounting? How many of you are using Autodesk® Constructware®? © 2011 Autodesk Seminar Objectives: Illustrate the “perfect world” flow of BIM information from a contractor’s perspective Identify the benefits of using a Model in the preconstruction phase Identify the hurdles that exist in the current utilization of a Model Facilitate the sharing of actual project experiences amongst attendees © 2011 Autodesk Company Profile: Engelberth Construction, Inc. Based in Burlington, Vermont Founded in 1972 Work in Northern NE Annual Revenues $80 - $120M 80% Repeat Customers 150 Employees – 60 Office / 90 Field 12 Person Preconstruction Team No Architects on Staff Institutional / Higher Ed, Health Care, Commercial © 2011 Autodesk What is BIM? The PROCESS of generating and managing building data throughout its life cycle, supported by digital technology. © 2011 Autodesk BIM to Budget Process Model Quantification (Revit) (QTO) Project Management Estimating (Timberline) (Constructware) Accounting (Timberline) © 2011 Autodesk Engelberth’s BIM Process & Tools Extracting quantities from the model (Revit ®, QTO ) Materials (quantities) Working with Assemblies (QTO , Sage Timberline Estimating® ) Working with cost (Sage Timberline Estimating® / Office®) Creating ($$ and hrs) for Subcontractor, Labor, Equipment, Material Creating a workable Budget Making the Budget work for you (Autodesk ® Constructware® / Sage Timberline Office®) Using the budget for Subcontracts and Purchase Orders Using the budget for Changes (Cost Management process) © 2011 Autodesk The Model (Autodesk Revit ®) Benefits: Provides more information; quicker access Provides contractor with a better visual understanding of project Increases speed of takeoff Reduces errors in takeoff © 2011 Autodesk Model (Autodesk Revit ®) It all starts here.. © 2011 Autodesk Model (Autodesk® Revit®) Preparing for QTO.. Views (Floor Plans, Elevations, 3D Model) Create a DWF or DWFX (Documented by Autodesk) © 2011 Autodesk BIM to Budget Process Model Quantification (Revit) (QTO) Project Management Estimating (Timberline) (Constructware) Accounting (Timberline) © 2011 Autodesk Quantification (QTO®) Benefits: Working with quantities is much easier than traditional takeoff Linking objects to assemblies allows processing of large groups of takeoff very quickly and more accurately than by hand. Direct link to Timberline Estimating Provides upfront pricing capability for design team (if desired) Future Links - Scheduling and Constructability © 2011 Autodesk Quantification (QTO®) Importing the DWF(X) Performing quantity takeoff © 2011 Autodesk Quantification (QTO®) Importing The Catalog… (Timberline Estimating Database) © 2011 Autodesk Quantification (QTO®) Assemblies: A group of items that have to be put together to produce a completed product. © 2011 Autodesk Quantification (QTO®) Assign to Item… Assemblies: Material Labor (Sub and Self performed) Equipment © 2011 Autodesk Quantification (QTO®) Defining the items takeoff Type… © 2011 Autodesk BIM to Budget Process Model Quantification (Revit) (QTO) Project Management Estimating (Timberline) (Constructware) Accounting (Timberline) © 2011 Autodesk Quantification (QTO®) Exporting… (Sage Timberline Estimating®) © 2011 Autodesk Estimating (Sage Timberline Estimating®) Benefits: Review of data in estimating is easy to understand and can be reported in many ways for review The estimate can be easily modified for location and seasonal conditions Direct link to Timberline Accounting (converts phase codes to cost codes) © 2011 Autodesk Estimating (Sage Timberline Estimating®) With a little magic… Values for Materials, Labor, Equipment, Subcontractors are created In $$ and work hours © 2011 Autodesk Estimating (Sage Timberline Estimating®) Finalize Estimate Export via the Linking Report © 2011 Autodesk BIM to Budget Process Model Quantification (Revit) (QTO) Project Management Estimating (Timberline) (Constructware) Accounting (Timberline) © 2011 Autodesk Accounting (Sage Timberline Office®) Importing Ready for actual costs to be charged against the budget © 2011 Autodesk Accounting (Sage Timberline Office®) Review Budget and Hours © 2011 Autodesk BIM to Budget Process Model Quantification (Revit) (QTO) Project Management Estimating (Timberline) (Constructware) Accounting (Timberline) © 2011 Autodesk Project Management (Autodesk Constructware®) Benefits: Cost Management process is effective for managing change (CE, RCO, OCO, etc.) The Budget module allow us to connect the budget cost codes back to the model Future Benefits - Submittals, RFIs and all Cost Management documents visible and eventually stored in the model. Future Benefits – Connecting change orders to the pricing cycle as discussed above. © 2011 Autodesk Project Management (Autodesk Constructware®) Importing into Budget Create Subcontracts and POs linked to Budget © 2011 Autodesk Project Management (Autodesk Constructware ) Cost Events (Changes) Process to Request for Change Order (RCO) Process RCO to Owner Change Order (OCO) Process OCO to Sub Change Order and Purchase Order Change Orders (POCO) Send RCO to Owner and Architect For Approval For new Detail / Redesign © 2011 Autodesk BIM to Budget Process Model Quantification (Revit) (QTO) Project Management Estimating (Timberline) (Constructware) Accounting (Timberline) © 2011 Autodesk Demo The Model Creating DWF(X) Quantification Import Timberline Estimating Database Model Takeoff Export to Timberline Estimating Estimating Open file created by QTO Exporting for Estimating Accounting Export for Timberline Accounting Importing into Constructware © 2011 Autodesk Challenges / Hurdles The Model (Revit ®) How complete is the design? Is it detailed enough for takeoff? Does the design take into account how the project will be built (i.e. phasing)? Who creates the model file for takeoff? Liability concerns © 2011 Autodesk Challenges / Hurdles Quantification (QTO): Assemblies have to be designed to work efficiently with this process The first time linking objects to Assemblies can be time consuming Estimating (Sage Timberline Estimating ®): Ongoing database maintenance is required to maintain efficiency © 2011 Autodesk Challenges / Hurdles Accounting (Sage Timberline Office ®): We had to create a manual export from Accounting to Constructware (Access) Project Management (Autodesk Constructware ®): No current connection back into the model © 2011 Autodesk Class Review Extracting quantities from the model (Revit ®, QTO ® ) Materials (count and quantities) Working with Assemblies (QTO ® , Sage Timberline Estimating ® ) Working with cost (Sage Timberline Office ®) Creating ($ and hrs) for Subcontractor, Labor, Equipment, Material Creating a workable Budget Making the Budget work for you (Autodesk Constructware ®) Using the budget for Subcontracts and Purchase Orders Using the budget for Changes (Cost Management process) © 2011 Autodesk Questions: Chris Russell Director of Information Systems/Process Development Engelberth Construction, Inc. Chris.Russell@engelberth.com 802-846-2316 Tom Clavelle Executive VP & CFO Engelberth Construction, Inc. Tom.Clavelle@engelberth.com 802-846-2314 © 2011 Autodesk Thank you! Autodesk, AutoCAD* [*if/when mentioned in the pertinent material, followed by an alphabetical list of all other trademarks mentioned in the material] are registered trademarks or trademarks of Autodesk, Inc., and/or its subsidiaries and/or affiliates in the USA and/or other countries. All other brand names, product names, or trademarks belong to their respective holders. Autodesk reserves the right to alter product and services offerings, and specifications and pricing at any time without notice, and is not responsible for typographical or graphical errors that may appear in this document. © 2011 Autodesk, Inc. All rights reserved. © 2011 Autodesk © 2011 Autodesk © 2011 Autodesk © 2011 Autodesk Back © 2011 Autodesk